Requirements and Specifications - LeeBoy 8608 - 3 month rental.pdf

Requirements and Specifications

SPECIFICATIONS

Rental of 1 (1) track paver equal to LeeBoy 8608 Paver with the following minimum.

• Minimum screed width of 8 feet and maximum screed width of 15 feet

• Rubber track traction drive

• 9-ton Hopper capacity

• Adjustable and separate operating dual augers and conveyors

• Paving depths from 0” to 6”

• Dual electronic steering controls

• Rental will be from March 30 – June 18, 2026

GENERAL

The intent and purpose of the following requirements and specifications is to establish minimum quality, safety and performance standards for the equipment lease. In addition to describe equipment with engineering and design that will ensure trouble-free operation with a minimum amount of downtime.

BASE LEASE

MoDOT will accept bids on new or used units. However, the unit delivered must be completely covered by a manufacturer's or lessor's warranty, which includes replacement/repair parts, labor and transportation costs for the entire length of the lease period. The complete units must be manufactured in accordance with the latest adopted OSHA or SAE Standards and amendments thereto. Parts and service availability MUST be within 24-48 hours of contact. In the event the successful vendor has an opportunity to sell a machine that is under lease contract with MoDOT, MoDOT will allow for this if a suitable replacement can be supplied without causing downtime for MoDOT crews.

DELIVERY & INSPECTION

Delivery will be by appointment only to allow the MoDOT Area Mechanic to do a complete inspection of the unit, at which time, photos will be taken to document the condition of the machine. An official representative of the successful bidding company shall be present to participate in the inspection. If a unit has not been provided by the lease start date, the compensation due to the lessor will be reduced at a rate of $250.00 per day for all working days a unit is not available during the lease period. If this exceeds 10 working days, MoDOT reserves the right to obtain another unit from the next low bidder or other resources. At the end of the lease period when the unit is to be picked up, no unit will be released to a freight hauling company, unless the successful bidding company representative has properly inspected the unit in the presence of a MoDOT Area Mechanic. All costs associated with delivery and pick up of leased units is the responsibility of the lessor.

Delivery Date: Monday, March 30, 2026 Delivery and Pickup location: Fayette Maintenance, 871 State Hwy 240, Fayette MO 65248

MAINTENANCE & REPAIR

The department will furnish fuel, grease lubricant of chassis, and normal maintenance cleaning.

The lessor will be responsible for all scheduled oil changes and periodic services required by manufacturer or lessor. The lessor shall furnish all necessary lubricants, replacement filters (oil, fuel, air, etc.), replacement/repair parts, labor and transportation. The lessor will supply MoDOT with the manufacturers and/or lessor's scheduled hourly maintenance chart(s), which MoDOT will use as a guide to contact the lessor when a unit needs serviced.

DOWNTIME

If the unit is unavailable for more than 48-hours, at a time, the lessor must substitute a loan unit of mutually agreed upon type. The substitute unit must be provided within three (3) days after the initial two (2) days of downtime has occurred, unless MoDOT representative agrees to a more flexible arrangement offered by the lessor. If after this time a substitute unit has not been provided or the original unit has not been repaired, the compensation due to the lessor will be reduced at a rate of $250.00 per day for all working days a unit is not available during the lease period, including the initial downtime. If this exceeds ten (10) working days, MoDOT reserves the right to terminate the original lease with the first vendor and will continue with the second vendor for the duration of the original lease period. All costs associated with the delivery and pick up of the lease units is the responsibility of the lessor.

VEHICLE DAMAGE

The department will be responsible for abuse or damage to the unit beyond normal wear and tear for highway maintenance operations. The maximum damage claim will be established at 75% of the manufacturer's suggested retail price. A copy of the manufacturer's suggested retail price is to be provided at the time of delivery and retained as part of the contract.

AWARD

Award will be made on an "all or none" basis using the "lowest and best" principle of award.

Consideration will be given for hours per unit, in addition to an inspection of the unit were necessary to consider condition vs. hours. Awarded vendor may be required to sign Rental Agreement, if not on file.