Request for Subcontractor Qualifications - IADOT Donnellson_260311.pdf

Request for Subcontractor Qualifications

From: Woodruff Construction, Construction Manager at Risk (CMaR)

Project: IA-DOT Donnellson MBW & Salt Structure

Release Date: Wednesday, March 11th, 2026

Woodruff Construction is soliciting subcontractor statements of qualifications “SOQs” on behalf of Iowa

Department of Transportation for its project described in this RFQ (the “Project”). This request invites firms to submit SOQ for accomplishment of the items of work described below under the Project

Description and Scope of Work. SOQs shall be prepared and submitted in accordance with the requirements described in this RFQ.

Project Description and Scope of Services

Woodruff Construction invites you to submit your firm’s qualifications for subcontracted work for the below-described project(s):

• Project – Donnellson MBW Building & Salt Storage Building, 900 Park St Donnellson, IA

52625 o The project will be two new structures on the existing DOT site. The maintenance facility site where these buildings will be constructed will be a fully operational site and owner occupied during construction. The project consists of site work and construction of a new

MBW facility (Mechanic bay, Brine Making and Wash bay Building) and a 1500-ton salt storage building on the existing Donnellson DOT complex.

o The Construction Manager intends to issue the following scopes of work as individual subcontractor bid packages:

Bid Package No. Description

DO-3.0 MBW Building Precast Supply

DO-3.1 Salt Storage Building Precast Supply & Install

DO-3.3 MBW Footings & Foundations

DO-3.4 Concrete Flatwork

DO-4.0 Masonry

DO-5.0 Steel Supply

DO-6.0 Salt Storage Post Frame Building Supply & Install

DO-7.0 Membrane Roof

DO-8.0 OH Door Supply & Install

DO-9.0 Paint

DO-22.0 Plumbing

DO-23.0 Mechanical

DO-26.0 Electrical & Low Voltage Systems

DO-31.0 Earthwork & Exterior Improvement

Iowa DOT Background Info

The Iowa DOT has facilities across the state of Iowa and works to make Iowa lives better through transportation. The IA-DOT and Woodruff Construction are seeking sub-contractors for the above bid packages to submit qualifications for a new maintenance building and salt storage structure at their current Donnellson Maintenance Facility location.

Subcontractor Solicitation Schedule

Subcontractor RFQ Issued March 11th 2026

Qualification Statements Due March 25th, 2026, 5:00p.m. CST

Qualification Statements Evaluation Period March 26th – March 31st 2026

Notification will be given no less than fifteen days prior to the subcontractor bids being due.

Issuance of Contract Documents for Bid

Proposals

April 1st, 2026

Subcontractor Bid Letting April 21st, 2025, 2:00p.m. CST

Proposals will be publicly opened, reviewed, tabulated, and sent to submitting firms shortly after submission.

Subcontractor Approval/Award April 30th, 2025

A preliminary construction schedule has been attached to the Request for Qualifications. This schedule is subject to change and should not be inferred as a final nor binding schedule during the qualifications process.

Response Format:

• Please fill out the attached two-page Statement of Qualifications (SoQ) Form

• Incomplete or illegible forms may be grounds for disqualification

• Sections included in the SoQ Form are as follows:

o Firm Profile & Background o Technical Competence o Capacity of Personnel o List of Key Personnel o Capability to Perform o List of Relevant Projects o Insurance & Bonding

Information o Legal History o Safety History o Availability To and Familiarity with the Location of the Project o Certification by an officer of the company

Contact and Due Date

Please submit an electronic PDF copy through email or digital file share.

Date Qualifications Due: Before 5:00p.m. CST on March 25th, 2026

Qualifications Statements to: Woodruff Construction

Precon@Woodruff.Build

Subject: “IA-DOT DONNELLSON [SUBCONTRACTOR_NAME] SOQ”.

RFQ responses that are incomplete or are received after 5:00 p.m. local time on March 25th, 2025, will not be considered and will be returned unopened. Email subject and electronic file shall be clearly marked

“IA-DOT DONNELLSON (Company Name) SOQ”.

Woodruff Construction reserves the right to waive any deficiencies or irregularities in any RFQ responses and to determine if qualified firms are allowed to submit a proposal in the best interest and value of the

Owner.

Please direct all project-specific questions to the Woodruff Construction Project Manager:

Attn: Will McAllister

501 Greenfield Dr.

Tiffin, IA 52340

Cell: (319) 493-9788

Email: WILLM@Woodruff.Build

Evaluation Criteria

As the Construction Manager at Risk (CMaR), Woodruff Construction will collect Subcontractor

Qualification Statements and, following Chapter 26A of Iowa Public Bidding Law on Guaranteed

Maximum Price Contracts, apply objective prequalification criteria to evaluate them.

• All firms who meet the objective prequalification criteria as a qualified firm shall be allowed to submit a bid for the relevant trade contract work and materials package

• Upon determining which firms meet the prequalification criteria, Woodruff Construction will notify all firms who responded to the request for qualifications whether they successfully meet the prequalification criteria and will include a list of all firms who were deemed to have successfully met the prequalification criteria.

• Notification will be given no less than fifteen days prior to the subcontractor bids being due.

• Subcontractors who failed to meet the prequalification standards shall also be provided with information regarding which prequalification criteria were not met.

Following evaluation, Woodruff Construction will notify all respondents of the results. All qualified firms will be asked to submit a bid proposal.

OTHER INFORMATION

Responding firms will bear all costs for preparation & delivery of the response to this RFQ.

The Owner and Construction Manager reserve certain rights, including, but not limited to, the following:

1. Cancel the entire RFQ

2. Reject all proposals

3. Cancel the entire RFQ process and restart with modified criteria

4. Remedy technical errors in the RFQ process

5. Appoint evaluation committees to review qualifications and proposals

6. Seek assistance of outside technical experts in evaluation

7. Issue subsequent requests for proposals

8. Waive informalities and irregularities in the RFQ or subsequent RFP process

Subcontractor Statement of Qualification Form

Project: Date:

Response Format:

• Please fill out the Subcontractor Statement of Qualifications Form that follows this section in its entirety.

• Incomplete or illegible forms may be grounds for disqualification.

Seeking Prequalification for the following work:

Please list which bid packages/trades your firm anticipates submitting a proposal bid for:

Note: Combined bids for multiple packages may be allowed for this project. Note that individual bids will still be required for any and all packages that are bid as a combined package to avoid gaps and/or overlap in bid coverage.

Do you anticipate bidding two or more packages as a combined bid package (Yes/No):

Firm Profile and Background:

Company Name:

Address 1 Address 2 Website:

Contact Person/Title:

Contact Email:

Contact Phone #:

Type of Organization

(LLC, Sole Proprietor, Corporation, etc.)

Number of Years in Business:

State of Iowa Contractor #:

Est. Value of Contract Work Completed in Previous 3 Years:

Year :

Year :

Year :

Qualifications:

Technical Competence

Does your company have an orientation program for new employees? (Yes/No):

Does your company have a training program or provide continuing education to your employees? (Yes/No):

Does your company have a written quality control plan that provides guidelines, best practices, and checklists (Yes/No):

used on all projects?

Does your company employ Building Information Model (BIM model personnel) or subcontract this service? (Yes/No):

Capacity of Personnel

Does your company have the resources (personnel, financial, or other) to successfully complete this project? (Yes/No):

Do your trade workers have the capability and technical competence to successfully complete this project (Yes/No):

Does your company have the experience to successfully complete this project? (Yes/No):

List of Key Personnel (Add additional pages and resumes if possible)

Employee Name Title/Position Years in

Trade

Special Qualifications or Trade Certifications

Capability to Perform

1. How many full-time employees does your company have? Part Time?

2. What is your firm’s average project contract value over the past 3 years?

3. What is your firm’s largest single contract value over the past 3 years?

4. What is your firm’s backlog for the next 12 months?

(Attach Backlog Report if Available)

Subcontractor Statement of Qualification Form (Continued)

List five relevant projects similar in size and scope to this project your company has recently completed

Project Name Owner, Architect, or Engineer Reference (Name, Title, and Contact Info)

Contract

Amount

Year

Completed

Insurance and Bonding:

Can your company secure the level of insurance typically required for a public project such as this? (Yes/No):

Can your company secure a bid bond or a performance & payment bond for this project, if required? (Yes/No):

What is the name of your bonding company?

What is your single project bonding capacity?

What is your aggregate bonding capacity?

If possible, add a letter from your bonding company as an attachment to this document assuring your company’s ability to bond the project

Legal:

In the past five years, has your company failed to complete any contracted work? (Yes/No):

In the past five years, has your company filed for bankruptcy or insolvency? (Yes/No):

In the past five years, has any company officer, partner, or principal been convicted of a crime? (Yes/No):

In the past ten years, has your company operated under any other names or tax identification numbers? (Yes/No):

In the past ten years, has there been any judgements, claims, arbitrations, proceedings against your company? (Yes/No):

If yes, please describe the nature and outcome. Attach a separate document if necessary:

Safety:

Does your company comply with State and Federal Safety Regulations? (Yes/No):

Does your company have an internal safety program/manual? (Yes/No): If yes, please attach copy

Does your company have a Safety Officer? (Yes/No): If Yes, Full or Part Time?

In the past three years, has your company had any OSHA citations? (Yes/No): Attach 3 Year OSHA 300A Forms

If yes, please describe the nature of the citation(s):

What is your EMR Rating for the most recent three years?

Year Year Year

Availability To and Familiarity With the Location of the Project:

Approximately what percentage of your company’s work has been performed within a 60 mile radius of the project site: %

What is the distance (in miles) between the contact office that will be serving this project and the project site? miles

Certification:

The undersigned states that they have carefully examined all the information provided and representations made in this Statement of

Qualifications and certifies, to the best of their knowledge, that this State of Qualifications is entirely complete, true, and accurate.

Submitted by (Signature)

Printed Name & Title

Company Name

Date