Request_for_Quotes_(Pest_Control_Services).pdf

REQUEST FOR QUOTATIONS

Solicitation #2027-00QQ

REQUEST FOR QUOTES (PEST CONTROL SERVICES)

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: September 4, 2026

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: September 18, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR QUOTATIONS

Request for Quotes (Pest Control Services)

I. Introduction II. Request for Quotes

III. Vendor Questionnaire IV. Quote Sheet

Request For Quotations #2027-00QQ Title: Request for Quotes (Pest Control Services)

1. Introduction

1.1. Summary

The City of Rosenberg is seeking quotes from qualified and licensed contractors to provide Pest Control

Services to City owned facilities.

1.2. Background

Please note this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified.

1.3. Contact Information

Blake Skiles

Procurement Manager

2110 4th Street

Rosenberg, TX 77471

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

Procurement

1.4. Timeline

Release Request Date September 4, 2026

Quote Submission Deadline September 18, 2026, 2:00pm mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

2. Request for Quotes

2.1. Scope of Services

The contractor shall provide all labor, materials, licensing, equipment, transportation, and supervision necessary to control, manage, and prevent pest infestations, and any other incidental items necessary to provide both preventive and on-call pest control services. The services shall align with the Integrated

Pest Management (IPM) principles, emphasizing prevention, monitoring, and least-toxic treatment methods.

The quarterly pest control services shall be performed at least once per quarter at each location during regular business hours, Monday - Thursday, 7:30 am - 5:30 pm or Friday, 8:00 am - 5:00 pm. The specific day and time shall be mutually agreed upon between the contractor and the City. The schedule may be changed to accommodate the City's operational needs.

The selected contractor will be responsible for effectively controlling and eradicating all pests located within and on the City's premises, including but not limited to:

1. Ants (carpenter, fire, ghost, white-footed ants, etc.)

2. Bed bugs

3. Cockroaches (German, American, etc.)

4. Fleas

5. Flies

6. Hornets

7. Lice mites

8. Mice

9. Mosquitoes

10. Moths

11. Rats

12. Silverfish

13. Spiders

14. Ticks

15. Wasps

16. Any other nuisance, invasive, or structural pests not specifically excluded from the contract

2.2. Service Locations

The contractor shall perform quarterly inspections and treatments at all designated City facilities, including but not limited to:

Location Address Approx. Square Footage

City Hall 2110 4th Street

Rosenberg, TX 77471

17,000

Police Department 2120 4th Street

Rosenberg, TX 77471

24,100

City Hall Annex 2220 4th Street

Rosenberg, TX 77471

4,400

Parks Department 3720 Airport Ave

Rosenberg, TX 77471

13,000

SCRSC Concession Stand 3701 Fountains Drive

Rosenberg, TX 77471

Civic Center 3825 Hwy 36 S

Rosenberg, TX 77471

22,500

RDC 3829 Hwy 36 S

Rosenberg, TX 77471

5,700

Fire Station No. 1 1021 4th Street

Rosenberg, TX 77471

8,600

Fire Station No. 2 5320 Reading Road

Rosenberg, TX 77471

13,000

Fire Station No. 3 6226 August Green

Rosenberg, TX 77471

7,800

Public Works 220 Mulcahy Street

6,200

Public Works Barn 2707 Ave A

3,600

Public Services 2630 Ave A

Rosenberg, TX 77471

2,500

Fleet 210 Mulcahy Street

Rosenberg, TX 77471

5,400

Utilities 2700 Ave A

Rosenberg, TX 77471

2,600

Utilities Barn 2700 Ave A

Rosenberg, TX 77471

6,200

Water Plant No. 1 2118 Ave G

Rosenberg, TX 77471

2,200

Water Plant No. 2 1415 Alamo Street

Rosenberg, TX 77471

1,700

Water Plant No. 3 1024 Grunwald Heights

Rosenberg, TX 77471

1,300

Water Plant No. 4 3720 Airport Ave

Rosenberg, TX 77471

1,400

Water Plant No. 5 401 Cottonwood Church Road

Rosenberg, TX 77471

2,800

Water Plant No. 6 7075 Reading Road

Rosenberg, TX 77471

1,800

Water Plant No. 8 7824 A. Meyers Road

3,000

Water Plant No. 9 2757 1/2A Stella Road

1,511

Water Tower 5 1022 FM 2977

Rosenberg, TX 77471

1,700

Sewer Plant 1A 2700 Ave A

Rosenberg, TX 77471

9,600

Sewer Plant 2 3650 N. Fairgrounds Road

Rosenberg, TX 77471

2,900

*Public Services Complex 3700 Airport Ave

Rosenberg, TX 77471

80,000

*Emergency Services Complex 4035 Hwy 36 S

Rosenberg, TX 77471

30,511

*These buildings are under construction, but it is anticipated that they will open during the initial term of this contract. These locations will be quoted as alternates and the City will notify the selected Contractor when services should begin.

2.3. Location Additions & Deletions

The City reserves the right to add or remove facilities and/or services at any time during the term of the contract, as deemed necessary to meet operational needs at the sole discretion of the City. When additional locations or services are required and not covered under the existing pricing structure, the awarded contractor may be requested to submit written price quotations for such additions. The City further reserves the right to remove any facility or reduce the scope of services for any location during the contract term when such services are no longer required. The City shall provide a minimum of fourteen (14) calendar days’ written notice to the contractor prior to the effective date of such removal or reduction.

Although this solicitation identifies specific facilities to be serviced, it is understood and agreed that any

City department, division, or facility may be added to this contract

All submitted pricing shall be subject to review by the City and must be deemed fair, reasonable, and consistent with the terms of this contract. Upon approval, additional work shall be awarded to the contractor offering the lowest responsive and responsible quote among the current contract vendor(s).

If the City determines that fair and reasonable pricing cannot be obtained from the current contract vendor(s), or if it is otherwise in the best interest of the City, the City reserves the right to solicit quotes or procure services for additional locations or services from other vendors outside of this contract.

2.4. Quarterly Pest Control Services

The quarterly pest control services shall include interior and exterior services, including, but not limited to, routine inspection, monitoring, prevention, treatment, and control of insects, rodents, and other nuisance pests.

Interior Services

1. Apply liquid residual treatment to:

A. All office areas, rooms, kitchens, and restrooms

B. Beneath and behind sinks, stoves, refrigerators, and cabinets, and around plumbing and other utility areas

C. All floor drains (kitchens, restrooms, janitorial closets, other utility areas)

D. All meeting rooms, employee breakrooms, lunch areas

E. All closets, supply rooms, and mechanical rooms

F. All hallways, baseboards, stairways, and elevators

G. All service areas, maintenance areas, and stockrooms

2. Apply gel baits, dust formulations, crack-and-crevice treatments, and other target products as needed

3. Treat all areas necessary to control insects, including, but not limited to:

A. Ants (carpenter, fire, ghost, white-footed ants, etc.)

B. Cockroaches (German, American, etc.)

C. Spiders

D. Silverfish

E. Stored product pests

F. Other common structural pests

Exterior Services

1. Apply granular insecticide treatment around building perimeters where permitted and appropriate

2. Removal of accessible nests

3. Perimeter barrier treatments

4. Remove all visible cobwebs from exterior building surfaces

5. Apply liquid residual insecticide treatment along the building perimeter extending 3-4 feet outward from exterior walls, and 2-3 feet vertically up exterior walls

6. All building perimeters shall be serviced as part of the quarterly pest control services to protect against pest intrusion. The perimeter of the building will include 5 feet from the exterior

7. All rodent control services associated with the exterior services shall be performed as part of the contractor's routine quarterly exterior pest control program.

A. The pricing for Rodent Control Services shall be itemized separately from the standard quarterly service cost and shall be billed on a per occurrence, per-service, or per-unit basis, as applicable, in accordance with the contractor's submitted quote form.

2.5. Rodent Control Services

The contractor shall implement a comprehensive rodent control program that must comply with applicable safety and environmental regulations, including:

1. Inspect and maintain all existing exterior rodent control stations

2. Ensure all rodent bait stations are secure, tamper-resistant, and clearly labeled

3. Inspect rodent infestation located in burrows in the ground adjacent to buildings

4. Identification and reporting of entry points and conductive conditions

5. Provide routine monitoring, maintenance of the stations, including replacing and replenishing rodent bait, and applying cockroach granular treatment as needed

6. Provide rodent trapping and removal when activity is identified, and new traps must be issued

2.6. Quarterly Service Work Log & Inspection Reporting Requirements

The contractor shall provide a detailed quarterly service work log and inspection reports using the most efficient inspection methods, which must contain the following:

1. Date and time of service

2. Location/facility

3. Technician(s) name(s)

4. Area(s) treated

5. Products applied

A. Describe the products/chemicals used

6. Rodent bait station(s) and trap(s) inspection results

7. Pests identified and level of pest activity

8. Detailed inspection protocols for identifying pest entry points, harborage areas, and infestation levels

9. Corrective actions taken

10. Recommendations for prevention and remediation of pest-related structural issues or sanitation concerns, if applicable.

A. The contractor and the City shall meet, as needed, to discuss any concerns.

B. Both parties will mutually agree on the dates and times for reviewing work.

C. The contractor shall not bill or charge the City for these consultations.

2.7. Call-Back & As-Needed Services

The contractor shall provide call-back services at no additional charge to the City. If any pests are discovered by City personnel in between quarterly services, the on-call response time for the contractor to inspect and treat the infestation shall be within one (1) business day after notification. Emergency response capability shall be available.

The contractor shall coordinate all service times to minimize disruption to City operations and occupants between 7:30 AM and 5:30 PM, Monday–Thursday, or 8:00 AM and 5:00 PM, Friday, excluding City-recognized holidays.

Buildings will be closed to the public on the following holidays:

• New Year’s Eve

• New Year’s

• Martin Luther King Jr. Day

• Presidents' Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Fort Bend County Fair Day

• Veterans Day

• Thanksgiving

• Day after Thanksgiving

• Christmas Eve

• Christmas

2.8. Guarantee

The City of Rosenberg requires complete and thorough exterminating services. If premises become infested with insects and rodents during the contract period, the City shall require the vendor to provide call-back services and re-treat the area at no additional cost to the City.

2.9. Penalties

1. All buildings need to be pest-free. In the event a location needs additional servicing, the contractor must treat the area within one (1) business day after being notified. If the pest control level required is not achieved, penalties will be enacted, and other pest control companies may be used.

2. In the event the contractor shall not have completed all of the required services as outlined in the specifications, when the frequency requires, the contractor will be required to make corrections of all discrepancies on the following workday. These corrections must be completely performed in accordance with the specification requirements. If not, a deduction for the total cost for that location will be deducted from the contractor’s quarterly invoice.

3. Failure of the contractor to appear on any scheduled workday without the advance approval of the City, shall result in the deduction of the total cost for that service.

4. Penalties are intended to act as an incentive for the contractor to perform in full compliance with the specifications. Penalties will be applied in accordance with the contractor’s quote form prices. A full penalty price will be levied against the contractor each time service is not performed in full accordance with work specifications. Such penalties will continue until said service is performed or the contract is terminated.

2.10. Standards & Compliance

The contractor must comply with the following standards and guidelines:

1. Integrated Pest Management (IPM) principles as outlined by the EPA.

2. National Pest Management Association (NPMA) standards for pest management services.

3. OSHA regulations for workplace safety and handling of hazardous materials.

4. EPA regulations for the use and application of pesticides.

5. Local health and safety codes and regulations.

2.11. Toxic Substances & Right-to-Know Compliance

The Federal “Right to Know” Regulation implemented by the Occupational Safety and Health

Administration (OSHA) requires employers to inform their employees of any toxic substances to which they may be exposed in the workplace and to provide training in safe handling practices and emergency procedures. This regulation also requires notification to local emergency responders, including fire departments, regarding the location and characteristics of hazardous substances regularly present in the workplace.

In accordance with the OSHA Hazard Communication Standard, the contractor shall comply with all applicable federal, state, and local regulations governing hazardous materials, including but not limited to the Federal Insecticide, Fungicide, and Rodenticide Act.

The contractor shall:

1. Provide two (2) complete and current sets of Safety Data Sheets (SDS), formerly known as

Material Safety Data Sheets (MSDS), for all chemical products proposed for use under this contract.

A. These shall be submitted to the City prior to the contract award and updated as products change.

2. Ensure all chemicals used are properly labeled, handled, stored, and applied in accordance with manufacturer specifications and regulatory requirements.

3. Use only pesticides and treatment methods approved by the U.S. Environmental Protection

Agency (EPA) and applicable governing agencies.

4. Maintain a current inventory of all hazardous substances used at City facilities and make such records available upon request.

5. Provide appropriate notification to the City prior to the application of any toxic or hazardous substances, particularly in occupied areas.

6. Ensure all personnel are properly trained and certified in the safe use, handling, and disposal of pest control chemicals.

7. Comply with all reporting and disclosure requirements related to hazardous substances, including coordination with local emergency response agencies when applicable.

Failure to comply with these requirements may result in termination of the contract.

2.12. Licensing Requirements

A State of Texas Pesticide Applicator License must be submitted. Service technicians must always have the applicable licensing with them. Operator’s must hold a Commercial Applicator License. A copy of the renewed licensing must be submitted to the City each year. The contractor must ensure that trained personnel with proper licenses apply pesticides. The business location must be licensed by the State of

Texas, Department of Agriculture.

2.13. Contractor's Capability & Qualification Statement

The contractor must submit a statement of capability and qualifications.

This statement must include:

A. The contractor's management structure

B. A listing of the number of employees by category or type

C. A listing of the number and types of vehicles owned

D. The general capability of the contractor to treat the pests covered by this contract

E. A listing of past contracts performed, like the services covered by this contract

2.14. Invoicing

Invoices of the awarded Contractor shall be itemized and contain detailed description, quantity, and a unit price calculated in accordance with the terms stated on the awarded Contractor’s Pricing Sheet.

The City’s purchase order number must appear on the invoice unless a procurement card is used as payment. The City will not allow any credit card fees to be added when using a procurement card.

Invoices submitted for payment shall be addressed to:

City of Rosenberg - Accounts Payable

P.O. Box 32

Rosenberg, TX 77471

Email: accountspayable@rosenbergtx.gov

2.15. Contract Period

The initial Contract term will be two (2) years. Contract shall commence on October 1, 2026, and continue until September 30, 2028.

2.16. Renewal Options

The term of the Contract may renew annually, upon mutual agreement for three (3) additional one-year term(s) under the terms and conditions provided herein, unless written notice of a party’s intent not to renew is received by the other party on or before thirty (30) days before the expiration of the then current term.

3. Vendor Questionnaire

3.1. Certification*

Contractor certifies they have read this Request for Quotes, viewed any Exhibits (if applicable), and are authorized to submit this quote on behalf of their organization.

Contractor further understands this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified.

☐ Yes

☐ No

*Response required

3.2. Contractor License*

Please upload a copy of your State of Texas Pesticide Applicator's License issued by the Texas

Department of Agriculture. License must be Commercial Applicator.

*Response required

3.3. Certificate of Insurance*

Minimum Insurance Requirements

Workers Compensation:

● Statutory Limits, State of Texas Employers' Liability:

● Bodily Injury by Accident $500,000 (Each Accident)

● Bodily Injury by Disease $500,000 (Each Employee)

● Bodily Injury by Disease $500,000 (Policy Limit)

Comprehensive General Liability: (including completed operations and contractual liability insurance for bodily injury, death, or property damages)

● $500,000 Per Person

● $500,000 Per Occurrence

● $1,000,000 Aggregate Policy Limits

Comprehensive Automobile and Auto Liability: (covering owned, hired, leased, and non-owned vehicles)

● Bodily Injury (Including Death)

● $500,000 Per Person

● $500,000 Per Occurrence

● Property Damage

● $500,000 Per Person

● $500,000 Per Occurrence

*Response required

3.4. Contractor's Capability & Qualification Statement*

Please upload your Capability & Qualification Statement as specified in the Request for Quotes.

*Response required

3.5. Chemical List*

Please provide a list of all chemicals used for both interior and exterior applications.

*Response required

3.6. References*

References must be customers/clients of similar size/scope that you have contracted with within the last five (5) years. Please detail work completed for Municipal agencies first.

Please submit a MINIMUM of four (4) references. Reference must include the following:

● Company Name

● Company Address

● Contact Person

● Phone Number

● Email Address

● Description of goods provided/services performed and the size/scope of services

Do not include the City of Rosenberg or any City employees as references.

*Response required

4. Quote Sheet

QUOTE SHEET

Line Item Location Approx. SF Rodent

Service Unit of

Measure Quantity Unit Cost Annual

Total

1 City Hall 17,000 Yes Per Quarter 4

2 Police Department 24,100 Yes Per Quarter 4

3 City Hall Annex 4,400 No Per Quarter 4

4 Parks Department 13,000 No Per Quarter 4

5 SCRSC Concession Stand 700 No Per Quarter 4

6 Civic Center 22,500 Yes Per Quarter 4

7 RDC 5,700 Yes Per Quarter 4

8 Fire Station No. 1 8,600 Yes Per Quarter 4

9 Fire Station No. 2 13,000 Yes Per Quarter 4

10 Fire Station No. 3 7,800 Yes Per Quarter 4

11 Public Works 6,200 Yes Per Quarter 4

12 Public Works Barn 3,600 Yes Per Quarter 4

13 Public Services 2,500 Yes Per Quarter 4

14 Fleet 5,400 Yes Per Quarter 4

15 Utilities 2,600 Yes Per Quarter 4

16 Utilities Barn 6,200 Yes Per Quarter 4

17 Water Plant No. 1 2,200 No Per Quarter 4

18 Water Plant No. 2 1,700 Yes Per Quarter 4

19 Water Plant No. 3 1,300 Yes Per Quarter 4

Line Item Location Approx. SF Rodent

Service Unit of

Measure Quantity Unit Cost Annual

Total

20 Water Plant No. 4 1,400 Yes Per Quarter 4

21 Water Plant No. 5 2,800 Yes Per Quarter 4

22 Water Plant No. 6 1,800 Yes Per Quarter 4

23 Water Plant No. 8 3,000 Yes Per Quarter 4

24 Water Plant No. 9 1,511 Yes Per Quarter 4

25 Water Tower 5 1,700 Yes Per Quarter 4

26 Sewer Plant 1A 9,600 Yes Per Quarter 4

27 Sewer Plant 2 2,900 Yes Per Quarter 4

TOTAL

RODENT CONTROL SERVICES

Line Item Description Unit of Measure Unit Cost

28 Snap Trap & Monitoring (Includes Trap, Installation, &

Monitoring) Per Trap

29 Rodent Bait Station (Includes Tamper-Resistant Station, Installation, & Monitoring) Per Station

30 Glue Board Installation (Includes Board, Installation, &

Monitoring) Per Board

31 Rodent Removal/Disposal Per Occurrence

FUTURE LOCATIONS

The following locations are currently under construction and will be opened during the term of this contract. Please provide pricing based on the approximate square footage of each building. The City will notify awarded Contractor when services need to start.

Line Item Location Approx. SF Rodent

Service Unit of

Measure Quantity Unit Cost Annual

Total

32 Public Services Complex 80,000 Yes Per Quarter 4

33 Emergency Services Complex 30,511 Yes Per Quarter 4

TOTAL

4. Quote Sheet