Request for Quote station 60 HVAC.pdf

Rev. 8/8/25 tms

Tualatin Valley Fire & Rescue 11945 SW 70th Avenue, Tigard, OR 97223

Phone: 503-259-1157, Fax: 503-649-5347

INVITATION TO QUOTE

Trade Services Quote Number: 26-08

Issue Date: May 14, 2026

FIRE STATION 60 HVAC REPLACEMENT

The purpose of this invitation to quote is to obtain competitive quotes from qualified contractors interested in providing Installation of HVAC System at TVF&R Fire Station # 60 at 8585 NW Johnson Street, Portland, OR

97229

1. Contractors shall submit their Quote pursuant to the instructions of this document.

CONTRACTORS ARE SOLELY RESPONSIBLE FOR ENSURING THAT TVF&R RECEIVES ITS QUOTE.

LATE QUOTES WILL NOT BE ACCEPTED.

MANDATORY SITE WALK THROUGH

TVF&R will conduct a site walkthrough on May 19, 2026 @ 9:00 AM PT at Station 60 located at 8585 NW

Johnson Street, Portland, OR 97229.

Attendance is mandatory.

The purpose of the site walk through is to provide additional information regarding this request for quotes and to answer any questions Contractors may have. Contractors are cautioned that the official RFQ requirements will change only by written amendment issued by TVF&R. Direct questions to Coby Rutledge

Coby.Rutledge@tvfr.com 503-259-1167

2. QUOTE REVIEW. Contractors must carefully review this document and are responsible for knowing and understanding the terms, conditions, and specifications.

3. CONTRACT. The purpose of this Quote is to establish a Trade Service Purchase Order (“Contract”) between the selected Contractor and TVF&R to provide the required goods and/or services specified.

4. TIME FOR ACCEPTANCE/CONTINGENT OFFER.

a. Offer and acceptance. The submitted quote is an offer to enter into a contract. The offer shall be held open by the contractor for TVF&R’s acceptance for a period of sixty (60) calendar days, unless extended in writing. TVF&R's award of a contract constitutes acceptance of the offer.

b. Contingent offer. A contractor shall not make its offer contingent upon TVF&R’s acceptance of any terms and conditions (including specifications) other than those contained in this Quote.

5. QUOTE EVALUATION AND AWARD.

Quotes Due:

Not later than QUOTE due date: May 25, 2026 5:00 PM PT

Late quotes will not be accepted or considered.

Project Timeline: Project must be completed by June 12, 2026

Email quotes to: Coby.Rutledge@tvfr.com mailto:Coby.Rutledge@tvfr.com mailto:Coby.Rutledge@tvfr.com

Rev. 8/8/25 tms

a. Evaluation. TVF&R will evaluate all responsive Quotes based on the submittals enclosed.

b. Clarification of Quotes. After quotes are received TVF&R may conduct discussions with any contractor for the purpose of clarification to assure full understanding of their quote.

c. Award. TVF&R shall award a contract to the contractor whose quote will best serve the interests for

TVF&R, taking into account price as well as considerations including, but not limited ability to install by the requested deadline, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110 and the submittal information.

7. CONSTRACTORS RESPONSIBILITIES.

a. General.

i. The selected Contractor shall furnish and assume full responsibility for everything required for the orderly progress and proper execution and completion of the work required under the resulting contract, including the necessary materials, equipment, labor, transportation, facilities, and incidentals.

ii. The selected Contractor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with the performance under the resulting contract.

iii. The selected Contractor shall employ only persons duly licensed by the State of Oregon to perform the work required under this Contract for which applicable Oregon Law requires a license.

8. Scope:

i. Replace three existing gas furnaces and A/C split systems with like equipment. Reuse existing thermostats, ductwork, gas piping electrical and line sets.

ii. Work-Site is an operating Tualatin Valley Fire & Rescue fire station; all work must not impede egress for firefighters or apparatus.

iii. Working hours must be between 7:00 am – 3:30 pm Monday – Friday.

iv. A TVF&R representative will be present at the start of each workday to provide station access.

9. Enclosures

The following are to be returned as the Contractors response by the deadline listed above :

1) Contractor Certification – Complete all spaces.

2) Quote Form – Complete all spaces.

Provide the technical data and mix design on specific materials to be used on project

3) Contractor Responsibility Form – Complete all spaces

Contractor Certification

Legal Name of Contractor: ____________________________________________________

Mailing Address: __________________________________________________________________________

The Contractor certifies and agrees:

The prices in this Quote have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Quoter relating to the intention to submit a Quote, or the methods or factors used to calculate the prices.

The Contractor has read and understands the Contractors Responsibilities and the Trade Services Contract including the insurance requirements.

The Contractor has, or has available, the equipment, personnel, materials, equipment, facilities, and equipment as well as the technical and financial ability necessary to complete and execute all Work in a sound and suitable manner for the use specified and intended.

The Contractor agrees to execute the formal Contract within ten (10) days from date of notice of award.

The Contractor acknowledges that the signer on this Quote is fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all conditions and provisions thereof.

The Contractor will comply with all requirements of local, state, and national laws, and that no legal requirement has been or will be violated in making or accepting this Quote.

The Contractor is registered with the Construction Contractors Board: License Number_____________________.

The Contractor certifies that it has not discriminated and will not discriminate, in violation of ORS 279A.110, against any minority, women or emerging small business enterprise in obtaining any required subcontract.

The Contractor agrees to comply with Oregon tax laws in accordance with ORS 305.385.

Respectfully submitted this _______ day of____________________, 20___.

Signature: __________________________________

Name: _________________________________

(print)

Title: __________________________________ Phone: _________________________________Fax:____________________________

Employer Identification Number: __________________________________________

Construction Contractors Board: License Number_____________________.

QUOTE FORM

Legal Name of Contractor: ____________________________________________________

Please provide pricing for the following items:

ELEMENTS FEE/COST COMMENTS

Total

TVF&R will not accept additional fees or costs other than those listed above, unless approved in writing.

___ (check) Attached the required technical data and mix design on specific materials to be used on project.

(CONTRACTOR QUALIFICATIONS AND FINANCIAL INFORMATION)

Name of Contractor: ____________________________________________________

The information provided in this form is part of TVF&R’s inquiry concerning Contractor responsibility.

Please print clearly or type. Submit completed form with your response.

DECLARATION: The Contractor hereby declares that the statements contained herein are true and correct.

Complete for similar projects contractor has completed (or in progress) in the last five years

ITEM CONTRACT 1 CONTRACT 2

Description of

Work:

Est Contract

Amount

Owners Name

Owner Contact

Contact Telephone

Or E-mail address

ITEM CONTRACT 3 CONTRACT 4

Description of

Work:

Est Contract

Amount

Owners Name

Owner Contact

Contact Telephone

Or E-mail address

SURETY INFORMATION IF NEEDED FOR THIS PROJECT

Company Name

Contact Name

Telephone ( )

Indicate the amount of bonding coverage for the Contractor*:

Has Contractors application for surety bond ever been declined?

NO

YES (If Yes, please provide details)

During the past 2 years, has Contractor failed to meet the claims of your subcontractors or suppliers?

NO

YES (If Yes, please provide details)

RELIABILITY

Has your company ever been declared in breach of any contract for unperformed or defective work?

No Yes (If Yes, please provide details)

Has any employee or agent of your company ever been convicted of a criminal offense arising out of obtaining, attempting to obtain, or performing a public or private contract or subcontract?

Has any Officer or Partner of your organization ever been an Officer or Partner of another Organization that failed to complete a construction contract? Has any Officer or Partner of your organization ever been an Officer or Partner of another

Organization that failed to complete a construction contract?

Has your firm ever been at any time in the last ten years the debtor in a bankruptcy case?

KEY PERSONNEL

ITEM Principal Individual Assigned Project Manager

Name

Title/Position

Years in Industry

EQUIPMENT

Provide a list of pertinent equipment available for the work. Indicate equipment that will need to be purchased or rented to accommodate work under this contract.