Request For Quote Seattle Lodging 37320PR260000056.pdf

REQUEST FOR QUOTE (RFQ) 37320PR260000056

Lodging Services for USCG Base Seattle, WA

NOTICE TO VENDOR

SOLICITATION NUMBER: 37320PR260000056

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Operational Logistics Command (LOGCOM), Regional Contracting West (LOG-941) will acquire the services outlined in the solicitation utilizing procedures in Federal Acquisition Regulation (FAR) Part 12. This is a Small Business Set Aside.

52.219-6 Notice of Total Small Business Set-Aside. (Deviation Sep-2025)

(a) Definition. Small business concern, as used in this clause—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to-

(1) Contracts that have been set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in

8.4 and 16.5.

(c) General.(1) Quotes are solicited only from small business concerns. Quotes received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of clause)

The North American Industry Classification System (NAICS) code 721110 - Hotels (except Casino Hotels) and Motels: Includes resorts and hotels with amenities applies to this REQUEST FOR QUOTE (RFQ), and its size standard is $40M average per year, FAC-C Circular Number 2026-01 effective date: 03-13-2026 a.

PLEASE CAREFULLY READ THE ENTIRE SOLICITATIONAND COMPLETE ALL

REQUIRED DOCUMENTATION. SEE SECTION V – PROPOSAL SUBMISSION

INSTRUCTIONS FOR THE LIST OF WHAT IS REQUIRED TO BE SENT WITH YOUR

QUOTATION.

ALL AMENDMENTS TO THE SOLICITATION SHALL BE ACKNOWLEDGED IN

WRITING.

Note: Only send questions/concerns to the Contract Specialist listed on SF-1449 or, if not available, to the Primary Contracting Officer listed in this solicitation. DO NOT ask or submit questions/concerns regarding this solicitation to any other USCG or government personnel.

FAR Clause 52.233-2 Service of Protest. (DEVIATION Sep-25)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

TABLE OF CONTENTS

SECTION I – CONTINUATION PAGES FOR SF 1449…………………………...Page 06

SECTION II – CONTRACT CLAUSES, TERMS, AND CONDITIONS………....Page 09

SECTION III – LIST OF ATTACHMENTS/EXHIBITS……………………..........Page 16

SECTION IV – SOLICITATION PROVISIONS…………………………………...Page 17

SECTION V – PROPOSAL SUBMISSION INSTRUCTIONS…………………….Page 21

SECTION VI – EVALUATION OF QUOTE………………………………………..Page 25

SECTION I – CONTINUATION PAGES FOR SF 1449

Continuation of any block from SF 1449

Deliver To: USCG Base Seattle See Statement of Work (SOW) for more details.

Place of Acceptance on behalf of the Government: USCG Base Seattle, 14 S Massachusetts St., Seattle, Washington 98134.

Performance Period: 10 June 2026 through 8 July 2026

Continuation of SF-1449 Block 16: Administered By (Contract Management) Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The USCG Operational Logistics Command (LOGCOM), Regional Contracting West (LOG-941) will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to the Contracting Officer (KO) or the Contract Specialist (KS). Changes in, or deviations from, the SOW or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a LOG-941 KO.

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the KO to act as a technical advisor for the KO for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR/CORs and the authorities and limitations of the COR(s) under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

All invoices from the Contractor shall be submitted electronically IAW FAR 52.232.33, Payment by Electronic Funds Transfer-System for Award Management.

You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP If your company is already registered to use IPP, you will not be required to re-register, and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

A copy of the Invoice and Supporting documentation shall also be e-mailed to the assigned KS and COR prior to or immediately after submitting your invoice to IPP as described above.

Failure to do this may result in the delay of payment. POCs will be given at time of award.

mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

The Contractor shall price the services all-inclusive in accordance with the schedule, taking into consideration any cost of living increases and inflation for each additional year. The Contractor shall not escalate labor rates that are covered under wage determinations (exempt wages excluded) since, at each option year renewal, any updated wage determinations/amendments to collective bargaining agreement will be incorporated at which time the Contractor may request a wage adjustment in accordance with the Service Contract Labor Standards clauses/provisions of this contract.

FIRM-

FIXED

CLINS

SCHEDULE OF

SUPPLIES/SERVICES QTY U/I UNIT PRICE TOTAL AMOUNT

Period of Performance 10 June 2026 through 8 July 2026

Provide Lodging Services for Base Seattle, Washington. $ $

Notice: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations

SECTION II – CONTRACT CLAUSES, TERMS, AND CONDITIONS

FAR Clause 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these address(es):

• Federal Acquisition Regulation (FAR) and the Homeland Security Acquisition Regulation

(HSAR):

o http://www.acquisition.gov o https://www.dhs.gov/publication/hsar

FAR 52.203-3 Gratuities Apr-1984 FAR 52.203-6 Restrictions on Subcontractor Sales to the

Government Jun-2020

FAR 52.203-7 Anti-Kickback Procedures Jun-2020

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions

Jun-2020

FAR 52.203-13 Contractor Code of Business Ethics and Conduct

Nov-2021

FAR 52.203-17 Contractor Employee Whistleblower Rights Nov-2023 FAR 52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements.

Jan-2017

FAR 52.204-9 Personal Identity Verification of Contractor Personnel

Jan-2011

FAR 52.204-14 Service Contract Reporting Requirements Oct-2016 FAR 52.209-9 Updates of Publicly Available Information

Regarding Responsibility Matters Oct-2018

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

Nov-2015

FAR 52.212-1 Instructions to Vendors-Commercial Products and Commercial Services

Aug-2025

(DEVIATON

NOV-2025)

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

Aug-2025

(DEVIATON

NOV-2025)

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

Nov-2023

(DEVIATON

NOV-2025)

FAR 52.219-7 Notice of Partial Small Business Set-Aside Nov-2020

FAR 52.219-8 Utilization of Small Business Concerns Jan-2025

FAR 52.219-28 Postaward Small Business Program Rerepresentation

Jan-2025

FAR 52.219-33 Nonmanufacturer Rule Sep-2021

FAR 52.222-3 Convict Labor Jun-2003

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies

Jan-2025

FAR 52.222-35 Equal Opportunity for Veterans Jun-2020

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

Jun-2020

FAR 52.222-37 Employment Reports on Veterans Jun-2020

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

Dec-2010

FAR 52.222-41 Service Contract Labor Standards Aug-2018

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires May-2014

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Aug-2018

FAR 52.222-50 Combating Trafficking in Persons Nov-2021

FAR 52.222-54 Employment Eligibility Verification Jan-2025

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706

Jan-2022

FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (IAW E.O. 14398)

Apr-2026

52.223-2

Reporting of Biobased Products Under Service and Construction Contracts

May - 2024

(DEVIATION

FEB-2025)

52.223-3

Hazardous Material Identification and Material Safety Data

Feb - 2021

OCT – 2025)

52.223-5

Pollution Prevention and Right-to-Know Information

May-2024

52.223-9

Estimate of Percentage of Recovered Material Content for EPA-Designated Items

May-2008

52.223-11

Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

May-2024

FAR 52.224-3 Privacy Training Jan-2017 FAR 52.225-1 Buy American-Supplies Oct-2022

FAR 52.228-5 Insurance-Work on a Government Installation Jan-1997 FAR 52.229-3 Federal, State, and Local Taxes Feb-2013 FAR 52.232-1 Payments Apr-1984

52.232-18

Availability of Funds Apr-1984

52.232-33

Payment by Electronic Funds Transfer-System for Award Management

Oct 2018

52.232-39

Unenforceability of Unauthorized Obligations

Jun-2013

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Mar-2023

52.233-3

Protest after Award

Aug-1996

(DEVIATION

AUG-2025)

FAR 52.233-4

Applicable Law for Breach of Contract Claim Oct-2004

AUG – 2025)

52.237-2

Protection of Government Buildings, Equipment and Vegetation

Apr-1984

FAR 52.237-3 Continuity of Services Jan-1991 FAR 52.242-13 Bankruptcy Jul-1995 FAR 52.242-15 Stop Work Order Aug-1989 FAR 52.245-1 Government Property Sep-2021 FAR 52.245-9 Use and Charges Apr-2012 HSAR 52.248-1 Value Engineering Jun-2020 HSAR 3052.222-70 Strikes or Picketing Affecting Timely

Completion of the Contract Work Dec-2003

HSAR 3052.223-90 Accident and Fire Reporting Dec-2003 HSAR 3052.211-70 Index for specifications Dec-2003 3052.223-70 Removal of disposal of hazardous substances – applicable licenses and permits Jun-2006

52.203-17 Contractor Employee Whistleblower Rights. (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/3.905#FAR_3_905 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/3.905#FAR_3_905

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

(End of clause)

FAR Clause 52.223-23 Sustainable Products and Services. (Oct 2025)

(a) Definitions. As used in this clause—

Sustainable product means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/eere/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program 7 U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/).

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2) Furnished for use by the Government;

(3) Incorporated into the construction of a public building or public work; or

(c) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract.

(End of clause) https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.energy.gov/femp/low-standby-power-product-list https://www.energy.gov/femp/low-standby-power-product-list https://www.biopreferred.gov/ https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables

FAR Clause 52.252-6 - Authorized Deviations in Clauses. (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of Homeland Security Acquisition Regulation (HSAR) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

HSAR Clause 3052.212.70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (Jul 2023)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

(a) Provisions.

None.

(b) Clauses.

_X__ 3052.204-71 Contractor Employee Access.

_X__ 3052.205-70 Advertisement, Publicizing Awards, and Releases.

_X__ 3052.215-70 Key Personnel or Facilities.

_X__ 3052.228-70 Insurance.

_X__ 3052.242-72 Contracting Officer’s Representative.

Contractor Performance Evaluations

(1) In accordance with FAR Subpart 42.15, Contractor Performance Information, the Contractor's performance may be evaluated throughout the contract (and task/delivery order) period of performance. The results will be compiled and reported in a Contractor Performance Report for use by this agency and other government agencies for future source selection decisions. The report will be compiled jointly by the COR and the KO. The KO will forward the report to the Contractor for comments. In the case of a contract with option years/ordering periods, interim reports will be completed.

(2) The areas to be evaluated include, but are not limited to: Quality, Schedule, Cost Control, Management, Utilization of Small Business, and Regulatory Compliance.

(3) Each area may be evaluated using the following scale: Exceptional, Very Good, Satisfactory, Marginal and Unsatisfactory.

(4) The Contractor Performance Assessment Reporting System (CPARS) may be used for all performance evaluations. Copies of the reports will be maintained in the CPARS database and in hard copy in the official contract file.

(5) The results of the report will be provided to the Contractor who will be given a period of sixty (60) days to provide comments. All comments will be considered by the KO and reviewed in accordance with FAR 42.1503. The report will be marked "Source Selection Information" and safeguarded ‘for official use only’ in accordance with Federal Acquisition Regulation Part 3.104.

Since there is a limitation of 2000 characters for each area evaluated, there may be an occasion that all evaluations and comments be manually addressed and maintained in the official contract file. If this is the case, each area will be annotated to contact the cognizant KO for all evaluation documentation.

Contractor’s Releases

The Government will require the Contractor to complete Contractor’s Releases (DHS Form 700- 3 or an equivalent form) at the completion of the contract.

Licenses and Permits

The Contractor shall be responsible for obtaining any necessary licenses and permits, giving all notice and complying with any applicable federal, state, local, and municipal laws, codes, ordinances, and regulations in connection with the business carried on under this contract.

52.219-14 Limitations on Subcontracting (Oct 2025)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

By submission of an quote and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause— [Contracting Officer check as appropriate.]

□ By the end of the base term of the contract and then by the end of each subsequent option period; or

□ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

(a) (1) In accordance with 31 U.S.C. 3903 and 10 U.S.C. 3801, within 15 days after receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(2) The Contractor agrees to make such payments to its small business subcontractors without any further consideration from or fees charged to the subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

SECTION III – LIST OF ATTACHMENTS

Attachment 1 – Statement of Work (SOW) Attachment 2 – Wage Determination 2015-5535, Revision 26, Dated 7/08/2025

SECTION IV – SOLICITATION PROVISIONS

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Vendor is cautioned that the listed provisions may include blocks that must be completed by the Vendor and submitted with its quotation or quote. In lieu of submitting the full text of those provisions, the Vendor may identify the provision by paragraph identifier and provide the appropriate information with its quotation or quote. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

• Federal Acquisition Regulation (FAR): http://www.acquisition.gov

• Homeland Security Acquisition Regulation (HSAR): https://www.acquisition.gov/hsar

Source Clause # Title Date FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Sep-2024

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

Jan-2017

FAR 52.204-7 System for Award Management Aug-2025 FAR 52.204-9 Personal Identity Verification of Contractor

Personnel Jan-2011

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

Aug-2025

FAR 52.204-13 System for Award Management Maintenance Aug-2025

FAR 52.209-5 Certification Regarding Responsibility Matters (Aug 2020)

(a) (1) The Vendor certifies, to the best of its knowledge and belief, that-

(i) The Vendor and/or any of its Principals–

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

Nov-2015

FAR 52.212-1 Instructions to Vendors -- Commercial Items Aug-2025 FAR 52.217-5 Evaluation of Options Sep-2025 FAR 52.237-1 Site Visit Apr-1984 HSAR 3052.247-72 F.o.b. destination only Apr-1984

(B) Have □ have not □, within a three-year period preceding this quote, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of Quotes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if Vendor checks "have", the Vendor shall also see 52.209-7, if included in this solicitation);

(C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have □, have not □, within a three-year period preceding this quote, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C.

§ 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under

I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability.

This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C.

362 (the Bankruptcy Code).

(ii) The Vendor has □ has not □, within a three-year period preceding this quote, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Vendor shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Vendor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Vendor’s responsibility. Failure of the Vendor to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Vendor nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph

(a) of this provision. The knowledge and information of an Vendor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Vendor knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Vendor [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the Vendor checked "has" in paragraph (b) of this provision, the Vendor represents, by submission of this quote, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this quote with regard to the following information:

(1) Whether the Vendor, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Vendor of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the Vendor has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Vendor has provided the requested information with regard to each occurrence.

(d) The Vendor shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

FAR Clause 52.216-1 Type of Contract (Oct 2025)

The Government contemplates award of a firm-fixed-price type contract resulting from this solicitation.

FAR Clause 52.233-2 Service of Protest (Aug 2025)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

SECTION V – PROPOSAL SUBMISSION INSTRUCTIONS

Addendum to 52.212-1 INSTRUCTIONS TO VENDORS - COMMERCIAL PRODUCTS and COMMERCIAL SERVICES. (Aug 2025)

Post Award debriefings for the United States Coast Guard are conducted IAW 10 USC § 3304.

(a) Submission of Quotes. Submit signed and dated Quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, Quotes shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Vendor;

(3) The Vendor’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Vendor completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of Quotes. The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of Quotes, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of Quotes.

(1) Vendors are responsible for submitting Quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quote, modification, or revision received after the time specified for receipt of Quotes is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. However, a late modification of an otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that Quotes cannot be received at the Government office designated for receipt of Quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of Quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Vendors may withdraw their Quotes by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate Quotes and award a contract without discussions with Vendors. Therefore, the Vendor’s initial quote should contain the Vendor’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all Quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in Quotes received.

(e) Debriefings. If a postaward debriefing is given to requesting Vendors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Vendor’s quote.

(2) The overall evaluated cost or price and technical rating of the successful Vendor and the debriefed Vendor and past performance information on the debriefed Vendor.

(3) The overall ranking of all Vendors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Vendor.

(6) Reasonable responses to relevant questions posed by the debriefed Vendor as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SUBMISSIONS

The submission of the quotation may be completed through one of two methods: either as a hardcopy mailed to the designated address or as an electronic submission. Utilizing both methods is not required. For electronic submissions, both a PDF and Word document must be provided, adhering to the following naming convention: "CompanyName_TechnicalProposal." Please ensure that the maximum file size for each document does not exceed 10MB. The information for both is as follows:

Written Submission:

Elizabeth Tam-Hurley USCG Operational Logistics Command Office of Procurement and Contracting Regional Contracting West Branch (LOG-941) Coast Guard Island, Bldg. 54-C Alameda, CA 94501-5100

Electronic Submission: Please send to both contacts: Elizabeth.H.Tam-Hurley@uscg.mil and Yvett.R.Garcia@uscg.mil.

QUOTATION REQUIREMENTS

1. Complete the “Signature of Vendor/Contractor” part of the Standard Form 1449 in Block 30a. An authorized official of the firm must sign the Standard Form 1449.

2. A filled out and complete Schedule of Services and Unit Prices form. The unit prices quoteed shall be all-inclusive taking into consideration any cost of living increases, inflation, etc. for each additional year beyond the base period except for wage adjustment IAW 52.222.43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018). In addition to filling out the schedule of prices, please include in a separate document a breakdown of costs including labor hours, rates by labor category, other direct costs overhead, G&A, profit.

3. Complete fill-in certifications for FAR 52.209-5 – Certification Regarding Responsibility

Matters (Aug 2020), FAR 52.209-7– Information Regarding Responsibility Matters (Oct 2018), and FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016). If completed on your SAM.gov profile under Reps and Certs, please state as such on your quotation.

Part 1 Technical Proposal

a. Submit a Technical Statement to address your company’s understanding of and ability to perform the requirements of the Statement of Work (SOW).

Part 2 Price Proposal

1. Complete the schedule of prices for a 28 day lodging stay, with a Period of Performance (PoP) date of June 10, 2026 to July 8, 2026. The total contract duration will not exceed the PoP date.

2. A zero dollar figure ($0.00) unit price means the Vendor will provide the service or supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will require the Government to conduct discussions.

mailto:Elizabeth.H.Tam-Hurley@uscg.mil

3. Acknowledge any amendments to the solicitation by following the instructions for acknowledgment on the SF30.

4. Complete fill-in certifications for FAR 52.209-7 – Information Regarding Responsibility Matters (Oct 2018), and FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016). If completed on your SAM.gov profile under Reps and Certs, please state as such on your proposal.

Period for acceptance of Quotes. The Vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of Quotes, unless another time period is specified in an addendum to the solicitation.

Contract award. The Government intends to award a contract with an acceptable proposal and with fair and reasonable pricing.

SECTION VI – EVALUATION OF QUOTE

Addendum to FAR 52.212-2 EVALUATION - COMMERICAL PRODUCTS AND COMMERCIAL SERVICES (Aug 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate Quotes:

(1) Technical Acceptability and (2) Reasonable Price.

Acceptable/Unacceptable

(1) Technical Capability and Understanding (Acceptable/Unacceptable)

All non-price factors will be evaluated using the Acceptable/Unacceptable methodology. Acceptable: Meets or exceeds all the requirements set forth in this Solicitation. Unacceptable: Fails to meet any material requirements set forth in this Solicitation. The Government will evaluate the Vendor’s ability to meet all requirements in the SOW and award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

(2) Price The Government will award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.The

Government will evaluate the quote for price reasonableness. In order to be considered for award, an Vendor must submit a price for all CLINs for the Period of Performance.

Please note that the option to extend services prices will be added by the Government (vendor is not to submit this with their proposal). All priced CLINs will be evaluated for fair market prices.

(b) Options (if applicable). The Government will evaluate Quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an quote furnished to the successful Vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept an quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Solicitation)