Request for Quote (RFQ).pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C9N3904020Q0225 03-Jul-2020 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

17-Jul-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

207-994-0506BRITTNEY L MEURRENS

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N3904020Q0225

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Preventative Maintenance

FFP

Preventative Maintenance (PM) on Material Handling Equipment (MHE) at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and the assets listed in Exhibit A.

Period of Performance: 07/28/2020-07/27/2021 FOB: Destination

PSC CD: J030

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Remedial Maintenance

FFP

Remedial Maintenance (unknown parts and repairs) on MHE at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and Exhibits B & C.

Period of Performance 07/28/2020-07/27/2021

NOTE: Vendor is to quote all lines in Exhibit B and C as well as enter the hourly rate in PWS in Section C as requested.

FOB: Destination

PSC CD: J030

NET AMT

CLAUSES INCORPORATED BY REFERENCE

52.213-3 Notice to Suppliers APR 1984

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Portsmouth Naval Shipyard, Kittery, ME has a requirement to maintain approximately 110 pieces of Material Handling Equipment (MHE) to include preventative maintenance (PM), diagnosis/repair of non-functioning equipment, and diagnosis/repair of battery chargers for electric MHE on site at the Portsmouth Naval Shipyard, Portsmouth NH. Contractor will provide a firm-fixed hourly labor rate for all diagnosis and repairs, which will be firm fixed for the life of the contract. The Government has estimated the parts on Exhibit B & C based on actual history of the parts used. The quantities and use factor is an estimate. Contractor shall insert unit pricing for The Prices on Exhibit B & C shall be firm fixed for the life of the Contract. Government Furnished Parts/Material GFP/GFM may be used in lieu of Contractor furnished parts.

CLIN 0001– PREVENTATIVE MAINTENANCE (PM) IAW EXHIBIT A

Semi-Annual PMs will be required under this contract and will be scheduled by the COR. Some equipment may require more than two PM services during the period of performance, while scheduling and repair services may prevent some of the equipment from receiving two PMs. The contractor shall conduct an annual fork inspection on all forklifts in accordance with NAVSUP Pub 538 on the first PM during the period of performance. The contractor shall provide a firm-fixed price per individual piece of equipment on Exhibit A. These prices shall be firm fixed for the life of the contract.

Fork Inspection - Forks shall be inspected and documented in the MHE's history file at intervals of not more than 12 months or whenever any defect or permanent deformation is detected. Fork inspections shall be documented on the attached Fork Maintenance Inspection Form. Procedures are located on the back of the Fork Maintenance Inspection Form to support each inspection criteria. Any fork defect shall be cause for the MHE to be removed from service until the fork is repaired or replaced. Only the manufacturer or their designated representative shall be authorized to repair forks.

Contractor Labor Rate 2020 $

CLIN 0002– UNPLANNED PARTS/REPAIRS IAW EXHIBIT B

Any unplanned repairs on MHE will require the contractor to submit an Unplanned Parts & Repair Form (Exhibit D) to the COR/ACOR for review prior to proceeding with the work. All parts/material used on each repair will be priced and listed on the Unplanned Parts & Repair Form by ELIN, Description, Part Number, Quantity, Rate, and Price IAW Exhibit B & C. Once work has been completed, the Contractor will submit the completed Unplanned Parts & Repair Form to the COR/ACOR for review and acceptance of repairs. Government furnished parts/material may be used instead of contractor parts, and will be identified by annotating GFM or GFP in lieu of an ELIN. All labor for unplanned repairs will be listed on the Unplanned Parts & Repair Form by Description (Labor), Quantity (Number of Hours) Rate (Firm Fixed Hourly Labor Rate). The parts/material prices on Exhibit B & C shall be firm fixed for the life of the contract. The Labor rate shall be firm fixed for the life of the contract.

UNPRICED PARTS/MATERIAL

It is understood that some parts and material required for repairs will not be identified and pre-priced on the Unplanned Parts & Material Exhibit B & C. If a part and/or material required for repairs is not identified on Exhibit B & C, the contractor shall provide a quote (if authorized) or an invoice from a reputable parts vendor in lieu of an ELIN with the Unplanned Parts & Repair Form to the COR/ACOR for approval. There shall be no added profit on un-priced parts/material; however, the Contractor may include a reasonable shipping/handling fee. The COR/ACOR will forward a copy of the parts quote or invoice to the Contracting Officer for negotiation and approval. The parts will be added to Exhibit B & C during the next contract modification. In the interim, the Contractor will continue to use a copy of the negotiated parts quote or invoice on subsequent repairs requiring the same part until such time the part is added to Exhibit B & C by the Contracting Officer.

PREVENTATIVE MAINTENANCE AND REPAIRS

The Preventative Maintenance (PM) Program for MHE aboard the Portsmouth Naval Shipyard, Portsmouth NH is for an estimated 110 pieces of electric and internal combustion MHE. All preventative maintenance will be performed in accordance with (IAW) the manufacturer’s commercial specifications. The contractor should review the manufacturer’s commercial specifications for preventative maintenance prior to proposing on this solicitation.

The MHE quantities may increase or decrease during the period of performance as new equipment and/or replacement equipment is received or removed. All MHE PM’s and Repair work shall be performed on site (Portsmouth Naval Shipyard) to minimize downtime. The contractor shall be required to comply with all Federal, State, and Local environmental protection provisions. The contractor is responsible for all labor, tools, supplies, consumables, transportation, and repair parts necessary to perform a timely and efficient preventative maintenance program. PMs shall be performed during normal government working hours, Monday through Friday, 7:00 am through 3:30 pm. Repairs may not be performed outside of normal government working hours. If the contractor schedules any repairs during a regular federal holiday or one designated by Presidential Proclamation, rescheduling shall be at the discretion of the COR/ACOR.

The contractor is required to perform all repairs on site at the Portsmouth Naval Shipyard unless at the discretion of COR/ACOR it is determined unfeasible. The contractor shall provide equipment and personnel necessary to load, unload, and transport the MHE to and from (round trip) to contractor’s facility for repair at the direction of the

COR/ACOR.

The contractor shall have a maximum turn-around time of 48 hours (excluding federal holidays) for minor repairs to keep equipment fully operational.

Although not manufactured exclusively for the government, for the purpose of this contract, all MHE equipment is Government Furnished Property (GFP). The Contractor, upon receipt of any GFP shall assume all risk of and shall be responsible for any loss or damage thereto. Any GFP required to be removed from the shipyard shall have prior Approval of the COR/ACOR, and shall be signed for by the contractor. The necessary receipt form will be provided by the COR/ACOR.

All Personal Protective Equipment (PPE) required for the employees shall be the responsibility of the Contractor.

Building 151 at the Portsmouth Naval Shipyard is currently identified for the contractor’s use during the contract period of performance. The Government has designated this workspace to permit contractor personnel to perform unrestricted by interference for on-site repairs. The existing utilities and services, i.e., electricity, water, and snow removal, etc. shall be made available at no charge to the contractor. (The contractor shall be responsible for removing snow from the doorways of Bldg 348). The Government reserves the right to change contractor’s designated workspace any time during the contract period of performance. The Government shall promptly make all MHE available to the contractor on site for PMs/repairs. The contractor may be required to perform repair/maintenance on MHE in other locations around the Shipyard. The COR/ACOR will identify the location of the MHE to the contractor.

The individual contractor employee(s) assigned to this contract shall be American Citizen(s) and must be able to obtain a security clearance to gain access to the Controlled Industrial Area (CIA). All contractor vehicles shall have a contractor logo (magnetic or painted) affixed to both sides for easy identification. The contractor’s employee(s) shall be a certified mechanic and have a commercial MHE license rated for all equipment identified on the contract.

The contractor’s employee may be required to move and/or drive MHE within the Portsmouth naval Shipyard. The contractor employee(s) assigned must have at a minimum, formal MHE repair training/certification and three years on-the-job experience, or five years on-the-job experience.

MANDATORY:

All contractor employees performing this service must be United States Citizens. All employees must have a birth certificate for proper identification. The contractor will be required to have all security clearances for employees performing on this contract aboard the Portsmouth Naval Shipyard within three months after date on contract award.

Failure to obtain the required security clearance(s) may be cause for Termination for Cause.

ACCESS:

The contractor’s access may be impacted at times due to restraints working inside the CIA where submarines are undergoing overhaul. The contractor must be flexible allowing for a minimum loss of time. This planned loss of time allows for:

1. Briefings and training required by Department of Defense, US Naval and/or OSHA regulations for contractor personnel.

2. Initial issue and any required re-issue of security passes/badges for contractor personnel, vehicles, and/or equipment.

3. Security checks and identification verification of contractor personnel, vehicles, and their equipment entering the Shipyard, CIA, and Dry Dock

5. Stoppage of work in response to security violations which may or may not be attributed to this contracted work.

6. An increase in security level instituted throughout the Shipyard, CIA, and Dry Dock.

7. Interference from other ongoing work due to confined and restrictive environment of the CIA.

8. For contractors requiring escorts; conflicting work hours between contractors and escort personnel as well as shortage of qualified escorts available to accompany contractor personnel.

Cell phones with cameras and lap top computers with cameras are prohibited on the Portsmouth Naval Shipyard.

Government Furnished Parts/Material (GFP/GFM) shall be used for repairs prior to the purchase of any parts from the contractor. The Government shall provide an inventory of all GFP/GFM on site upon award of contract. During the period of performance the government may purchase parts/material from other sources and provide to the contractor as GFP/GFM. The contractor will be required to provide GFP/GFM usage on the Unplanned Parts & Repairs report.

RESIDUAL/TRADE-IN DOLLARS:

The contractor shall return to the government; all residual/trade-in dollars received by the contractor for the sale of all types of mechanical and electrical equipment previously installed on government owned equipment, i.e. trade-in allowances for engines, transmissions, alternators, etc. The contractor will maintain a log denoting the trade-ins, and dollar value received. This log will be made available to the COR and Contracting Officer at any time during the contract period. An adjustment for the trade-in value to the contract price will be by modification.

FREIGHT:

The Contract is FOB destination. Any freight for parts and/or equipment shall be the responsibility of the contractor, unless the COR requests an expedited/overnight shipment of any parts. A receipt for expedited freight service shall be provided with the submission of the Unplanned Parts & Repairs Form.

SAFETY INSPECTION:

Safety inspections for lifting devices shall be in compliance with the Occupational Safety and Health Act (OSHA) dated 1970. The contractor shall be required to physically inspect lifting devices at periodic intervals. The COR will schedule the safety inspections when applicable.

Limited Technical Inspections (LTI) shall be determined by the COR/ACOR. The LTI shall include a thorough inspection of engine, transmission, major components, controls, masts, cables, chains, hoses, and all systems (electrical, air, hydraulics). The cost to repair the unit shall be included on the Unplanned Parts & Repairs Form.

The COR/ACOR will determine if the repair is in the best interest of the government.

Tire repair/replacement shall be performed according to the best commercial practice. If performed at the Portsmouth Naval Shipyard, the contract shall comply will all OSHA requirements. A tire cage, when required, is the responsibility of the contractor. The contractor shall have a maximum turn-around time of 48 hours, excluding federal holidays, for tire repair/replacement to keep equipment fully operational.

To prevent and provide abatement and/or control of any environmental pollution arising from the performance of the contract, the contractor shall comply with all federal, state, and local laws and regulations concerning environmental pollution control in effect at time of award.

All work performed under this contract is subject to Government acceptance. Acceptance shall be made by the COR/ACOR. The contractor shall submit the Unplanned Parts & Repairs Form to the COR/ACOR. If rework is required, the contractor shall correct the unsatisfactory work within three (3) days. Rework is not reimbursable.

MHE Repair Shop Building 348 Building 348 has approximately 1200 sq. ft. of space.

Government Furnished Material and Equipment in working bay:

1. (1) System One Parts Washer (S/N 25020486)

2. (1) MAC Battery Charger (S/N F10693)

3. (1) Patton Fan Model # 1010MP

4. (2) Metal Work Benches

5. (4) Metal Storage Racks

6. (4) Metal Storage Lockers

7. (1) File Cabinets

Government Furnished Material and Equipment in office:

1. (1) Table

2. (4) Chairs

3. (1) Telephone Ext 5161

The Contractor shall complete Exhibit’s A & B & C and return with a signed and completed DD 1449 to be considered for award. Certificate for Certified Mechanic must also be provided. Faxes and electronic submittals are not accepted. We must receive a complete package by the date and time specified in the Request for Quote.

MAIL:

Portsmouth Naval Shipyard, Code 410 Contracting Division Portsmouth NH 03801

UPS/FEDEX:

Portsmouth Naval Shipyard, Code 410 Contracting Division Kittery, ME 03904

CONTRACT ADMINISTRATION PLAN (CAP) FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a) All pre-award duties such as solicitation, negotiation and award of contracts.

b) Any information or questions during the pre-award stage of the procurement.

c) Freedom of Information inquiries.

d) Changes in contract terms and/or conditions.

e) Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS 42.302, except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a) Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements;

milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the

PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change. The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed.

In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as Certificates of Performance.

(4) The COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications. The COR is responsible for developing the statement of work for change orders or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

e. Administrative Duties

(1) The COR shall take appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property When government property is to be furnished to the contractor, the COR will take the necessary steps to insure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

g. Security The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance. The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out. The report shall also include a statement as to the use made of any deliverables furnished by the contractor.

(2) The COR is responsible for providing necessary assistance to the Contracting Officer in performing Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

5. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a) Identify contractor deficiencies to the COR.

b) Review contract deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c) Assist in preparing the final report on contractor performance for the applicable contract in accordance with the format and procedures prescribed by the COR.

d) Identify contract noncompliance with reporting requirements to the COR.

e) Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

f) Review invoices and provide the COR with recommendations to facilitate COR certification of the invoice.

g) Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

h) Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

CLAUSES INCORPORATED BY FULL TEXT

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

(a) Definitions. As used in this text:

Article means a manufactured item other than a fluid or particle: (i) which is formed to a specific shape or design during manufacture; (ii) which has end use function(s) dependent in whole or in part upon its shape or design during end use; and (iii) which under normal conditions of use does not release more than very small quantities, e.g., minute or trace amounts of a hazardous chemical, and does not pose a physical hazard or health risk to employees.

Boundary of containment means a continuous tight seal (barrier) to prevent the release of functional mercury during normal operation and maintenance. Examples include the exterior of a fluorescent lamp, glass capsule of a mercury switch, and container for mercury reagents. A double boundary of containment consists of two independent seals.

Functional mercury means mercury or mercury compound(s) contained in equipment that is required for the equipment to operate properly, such as that found in mercury switches, fluorescent lamps, flat-panel monitors, thermostats, thermostat probes, small coin type batteries, barometers, and dental amalgams.

Hardware means any article, container, piece of material, individual part, subassembly, assembly, component, or system to which mercury control requirements apply.

Mercury-free means hardware that does not contain functional mercury and is not contaminated by mercury or mercury compounds.

Portable means items that are frequently transported during normal operation. Desk lamps, shop lights, and hand-held instruments are considered portable, while bulbs in stationary light fixtures are not. In general, items that require transport only during maintenance, installation, and removal of the items are not considered portable.

(b) The Contractor, and all subcontractors and vendors, shall ensure that mercury or mercury containing compounds are not intentionally added to, or come in direct contact with, hardware or supplies furnished under this contract.

(1) The Contractor shall ensure that mercury and mercury compounds are not taken onboard naval vessels by Contractor, subcontractor, or vendor personnel except for functional mercury used in batteries, dental amalgams, fluorescent lamps, flat-panel monitors, required instruments, sensors or controls, weapon systems, and chemical analysis reagents specified by the Naval Sea Systems Command (NAVSEA).

(2) Portable fluorescent lamps and portable instruments containing elemental mercury must be shock-proof in accordance with MIL-DTL-901E entitled Requirements for Shock Tests, H.I. (High Impact) Shipboard Machinery, Equipment, and Systems and have mercury enclosed by a double boundary of containment. Some devices with liquid crystal display (LCD) screens utilize a fluorescent bulb backlight to illuminate the LCD screen.

No additional restrictions or controls apply to devices with LCD screens; however, the Contractor shall remove the LCD screen and seal it in plastic following any evidence that the backlight failed.

(3) For Submarines, any use of mercury containing items must be approved as required by the Nuclear Powered Submarine Atmosphere Control Manual (S9510-AB-ATM-010/U) Volume 1.

(4) The Contractor shall ensure that mercury and mercury compounds do not contact hardware surfaces in systems covered by NAVSEA Manual NAVSEA 0989-064-3000 entitled Cleanliness Requirements for Nuclear Propulsion Plant Maintenance and Construction, submarine air systems, level I systems per NAVSEA Publication 0948-LP-045-7010, NAVSEA Material Control Standard, or the submarine safety program (SUBSAFE) surfaces during maintenance or repair. Such hardware is designated as mercury-free. The Contractor shall ensure that all other hardware that could be structurally degraded by contamination with elemental mercury or reactive mercury compounds is separated from it by sufficient distance, or boundaries of containment that effectively prevents contact in all but the most extreme circumstances.

(5) The Contractor shall check any hardware surfaces in the above systems which are known or suspected to have come in contact with mercury or mercury compounds for evidence of structural degradation and external mercury contamination. The existence of external mercury contamination can be determined following MIL-STD-2041D entitled Control of Detrimental Materials.

(6) The presence of mercury in a product may be determined by checking product labeling on material safety data sheets or safety data sheets. Chemical analysis is not required.

(7) The Contractor shall dispose of any mercury and mercury compounds in accordance with OPNAV Manual (OPNAV M-5090.1) entitled Environmental Readiness Program Manual of 10 January 2014.

(8) If the use of mercury or mercury compounds cannot be avoided, a risk assessment and waiver request, if required, must be performed and submitted per the NAVSEA Hazardous Material Avoidance Process (T9070-AL- DPC-020/077-2). For systems covered by the NAVSEA Manual NAVSEA 0989-064-3000 entitled Cleanliness Requirements for Nuclear Propulsion Plant Maintenance and Construction, submit the risk assessment and waiver request, if required to Nuclear Propulsion (NAVSEA 08).

(c) In all cases where mercury or a mercury compound has contacted hardware surfaces required to be mercury-free the Contractor shall immediately provide a report to the NAVSEA Dry Environmental Systems and Hazardous Materials (NAVSEA 05P5) via the cognizant contract administration safety office. Reports concerning systems covered by NAVSEA Manual 0989-064-3000 must include NAVSEA Nuclear Propulsion Directorate (SEA 08) in the distribution. Reports must be in letter form and include the date and details of the contact, the surfaces contacted, the recovery actions taken, and the status of the affected surfaces.

(End of Text)

C-228-H002 MINIMUM INSURANCE REQUIREMENTS (NAVSEA) (JAN 2019)

(a) In accordance with the clause(s) of this contract entitled "Insurance--Work On a Government Installation" (FAR 52.228-5) and “Liability and Insurance” (DFARS 252.217-7012), as applicable, the Contractor shall procure and maintain insurance, of at least the kinds and minimum amounts set forth below:

(i) Workers' compensation and employer’s liability coverage shall be at least $100,000, except as provided in FAR 28.307-2(a), if applicable

(ii) Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least $500,000 per occurrence.

(iii) Automobile liability policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(b) To be approved by the Contracting Officer, insurance certificates must include the following cancellation policy statement: Prior to cancellation or material change in coverage, the contractor shall give 30 days written notice to the Contracting Officer.

(c) Physical work cannot begin until the insurance certificate has been approved by the Contracting Officer. Failure to provide an acceptable insurance certificate will not remove the contractor’s responsibility to meet the delivery requirements outlined in Section F and FAR 52.211-11, Liquidated Damages – Supplies, Services, or Research and Development, if applicable.

(End of text)

Section D - Packaging and Marking

D-246-H002 WARRANTY NOTIFICATION FOR ITEM(S) 0001-0002—BASIC (NAVSEA) (OCT 2018)

The Contractor shall apply a permanent warranty notification stamping or marking on each warranted deliverable end item and its container. The notification shall be placed in close proximity to other required stamping or markings so as to be easily readable by personnel. The warranty notification shall read:

THIS ITEM WARRANTED UNDER CONTRACT N3904020P0225 TO CONFORM TO DESIGN,

MANUFACTURING, AND PERFORMANCE REQUIREMENTS AND BE FREE FROM DEFECTS IN

MATERIAL AND WORKMANSHIP FOR PORTSMOUTH NAVAL SHIPYARD FROM DATE OF

ACCEPTANCE. IF ITEM IS DEFECTIVE NOTIFY CONTRACT SPECIALIST AND PCO.

(End of Text)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with ASTM- D-3951-15 approved 1 December 2015, Standard Practice for Commercial Packing.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items. Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

52.246-4 Inspection Of Services--Fixed Price AUG 1996

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (NAVSEA) (OCT 2018)

Item(s) 0001-0002 - Inspection and acceptance shall be made at destination by a representative of the Government.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F-247-H004 RESTRICTIONS FOR SHIPPING TO MILITARY AIR OR WATER PORT/ TERMINAL

(NAVSEA) (OCT 2018)

The Contractor shall not ship directly to a military air or water port/terminal without authorization by the cognizant Contract Administration Office.

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: N3904020P0225

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

COMBO

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N68732

Issue By DoDAAC N39040

Admin DoDAAC** N39040

Inspect By DoDAAC N39040

Ship To Code N39040

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) N39040

Service Acceptor (DoDAAC) N39040

Accept at Other DoDAAC ____

LPO DoDAAC N39040

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. NAVSEA HQ WAWF Helpdesk: WAWFHQ@navy.mil

Local WAWF Helpdesk: WAWF_N39040@navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

raymond.bedard@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal.

Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel

- that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

The Contract Specialist is:

Name: Brittney Meurrens Address: Portsmouth Naval Shipyard

Kittery, Maine 03904 Phone: 207-994-0506

E-mail: brittney.meurrens@navy.mil

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

Name: Raymond Bedard Address: Portsmouth Naval Shipyard Kittery, Maine 03904 Phone: 207-752-7571 E-mail: raymond.bedard@navy.mil

(e) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

To Be Provided Upon Award

(f) The Contractor's point of contact for performance under this contract is:

Name: To Be Determined Title:

Address:

Phone:

E-mail:

Section I - Contract Clauses

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.211-6 Brand Name or Equal AUG 1999 52.211-15 Defense Priority And Allocation Requirements APR 2008 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.245-1 Government Property JAN 2017 52.245-2 Government Property Installation Operation Services APR 2012 52.245-9 Use And Charges APR 2012 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017 252.247-7023 Transportation of Supplies by Sea FEB 2019

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video…