Request For Quote Form Electric panels .doc

NEW YORK STATE SCHOOL FOR THE DEAF

401 Turin Street

Rome, NY 13440

Ph: (315) 337-8400 x 5807 Fax: (315) 336-8859

E-Mail: business-nyssd@nysed.gov

REQUEST FOR QUOTATION/BID

(This is not an Order)

Date: 10/9/26 Page ___1___ of ___1___

PLEASE RETURN BY: 11/03/2026

Electrical Panel Replacement Scope of Work:

Replace 25 electrical panels (3 phase)

· Demo existing panels

· Reuse existing feeders and branch circuits

· New panels to be GE AQ type panels with breakers

· Repair any brick work to wall as needed on flush mount panels

· Reconnect existing feeders and branch circuits to new panels Electrical Panel Testing, Commissioning, and Turnover The Contractor shall provide all labor, materials, equipment, supervision, testing, commissioning, documentation, training, and corrective work necessary to deliver a complete, code-compliant, fully operational electrical distribution system. Final payment shall be withheld until all testing, commissioning, training, inspections, corrective actions, and closeout documentation have been completed and accepted by the Owner.

1. Installation Verification – The contractor shall verify that all electrical panels and associated equipment are installed in accordance with contract documents, applicable codes, and manufacturer requirements. The Contractor shall confirm equipment is securely installed, accessible for maintenance, properly labeled, and equipped with accurate panel schedules.

2. Pre-Energization Inspection – Prior to energizing the system, the Contractor shall inspect all equipment, conductors, terminations, grounding and bonding components, breaker settings, and electrical connections. Al required connections shall be torque-verified in accordance with manufacturer recommendations. Any deficiencies shall be corrected before energization.

3. Electrical Testing – The Contractor shall perform and document all required electrical testing, including continuity, insulation resistance, grounding, phase rotation, voltage, polarity, load balancing, and surge protection testing, where applicable. An infrared thermographic scan shall be completed after the system is operating under load.

4. Functional Testing and Commissioning – The Contractor shall demonstrate proper operation of all electrical distribution equipment, including breakers, disconnects, emergency power connections, generators, automatic transfer switches, UPS interfaces, metering systems, monitoring systems, and associated alarms and status indicators.

5. Code and Safety Compliance – The Contractor shall provide documentation demonstrating compliance with all applicable codes and standards, including NEC and NFPA 70E requirements. Required arc flash studies, coordination studies, equipment labeling, inspection approvals, and utility approvals shall be completed prior to turnover.

6. Preventative Maintenance Prior to Turnover – Before substantial completion, the Contractor shall clean all equipment, remove construction debris, verify proper operation of equipment components, retorque critical connections, perform a final infrared scan, and correct all deficiencies identified during testing and commissioning.

7. Closeout Documentation – The contractor shall provide all required project documentation, including:

· Test and commissioning reports

· Ground resistance and torque verification records

· Infrared scan reports

· Arc Flash and coordination study reports

· Equipment warranties

· Operation and maintenance manuals

· As-built drawings

· Final panel schedules

· Recommended spare parts lists

8. Owner Training – The Contractor shall provide onsite training for Owner personnel covering system operation, breaker operation and resetting, lockout/tagout requirements, emergency shutdown procedures, preventive maintenance requirements, and warranty support procedures.

9. Final Acceptance – The electrical distribution system shall not be considered substantially complete until:

· All testing and commissioning activities are successfully completed.

· Required inspections and approvals have been obtained.

· Identified deficiencies have been corrected.

· Closeout documentation has been submitted and accepted.

· Owner training has been completed.

· Written certification has been provided confirming the system is safe, operational, and ready for service.

Panel Locations Included (see attached list for details)

· Building 11A – First Floor: LP1F, LP1E

· Building 11A – Second Floor: LP2D (Left), LP2D (Right), LP2E

· Building 11B – First Floor: LP-1D, PP-1C (Left), PP-1C (Right), LP-1B, LP-1C, PP-1A, PP-1B (Left), PP-1B (Right), PP-1B – Kitchen Panel, LP-1A Cafeteria

· Building 11B – Second Floor: LP-2C, LP-2A, PP-2A, LP-2B, Stage Lighting Panel

· Building 11B – Basement: PP-BB (Left), PP-BB (Right), PP-BC, LP-BA

· Building 16 – Basement: PP-BB Field Verification Required

The following equipment contains incomplete or uncertain information and shall be field verified prior to procurement:

· LP-1C (Room 1-118): Manufacturer, feeder information, and main breaker size.

· PP-1A (Room 1-64A): Manufacturer, voltage, ampacity, feeder size, and main braker size.

· Kitchen Panel (Room 1-49): Manufacturer, voltage, and panel rating.

· PP-BC (Basement B-4): Feeder size and voltage confirmation.

· Building 16 PP-BB: Feeder size and conductor configuration.

· Verification of undocumented main braker sizes for LP1E, LP2D (Right), PP-1C (Right), PP-1A, PP-1B (Left), and PP-BB (Right).

This field verification shall be included in the Contractor’s bid and shall not be considered grounds for a change order.

Attachments:

· List of all the electrical panels and the locations INVOICING: Invoices must be submitted after satisfactory completion of the replacement of electrical panels PREVAILING WAGE: Does apply Any questions or to set up site visit, please call Sarah Proper at 315-337-8400 ext. 5838

TERMS AND CONDITIONS:

Failure to complete this section may result in disqualification of this bid. Quantities are estimated only. The school reserves the right to increase or decrease quantities at the quoted price or reject any/all bids. Orders may be made for individual items or total quotation at the discretion of the school, unless otherwise noted.

All orders are FOB DESTINATION (including S/H) unless otherwise noted.

DELIVER: __________ DAYS A/R/O

PAYMENT TERMS: ______ % _____ DAYS, _____ 30 DAYS

PRICING GOOD UNTIL: ___________________________

QUOTATION NO: ____________________________

VENDOR SIGNATURE: ___________________________

DATE: _____________________________________

TITLE: _________________________________________

FEDERAL ID NO: _________________________________