Request for Quote - FA254326Q0024 -GV Solar Panel Battery Replacement Upgrades (1).pdf

460th Contracting Squadron RFQ FA254326Q0024

COMBINED SYNOPSIS/SOLICITATION

SBD2/Command Post – Giant Voice System Solar Panel Installation, Battery Replacement & Upgrades

This is an official Request for Quote (RFQ) – Notice: FA254326Q0024

In accordance with (IAW) RFO 12.202: This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR Overhaul (RFO). The following solicitation document, incorporated provisions, and clauses are in effect through the RFO as applicable.

The Government intends to award a Fixed-Price Contract based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The associated NAICS code for this acquisition is 334290 with a size standard of 800 Employees.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

Additionally, the associated NAICS code above must be included within the offeror’s SAM.gov Representations and Certifications to be considered eligible for contract award OR the offeror must include a NAICS code in their Representations and Certifications that lists a size standard more restrictive than 800 employees to determine that the offeror is a Small Business concern under this requirement.

All prospective offerors must be authorized Whelen Mass Notification dealers/service providers and must include proof within their quote to be eligible for award. Additionally, all replacement parts must be Whelen brand to be compatible with the existing giant voice system on Buckley

SFB.

The 460th Contracting Squadron, Buckley SFB, CO, plans to procure the following services in accordance with the attached Statement of Work dated 3 August 2026.

The contract CLIN structure is detailed below. This CLIN structure shall be priced and included with the contractor’s quote.

CLIN Description Quantity Unit Price Total Price

Giant Voice Solar Panels and Replacement Batteries

Upgrade – Includes:

1 Job http://www.acquisition.gov/ http://www.sam.gov/

2 Each – Solar Package SBC280; panels, brackets, cabling and Whelen solar regulator installed to existing WPS charging panel

20 Each – 31-MHD Replacement Batteries for existing towers

1 Each – WPS 10A Battery Charger & Adapter harnerss for the WPS Siren System

2 Each – Assembly 400 Watt Driver

1 Each – 400 Watt Power Amplifier Tone Only for WPS 2900 Upgrade

All other installation requirements/fittings/heavy equipment to perform this requirement.

In accordance with Statement of Work, dated 3 August

Total Price of all CLINs $

Delivery/Period of Performance: FOB Destination. Delivery and installation of all requirements within the Statement of Work, dated 3 August 2026, shall be completed within 30 calendar days after receipt of award, unless delayed by verifiable supply chain shortages.

Limited access: All contractor employees are required to be able to pass a background check to enter the installation.

To ensure all responses are received, responses must include the RFQ number (FA25426Q0024) and title (Buckley SFB – SBD2/Command Post – Giant Voice Solar Panel Installation, Battery Replacement, & Upgrades) in the subject line of the email submission and are to be sent to both the Contracting Officer (TSgt Matt Kennedy, matthew.kennedy.24@spaceforce.mil) and Contract Specialist (SSgt Cody Wolff, cody.wolff@spaceforce.mil).

Quote submissions are due to both the Contracting Officer and Contract Specialist (listed above) NLT 3:30PM MDT, Thursday, 6 August 2026. Questions and quotations received after the submission deadline may not be answered or accepted.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

To be considered responsive, please include the following items in your response:

- Must include a quote, inclusive of total quoted price for CLIN 0001

- Must include a technical description of how all required items within SOW will be accomplished mailto:matthew.kennedy.24@spaceforce.mil mailto:cody.wolff@spaceforce.mil

- Must include details regarding provided standard commercial industry warranty on parts/workmanship

- Must include the following information:

o Company name, address, and point of contact, with email address and phone number o CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price

The lowest price quote will be evaluated to determine whether pricing is fair and reasonable.

Technical (Capability of the services offered to meet the Government’s need)

The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SOW will be accomplished. The contractor must be able to complete delivery and installation of all requirements IAW Statement of Work dated 3 August 2026 within 30 days after receipt of award, unless delayed by verifiable supply chain equipment shortages.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as compliant. An offeror deemed non-compliant or response to the RFQ may be deemed not technically acceptable and deemed not eligible for contract award.

Evaluation factors other than price when combined are approximately equal to price.

(b) Options. N/A.

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of the lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed compliant.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and contract award will be made to that offeror.

4) If the lowest priced offeror is deemed non-compliant for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

The following provisions and clauses in their latest editions apply to this acquisition:

RFO 52.203-2, Certificate of Independent Price Determination RFO 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation RFO 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements RFO 52.204-7, System for Award Management-Registration RFO 52.204-13, System for Award Management- Maintenance RFO 52.204-19, Incorporation by Reference of Representations and Certifications RFO 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation RFO 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded RFO 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations RFO 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services RFO 52.219-1, Small Business Program Representations RFO 52.219-6, Notice of Total Small Business Set-Aside RFO 52.219-28, Post-award Small Business Program Representation RFO 52.222-3, Convict Labor RFO 52.222-19, Child Labor – Cooperation with Authorities and Remedies RFO 52.222-36, Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) RFO 52.222-50, Combatting Trafficking in Persons RFO 52.222-90, Addressing DEI Discrimination by Federal Contractors RFO 52.223-23, Sustainable Products RFO 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving RFO 52.232-29, Unenforceability of Unauthorized Obligations RFO 52.232-33, Payment by Electronic Funds Transfer – System for Award Management RFO 52.232-40, Providing Accelerated Payments to Small Business Subcontractors RFO 52.233-3, Protest after Award. (Deviation 2026-O0038) RFO 52.233-4, Applicable Law for Breach of Contract Claim (Deviation 2026-O0038)

RFO 52.240-90, Security Prohibitions and Exclusions Representations and Certifications RFO 52.240-91, Security Prohibitions and Exclusions, Alternate I RFO 52.243-1, Changes-Fixed-Price RFO 52.244-6, Subcontracts for Commercial Products and Commercial Services RFO 52.246-2, Inspection of Supplies-Fixed-Price RFO 52.249-1, Termination for Convenience of the Government (Fixed Price) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation 2024-O0013 Revision 1) DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7024, Notice on Use of the Supplies Performance Risk System DFARS 252.223-7008, Prohibition of Hexavalent Chromium DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime DFARS 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation DFARS 225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010, Levies on Contract Payments DFARS 252.247-7023, Transportation of Supplies by Sea

Awardee will be required to invoice through Wide Area Workflow (WAWF).

DFARS 252.232-7006, Wide Area Workflow Payment Instructions

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2in1 Invoice

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1 Invoice

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

https://wawf.eb.mil/

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA2543

Admin DoDAAC FA2543

Inspect By DoDAAC F1K0AA

Ship To Code F1K0AA

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Contact the WAWF helpdesk

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Notice to Interested Vendors: The Government reserves the right to cancel this RFQ, either before or after the closing data. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Attachments 1 -- Statement of Need, dated 3 August 2026

END OF RFQ