Request For Quote.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

75150PR230000099

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

84-23-Q-78150-99

6. SOLICITATION

ISSUE DATE

02 February 2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jessica P. Adkisson

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

20 February 2023

8:00 AM PST

9. ISSUED BY CODE 84

U.S. Department of Homeland Security USCG Director of Operational Logistics Coast Guard Island, Bldg. 54-C Alameda, CA 94501-5100 Attn: DOL-94

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED EDWOSB

SMALL BUSINESS 8(A) NAICS: 561990

SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

Net 30

Other: ________________________

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

N/A

13b. RATING N/A

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

USCG Base Alameda Coast Guard Island Alameda, CA 95401-5100

16. ADMINISTERED BY CODE 84

Same as Block 9

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

Contractor Name:

UEI:

18a. PAYMENT WILL BE MADE BY CODE 51800

CO, (1224) USCG Finance Center 1430 Kristina Way Chesapeake, VA 23326-1224

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM: SEE CONTINUATION PAGES FOR MORE PAYMENT

DETAILS.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Shredding services for Alameda Coast Guard Island, CA in accordance with the attached Statement of Work (SOW), its attachments, and this solicitation package.

See continuation pages for more details.

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

WILL BE FUNDED IAW FAR 52.232-18 – AVAILABILITY OF FUNDS

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE

AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c.

DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

Section B- Continuation of SF-1449 Block 15: Deliver To Deliver To: United States Coast Guard (USCG). See Statement of Work (SOW) for more details.

Continuation of SF1449 - Block 18b/Invoice Submission

Electronic Submission of Payment Requests

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

PRICING SHEET

The Offeror shall provide a price proposal on a firm-fixed price basis with pricing in the formatting below:

Monthly Price Total Price CLIN 0001 Base Year:

01 March 2023 – 29 February 2024

CLIN 0002 Option Year 1:

01 March 2024 – 28 February 2025

CLIN 0003 Option Year 2:

01 March 2025 – 28 February 2026

CLIN 0004 Option Year 3:

01 March 2026 – 28 February 2027

CLIN 0005 Option Year 4:

01 March 2027 – 29 February 2028

TOTAL FIXED PRICE (CLINs 0001 + 0002 + 0003 + 0004+ 0005 ) $

All prices to be inclusive of all taxes http://www.ipp.gov/ https://www.uscg.mil/fincen/IPP/

Section C –Clauses, Terms and Conditions See attachment 3 for all Clauses Terms and Conditions.

Section D – Attachments Attachment 1: Statement of Work Attachment 2: Pricing Sheet Attachment 3: Clauses, Terms and Conditions Attachment 4: Wage Determination 2015-5623 Rev 20 Attachment 5: Shred Bin Locations Attachment 6: Management Directive 11042.1 Safeguarding Sensitive but Unclassified

Section E – Solicitation Provisions

52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS. (JUNE 2020)

(ADDENDUM)

The quotation must be prepared in accordance with the instructions in this section, providing all required documents and information in the format specified. The quotation shall clearly and concisely describe the offeror's response to the requirements of the solicitation. The Offeror shall acknowledge receipt of any/all Amendments to this solicitation by the date and time specified in the amendment(s).

1. First Page (cover page) prepared on the company’s letterhead stationery and includes the following information:

• A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item; and

• Names, titles, telephone numbers, facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

2. The offeror shall provide an electronic copy via email to the contract specialist in either Microsoft Word format, Adobe PDF format and/or Excel format. 3. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time is specified in an addendum to the solicitation

SUBMISSIONS

The submission of the quotation will be accepted as an electronic submission. The submission information is as follows:

Electronic Submission: Please send to: jessica.p.adkisson@uscg.mil;

Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

QUOTATION REQUIREMENTS

1. Fill out Company information in black 17a of the 1449, to include UEI Number.

Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Block 30a. An authorized official of the firm must sign the Standard Form 1449.

2. A filled out and completed Pricing Sheet (Attachment 2). The unit prices offered shall be all-inclusive taking into consideration any cost-of-living increases, inflation, etc. for each additional year beyond the base period except for wage adjustment IAW 52.222.43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018).

mailto:jessica.p.adkisson@uscg.mil

52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

52.237-1 Site Visit (Apr 1984).

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award

SITE VISIT: Contractor personnel are encouraged to visit the site to familiarize themselves with the location, work requirements and existing conditions. A site visit has been scheduled with government POC: Elizabeth Ayala for, 13 February 2023, at 10:00am. POC can be reached at liz.k.ayala@uscg.mil.

Vendors will meet at BLDG 51-4 located at the Alameda Coast Guard Island, California 94501.

For the site visit (if requested), all personnel requesting access to Alameda Coast Guard Island, CA, email liz.k.ayala@uscg.mil by 09 February 2023 with the following information:

1. Last Name, First Name

2. Company/Reason for Visit

3. Start Date/ End Date: 13 February 2023

4. Fully Vaccinated (All vaccine shots plus 14 days since last shot) If no, vistor must provide a negative test within 72 hours of entering base.

Those entering the base must possess a valid State or Government picture identification card which can include any of the following:

1. Military/Dependent/Civilian CAC

2. Valid State Driver’s License

3. U.S Passport

Personnel requesting vehicle access to Alameda Coast Guard Island, must provide a valid driver's license, current vehicle registration, and valid vehicle insurance. All vendors requesting access to the installation will be given a back ground check and no felons will be cleared for access

FAR 52.212-2 Evaluation of Commercial Items (Oct 2014)

The Government will make a best value determination for award resulting from this request for quotation (RFQ) to the responsible offeror whose offer, conforming to the RFQ, will be most advantageous to the Government, price and other factors considered. The price factor is approximately equal to the other factors combined, based on the government’s evaluation, it may award the contract to other than the lowest price Offeror. Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes.

Basis for Award: The Government will select the offeror that represents the best benefit to the Government at a price that can be determined fair and reasonable based on price and other mailto:liz.k.ayala@uscg.mil factors. Offeror quotes shall be evaluated under FAR 13.106-2(b)(3), Comparative Evaluation.

Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefits. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Factor 1: Pricing The government will evaluate offerors’ proposal for price reasonableness and completeness of contract requirements.

Contractor shall submit pricing on the Pricing Sheet (Attachment 2); firm fixed unit pricing shall include all labor, overhead, profit, materials, and associated costs of the like to provide services.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Factor 2: Technical Acceptability The Offeror shall demonstrate past experiences with Shredding Services, specifically identifying services performed within the last three (3) years similar to the requirements of the SOW. The Offeror must provide the following information to each project:

The Technical Capability shall also address the following components as follows:

• Licenses and Permits to operate in Alameda County Ca.

• Types and functions of special purpose shredding equipment. The proposed types of equipment should include trucks/vehicles used for collecting and hauling the various types of shredding destruction. The proposed functionality of the various types of special purpose equipment should address features such as cameras, scales, solar power etc., and any cost savings to the government resulting from these functionalities.

Factor 3: Past Performance References

No more than three (3) PPRs are requested to be submitted that are most similar to the work of this RFQ that you have performed in the past three (3) years. A detailed explanation of the scope of the effort:

• The dollar value;

• Period of Performance;

• Project location: and

• Valid email address; point of contact and telephone number

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.