Attachment 1 SOW Shredding Services.pdf

Statement of Work:

Contractor Requirements for PACAREA STAFF Shred Service

Work Statement

In the performance of this contract, the contractor shall provide mobile on-site paper shredding services for a total of 11bins/consoles located at eleven (11) buildings at US Coast Guard Base

Alameda, Coast Guard Island, Alameda, CA 94501-5100. The contractor shall provide all labor, materials, equipment, transportation, supervision, and all other necessary items to complete these services for the following:

Scope of Services

The Contractor, shall provide the following services:

(1) The frequency which the bins/console shall be emptied, and the contents shredded will be every two weeks (26 pickups per year). Each Bin is 32 Gallons.

On Call Shred services (estimated bi-weekly service X 11 Bins= 286 services), Delivery not to exceed 11 Bins, EA;

Removal not to exceed 11 Bins, EA

(2) The locations of the bins are:

a. BLDG 50-2

b. BLDG 50-4

c. BLDG 50-5

d. BLDG 50-7

e. BLDG 51-2

f. BLDG 51-4

g. BLDG 51-5

h. BLDG 51-7

i. BLDG 52

j. BLDG 54-D

k. BLDG 55

Term of the Contract

This will be a firm fixed price purchase order. Payments shall be made monthly in arrears to www.ipp.gov.

Period of Performance

The period of performance shall be a base year plus four (4) option years:

Base Year: 03/01/2023 thru 02/29/2024

Option Year 1: 03/01/2024 thru 02/28/2025

Option Year 2: 03/01/2025 thru 02/28/2026

Option Year 3: 03/01/2026 thru 02/28/2027

Option Year 4: 03/01/2028 thru 02/29/2029

Requirements

1. U.S. Coast Guard PACAREA currently has executive shred bins in each bay (11) to collect

Unclassified and Sensitive but unclassified (SBU) paper material. This includes, but is not limited to, Personally Identifiable Information (PII), and items marked For Official Use

Only (FOUO):

a. Each service, the truck must arrive empty and the driver shall be asked to open the cargo/shred area for inspection prior to being granted access onto Coast Guard

Island.

b. The trucks must be equipped with video monitoring capabilities so that Coast

Guard personnel can witness the destruction of all materials as they are being shredded.

c. Shred company servicing personnel shall meet and coordinate pick-ups and shredding with the various Command Security Officers at each Coast Guard command on CG Island utilizing their services, as some areas that contain shred bins are restricted areas and off limits to uncleared personnel, in which case vendor personnel must be properly escorted by a cleared and authorized Coast Guard employee.

d. The shred company shall provide lockable shred bins and guarantees to maintain and replace within 24 hours any damaged or inoperative shred bins. Keys to the bins shall be provided to the cognizant Command Security Officers for safe keeping.

e. The Coast Guard has the authority to escort, witness and spot check at any time, any and all removal of material from within the bins by the vendor, and its destruction through the video monitoring within the truck, and to witness any further destruction that may take place at the AAA NAID certified plant based shred facility.

f. Shredded materials must be bundled/baled and recycled after the final shredding.

g. All shredded bundles/bales must be stored inside a NAID Certified shred facility and NOT stored outdoors prior to being loaded and shipped for recycling.

h. Vendor must be bonded and have liability insurance.

2. DESTRUCTION: This material must be destroyed in accordance with Department of

Homeland Security Management Directive Number 11042.1. (Attached)

a. The mobile shredding service must be able to meet the Department of Homeland

Security Management Directive Number 11042.1 which states FOUO material will be destroyed beyond recognition and reconstruction.

b. Materials must be shredded on site, and must meet the Department of Homeland

Security Management Directive Number MD11042.1 which states FOUO material will be destroyed beyond recognition and reconstruction. After destruction, material may be disposed of with normal waste.

3. ACCESS TO THE JOB SITE:

a. Coast Guard Base Alameda is a United States government facility. All personnel accessing CG Base Alameda are subject to all United States federal laws and enforce a personnel and vehicle identification or search to ensure compliance with

United States Coast Guard security.

b. Accepted forms of ID for Contract Personnel:

i. Contractor Personnel: A valid picture identification card. Company /

Contractor identification must be always worn in plain sight on USCG

Base Alameda.

ii. Contractor work trucks must be marked or use magnetic signs advertising their company name and contact information.

iii. All vehicles must be currently registered and have proof of insurance

c. Due to the high security environment of CG Island, the vendor must provide no more than 3 designated drivers to provide service at this location. All drivers must be a U.S. Citizen, vetted through security and have a valid California driver’s license. All vendor vehicles must have a current/valid California state registration and insurance meeting California state law requirements. Any driver attempting to access or provide service at this location who has not been previously vetted and cleared by the Coast Guard will not be granted access to the base.

4. Vendor must arrive to Coast Guard Island with an empty truck prior to conducting shred service.

5. ADMINISTRATIVE REQUIREMENTS: Coordination with the Building and or Office occupants

a. CONTINUITY OF FACILITIES OPERATION: Notify the Contracting Officer

Representative in advance of any shutdowns at least seventy-two hours prior to the disruption. Perform all on-site work between the hours of 7:30 AM and 12

PM, Monday.

b. NOTIFICATION OF START AND COMPLETION OF WORK: The

Contractor shall notify the COR at a minimum of forty-eight hours in advance of the date they intends to commence work unless otherwise agreed upon. The schedule shall not exceed time limits current under the contract documents unless revised jointly by both the owner and the contractor due to conditions of the work and project.

c. CHANGES IN THE WORK: Changes in the work may be accomplished after the execution of the Contract, and without invalidating the Contract by a Change

Order. The Federal Government defines the Change Order as a MODIFICATION to the CONTRACT. The Modification to the Contract shall be based on upon the agreement of the change in work by the Contractor, and the Contracting Officer.

The Modification to the Contract is a written instrument describing the change in the work, appropriate cost adjustments, and any extension to the contract schedule time required due to the change in the work. This document is prepared by the

Contracting Officer’s Representative and submitted to the Contracting Officer for approval

6. SITE PRESERVATION: Preserve the natural resources within the project boundaries and outside the limits of permanent work performed under this Contract in their existing condition or restore to an equivalent or improved condition upon completion of the work. Repair or restore to original condition all trees or other landscape features scarred or damaged by equipment or operations. Obtain Contracting Officer's approval before repair or restoration.

Confine construction activities to areas defined by the work schedule, drawings, and specifications. Federal Acquisition Regulation clauses apply.

7. TEMPORARY FACILITIES

Temporary Utilities

a. Permission to use the Building’s water, electricity, lighting, and HVAC for work is granted during working hours.

b. The Government will provide emergency telephone service only (911).

c. The Government will not provide waste or debris clean up or removal.

d. The Government will not be responsible for contractor equipment / tools security.

The Contractor must secure his own equipment.

8. Vehicular Parking

Normal Business Hours (7:30 AM to 3:30 PM)