Request for Quote.pdf

U.S. MARSHALS SERVICE (USMS)

JUSTICE PRISONER ALIEN AND TRANSPORTATION SYSTEM (JPATS)

FIT-FOR-DUTY MEDICAL EXAMINATIONS FOR

AVIATION SECURITY OFFICERS (ASO)

COMBINED SYNOPSIS/SOLICITATION # 15M300-21-A37-Q-0002

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and the written solicitation is attached.

2. The solicitation number is 15M300-21-A37-Q-0002 and is issued as a Request for Quote

(RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2021-05, Effective: 11-23-2020

4. The North American Industry Classification System (NAICS) Code is 621498 with a size standard of $22 million. This solicitation is being issued as “Unrestricted.”

5. A list of contract line items numbers and items, quantities and units of measure are included in this RFQ.

6. Description of requirements for the items to be acquired. See Attachment – Statement of Work & Form USM-600.

7. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and an addendum to this provision is included.

8. The provision at FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition and an addendum to this provision is included.

9. The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors are instructed to certify all information is accurate and available under the System for Award Management (SAM).

10. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

11. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition.

12. Defense Priorities and Allocations System (DPAS) and assigned rating: Not applicable.

13. Quotes are due not later than December 14, 2020 at 12:00 pm (noon) ET, to the address as listed in this RFQ and in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items.

14. The Point of Contract for this solicitation is Arlene Dee Carlson, JPATS Contracting Officer, e-mail: arlene.carlson@usdoj.gov or telephone: 202.664.4848.

mailto:arlene.carlson@usdoj.gov

Addendum for FAR Clause 52.212-1 and 52.212-2

Basis for Award – The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor #1 – Technical Capabilities (File 1):

Offerors shall submit the Name of the Contract Physician or Nurse Practitioner that is registered/licensed with the state in which the services will be provided. All licensing requirements/certification/accreditation of the Contractor’s staff must be maintained during the period of performance with proof being submitted at the request of the Government.

The Name & Address of all facilities that will be providing these services to the ASOs in the Oklahoma City OK and Las Vegas NV areas.

Any additional information you have that will convince the Government you are fully capable of providing all the services required in the Statement of Work.

Technical Capabilities will be evaluated on an Acceptable / Unacceptable basis.

Factor #2 – Price (File 2)

A proposed CLIN structure is provided in this RFQ. Offeror shall complete the CLIN structure and submit as part of their quote. The price proposed shall reflect the base period and the option periods.

The Contracting Officer shall conduct a price analysis in accordance with applicable regulations. Price will be evaluated for completeness and reasonableness using the techniques in FAR 13.106-3(a)(2).

FAR Clause 52.212-3, Offeror Representations and Certifications. (Offeror are instructed to submit these with their price quote OR certify all information is accurate and available under the System for Award Management (SAM)).

PRICE QUOTE (Please complete and return as File 1):

Base Period: January 1, 2021 – December 31, 2021

CLIN DESCRIPTION # OF ASOs LOCATION UNIT

PRICE

EXTENDED

PRICE

0001 Fit-for-Duty Exam IAW Form USM-

115 Oklahoma City OK Area

0002 Fit-for-Duty Exam IAW Form USM-

25 Las Vegas NV Area

0003 Drug Screening

– Test

110 Oklahoma City

0004 Drug Screening

0005 TB Skin Test 110 Oklahoma City

0006 TB Skin Test 25 Las Vegas NV

0007 Flu Shot 85 Oklahoma City

0008 Flu Shot 15 Las Vegas NV

Option Year 1: (January 1, 2022 – December 31, 2022)

CLIN DESCRIPTION # OF ASOs LOCATION UNIT

PRICE

EXTENDED

PRICE

1001 Fit-for-Duty Exam IAW Form USM-

115 Oklahoma City

1002 Fit-for-Duty Exam IAW Form USM-

1003 Drug Screening

110 Oklahoma City

1004 Drug Screening

1005 TB Skin Test 110 Oklahoma City

1006 TB Skin Test 25 Las Vegas NV

1007 Flu Shot 85 Oklahoma City

1008 Flu Shot 15 Las Vegas NV

Delivery Instructions:

Please provide your Technical Capabilities (File 1) along with your Price Quote (File 2) in response to this RFQ. All quotes must be submitted in two (2) separate files. E-mail these files to the POC: Arlene Dee Carlson, JPATS Contracting Officer, at e-mail address:

Arlene.carlson@usdoj.gov by 12:00 pm ET (noon), December 14, 2020.

If you have any questions, please e-mail them to the POC as soon as possible. No telephone calls please. Responses to any questions will be provided via Amendment to this RFQ.

mailto:Arlene.carlson@usdoj.gov

NOVEMBER 1, 2020 1

U.S. MARSHALS SERVICE

JPATS AVIATION SECURITY OFFICER (ASO)

INITIAL & ANNUAL “FIT-FOR-DUTY” MEDICAL EXAMS

STATEMENT OF WORK

Objective

The Justice Prisoner and Alien Transportation System (JPATS) is responsible for the safe, secure and efficient transportation of federal and non-federal prisoners, aliens and military prisoners. The objective of this contract is to provide for the initial and annual medical certifications and drug tests of JPATS Personal Services Contract Aviation Security Officers

(ASO).

Description of Services

The Contractor shall provide all labor, material, tools and equipment for the initial medical certifications (Fit-for-duty Exams), Drug Screening and TB Skin Tests of JPATS ASOs. The Contractor shall have a Physician or Nurse Practitioner (Licensed/Registered in the state in which the services will be provided, either Oklahoma or Nevada). Contractor shall be ready and available to perform the certifications within 24 hours of notification. The services will be provided at the Contractor’s place(s) of business (medical office/exam room/ hospital/clinic).

These facilities will be required to adhere to the relevant OSHA requirement of medical facilities.

Place of Performance

Services will be provided to ASOs in the Oklahoma City, OK, and Las Vegas NV areas.

Period of Performance

Services will be provided for a total of one (1) year or twelve (12) months beginning January 1, 2021 through December 31, 2021, with the option to extend an additional year, from January 1, 2022 through December 31, 2022. JPATS estimates 110 ASOs in Oklahoma City and 25 ASOs in Las Vegas will require the medical certification exam annually.

Medical Examinations

Prior to the execution of a personal services contract, an ASO is required to pass a fit-for-duty medical examination, drug test and a TB skin test. The purpose of the medical examination is to ensure that the ASO is in good physical condition, able to protect themselves and others, and withstand sudden emotional stress and physical exertion.

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Medical Requirements

All JPATS ASO are required to assist in the transportation (ground and air), handling, processing and security of federal and non-federal prisoners, aliens and military prisoners. ASO are subject to irregular hours and may be exposed to extreme climatic conditions for long periods of time. They are required to have good vision and hearing and be capable of sitting, walking, running, or riding in vehicles or aircraft for extended periods. Their general physical condition must in no way involve any defect which might become a hazard to themselves or others. The Contractor is required to make recommendations to JPATS about the ability of the ASO to safely and efficiently perform arduous or hazardous duty without undue risk of personal injury, injury to co-workers, or injury to the prisoners and detainees, both on the ground and in the air. See Attachment A – Form USM-600 Physical Requirements of USMS District Security Officers.

Drug Screening (Drug Test)

The US Marshals Service requires all ASOs to take a drug screening (test) prior to being issued a personal services contract. There are five (5) illegal drugs the USMS tests for: Amphetamines, Cocaine, Marijuana, Opiates, and PCP. The Contractor will ensure the drug test has been conducted during the medical exam and the results are provided to JPATS within 72 hours.

Tuberculosis (TB) Skin Test.

TB Skin Test – The TB Skin Test is required for all ASOs and will be administered during the annual medical exam at the JPATS designated health care facility. JPATS medical personnel shall be responsible for reading the test at the required time period.

Additional Requirements (Optional)

Flu Shots – The Flu Shot is optional for all ASOs. If the ASO elects to have a flu shot, the Contractor shall administer the shot to the ASO. The Contractor will only invoice for the Flu Shots actually given.

Functional Requirements

All JPATS ASOs must be able to perform the following without restriction: Heavy lifting (45 lbs. and over); Heavy carrying (45 lbs. and over); reaching above the shoulder; Use of fingers;

Use of both hands; Use of both legs; Climbing (use of legs and arms); Operation of motor vehicle; Ability for rapid mental and muscular coordination simultaneously; Ability to use firearms; Ability to stand for unusually prolonged periods of time; Ability to sit for unusually prolonged periods of time; Ability to function normally with irregularly scheduled intake of food; and, Traveling in aircraft for extended periods of time. See Attachment A.

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Environmental Requirements

All JPATS ASOs must be able to perform under the following conditions without restriction:

Outdoor environment; Indoor environment; Excessive heat; Excessive cold; Excessive humidity;

Excessive dampness or chilling; Dry atmospheric conditions; Working around moving objects or vehicles (to include aircraft); Slippery or uneven walking surfaces; Unusual fatigue factors;

Working closely with others; Working alone; Prolonged or irregular hours of work; Aggressive law enforcement activities; and, Airplane rear cabin crew member. The ASO work environment may require the use of hearing protection. See USM-Form 600.

Mental Demands

The ASO will not report to work under any condition which impairs their ability to perform as expected. The ASO must be mentally alert at all times and capable of performing the full range of duties.

Contracting Officer’s Representative (COR)

JPATS Supervisory Aviation Enforcement Officers (Supv AEOs) will serve as the designated Contracting Office Representative/Designated Representative (COR/DR) for the purpose of this contract. The Procurement Team Assistant Chief will serve as the Contracting Officer (CO) for this contract.

Contractor’s Responsibilities

The Contract Physician or Nurse Practitioner must be registered/licensed with the state in which the services will be provided. All licensing requirements/certification/accreditation of the Contractor’s staff must be maintained during the period of performance with proof being submitted at the request of the Government. The Contractor is responsible for maintaining their own malpractice/professional liability insurance and general liability insurance.

Specific Performance Tasks

#1. JPATS Contracting Officer’s Representative or Designated Representative (COR/DR) will notify the Contractor when an Initial or Annual certification is required. The COR/DR will provide the Contractor the name, address and telephone number of examinee (candidate or ASO). The Contractor will consult with the COR/DR to schedule all ASOs as soon as possible, but not later than 24 hours and provide the COR/DR and ASO with the Date, Time and Facility Location of the medical certification appointment. The Contractor will only take requests from the JPATS COR/DR.

#2. The Contractor shall provide JPATS COR/DR with the results of the medical certification within 48 hours after the scheduled appointment. The Contractor will be provided with a Form USM-600 to fill out as part of the medical certification. The Contractor shall complete the Form

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USM-600 legibly and thoroughly to provide JPATS assurance whether the ASO is fit for duty.

The Contractor will provide any and all documentation of the results of the assessment, screening, examination or referrals as required by the COR/DR.

#3. The Contractor shall administer the drug screening/test to all ASOs and ensure the results are provided to JPATS within 72 hours.

#4. The Contractor will submit semi-monthly (twice a month) invoices for payment. The invoices shall include, the name of the examinee (ASO) and date/time and location of the exam, drug screening and TB Skin Test (and Flu Shot, if administered). Invoices shall be submitted to the CO and COR/DR.

NOTE: JPATS is only responsible for payment for the medical certifications “fit-for-duty” exams, drug screening, TB Skin Test and Flu Shot. The ASO is financially responsible for any medical treatment or care provided beyond the required medical certification and drug screening.

Regulatory Compliance

The Contract Physician shall perform these services in accordance with all federal, state and local rules and regulations. The Contractor is solely responsible for compliance with OSHA standards. The Contractor shall ensure specific safety requirements are complied with by all personnel.

The Contractor is required to adhere to any and all application federal, state and local laws, rules and regulations governing the security, use and disclosure of protected health information, sensitive information, patient confidentiality and information security.

Contract Manager

The Contractor shall identify a “Contract Manager” in both Oklahoma City OK and Las Vegas NV who shall be responsible for the performance of work. The name of this person, and an alternate(s) who shall act for the Contract Manager when absent, shall be designated in writing to the Contracting Officer and COR/DR. The Contract Manager (or alternate) shall have full authority to act on behalf of the Contractor on all contracting matters relating to daily operation of this contract. The Contract Manager and alternate(s) must be able to read, write, speak and understand English.