Request for Proposals (2).pdf
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- Attached to
- Citywide Public Works General Services
- Solicitation number
- 2026-003
- Issued by
- Travis County, Texas
About this file
This is a Request for Proposals (RFP) issued by the City of West Lake Hills, Texas for citywide public works general services. The City seeks qualified contractors to provide landscape maintenance, right-of-way maintenance, stormwater maintenance, facility maintenance, and emergency response support on an ongoing basis. Services will be performed at City facilities located at 911 Westlake Drive and 4010 Bee Cave Road, landscape islands and gateway features along Bee Cave Road and Westlake Drive, and stormwater infrastructure including drainage easements, culverts, channels, and gabions. The scope encompasses irrigation system operation and maintenance, mowing and trimming, mulching, weed control, pruning, plant replacement, minor sign repair, exterior lighting bulb replacement, right-of-way maintenance for streets and sidewalks, and stormwater facility inspections. A non-mandatory pre-submittal meeting will be held virtually via Microsoft Teams on August 4, 2026 at 2:00 p.m. Proposals are due electronically through the Civcast system (www.civcastusa.com) by August 28, 2026 at 2:00 p.m. Central Time, with opening at 2:01 p.m. the same day. Questions must be submitted in writing by August 17, 2026 at 5:00 p.m. Evaluation will occur between August 28 and September 1, with potential interviews or presentations on September 3-4, and final selection tentatively scheduled for September 7, 2026. The contract will be awarded for an initial one-year term with City options to renew for up to three additional one-year periods, for a maximum total term of four years.
Proposers must submit comprehensive pricing schedules identifying all fees, rates, reimbursable expenses, including hourly rates, overtime rates, emergency/after-hours rates, unit prices, mobilization charges, and equipment rates, with all pricing exclusive of Federal Excise and State of Texas Sales Taxes. The City will provide federal tax identification number 74-1670452 upon request for tax exemption purposes. The contractor must provide all labor, supervision, transportation, equipment, and materials necessary to perform services and is solely responsible for hiring, training, retention, employee supervision, and safety compliance. The City expects dedicated core staffing assigned to the contract rather than on-call or intermittent personnel. The contractor must maintain General Liability, Workers' Compensation, Automobile Liability, and Umbrella/Excess Liability insurance as required by the City. Payment and performance bonds are not required under Texas Government Code Chapter 2253, though the City reserves the right to require bonds, letters of credit, or other security for task orders meeting statutory construction or public-works thresholds. Evaluation criteria include past performance and references (20%), reputation and professional certifications (18%), quality of services (22%), extent to which services meet City needs (24%), and cost proposal and pricing structure (16%). The submission validity period is ninety days following the submission deadline.
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Text version
City of West Lake Hills 4010 Bee Cave Road
West Lake Hills, TX 78746
(512) 327-3628 www.westlakehills.gov
Request for Proposals RFP No. 2026-0003
Citywide Public Works General Services
Issue Date: July 28, 2026
Closing Date & Time: August 28, 2026, at 2:00 p.m.
Opening Date & Time: August 28, 2026, at 2:01 p.m.
Only Electronic proposals will be received:
Texas Bid System site: www.civcastusa.com
For Information Contact: Evan Groeschel, Public Works Director egroeschel@westlakehills.gov
Pre-submittal Meeting: Will be held virtually via Microsoft Teams on August 4, 2026, at 2:00 p.m.
http://www.civcastusa.com/
TABLE OF CONTENTS
Register Interest form
I. Schedule for Solicitation for Competitive Sealed Proposal II. Contact with City of West Lake Hills III. Definitions IV. Requested Services V. Request For Proposals – Submission and Award Procedures
Appendices
A. Scope of Services
(1) Detailed Scope of Services
(2) Additional Background information or requirements
B. Contract Requirements
(1) City of West Lake Hills General Terms and Conditions
(2) Insurance & Indemnification Requirements
(3) Worker’s Compensation if needed
(4) Wage Rates if needed
(5) Sales Tax Information
(6) HB 1295 Information Sheet
(7) Sample Contract Form if prepared
(8) Sample Payment and Performance Bond Requirements if needed
C. Forms to Complete and Return
(1) Submission of Bid/Proposal and Acknowledgment of Addenda
(2) Conflict of Interest Questionnaire (CIQ form)
(3) Disclosure of Relationships with City Council/Officers
(4) Historically Underutilized Business Form
(5) Certification Regarding Debarment
(6) Non-collusion Affidavit
(7) Resident Certification
(8) Texas Public Information Act
(9) Drug Free Workplace
(10) Litigation Disclosure Form
RFP No. 2026-0003 Citywide Public Works General Services
REGISTER INTEREST
You have received a copy of the request document described above. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and email to: egroeschel@westlakehills.gov
Company/Firm:
Name of Contact Person(s):
Email(s):
Telephone: _______________________________________ Fax: _________________________________
Mailing Address:
It is your responsibility to complete and return this form to the city. Failure to do so will result in your not receiving notices and addenda related to this project from the City of West Lake Hills.
Notices and addenda are posted on the City’s website and can be accessed at:
www.civcastusa.com
I. Schedule for Solicitation Competitive Sealed Proposal The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of West Lake Hills.
Issuance of the RFP July 28, 2026 Non-Mandatory Pre-submittal Meeting August 4, 2026 Deadline for questions is 5:00 p.m. August 17, 2026 Proposals due by 2:00 pm August 28, 2026 Evaluation of submission August 28, 2026 - September 1, 2026 Interviews or presentations may be conducted September 3-4, 2026
Tentatively, the final selection will be made, and submitters will be notified of the intent to award by September 7, 2026. This schedule is subject to change by the city.
II. Contact with City of West Lake Hills
The contact person for this solicitation process is Evan Groeschel, Director of Public Works who can be reached at:
Email: egroeschel@westlakehills.gov
Questions concerning the solicitation must be submitted to contact person in writing via Civcast Direct at www.civcastusa.com on or before date shown in the schedule above.
Contact with someone other than the contact person listed above, or the contact person’s designated representative, at the City of West Lake Hills concerning this solicitation may be grounds for removal from consideration.
Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of West Lake Hills. Addenda will be made available on the City’s website www.westlakehills.org/bids.aspx and www.civcastusa.com. Interested vendors are encouraged to return the Register Interest form on the previous page.
http://www.westlakehills.org/bids.aspx
III. Definitions The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:
(1) “City” means and refers to the City of West Lake Hills, Texas.
(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.
(3) “Proposal” or “Submission” or “Submittal” refers to a response submitted to an RFP.
(4) “Project Review Committee” means a committee established by the City to review and score the submitted Proposals. The Committee may be composed of City of West Lake Hills staff, City Councilmembers, or their designees, or other individuals selected to serve on the committee by the City.
(5) “RFP” means and refers to this Request for Proposals.
(6) “Selected submission” means and refers to the submission sent to the City of West Lake
Hills by the Selected Firm.
(7) “Selected Firm” means the firm who is selected by the City and to whom the City
Council/City Administrator awards a contract for the services or commodities requested in this solicitation.
(8) “Solicitation” means an RFP issued by the City of West Lake Hills seeking products or services described in the document.
(9) “Submitter” or “Vendor” or “Proposer” or “Contractor” means a firm that submits a response to a solicitation.
(10) “Contract documents” includes the RFP and all of the Appendices attached to the RFP.
(11) “Day” means a calendar day unless otherwise specifically defined.
IV. REQUESTED SERVICES
A. Scope of Services
1) The City of West Lake Hills (“City”) is soliciting sealed proposals from qualified contractors to provide public works support services, including landscape maintenance, right-of-way maintenance, stormwater maintenance, facility maintenance, emergency response support, and related services as described herein.
The purpose of this Request for Proposals (“RFP”) is to establish a professional services agreement with a qualified contractor capable of supporting the City’s operational, maintenance, stormwater, and facility management needs on an ongoing basis.
2) Detailed scope of services, and/or specifications are attached as Appendices.
B. Terms, Conditions, and Requirements
In addition to the specifications for the Project, the attached Appendices include the City’s Contract Requirements.
C. Duration of Service:
The proposed contract will be for an initial term of one (1) year. The City reserves the right, in its sole discretion, to renew the contract for up to three (3) additional one (1) year periods, for a maximum total term of four (4) years. Any renewal shall be on the same terms and conditions unless modified in writing by the parties.
D. Reservations by City: The City of West Lake Hills reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of West Lake Hills will not reimburse proposers for any costs incurred during the preparation or submittal of responses to this solicitation.
(1) Furthermore, the City expressly reserves the right to:
(a) Waive any defect, irregularity, or informality in any submittal or procedure;
(b) Extend the solicitation closing time and date;
(c) Reissue this solicitation in a different form or context;
(d) Procure any item by other allowable means;
(e) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation;
(f) Extend any contract when most advantageous to the City, as set forth in this solicitation; and/or
(g) Retain all proposals submitted and use any ideas in a proposal regardless of whether or not that proposal is selected.
V. REQUEST FOR PROPOSALS – SUBMISSION AND AWARD PROCEDURES
A. Requirements
(1) Proposals shall be submitted electronically and should be kept to the minimum necessary length to explain the proposer’s attributes and pricing. Responses are preferred in Times New Roman, Arial or Calibri 12 font. Responses must be clear and contain the fol lowing informat ion:
(a) Cover sheet identifying the RFP number, project name, and proposer’s name, address, telephone number, and email address;
(b) A brief company history;
(c) Completed and signed copies of all required forms.
(d) A short narrative of the proposer’s approach to the project and a statement of understanding targeting the specific nature of this project;
(e) Information on the proposer’s current workload and ability to complete the project;
(f) Certificate showing current insurance coverage;
(g) The submission shall include a list of 4 references, 2 of which obtained services from the proposer in the last 24 months.
(2) Pricing/Cost Information – Pricing Forms
(a) All pricing and cost information is to be submitted less Federal Excise and State of Texas Sales Taxes. A tax exemption certificate will be executed upon request. The City’s federal tax identification number is 74-1670452.
B. Completeness of Submission
(1) Proposers are responsible for examining and being familiar with all specifications, drawings, standard provisions, instructions, and terms and conditions of the solicitation and their responses.
(2) The proposer must attach all required forms. Forms must be signed by a representative of the proposer authorized to bind the proposer contractually.
The proposal must include a statement identifying any exceptions to this RFP or declare that there are no exceptions taken to the RFP.
C. Response Date and Location
Responses to this solicitation must be received on the Civcast site www.civcastusa.com) by: August 28, 2026, at 2:00 p.m. (CST)
“Citywide Public Works General Services” Proposals will be opened at 2:00 p.m. (Central Time) on:
August 28, 2026
The city will NOT accept a proposal submitted by facsimile transmission (fax), hand or courier delivery, or by electronic mail (email).
All submissions and accompanying documentation will become the property of the City.
D. Submission Validity Period A submission responding to this RFP signifies the vendor’s agreement that the submission, and the content thereof, are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The submission may become part of the contract that is negotiated between the City and the successful proposer.
E. Cost to Develop Submission Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the proposer and shall not be reimbursed in any manner by the City.
F. Evaluation Procedures The proposals will be initially reviewed and evaluated by a Project Review Committee.
Each proposal should be as complete and accurate as possible. The City reserves the right to request additional information or clarifications, oral discussions, or presentations in support of the proposal.
G. Vendor Presentation The evaluation by the Project Review Committee will be presented to the City Administrator or Executive staff, who will determine whether proposers may be invited to make a formal presentation of their proposal and/or sit for a panel interview. There is no obligation for the city to host interviews in order to make the final selection
H. Evaluation Criteria The following criteria will be used to evaluate the submittals (scoring points available):
RFP Scoring Criteria Scoring Points Available
Past performance and references 20% Reputation of the proposer and of the proposer’s services, as evidenced by references, prior municipal awards, professional certifications, disciplinary history, and verifiable performance on comparable contracts 18% The quality of the proposer’s services 22% The extent to which the services meet the City’s needs 24% Cost proposal and pricing structure 16%
TOTAL AVAILABLE POINTS 100
I. Final Selection Based on all information reviewed and presentations/interviews (if conducted), the City Administrator or Executive staff shall establish the final ranking of the proposals.
1. REJECTION OF PROPOSALS: P r o p o s a l s containing any omission, alteration of form, additions or conditions not called for, incomplete bids, or otherwise regular proposals, will be considered irregular and may be rejected. In any case of ambiguity or lack or clearness in stating the prices in the proposal, the City reserves the right to consider the most advantageous construction thereof, or to reject the proposal.
Unreasonable or unbalanced unit bid prices will be cause to reject any proposal.
2. WITHDRAWAL OF PROPOSALS: Any Proposer, upon written request, will be permitted to withdraw the Proposer’s proposal not later than the time set for the opening thereof. No Proposer may withdraw a proposal within ninety (90) days after the date of the opening of bids.
3. DISQUALIFICATION OF PROPOSERS: The following causes may be considered sufficient for the disqualification of a Proposer and the rejection of the Proposer’s CSP:
a. Submittal of more than one proposal for the same work from an individual, firm, partnership or corporation, or affiliate or subsidiary thereof.
b. Evidence of collusion among Proposers or evidence of impermissible ex parte communications initiated by the Proposer to City officials or employees not in accordance with the terms of the City’s proposal processes.
c. Poor performance in the execution of work under previous contracts.
d. For being in arrears on existing contracts, in litigation with the
City, or having defaulted on a previous contract.
e. A Proposer, bidder or other person interested in receiving the award of a contract from the city or entering into any other transaction with the city shall be deemed non-responsible and shall be denied any contract or other transaction with the city if that bidder, proposer, or other person is indebted to the city or is delinquent in any payment owed to the city under a contract or other legal obligation, or otherwise is not eligible to contract with the city under Chapter 38 of the City’s adopted Code of Ordinances.
4. AWARD OF CONTRACT: The award of the contract, if awarded, will be to
Proposer meeting the criteria established in this RFP that provides services at the best value for the municipality, in accordance with Texas Local Government Code §§
252.021 and 252.042–.043, as amended. The City may consider the factors set forth in § 252.043(b), including: (1) the purchase price; (2) the reputation of the vendor and of the vendor’s goods or services; (3) the quality of the vendor’s goods or services; (4) the extent to which the goods or services meet the City’s needs; (5) the vendor’s past relationship with the City; (6) the impact on the ability of the City to comply with laws and rules relating to historically underutilized businesses; (7) the total long-term cost to the City to acquire the goods or services; and (8) any other relevant factor specifically listed in the request for proposals.
City reserves the right to reject any or all Proposals, including without limitation the right to reject any or all nonconforming, non-responsive, unbalanced, or conditional Proposals and to reject the Proposals of any Proposer if City believes that it would not be in the best interest of the City to make an award to that Proposer, whether because the Proposal is not responsive or the Proposer is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by City. City also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Proposer.
In evaluating Proposals, City will consider the qualifications of Proposers, whether or not, the Proposals comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Proposal Form or prior to the Notice of Award.
City may consider the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the General Conditions. City also may consider the operating costs, maintenance requirements, performance data, and guarantees of major Items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.
City may conduct such investigations as City deems necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications and financial ability of Proposers, proposed Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to City's satisfaction within the prescribed time.
The City may rank the Proposers and award the Contract based on any combination of base Proposal items and additive alternative Proposal items consistent with the City of West Lake Hills's available budget for the project. If the contract is to be awarded, it will be awarded to the highest-ranked Proposer whose evaluation by City indicates to City that the award will be the best value to the City.
5. EXECUTION OF CONTRACT: The contract will include the Request for Proposals, Instructions to Proposers, Proposer’s Proposal, any Addenda issued, and all other Contract Documents specified within the City of West Lake Hills Services Agreement between City and Contractor. Within ten (10) days after issuance of a Notice of Award of the contract, the successful Proposer shall execute the contract and furnish the City with required certificates of insurance and any other documents required by the Contract Documents. Payment and performance bonds are not required for this services contract under Texas Government Code Chapter 2253. However, the City reserves the right to require bonds, irrevocable letters of credit, or other security for any task order or work authorization issued under the contract that includes construction or public-works components meeting the statutory thresholds set forth in Government Code § 2253.021.
6. APPROVAL OF CONTRACT: Upon receipt of the Contractor’s executed contract, the contract will be executed by the City and delivered to the Contractor.
The contract will not be binding upon the City until it has been executed by the City and delivered to the contractor.
7. FAILURE TO EXECUTE CONTRACT AND BONDS: Should the Proposer to whom the contract is awarded refuse or neglect to execute the contract within ten (10) days after issuance of the Notice of Award of the contract, the City may, at its option, award the contract to the next highest-ranked Proposer or reissue the solicitation.
APPENDIX A
Scope of Services
Scope of Work
Under this contract, the selected contractor (“Contractor”) shall provide labor, supervision, transportation, equipment, materials, and incidentals necessary to perform the required services, as stated below, in accordance with applicable federal, state, and local laws, regulations, standards, and City policies. This includes, but is not limited to:
1) Landscape Maintenance Services:
The Contractor shall provide general landscape maintenance and minor irrigation services for the following locations:
a) City Facilities
i) 911 Westlake Drive
ii) 4010 Bee Cave Road / 110 Westlake Drive (as directed)
b) Landscape Islands and Gateway Features
i) Bee Cave Road at Westbank Drive
ii) Bee Cave Road at Westlake Drive
iii) Bee Cave Road at Redbud Trail
iv) Westlake Drive at Redbud Trail
v) West Lake Hills Gateway Sign at Redbud Trail and Westlake Drive
vi) West Lake Hills Gateway Sign at Bee Cave Road and Rollingwood Drive
c) Landscape Maintenance Activities
Services shall include:
i) Irrigation system operation and maintenance
ii) Mowing and trimming
iii) Mulching
iv) Weed control
v) Pruning
vi) Plant replacement
vii) Minor sign repair
viii) Replacement of exterior lighting bulbs where applicable
2) Right-of-Way Maintenance Services:
The Contractor shall provide maintenance services for City rights-of-way including:
i) Streets
ii) Sidewalks
iii) Railings
iv) Culverts
v) Drainage structures
vi) Signs
vii) Pavement markings
Additional Requirements
1) Mowing frequency and vegetation management shall be directed by the City to support wildflower preservation efforts.
2) This scope excludes TxDOT-maintained portions of RM 2244 (Bee Cave Road), except where supplemental maintenance is specifically authorized by the City.
3) Services exclude private property and private infrastructure.
3) Stormwater Maintenance Services:
Contractor shall inspect and maintain:
i) Drainage easements
ii) Culverts
iii) Channels
iv) Gabions
v) Stormwater BMPs
vi) Municipal Separate Storm Sewer System (MS4) infrastructure
vii) Additional Locations
(1) Lake Reveille (109 Reveille Drive)
Gabion Maintenance
viii) Gabions identified in Exhibit G shall be inspected and maintained under this agreement.
4) Facility Maintenance Services
At the direction of the City, Contractor shall provide facility maintenance support for City facilities located at:
b) 911 Westlake Drive
Services Include
1) HVAC filter replacement
2) Minor repairs
3) Exterior lighting maintenance
4) Furniture and equipment assembly/movement
Janitorial services are excluded.
Additional Background Information or Requirements
1) Asset Management System
a) The Contractor shall utilize and maintain updated information within the City’s asset management and work order systems.
b) Contractor shall provide all required technology necessary to support field operations, including:
i) Smartphones
ii) Tablets
iii) Laptops
iv) Internet connectivity
2) Labor Requirements
a) Contractor shall be solely responsible for:
i) Hiring
ii) Training
iii) Retention
iv) Employee supervision
v) Safety compliance
b) The City expects a dedicated core staffing complement routinely assigned to the contract and not solely on an on-call or intermittent basis. Further, the Contractor shall provide standard staffing levels sufficient to perform the services described herein during normal business operations. At a minimum, staffing shall include qualified personnel necessary to ensure timely response, continuity of operations, and compliance with all applicable standards and regulations
c) Additional crews may be requested by the City.
d) Contractor shall provide scopes and material lists for special projects upon request.
3) Equipment
a) Contractor shall provide all necessary operational equipment unless otherwise specified.
b) The City shall provide:
i) One (1) City-branded safety vest annually per dedicated full-time staff member assigned to the contract
ii) Two (2) magnetic vehicle decals annually per contractor vehicle routinely assigned to the contract
c) Replacement vests and decals shall be purchased by Contractor through the City-approved vendor.
d) Rental equipment shall be procured by Contractor and reimbursed at actual cost with receipts.
4) Materials
a) All materials shall be purchased in accordance with:
i) Texas State purchasing requirements
ii) City purchasing policies
iii) Approved budget appropriations
5) Inclement Weather and Emergency Response
a) Contractor shall assist the City during emergencies including:
i) Ice events
ii) Flooding
iii) High winds
iv) Wildfire conditions
v) Snow events
Contractor shall maintain at least one passable travel lane where directed by the City.
6) Invoicing Requirements
a) Invoices shall be submitted bi-weekly and include:
i) Description of work performed
ii) Work locations
iii) Labor hours
iv) Materials utilized
v) Equipment used
vi) Rental receipts
vii) Fuel receipts
viii) Asset repair details
ix) Dead animal removal documentation and photographs
7) Accountability and Performance Standards
a) Work Orders
i) All work shall be documented within the City work order system.
b) Meetings
i) Contractor shall attend:
(1) Weekly operational meetings when requested by the City.
(2) Quarterly planning meetings with City administration when requested by the
City.
c) Reporting
i) Contractor shall provide work plans and reports in formats designated by the City.
d) Compliance
i) Contractor shall comply with:
(1) City ordinances
(2) Support the City’s compliance with the City’s TPDES MS4 General Permit
(Contractor is not a co-permittee)
(3) APWA best practices
(4) Texas MUTCD requirements
(5) Applicable master plans and regulatory documents
8) EXHIBITS
a) The following exhibits are incorporated into this RFP:
i) Exhibit A – Bee Cave Road at Westbank Drive
ii) Exhibit B – Bee Cave Road at Westlake Drive
iii) Exhibit C – Bee Cave Road at Redbud Trail
iv) Exhibit D – Westlake Drive at Redbud Trail
v) Exhibit E – Gateway Sign at Redbud Trail
vi) Exhibit F – Gateway Sign at Rollingwood Drive
vii) Exhibit G – Gabion Inventory
viii) Exhibit H – Regulatory and Planning Documents
[Drafting note: Exhibits A–F currently provide only square footage. Prior to issuance, each Exhibit should include a site map / aerial photograph, plant and feature inventory, and current irrigation as-builts. Exhibit H must attach (or hyperlink to) current versions of the listed regulatory documents. Without this information, proposals will not be comparable.]
9) COMPENSATION SCHEDULE
a) Respondents shall provide a proposed compensation schedule identifying all fees, rates, reimbursable expenses, and any other anticipated costs associated with the services described in the RFP. To include, but not limited to:
i) Hourly Rates
ii) Overtime rates (if applicable)
iii) Emergency/after-hours rates
iv) Unit prices
v) Mobilization charges
vi) Equipment rates
vii) Reimbursable expenses
10) PROPOSAL SUBMISSION REQUIREMENTS
Proposals shall include:
1. Company background and qualifications
2. Relevant municipal experience
3. Staffing plan
4. Equipment inventory
5. Safety program
6. References
7. Proposed project approach
8. Fee schedule confirmation
9. Proof of insurance
10. Acknowledgment of all exhibits and requirements
11) INSURANCE REQUIREMENTS
a) The selected Contractor shall maintain insurance coverage as required by the City, including:
i) General Liability
ii) Workers’ Compensation
iii) Automobile Liability
iv) Umbrella/Excess Liability
The City may require additional coverage prior to contract execution.
Exhibit A Bee Cave Road at Westbank Drive
- Square Feet: 1470
- Maintain and Operate irrigation
- Maintain landscape plantings. With appropriate considerations for mulching, weeding, pruning and replacement of plantings
Exhibit B Bee Cave Road at Westlake Drive
- Square Feet: 520
- Maintain and operate irrigation
- Maintain landscape plantings, with appropriate considerations for mulching, Exhibit C Bee Cave Road at Redbud Trail
- Square Feet: 600
Exhibit D Westlake Drive at Redbud Trail
- Square Feet: 650
Exhibit E Gateway Sign at Redbud Trail
- Square Feet: 900
- Maintain landscape plantings, with appropriate considerations for mulching,
- Minor repair of the sign
Exhibit F Gateway Sign at Rollingwood Drive
- Square Feet: 900
- Replacement of light bulbs, minor repairs of the sign
Exhibit G Gabions
Exhibit H City Master Plans and Regulatory Requirements
• Travis County Hazard Mitigation Plan https://www.westlakehills.org/372/Hazard-Mitigation-Action-Plan
• MS4 Annual Plan (Stormwater and Pollution Abatement) https://www.westlakehills.org/228/Stormwater-Pollution-Education-and-Aware https://www.westlakehills.org/DocumentCenter/View/4111
• City Right-of-Way Management Plan (under development)
• Texas Manual on Uniform Traffic Control Devices https://www.txdot.gov/business/resources/traffic-design-standards/tmutcd.html
• Code of Ordinances, City of West Lake Hills, TX
Code of Ordinances | West Lake Hills, TX - Official Website https://www.westlakehills.org/DocumentCenter/View/4111 https://www.westlakehills.org/228/Stormwater-Pollution-Education-and-Aware https://www.westlakehills.org/DocumentCenter/View/4111 https://www.txdot.gov/business/resources/traffic-design-standards/tmutcd.html https://www.westlakehills.org/282/Code-of-Ordinances
APPENDIX B
City’s Required Contract
APPENDIX C
Forms to Complete and Return
(1) Form 1295 Certificate of Interested Parties (Texas Ethics Commission)
– required if contract action requires Council approval or contract value meets statutory threshold
(2) Verification Regarding Boycott of Israel (Texas Government Code Chapter 2271) – required for contracts of $100,000 or more with companies of 10 or more full-time employees
(3) Verification Regarding Boycott of Energy Companies (Texas Government Code Chapter 2274)
(4) Verification Regarding Discrimination Against Firearm Entities or Trade Associations (Texas Government Code Chapter 2274)
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