REQUEST FOR BID (RFB)

FOR

CENTRAL PLANT CONTROLS SERVICE

Issued By

UNIVERSITY OF WISCONSIN-WHITEWATER

RFB NUMBER: 2026-UWWTW-01066-RFB

NOVEMBER 10, 2025

BID DUE DATE: DECEMBER 26, 2025 @ 3:00 P.M. CDT

The University is accepting electronic responses via the Sourcing Module. Required materials must be received by the due date and time listed. Bids cannot be submitted once the event has closed in the Portal. Bidders should allow ample time to enter their response in the ShopUW+

Event Sourcing Module. Late bids will not be accepted.

PROCUREMENT

800 West Main Street, Hyer Hall #139 Whitewater, WI 53190

Email: purchasing@uww.edu

AGENT: Joshua Filer (262) 472-1489

E MAIL: FilerJL27@uww.edu javascript:void(0);

javascript:void(0);

mailto:purchasing@uww.edu

REQUEST FOR BID 2026-UWWTW-01066-RFB

CENTRAL PLANT CONTROLS SERVICE

Contents

1. General Information

1.1 Purpose

1.2 Scope:

1.3 Definitions:

1.4 eSupplier/VendorNet Registration:

1.5 Orders:

1.6 Electronic Commerce/Online Ordering:

1.7 Campus Delivery Requirements:

1.8 Parking:

1.9 Promotional Materials/Endorsements:

1.10 Energy Star

1.11 Special Pandemic and Emergency Operations Considerations:

2 Process Instructions

2.1 Term of Contract:

2.3 Reasonable Accommodations:

2.4 Appeals Process:

2.5 Method of Bid:

2.6 Method of Award:

2.7 GSA Pricing:

3 Bidder Qualifications

3.1 Bidder Experience:

3.2 Authorization:

3.3 Client List/References:

3.4 Minimum Order:

4 Performance and Contract Requirements

4.1 Firm Prices and Discounts:

4.2 F.O.B. Destination and Installed:

4.3 Requirements for Criminal Background Checks:

4.4 Mandatory Reporting of Child Abuse or Neglect:

4.5 Timeliness of Delivery:

4.6 Item Return Policy:

4.7 Additional Items/Services:

4.8 Invoicing Requirements:

4.9 Refund of Credits:

4.10 Invoice Dispute:

4.11 Payment Terms:

4.12 Shipments, Duplicates and Overshipments:

4.13 Training:

4.14 Insurance:

4.15 Performance Meetings:

4.16 Activity Reports:

4.17 Contract Termination:

4.18 Travel Per Diems:

4.19 Record and Audit:

4.20 Entire Contract:

5 Specifications

5.1 Bid Response:

5.2 Warranty:

5.3 NRTL Certification:

5.7 Additional Vendors:

5.8 Emergency Situations:

5.9 Employee Identification:

5.10 Environmentally Friendly (“Green”) Product:

1. General Information

1.1 Purpose

The University of Wisconsin-Whitewater requests bids to establish a contract for the purchase of Central Plant Controls services as needed by the University. The University currently operates using Metasys and Alan Bradly Talk Systems

All University of Wisconsin-Whitewater departments must be eligible to purchase from this contract.

Given the number of parts that make up the Heating Plant and Boilers and the time sensitive nature of repairs, the University anticipates the need for parts that may not be specifically listed on the Itemized Bid Lists As such, it is the intention of the University to purchase any additional/future part needs that aren’t specifically listed on the Itemized Bid Lists through this contract on a quote to order basis and/or discount off list with awarded vendor(s).

1.2 Scope:

See Itemized Bid List (Section 5) for the minimum acceptable specifications for items/services desired.

The University does not guarantee to purchase any specific quantity or dollar amount. The estimated item quantities identified in this Request for Bid are for bid purposes only.

This is for Central Plant Controls services including repair and maintenance as needed by the University. Single jobs shall not exceed the maximum limits allowed under “projects,” Prevailing Wage and Limited Trades Policies and statutes. This work falls under the definition of “limited trades work” as defined in Wis. Stats. Ch. 16.70(7). For projects exceeding the prevailing wages limit, a prevailing wage determination will be in force.

The University will designate a staff person, hereinafter referred to as the “Owner Representative”, to coordinate the services of the Contractor. All work must be performed in accordance with the State of Wisconsin, Department of Administration (DOA), Division of Facilities Development (DFD), Master Specifications.

All work must be performed in accordance with the State of Wisconsin, Department of Administration (DOA), Division of Facilities Development (DFD), Master Specifications.

1.3 Definitions:

The following definitions are used throughout this document:

- Buyer means UW Procurement agent responsible for this Request for Bid.

- Bidder means a firm submitting a bid in response to this Request for Bid.

- Contractor means successful Bidder awarded the bid.

- CT means Central Time.

- DVB means Disabled Veteran-Owned Business.

- MBE means Minority Business Enterprise.

- Purchasing card means State credit card.

- Procurement means the UW Procurement department responsible for the procurement of goods and services.

- RFB means Request for Bid.

- Sourcing Module means the ShopUW+ Sourcing Event Module.

- State means State of Wisconsin.

- University and UW both mean the University of Wisconsin-WHITEWATER.

- WBE means Woman-Owned Business Enterprise.

1.4 eSupplier/VendorNet Registration:

Registration on the State of Wisconsin’s eSupplier Portal (eSupplier.wi.gov) is available free of charge to all businesses and organizations that want to sell to the state. Refer to Bidder Response: Registration and Sign-in Process for further instructions. Registration allows a vendor to:

• Register for a bidders list for commodities/services that the vendor wants to sell to the state.

• Receive an automatic e-mail notification each time a state agency, including the

University of Wisconsin System campuses, posts a Request for Bid (RFB) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

• Receive an e-mail notification of addendums/amendments relative to the RFB or RFP.

Only vendors registered, with a valid e-mail address, at the time the RFB or RFP is posted will receive e-mail notifications of addendums/amendments. Vendors who obtain the RFB or RFP from a third party;

through the public notice website; or other means assume responsibility for checking for updates to the RFB or RFP.

NOTE: Registration with eSupplier/Vendornet does not register the bidder with the ShopUW+ Sourcing Event Module. Instructions for registering with the Sourcing Module can be found here: Supplier Login or Join JAGGAER Supplier Network (sciquest.com)

1.5 Orders:

Under this contract, Specific order(s), Standing order(s), or Purchasing Card order(s) may be issued to the Contractor(s). Bidder should identify the method by which they will accept orders against this contract (e.g. e-mail, fax, internet, mail, phone, etc.).

• Specific order(s): issued as one-time orders.

• Standing order(s): issued for a specified period of time, to allow departmental personnel to issue releases against the Standing order(s) as needed.

• Purchasing Card order(s): issued as one-time order(s).

1.6 Electronic Commerce/Online Ordering:

Customers of this contract may want to take advantage of electronic ordering and “E-Commerce” opportunities that may be offered by the Contractor. All electronic orders shall receive contract pricing and/or discounts.

1.7 Campus Delivery Requirements:

• Delivery of orders shall be made to University departments five days per week, Monday through Friday, during normal University business hours.

https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_GUEST https://esupplier.wi.gov/starcontent/eSupplier/eSupplier%20-%20Registering%20as%20a%20Bidder.pdf https://esupplier.wi.gov/starcontent/eSupplier/eSupplier%20-%20Registering%20as%20a%20Bidder.pdf https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UWisconsin https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UWisconsin

• Contractor shall follow the delivery requirements outlined by the ordering campus.

Contact the ordering department or the Purchasing office for specific policy language, restrictions and a campus map.

• Any unique delivery arrangements must be pre-approved by contacting the ordering department.

1.8 Parking:

University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through the University’s transportation or the ordering department’s business office. No additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed.

1.9 Promotional Materials/Endorsements:

Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

1.10 Energy Star

The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements, but the bulk of the product line should be energy efficient. Bidder should identify those items which meet the Energy Star requirements.

1.11 Special Pandemic and Emergency Operations Considerations:

The University of Wisconsin System, individual campuses, municipalities, counties, or the State or Federal government may have emergency orders or guidelines in place mandating or recommending measures such as face masks, protective gear, hand washing, temperature checks, symptom reporting, social distancing, or other temporary public health and safety measures. All suppliers visiting UW campuses or participating in UW sponsored activities, whether on or off campus, must comply with all relevant University, campus, government, and public health and safety mandates and guidelines unless specifically exempted by the applicable legislation, executive order or public health order. UW reserves the right to impose additional health and safety requirements, processes, and procedures at any time.

Bidders, contractors and suppliers and their support personnel present in person at any UW site or event must comply with all such applicable measures in effect at that location.

2 Process Instructions

2.1 Term of Contract:

The initial term of this contract shall be December 1st, 2025, or date of award, through ONE (1) year after date of award. This contract will be automatically renewed for FOUR (4) additional one-year terms, unless Procurement is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 30 calendar days prior to expiration of the initial and/or succeeding Contract term(s).

2.2 FOB Job Site:

Services are to be performed at locations indicated when orders are placed. Delivery of all materials shall be F.O.B. job site, freight paid by Contractor. Contractor shall have a representative present at the delivery site when materials are direct shipped. University employees will not accept deliveries on behalf of the Contractor. The University shall not be responsible for any materials received or accepted on behalf of the Contractor.

2.3 Reasonable Accommodations:

The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request.

2.4 Appeals Process:

Any protest of the University's solicitation or intent to award must be based on an alleged violation of the Wisconsin State Statute or a provision of a Wisconsin Administrative Code. No later than five business days after the date of solicitation or the notice of intent to award is issued by the University, written notice of intent to protest must be received by:

The Office of the Chancellor The University of Wisconsin-WHITEWATER

800 WEST MAIN STREET - HYER 421 - WHITEWATER, WI 53190-1790

With a copy to:

Director of Procurement Services University of Wisconsin-WHITEWATER

800 WEST MAIN STREET - HYER HALL 139 - WHITEWATER, WI 53190-1790

The complete protest must be received by both parties listed above no later than ten business days after the date of solicitation or the intent to award is issued. The protest must be in writing. Protesters must make their protests as specific as possible and must specifically identify the Wisconsin State Statute and/or State of Wisconsin Administrative Code provision(s) allegedly violated. The decision of the University regarding the protest may be appealed to the Secretary of the Department of Administration within five working days after denial by the University, with a copy of such appeal filed with the University.

2.5 Method of Bid:

The Bidder shall submit a net unit price, an extended net total (if applicable), and price by lot as designated. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail. An additional price column is provided for each item identified as part of a lot. In this column, bidders must bid their net unit price per item based on a line-item award rather than a lot total award if these prices would be different based on the different types of award.

2.6 Method of Award:

Award(s) shall be made on the basis of the lowest net line-item unit price(s) and/or the lowest net extended lot total(s), whichever is judged to be in the best interest of the University. The University may award to one or multiple bidders. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified. The University is the sole determinant of its best interests.

• Supplier Diversity Preferences State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid or the bid is no more than 5% lower than the apparent high point score. Authority for this program is found in ss. 16.75(3m) (b)2,3, 16.75(3m) (c)(4) and 560.0335(1)(b)(3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. However, the permissive 5% price preference is currently paused for certified MBEs.

2.7 GSA Pricing:

This bid may qualify for GSA Pricing. If you have a GSA contract covering any of the items specified, enclose information on use of that contract including the contract number.

3 Bidder Qualifications

3.1 Bidder Experience:

Bidder company must be in the business of providing the requested items/services and must have done so for the past THREE (3) years.

3.2 Authorization:

Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer.

Provide account number with manufacturer, as applicable, in the TECHNICAL RESPONSE

QUESTIONS.

3.3 Client List/References:

Bidder must supply a client list of three (3) firms to which similar items/services have been provided during the past three (3) years to a comparable sized institution or company. If contacted, information received from those clients will be used to determine whether bidder can reasonably meet contract requirements and specifications. The University also reserves the right to use itself as a client reference.

Client references may be used in the award consideration. Provide client reference list in the SUPPLIER

REQUIRED INFORMATON AND FORMS QUESTIONS.

3.4 Minimum Order:

Bids that require any minimum order quantity or dollar amount shall be disqualified.

4 Performance and Contract Requirements

4.1 Firm Prices and Discounts:

Pricing for this bid is in two categories. The first category is for specific items listed in this bid. The second category is for non-listed, related items from manufacturer's catalog or item list.

• Labor Rates: Prices bid for Lot 1 Items 1-3, Lot 2 Items 5-7 & Lot 3 Items 9-11 on the ITEMIZED BID LIST must remain firm for the first year (365 calendar days) of this contract. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

o Regular Hourly Wage Rate Increases: Price increase requests for wage rate increases must be received by Purchasing in writing at least sixty (60) calendar days prior to the beginning of the next and subsequent years of the contract for acceptance or rejection.

Proposed price increases are limited to fully documented cost increases submitted with the request. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the Contract in whole or part. Acceptance of the price increases will be in the form of an amendment to the Contract publication.

o Overtime Hourly Wage Rate Increases: Increase(s) in the overtime-hourly rate shall be granted only when a regular time hourly rate is granted. All overtime shall not exceed a maximum of 150% (time and ½) of the single hourly rate identified on the Contract publication.

• Material Cost: Material markup percentage bid for Lot 1 Item 4, Lot 2 Item 8 and Lot 3 Item 12 on the ITEMIZED BID LIST must remain firm for the life of the contract.

• Specific Items Listed:

o For Specific items requested in this bid, prices must remain firm for the initial contract term.

Prices established may be lowered due to general market conditions, or negotiations between the University and Contractor.

o Price increase requests proposed after the initial Contract term, along with an updated price list, must be received by Procurement in writing 30 calendar days prior to the beginning of the next contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Procurement deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part or to negotiate price increase requests with the Contractor.

o Price increases must be labeled with the contract number and be submitted in the same format as the original pricing request. Any price increase requested that is not submitted in the proper format may be rejected.

• Non-Listed, Related Items:

o The University requests that all non-listed, related items available from the manufacturer be made available at a single percentage discount from the manufacturer's catalog or price list identified by the bidder.

o Percentage discount(s) for non-listed, related items must remain firm during the initial and each succeeding Contract term; or may be renegotiated by the University and the Contractor.

o One (1) electronic copy - in searchable Excel, Word or PDF format - of the manufacturer catalog or price list for the non-listed, related items should accompany your bid response. Referencing your website for pricing information is not sufficient. After award, Contractor must also provide a copy to Procurement and University departments upon request.

o Should price lists change for non-listed, related items during the Contract term, it is the responsibility of the Contractor to submit a letter, referencing the Contract number and including an electronic copy of the new pricing in searchable Excel, Word or PDF format to Procurement, 30 days prior to any price increase becoming effective. Proposed price increases are limited to fully documented cost increases submitted with the request. Invoices shall be audited using the most current price list on file in Procurement on the date the order was placed.

o Price lists should be labeled with the contract number and the item(s), if applicable, to which they apply.

4.2 F.O.B. Destination and Installed:

All deliveries requiring installation shall be FOB Destination and Installed. Delivery charges and risk of loss shall be borne by the Contractor.

Items are to be installed at various campus locations, F.O.B. Destination Installed. Bid prices must include all packing, freight, insurance, set-up, instruction and operation manual charges, excluding any import/export costs. Items must be set in place and connected to utilities, as applicable, installed in the area designated by University personnel, demonstrated to be in operating condition, and approved by University personnel. All debris must be removed from the University premises and properly disposed of by the Contractor. Upon installation, all operating instructions and operating and maintenance manuals must be furnished to University personnel.

Failure to bid FOB DESTINATION delivery charges and risk of loss borne by the Contractor in bid price or discount may disqualify your bid.

4.3 Requirements for Criminal Background Checks:

This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

4.4 Mandatory Reporting of Child Abuse or Neglect:

If, in the course of providing services to the UW, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g. student, volunteer, contractor, etc.), or the incident or threat of child abuse or neglect occurred on a UW campus or during a UW-sponsored event, the Contractor shall also report to the Police Department.

4.5 Timeliness of Delivery:

Delivery is desired as soon as possible after receipt of an order. State in the TECHNICAL RESPONSE QUESTIONS when delivery can be made (Days ARO). Timeliness of delivery may be used in evaluation for bid award.

Once awarded, failure to meet this delivery date may result in cancellation of order (award). The University reserves the right to contract with a second vendor/contractor to receive the items/services per delivery requests.

The contractor is required to notify the ordering department of any back order, discontinuation of item(s) or other delays in shipping within 5 business day(s) of receipt of order or release against existing order(s).

4.6 Item Return Policy:

Contractor should provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. Bidder should indicate in detail their company’s return policy.

4.7 Additional Items/Services:

Similar items/services may be added to this Contract provided it was mutually agreeable to both UW Procurement and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract items/services.

4.8 Invoicing Requirements:

Invoices for Purchase Orders Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net prices established for the items/services on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order or at time of purchasing card order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will be officially processed for payment. The Prompt Payment Policy requires that your invoices be clear and complete and in conformity with the list below and must be itemized showing:

o Contractor name o remit to address o purchase order number o release number if given o date of order/release o item manufacturer’s name or abbreviation (if applicable) o complete item description including catalog, model and/or stock number(s) identical to those stated in bid o prices per the Contract

At the discretion of Procurement, invoices not reflecting the correct discount or net prices may be short paid or disputed.

The original invoice must be sent to the address provided in the BILLING INFORMATION section of the PO, unless the customer identifies and establishes a different bill-to location.

Purchasing Card:

Order confirmation shall contain the same detail as listed for Purchase Orders and should be sent to the address given at the time the order is placed. Any fees charged for use of the University’s purchasing card program are not allowed.

4.9 Refund of Credits:

The contractor agrees to pay the state within 60 days, at the state's request, any credits resulting from the order which the state determines cannot be applied to future invoices.

4.10 Invoice Dispute:

Pursuant 16.528(3)(e) the UW System will notify supplier by e-mail or mail, at its discretion, of any disputed invoice.

4.11 Payment Terms:

Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor NET 30 DAYS as accepted by the University.

4.12 Shipments, Duplicates and Overshipments:

Upon notification by the University of a duplicated order or overshipment, the items identified must be removed at the Contractor's expense. If the duplicated or overshipment items are not removed within 30 days of written notification, the University reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

4.13 Training:

If requested, Contractor must provide personnel with instructions on set-up and operation of the items at no charge to the University. Training requirements will be negotiated with the Contractor if not identified in the bid specifications.

4.14 Insurance:

The Contractor shall maintain insurance levels as required in the DOA 3054 Standard Terms and Conditions – Section 23.0. A certificate of insurance must be provided upon award.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an ‘additional insured’ under the commercial general, automobile, and Contractor's liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

4.15 Performance Meetings:

The Account Representative and/or Contract Administrator must be available to meet as required with the University's Contract Administrator to evaluate contract implementation and performance and to identify continuous improvement.

4.16 Activity Reports:

• Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

• The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages in excess of the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

• Subcontractors must abide by all terms and conditions under this Contract.

• If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

4.17 Contract Termination:

• The University may terminate the Contract at any time, without cause, by providing 30 days written notice to the Contractor. If the Contract is so terminated, the University is liable only for payments for products provided or services performed, to the extent that any actual direct costs have been incurred by the Contractor pursuant to fulfilling the contract. The University will be obligated to pay such expenses up to the date of the termination.

• Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within 30 calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately. Performance failure can be defined as, but not limited to failure to provide any of the Terms, Conditions or Specifications.

• If at any time the Contractor performance threatens the health and/or safety of the University, its staff, students or others who may be on campus, the University has the right to cancel and terminate the Contract without notice.

• Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in Standard Terms and Conditions, the University has the right to cancel and terminate the Contract without notice.

• If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the University has the right, in addition to any other rights of whatsoever nature that it may have at law or in equity, to terminate this contract by giving 10 calendar days’ notice in writing of such termination.

• All notices of performance failure must be submitted in writing to the Procurement Office-

800 WEST MAIN STREET - HYER HALL 139 - WHITEWATER, WI 53190-1790.

Procurement shall be final authority for all performance failure determinations not resolved through the ordering department.

4.18 Travel Per Diems:

All of the Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility.

Payment to the Contractor by the University shall not include an additional amount for this purpose.

4.19 Record and Audit:

The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

4.20 Entire Contract:

A contract will be awarded based on the criteria established in this Request for Bid, including attachments and any amendments issued. The RFB, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

A. Resulting Contract Award B. This Original Request Bid including amendments/attachments C. Bidder response to RFB D. Official Purchase Order (if applicable)

Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including but not limited to click on agreements accepted by the Department; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by University Procurement. Any exceptions to this RFB should be submitted with your response and alternative language proposed.

Submitting a standard Bidder contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid. The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder.

5 Specifications

5.1 Bid Response:

The Bidder’s response must be clearly identified by manufacturer and catalog/model/stock number and/or appropriate identification as requested. Adequate detailed specifications of the items/services being offered or bid must be included with your bid to ensure that the items/services being bid can be compared to determine if the items/services meet all specifications. If you are bidding alternate items/services, provide complete specifications, documents and materials showing performance features and details for the items/services you propose to furnish for each item/service being bid. These will be used to establish equivalency. The University will be the sole judge of equivalent acceptability between Bidders’ responses.

5.2 Warranty:

Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased under this contract. Bidder must provide warranty and service level information in the TECHNICAL RESPONSE QUESTIONS and should enclose standard warranty documents with your bid.

5.3 NRTL Certification:

The University strives to make sure all equipment purchased has the appropriate United States (US) NRTL certification (Nationally Recognized Testing Laboratories (NRTLs) | Current List of NRTLs | Occupational Safety and Health Administration (osha.gov)). Bidders should provide a list of all NRTL certifications their proposed product has achieved in their bid/proposal response. The University reserves the right to add the costs associated with acquiring an independent US NRTL certification to the submitted bid price to establish comparable costs across all responses. Preference may be applied to products that will have US NRTL certifications prior to shipment.

5.4 Maintenance and Repair:

• Contractor must perform all maintenance on site unless University grants permission to remove equipment from site.

5.5 Service Hours:

Bid should include labor and travel time during stated service hours. University service hours shall be defined as 6:00 A.M. to 4:00 P.M., Monday through Friday, excluding holidays. Bidders must identify if travel time charge per hour is the same as labor time per hour and if all employees will be charged at the same rate.

5.6 Emergency Hours:

Bid should include labor and travel time during stated emergency hours. Emergency service hours shall be defined 4:00 P.M. to 6:00 A.M., Monday through Friday including weekends and holidays.

5.7 Additional Vendors:

Procurement shall have the option to contract with another vendor to repair or service machines if Contractor is unable to repair equipment for any reason or make necessary repairs on a timely basis.

5.8 Emergency Situations:

In the event of an emergency situation (pandemic, snowstorm, etc.), Contractor must be prepared to supply the University with the items/services on this bid as required. An emergency preparedness plan to serve the University, and the items/services that are available to meet emergency needs, must be provided https://www.osha.gov/dts/otpca/nrtl/nrtllist.html https://www.osha.gov/dts/otpca/nrtl/nrtllist.html if requested by the University. Minimally, this plan should include emergency contract information, product and service level availability, staffing, equipment, and logistics plan.

5.9 Employee Identification:

All the Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s cost. NOTE: Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

5.10 Environmentally Friendly (“Green”) Product:

Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

5.11 Employee Identification:

All the Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s cost. NOTE: Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

5.12 Purchased Service – USA Requirement

The State of Wisconsin requires purchased contractual services to be performed in the United States (Wis Stats 16.705 (1r)). Contractor warrants that the services provided to the University under this contract will be performed in the United States. The inability to perform services in the United States shall be grounds for disqualifying your bid for this contract.

Attachment A: Itemized bid list

Central Plant Controls services

Item Description Net Unit Price

1 Regular Controls Service, Regular Time 2 Regular Controls Install, Regular Time 3 Percent discount on parts/materials