Renovation of Fire Station _51.pdf

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INVITATION TO BID

FOR

Renovation of Fire Station #51

ITB #26B-021

Issued By:

Village Community Development Districts

DPM-Construction

Veronica Salazar, Procurement Agent

3571 Kiessel Road

The Villages, FL 32163

Phone: (352) 751-6700 * Fax (352) 751-6715 www.districtgov.org veronica.salazar@districtgov.org

Date of Issue: Friday, June 19, 2026

Due Date/Time: Friday, July 24, 2026 at 3:00 pm http://www.districtgov.org/

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CALENDAR OF EVENTS / BID TIMELINE

Listed below are the important dates and times by which the actions noted must be completed. All dates are subject to change by the Purchasing Department. If the Purchasing Department finds it necessary to change any of these dates or times prior to the Bid due date, the change will be accomplished by addendum.

Issue ITB June 19, 2026

On-Site Pre-Bid Conference

(Mandatory)

June 30, 2026, 10:00am

Fire Station # 51, 1231 Bonita Blvd, The

Villages, FL, 32162

Last Day for Questions July 10, 2026, 4:00pm

ITB Submittals Due July 24, 2026, 3:00pm

Purchasing Office 3571 Kiessel Road The Villages, FL 32163

Public Opening (Non-Mandatory) July 24, 2026, 3:15pm

Large Conference Room located at 3571 Kiessel Road The Villages, FL 32163

Microsoft Teams Meeting ID: 241 267 883 092 494 Passcode: sY3F4VV7

Teleconference +1 (872) 239-8225 Phone Conference ID: 855976316#

District Board Approvals *Next Regularly Scheduled Meeting after all Pertinent Forms and Documents are

Complete and Ready for Board

Review/Approval

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TABLE OF CONTENTS

1. REQUIRED DOCUMENTS CHECKLIST

2. INTENT AND GENERAL INFORMATION

3. PROVIDING BONDING

4. INTRODUCTION

5. SCOPE OF SERVICES

6. BID SUBMITTAL

7. VENDOR QUESTIONNAIRE

8. EXHIBITS/PLANS

9. SAMPLE C520 AGREEMENT

Attachments:

A - C700 Standard General Conditions

B - C800 Supplementary Conditions

C - Fire Station 51 Revised Plans

D - Insurance Requirements

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1. REQUIRED DOCUMENTS CHECKLIST

This standardized check list has been provided to assist the Respondents with the submission of the Bid package. This check list cannot be construed as identifying all required submittal documents for this project. Respondents remain responsible for reading the Bid information in its entirety to ensure compliance. Manipulating or altering any of these forms may result in the Bid as being non-responsive.

• Bid Cover Page – Signed and Completed

• Respondents Statement of Experience, Equipment and Personnel & References for Similar Projects - Notarized o List at least five (5) references of similar size and scope, as described in the “Scope of Work” o Must have a minimum of 5 years experience performing projects of similar size & scope.

• W-9 – Signed and Completed

• Disclosure of Sub-contractors, Sub-consultants and Suppliers – signed and/or information completed - Signed and/or Completed

• If applicable, Sub-Contractors Statement of Experience, Equipment and Personnel & References for Similar

Projects - Notarized

• Excel Bid Form submitted in correct format, accurate calculations - Signed and Dated. NOTE: All price information to be used in the Bid review must be submitted on this Bid form, as is. Manipulating or altering this Bid form may result in this bid being non-responsive. Any exception or deviation from this Bid Form should be included in the

Exceptions and Deviations Form to be considered separately.

o One VCCDD (1) Bid Form

• Exceptions / Deviations Page – Signed

• Bidder’s Certification – Addenda Acknowledged & Signed

• Certification Regarding Scrutinized Companies’ List - Signed

• Drug Free Workplace Certificate – Signed & Notarized

• Anti-Collusion Form - Signed

• Insurance Requirements - Signed

• Certificate of Insurance or Insurance Letter - Informational

• Statement of Terms and Conditions – Signed

• Wildlife Habitat Management Plan – Signed

• Human Trafficking Affidavit - Signed

• Copy of Required/Applicable Licenses or Certifications per specifications o State of Florida Certified General Contractor License or State of Florida Certified Building Contractor o MOT certification – Intermediate level

• Bonding Requirement Form - Signed

• Bid Bond (10% of bid/proposal amount) REQUIRED WITH SUBMITTAL

• Performance Bond Surety Letter REQUIRED WITH SUBMITTAL

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• AIA G703 or equivalent (Schedule of Values)

• Electronic submittal via OpenGov or a Physical submittal with required number of copies (one (1) original and one

(1) copy (for a total of 2) and one (1) electronic copy on a new USB flash drive)

This checklist shall not be construed as a complete list. Vendor is responsible to ensure all requirements of the solicitation are completed.

2. INTENT AND GENERAL INFORMATION

2.1. INVITATION TO BID

The Villages Community Development Districts is requesting bids for Renovation of Fire Station #51. Sealed bids will be received by the Purchasing Department located at 3571 Kiessel Road, The Villages, Florida 32163, bid packets can also be submitted electronically via the OpenGov Procurement Portal, and will be accepted until 3:00 pm on Friday, July 24, 2026 for “ITB #26B-021”. Only the vendors’ names of all timely received bids shall be read aloud and recorded at the

Public Opening. Suppliers have the option to receive the bid results by submitting a Public Records request to the District

Clerk’s office DistrictClerk@DistrictGov.org. A Notice to Respondents including the bid results will also be issued within 2-

3 business days and will be posted on both OpenGov and the District websites.

Respondents shall take careful notice of the following conditions of this Invitation to Bid:

• Submissions by fax, email or other electronic media (excluding OpenGov) will not be accepted under any circumstances. Late submissions will not be accepted under any circumstances.

• Submitters may withdraw and/or replace bids at any time until the deadline for submission of bids.

• All questions received by 4:00 pm on Friday, July 10, 2026 will be considered. Questions will not be answered over the phone. Questions must be in writing and emailed to Veronica Salazar at veronica.salazar@districtgov.org or submitted though the OpenGov Procurement Portal at https://procurement.opengov.com/portal/districtgov/projects/271690

• The VCCDD and each District reserve the right to reject any and/or all submittals, reserve the right to waive any informalities or irregularities in the submittal, and reserve the right to award Agreement in its best interest.

2.2. MINIMUM REQUIREMENTS

1.) Florida State Certified General Contractor License or Florida State Certified Building Contractor License 2.) MOT

Certification, Intermediate or engage consultant with intermediate level certification 3.) A minimum of five (5) years of experience performing projects of similar size and scope.

2.3. MANDATORY PRE-BID CONFERENCE

A pre-bid conference will be held on Tuesday, June 30, 2026 promptly at 10:00 am. Interested Contractors are to meet in the parking lot of Fire Station # 51, 1231 Bonita Blvd, The Villages, FL, 32162. Suppliers are required to attend the

MANDATORY on-site pre-bid conference for a clear understanding of the project. Only those Suppliers who are present at the MANDATORY on-site pre-bid conference will be permitted to submit a bid in response to this solicitation. Supplier's failure to attend the MANDATORY on-site pre-bid conference shall result in the non-acceptance/rejection of a proposal submittal from Supplier. For directions, please contact Veronica Salazar at veronica.salazar@districtgov.org.

2.4. FORMS & SPECIFICATIONS

Submitters are required to use the official “BID FORMS”, and all documents itemized herein are to be submitted. Any variation from the minimum specifications must be clearly stated on the BID FORMS and explained in detail on the

EXCEPTION / DEVIATION FORM.

2.5. HOW TO SUBMIT A BID

https://procurement.opengov.com/portal/districtgov/projects/271690 mailto:DistrictClerk@DistrictGov.org https://procurement.opengov.com/portal/districtgov/projects/271690

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Submit electronically via the OpenGov Procurement Portal or a complete bid submittal packet (1 original and one (1) copy (for a total of 2) and one (1) electronic copy on a new USB flash drive) with all required documents as itemized and included herein to be submitted in a sealed envelope, on the outside of which shall be prominently marked with the following identification ITB #26B-021 with the name and address of the submitter. The bid submittal should be neat, professional in appearance and bound appropriately for the document’s thickness. The original document shall have original signatures and clearly noted with ORIGINAL on the cover. Submittals can also be mailed or hand delivered to the

Purchasing Department at 3571 Kiessel Road, The Villages, FL 32163, by the date and time set forth in the timeline.

2.6. RESPONDENT RESPONSIBILITY

Submitters are fully and completely responsible for the labeling, identification and delivery of their bid submittals. The

Purchasing Department will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the U. S. Postal Service.

• Submissions shipped by express delivery, or in overnight or courier envelopes, boxes, or packages must be prominently marked on the outside of such envelopes, boxes or packages with the sealed bid identification.

• Any envelopes, boxes, or packages, which are not properly labeled, identified, and prominently marked with the sealed bid identification, may be inadvertently opened upon receipt, thereby invalidating such bids and excluded from the official bid opening process.

• Invitation by the Villages Community Development Districts to Respondents is based on the recipient’s specific request and application to https://procurement.opengov.com/portal/districtgov or as the result of response by the public to the legal advertisements required by State and District law. Firms or individuals submit their responses on a voluntary basis, and therefore are not entitled to compensation of any kind.

• Bid submittals that are incomplete, unbalanced, conditional, obscure, or which contain additions not called for, alterations, or irregularities of any kind, or which do not comply with these documents may be rejected at the sole discretion of the District.

• Any Respondent opting not to bid shall submit a no-bid response electronically via the OpenGov Procurement

Portal and select the "No Bid" option.

2.7. INTERPRETATIONS, CLARIFICATIONS AND ADDENDA

• No oral interpretations will be made to any Respondent as to the meaning of the Bid/Contract Documents. Any inquiry or request for interpretation received by the Purchasing Department before 4:00 pm Friday, July 10, 2026 will be given consideration. All such changes or interpretations will be made in writing in the form of an addendum and, if issued, will be uploaded to https://procurement.opengov.com/portal/districtgov. Each Respondent shall acknowledge receipt of such addenda in the space provided on the Bidder’s Certification Form.

• In case any Respondent fails to acknowledge receipt of such addenda or addendum, his/her bid will nevertheless be construed as though it had been received and acknowledged and the submission of his/her bid will constitute acknowledgment of the receipt of same. All addenda are a part of the Bid Documents and each Respondent will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Respondent to verify that he/she has received all addenda issued before bids are opened.

• In the case of unit price items, the quantities of work to be done and materials to be furnished under this

Bid/Contract are to be considered as approximate only and are to be used solely for the comparison of bids received. The District and its Consultants do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Respondent plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the

Specifications and/or Drawings and other bid documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices bid.

2.8. GOVERNING LAWS AND REGULATIONS

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The Respondent is required to be familiar with and shall be responsible for complying with the District’s Purchasing

Policies and Procedures, District resolutions, District rules, all federal, state and local laws, ordinances, rules and professional standards or regulations that in any manner affect this solicitation, the selection process, protests, award of

Agreement, Agreement management or any other activity associated with this solicitation and the subsequent work required of the successful Respondent. Any Respondent receiving an award from this solicitation must comply with all

Governing Laws and Regulations and be responsible for the compliance of such by any and all subcontractors. Any and all work performed under the resultant contract requiring any State licensing or certification must be performed by workers meeting those requirements.

2.9. BLACKOUT PERIOD

In accordance with Florida Statute 287.057(25), Respondents to this Solicitation or persons acting on their behalf may not contact, between the Issue Date of the Solicitation and the end of the 72-hour period following the agency posting the

Notice of Intent to Award, excluding Saturdays, Sundays, and state holidays, any District Staff, Board Supervisors or

District Consultants concerning any aspect of this Solicitation, except in writing to the District Purchasing Staff. Violation of this provision may be grounds for rejecting a response.

During this blackout period, any attempt to influence the thinking of District Staff, Board Supervisors or District

Consultants for or against a specific cause related to a Solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication, may result in disqualification of their award and/or contract. This does not apply to Pre-Solicitation Conferences, oral presentations before the Selection Committee, contract negotiations, or communications with District Staff, Board Supervisors or District Consultants not concerning this

Solicitation.

2.10. FISCAL YEAR FUNDING APPROPRIATION

Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the District, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the fiscal period at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by the District of funds thereafter.

When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and the Contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the price of the supplied or services delivered under the contract or otherwise recoverable.

2.11. DIRECT PURCHASE BY OWNER

Each Supplier shall include Florida State and other applicable sales taxes for all material, supplies and equipment included in its bid.

The District may, if not prohibited by law, exercise a right to purchase directly various construction materials, supplies and equipment that may be a part of the Project. If so, the District will, via its purchase orders, purchase materials and assist the Supplier in the preparation of such purchase orders. The District shall issue a Certificate of Entitlement to each vendor and the Supplier through its Purchasing Department. The District’s purchase order for tangible personal property to be incorporated into the Project must be attached to the Certificate of Entitlement. The District shall issue a separate

Certificate of Entitlement for each purchase order. The Certificate of Entitlement shall be signed by an Authorized

Representative of the District that may include the District Manager, Assistant District Manager or the Director of

Purchasing. The materials shall be purchased from the vendor suppliers selected by the Supplier, for the prices negotiated by the Supplier. The Supplier will provide information to the District to assist in the proper preparation of all purchase orders by the District and will assist in the coordination and receipt of the materials in a timely manner so as not to negatively impact on the performance of the construction activity of the project.

The Contract/Subcontract amount shall be reduced by the net, undiscounted amount of these purchase orders, plus all sales taxes. Issuance of the purchase orders by the District shall not relieve the Subcontractor or Supplier of any of its responsibilities regarding material purchases, or installation, with the exception of the payments for the materials so purchased. Supplier shall remain fully responsible for coordination, correct quantities ordered, submittals, protection, storage, scheduling, shipping, security, expediting, receiving, installation, cleaning and all applicable warranties.

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2.12. ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES

The Respondent by submitting a bid acknowledges that other public agencies may seek to “Piggy-Back” under the same terms and conditions during the effective period of any resulting contract services and/or purchases being offered in this bid for the same prices and/or terms being bid. The successful Respondent has the option to agree or disagree to allow contract Piggybacks on a case-by-case basis. Before a public agency is allowed to Piggy-Back any contract, the agency must first obtain the Respondent’s approval. Without the Respondent’s approval, the seeking agency cannot Piggy-Back.

2.13. STANDARDS OF CONDUCT; COMPLIANCE WITH DISTRICT POLICIES

The Contractor shall ensure that its employees, agents, and subcontractors assigned to perform services conduct themselves in a professional, courteous, and lawful manner at all times while on District property or while performing services on behalf of the District.

Contractor personnel shall comply with all applicable State Laws, Federal laws, and District policies governing workplace conduct, safety, ethics, and harassment prevention, as such policies may be reasonably applicable to non-District personnel performing services on District property.

In the event the District receives a complaint(s) or otherwise determines that the conduct of any Contractor personnel may be inconsistent with the standard herein or District policies, the District reserves the right to require the temporary or permanent removal of such individual from District property or from performing services.

Any such request shall not be construed as a determination of fault or as a direction regarding the Contractor’s employment or disciplinary decisions, which shall remain the sole responsibility of the Contractor. Failure to comply with this shall constitute a material breach of the Agreement and may lead to termination of the agreement.

3. PROVIDING BONDING

All bond related fees/expenses are the sole responsibility of the vendor

Applicable Districts:

Village Center Community Development District

3.1. BID BOND

A satisfactory bid bond executed by a surety insurer authorized to do business in Florida and the Respondent (Principal) should identify applicable District(s) as the Owner/Obligee, in an amount equal to ten percent (10%) of the proposal and shall be submitted with each response. No bid/proposal shall be withdrawn for a period of ninety (90) days subsequent to the solicitation opening without the written consent of the District.

3.2. SURETY LETTER

• PROJECT AGREEMENT - A satisfactory letter of intent to bond executed by each Respondent identified as the

Principal and an acceptable surety, in an amount no less than one hundred and fifty percent (150%) of the bid amount shall be submitted with each response and identify applicable District(s) (see below) as the

Owner/Obligee.

3.3. PAYMENT/PERFORMANCE BONDS

In accordance with Florida Statutes Section 255.05, the awarded Respondent (Principal) shall, before commencing the work, execute and record in the public records of the county where the improvement is located, a payment and performance bond with a surety insurer authorized to do business in Florida as surety. The amount of the Payment and

Performance Bonds shall be one hundred percent (100%) of the contracted amount. The awarded Respondent (Principal) is responsible for recording the bonds with the Clerk of the Circuit Court of which the project is located (Sumter, Lake or

Marion County). Upon bond submittal, the awarded Respondent (Principal) may be asked to furnish to the District the recording information for the bonds to evidence that the Respondent has met the requirements of Florida law.

4. INTRODUCTION

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The Villages is the largest single-site residential real estate development in the United States spanning over 57,000 acres

(71 square miles) in three adjoining counties in Central Florida (Lake, Marion and Sumter). The Villages earned the No.1 ranking as the fastest growing micropolitan area in the United States according to a 2008 Census Bureau report. The current population is approximately 146,000 residents and growing.

The Districts are units of special purpose local government each serving a portion of The Villages. Special Districts are widely used throughout the United States to provide for certain service delivery infrastructure such as water management and control (drainage), fire control, road and bridge construction and maintenance, park and recreational facilities, water and sewer systems, sidewalks, multi-modal paths, streetlights, and similar infrastructure that is required to provide urban services to areas that may not have access to such services through a general purpose government such as a municipality.

As a unit of local government, each District is subject to many of the same State Statutes that regulate cities and counties;

of particular interest are those statutes related to ethics in government for the elected Board of Supervisors, Government in the Sunshine, a cornerstone of local government in the State of Florida which requires that decisions made by any governmental agency be done at a public meeting; the public records law, which means the records of the District are open for review by any citizen; the auditing requirements in which annually the accounting records of the District are audited by an independent certified accountant and the results of such audit are provided to the State Controller and

Auditor General; competitive bidding requirements for construction and maintenance contracts; and various other statutory provisions that protect the interest of the public.

5. SCOPE OF SERVICES

5.1. Description

The Village Center Community Development District is requesting submittals for the Renovation of Fire Station #51.

Qualified firms wishing to respond to “ITB #26B-021 Renovation of Fire Station #51” must provide all equipment, labor, and materials described in this document and construction documents provided by K2M Design, whether directly or through subcontractors/sub-consultants. This does not, however, limit the use of subcontractors or sub-consultants.

The intent of this project is to procure a qualified, professional Contractor with a minimum of five (5) years’ experience in projects of similar size and scope to provide a Turnkey solution. Contractor shall provide a “Turnkey” job. The construction improvements to the Fire Station #51 are further described in the Conceptual Drawings / Specifications. The Contractor is to provide any additional engineered plans, all required permitting, material submittals, and construction. The lump sum bid shall include all costs associated with mobilization, demobilization, and preparatory work required to complete the project. Firms are required to submit AIA G703 or equivalent (Schedule of Values) and construction schedule for this project per C700/C800 requirements.

NOTE: Required licenses for contractors and subcontractors must be submitted with the bid package.

The District intends to award this ITB to the one (1) lowest, most responsive, and responsible Bidder meeting the qualifications and requirements of the solicitation. However, the District reserves the right to make such award(s) as deemed necessary, prudent, and in the best interest of the District. Bid evaluation to determine the lowest, most responsive, and responsible Bidder will include the total Bid amount and the Bidder’s references.

The Work will be substantially complete within four hundred eighty (480) calendar days after the date when the Contract

Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within five hundred ten (510) calendar days after the date when the Contract Times commence to run.

Completion Requirements:

If awarded this construction contract, the Respondent agrees to complete the work covered by this Contract as follows:

• Work shall start at the project site no later than sixty (60) days after the Effective Date of the Contract, or on the date set forth in the Notice to Proceed, whichever occurs first.

• The Contractor shall achieve Substantial Completion within four hundred eighty (480) consecutive calendar days from the date set forth in the Official Notice to Proceed.

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• The Contractor shall achieve Final Completion within five hundred ten (510) consecutive calendar days from the date set forth in the Official Notice to Proceed.

Upon receipt of the Notice to Proceed, the Contractor shall immediately apply for all required permits and shall diligently pursue their issuance. Permit acquisition shall not exceed sixty (60) calendar days unless extended in writing by the

District for circumstances beyond the Contractor’s reasonable control.

The successful Contractor will be responsible for completing all work in accordance with the approved plans and specifications, including all required materials, labor, and permitting, in a timely and professional manner. The successful

Contractor and any subcontractors shall attend a pre-construction meeting after bid award approval by the District and execution of the Agreement by all parties.

During the bidding process, the Contractor shall examine the bid plans and scope to achieve a thorough working knowledge of the contract prior to submitting a bid. Any labor, services, materials, equipment or tools that reasonably may be inferred in the solicitation document or from prevailing customary work procedures to produce the indicated result will be provided whether or not specifically called for in the documents at no additional cost to the District. Clarifications and interpretations of the Bid Documents shall be issued by the District, as requested, during the question-and-answer time period.

Successful Contractor and any subcontractors will be required to attend a pre-construction meeting after the bid award is approved by the District and the Agreements have been executed by all parties.

Note: The fire station will be closed and non-operational during the renovation project, anticipated closure timeline for construction is 420-days (14-months). Temporary housing shall be accomplished by way of separate

Solicitation. This renovation Bid does NOT include temporary housing.

5.2. Scope of Work

The project consists of interior renovation and minimal exterior renovation - interior demolition and removal of the existing features, followed by renovation, provide design, engineered plans and installation of a fire sprinkler system as required per code and constructing additional 883 square footage underroof and 617 square footage of outdoor covered area in accordance with engineered plans, specifications, and construction documents prepared by K2M

Design.

It is the intent of these specifications to describe a complete project fully acceptable to the District. Any omitted details shall not relieve the Contractor of performing all necessary work to complete the project to the highest industry standards and to the satisfaction of the District.

All materials and workmanship shall be first class and shall conform to the highest industry standards or the specifications, whichever requirements are more stringent.

Contractor shall be responsible for obtaining all required construction permits and bonds, if required, prior to construction.

Americans w/ Disabilities Act Compliance:

It is the intent of the District to perform all improvements and construction projects in compliance with the ADA requirements. It is the contractor’s obligation to construct the project to meet these requirements.

Owner Provided Materials:

The District shall provide and install fitness room equipment, gym mats, Televisions and mounting brackets, bunks, bunk lockers, bunk room shelving and BBQ Grill.

Note: The contractor shall provide all raceways, conduits, boxes, pull strings, etc... for IT systems for additional square footage areas, as required. (See MEP Plans).

Bid Plans notes:

• Apparatus Bay Exhaust Ventilation System to be removed and reinstalled per Safe Air Corporation Plans.

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Existing utilities shown are located according to the information available to the Engineer at the time of the

Topographic Survey and have not been independently verified by the Owner or Engineer. The Contractor assumes full responsibility for locating and preserving all utilities. Finding the actual location of any existing utilities is the

Contractor’s responsibility. It is the Contractor’s responsibility to contact the various utility Companies which may have buried or aerial utilities within or near the construction area before commencing any work in the vicinity.

Furthermore, the Contractor shall be fully responsible for any and all damages due to the Contractor’s failure to exactly locate and preserve any and all underground utilities. The Owner or Engineer will assume no liability for any damage sustained or cost incurred because of operations in the vicinity of existing utilities or structures, nor the temporary bracing and shoring of same. If it is necessary to shore, brace, swing, or relocate a utility, the utility

Company or Department affected shall be contacted and their permission obtained regarding the method to use for such work.

Contractor shall have available at the job site at all times one copy of the construction documents, including plans, specifications, special conditions, and copies of any required construction permits. Contractor shall provide the

District with a copy of all required permits and proof of all inspections with a passing status.

Contractor shall provide an onsite construction trailer or equivalent to hold weekly onsite OAC meetings. The meeting area shall be large enough to accommodate OAC personnel.

Any discrepancies on the drawings shall be immediately brought to the attention of the Owner and Engineer before commencing any work. No field changes or deviations from design are to be made without prior approval of the

Owner and notification to the Engineer.

Contractors shall protect existing facilities, structures, and utility lines from damage. Contractor shall protect work, adjacent property, and the public. Contractor is solely responsible for damage or injury due to his neglect.

Contractor shall denote on the plan for the temporary parking and storage area which shall also be used for equipment maintenance and cleaning, employee parking, and placement of portable facilities including office trailers and toilets. The area must be prior approved by the District.

All wash water (concrete trucks, vehicle cleaning, equipment cleaning, etc.) shall be detained and properly treated and disposed of.

Contractor shall provide sufficient oil and grease absorbing material and flotation booms on-site or readily available to contain and clean up fuel or chemical spills and leaks.

Rubbish, trash, garbage, litter, or other such material shall be deposited into sealed containers. Materials shall be prevented from leaving the premises through the actions of wind or stormwater discharge into drainage ditches or waters of the state.

All materials spilled, dropped, washed, or tracked from vehicles or equipment onto roadways or into storm drains must be removed as soon as possible, Contractor responsibility.

All material removed by the Contractor shall be disposed of in a legal manner.

Access / Staging Area and Safety

The District shall designate the access to the site and staging area for the project. Appropriate safety signs shall be posted by the Contractor. The Contractor shall provide, erect, and maintain a six (6) foot safety fence with wind screen to delineate the construction staging area.

The statements above are minimum guidelines and do not relieve the Contractor of conforming to all local, state, or federal safety requirements.

Staging shall be confined to the construction site. The staging site shall be used for parking of equipment, storing of materials, workman parking, and supplies. The staging site must conform to the same standards as the safety /

MOT requirements below. Contractor shall confine construction equipment, the storage of materials and equipment, Renovation of Fire Station #51 ITB #26B-021

Villages Community Development Districts Page 12 of 30 and the operations of workers to the Site and other areas permitted by the District and shall not unreasonably encumber the Site and other areas with construction equipment or other materials or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or of any adjacent land or areas resulting from the performance of the Work. All areas damaged shall be restored to their original condition by the Contractor.

CONTRACTOR WILL PERFORM THE FOLLOWING WORK SPECIFIC TO THE LOCATION:

• Any grass and landscaping damaged at the project site by Contractor shall be repaired to District Standards.

Contractor is responsible for all repairs of damage to District standards.

• A staging site will be supplied for parking of equipment, workman parking, storing materials and supplies, and for debris containers. The staging site must be adequately protected from any potential damage caused by concrete, asphalt, or structure of any kind.

• All areas are to be kept safe for workers and residents. Contractor is responsible for initiating, maintaining, and supervising all safety precautions in accordance with all safety laws and regulations at the project site.

Appropriate construction signage with penalties for trespass of non-construction visitors shall be posted.

This includes installation of safety cones, barricades, and safety ribbon if needed to secure the location.

• All materials and products shall be mixed and applied in strict conformance to the manufacturer's instructions or the requirements of the specifications, whichever requirements are more stringent.

• Contractor shall have all current local, state, and federal licenses required to perform the work.

• Contractor shall acquire the necessary permits.

• Contractor is responsible for all utility locates. All repairs of damage to utilities not properly located are the responsibility of the Contractor. Contractor is responsible for identifying overhead and underground utilities or pre-existing conditions that may impact construction. Contractor is responsible for all repairs/damages to utilities.

• Contractor shall be responsible for demolition and construction according to the specifications herein, including all materials, labor, permitting and disposal required to complete the project in a timely and professional manner.

• Contractor may subcontract certain procedures or operations with written approval of District Management.

Proof of proper licensing and insurance to be provided upon request. Contractor is responsible for work performed by subcontractors.

• Awardee will need to provide a construction fence with windscreen around the entire construction site at the discretion of the District.

• Parking for construction employees will be designated and discussed during the Pre-con meeting. Suppliers may only park in designated areas.

• Contractor shall be responsible for legal disposal of all empty containers. Debris containers shall be located in the approved staging area. Use of District debris containers is prohibited unless authorized.

5.3. GENERAL CONDITIONS / SPECIFICATIONS

It is the intent of these General Conditions / Specifications / Bid Package to describe a complete project fully acceptable to The District. Even though certain details may have been inadvertently omitted, the Contractor shall nonetheless perform all work necessary to complete the project to the highest industry standards and acceptable to the District. During the bid process, the contractor shall examine the bid plans and existing conditions to achieve a thorough working knowledge of the project prior to submitting a bid. Any labor, services, materials, or equipment that reasonably may be inferred in the bid documents or from prevailing customary work procedures to produce the indicated result will be provided whether or not specifically called for in the documents at no additional cost to the

District. Clarifications and interpretations of the Contract Documents shall be issued by the District upon request.

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National Pollutant Discharge Elimination System (NPDES) Requirements:

SITE CLEANLINESS AND CONDITION

As much as possible, all areas shall be kept free of litter, landscape, and/or construction debris. It is expected that during the routine performance of the construction phases, the Contractor and workers shall be aware of site conditions and keep a neat and clean appearance.

Contractor will keep the premises free from accumulations of waste materials, rubbish, and other debris resulting from the work, and, at the completion of each day of work, will remove all waste materials, rubbish, and debris from and about the premises and roadways, as well as all tools, construction equipment, machinery, and surplus materials, leaving the site clean and ready for acceptance by the District. Contractor is responsible for removal of all debris from the project site.

The Contractor shall provide debris containers for the storage and disposal of any material, which shall be located in the approved staging area. Debris being placed into dumpsters shall be bagged or placed in closed containers before disposal. It is the Contractor’s responsibility to supply and maintain such containers/bags. The use of District debris containers (garbage cans and dumpsters) for any refuse disposal by the Contractor is strictly prohibited unless the District has granted authorization.

The Contractor shall provide proper documentation of legal disposal of any debris and documentation to meet the requirements of the National Pollutant Discharge Elimination System (NPDES) permit held by the

District.

It should be understood that “THE DISTRICT” is a continuously growing and changing area. Development and construction may from time to time cause damage or interrupt the routine maintenance program. It is important that problems, or potential problems, be brought to the attention of the District Representative as soon as possible for action.

STORMWATER DISCHARGES ASSOCIATED WITH CONSTRUCTION ACTIVITY

The Contractor shall provide the following stormwater controls prior to any earth disturbance and throughout the duration of the project, through completion, per the National Pollutant Discharge Elimination System (NPDES)

Compliance Inspection Manual:

• Install erosion and sediment controls.

• Provide natural buffers or equivalent sediment controls.

• Install perimeter controls.

• Minimize sediment track-out.

• Control discharges from stockpiled sediment or soil.

• Minimize dust.

• Minimize disturbance of steep slopes.

• Preserve topsoil.

• Minimize soil impact.

• Protect storm drain inlets.

• Apply requirements applicable only to sites using specific stormwater controls (conveyance channels, sediment basins, treatment chemicals, and dewatering practices).

• Stabilization requirements.

• Pollution prevention requirements.

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• Emergency spill notification.

• Fertilizer discharge restrictions.

NOTE: Within 24 hours after being notified by the District in writing or verbally of defective or unacceptable work or site conditions, if the Contractor fails to correct such work or site conditions, the District may cause the unacceptable work or site conditions to be corrected. If the District corrects the work or site conditions, the District shall be entitled to deduct from any monies due, or which may become due to Contractor, the reasonable cost of remedying the defective or unacceptable work or site conditions.

Provided, however, if the corrective work cannot reasonably be completed within such 24-hour period, and the

Contractor immediately begins corrective work, and the District reasonably determines that the Contractor is diligently pursuing completion of such corrective work, the District agrees to allow the Contractor to complete correction of the defective or unacceptable work or site conditions.

In addition, if the Contractor, for any reason, fails to perform any portion of the services required by the Contractor pursuant to this Agreement, the District shall be entitled to deduct from any monies due or which may become due to the Contractor the actual expenditures necessary to complete the services not performed.

All costs and expenses incurred by the District pursuant to this section shall be deducted from monies due, or which may become due to the Contractor for its obligations herein.

The provisions of this paragraph are cumulative to all other provisions of the Agreement and it is not intended that any deductions in payment taken pursuant to this paragraph shall diminish or waive the District’s right to declare the

Contractor in default in accordance with applicable provisions of the Agreement.

5.4. OPERATIONS AND COMMUNICATIONS

WORK HOURS

Work hours are 7:00 a.m. to 7:00 p.m., seven (7) days per week. Contractor will not be required to work weekends;

however, the facility will be available for Saturday and Sunday work if desired. All services shall be scheduled with

District-designated personnel. Contractor must provide after-hours contact information to the District.

EMERGENCY SERVICES AND RESPONSE TIME

Emergency service request response time is to be within 2 hours of initial contact for any and all situations that the

District deems necessary. The Contractor shall provide the District with a contact list of employees for emergency response.

SUPERVISION

This work will be coordinated with and overseen by a District Representative. However, this provision in no way excuses the Contractor or relieves the Contractor from providing staffing, labor, equipment, supervision, or execution of the work required under the contract.

The Contractor shall appoint a single point of contact for all issues regarding the performance of the agreement.

This representative shall be accessible and available to the District Representative at all times.

ROLE OF DISTRICT PROPERTY MANAGEMENT (DPM) SUPERVISOR

The DPM Supervisor shall represent the District during the construction period. The DPM Supervisor shall make periodic visits to the site to observe the progress and quality of the executed work, at which time the District shall have the authority to disapprove or reject any work that is defective, unsatisfactory, faulty, or does not conform to the requirements of this document and the agreement documents.

PROOF OF PROPER LICENSE AND INSURANCE

The District has the right to request proof of current and proper licensing and insurance certification at any time during the term of the contract. Failure to provide proper documentation may lead to suspension of the contract until such time as proper documentation is provided. The District has the right to have the work completed by another

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Contractor during this time, and all costs incurred by the District shall be deducted from monies due to the

Contractor.

WORKFORCE

Contractor’s employees are expected to be dressed in a uniform fashion with company identification. Vehicles should also be easily identified. A neat and clean appearance should be maintained at all times.

The District reserves the right to approve dress codes for Contractor’s employees. All Contractor and subcontractor personnel shall wear personal protective equipment (PPE) during their duties, including but not limited to safety vests, protective eyewear or face shields, respiratory protection as required, gloves, and protective clothing.

Vehicles shall also be clearly identified.

Contractor’s employees should be instructed to be helpful and courteous to residents, other employees, and visitors at all times. Contractor shall refer all public inquiries to District-designated personnel.

PARKING

Contractors' vehicles and trailers shall be parked where they do not impede traffic or visibility. Contractor vehicles shall be parked in specific areas designated by District personnel.

SECURITY/ACCESS

Contractor will be provided access to service areas. Contractor shall not duplicate any keys issued for such use, or provide keys to anyone other than an authorized employee or agent responsible for the area. Contractor is responsible for establishing procedures that eliminate unauthorized use of District property by Contractor employees.

Areas accessed by Contractor via keys shall be opened only for the purpose of performing the contracted services.

Upon completion, areas shall be secured. Contractor shall provide access to District personnel and representatives at all times.

Discovery by District personnel of wrongful use, such as sleeping, non-contract item storage, smoking, etc., will be referred to the Contractor for immediate action. Use of tobacco products by any employees in District-owned properties is prohibited.

STAGING

The designated staging area shall be confined to the work area. The staging site shall be used for parking equipment, Contractor parking, and debris containers. The staging site must conform to the same safety standards described above. Contractor shall confine construction equipment and worker operations to the site and other areas permitted by the District and shall not unreasonably encumber these areas. Use of existing roads adjacent to the building that restricts their use shall be coordinated with District personnel.

MOT REQUIREMENTS

Maintenance of Traffic (MOT) shall follow FDOT specifications and be applied when personnel and equipment are conducting work in or around traffic or pedestrians.

Contractor shall have basic and intermediate-level FDOT MOT-certified staff on each crew.

Contractor is solely responsible for initiating, maintaining, and supervising safety precautions and MOT compliance according to all applicable laws and regulations. Subcontractors shall also comply with these requirements. The general Contractor is responsible for enforcing these safety requirements. Proper signage must be posted and clearly visible to ensure safety for workers and residents. MOT shall be included as part of the Bid Documents.

SAFETY AND PROTECTION

The Contractor shall be solely responsible for initiating, always maintaining and supervising safety precautions at the work site in accordance with all Local, State and Federal Laws, Regulations and Guidelines for the safety of persons or property in the performance of their work for The District. All subcontractors and/or consultants utilized by the Contractor shall also conform to these requirements. It is the responsibility of the Contractor to enforce these safety requirements.

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Contractor shall designate a qualified and experienced safety representative at the site whose duties and responsibilities shall be the prevention of accidents, maintaining and supervising of safety precautions and safety programs. The Contractor shall provide the District with phone numbers, pager numbers, etc. and names of persons to be contacted for safety or repair services outside normal work hours (Normal Work Hours - 8 a.m. to 5 p.m. -

Monday through…