Release Off Master Contracts 2025~73.pdf
PDF 201 KB Posted
- Contract number
- 26-416CMS-BOPM4-P-90249
- Issued by
- Illinois
About this file
Notice 2024.01, issued by Ellen H. Daley, Chief Procurement Officer for General Services on September 14, 2023, is a procurement authorization notice directed to Agency Procurement Staff, the Central Management Services Bureau of Strategic Sourcing, and State Purchasing Officers in Illinois. The document supersedes a January 9, 2013 memorandum and grants blanket approval for state agencies to place orders against Department of Central Management Services (CMS) master contracts and agency-specific master contracts without requiring individual State Purchasing Officer approval.
The notice provides blanket CPO approval for orders against master contracts for equipment and commodities of any value, whereas orders for services require adherence to conditions outlined in an accompanying CMS memorandum. Agencies utilizing this notice must document approval by writing "Pursuant to CPO Notice 2024.01, the CPO approves this procurement" in the Requisition Notes tab or by attaching the notice in the Attachments tab within the BidBuy procurement system. The accompanying CMS memorandum further specifies that blanket releases may be requested for no more than six months at a time, with terms not exceeding the contract duration. Agencies must complete a Blanket Release Approval Request form prior to submission and maintain monthly Change Orders on purchase orders to document actual spend, quantity, unit costs, and freight charges. Non-compliance with these requirements may result in revocation of blanket release approval.
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -martha.blackwell2 Highlight
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
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