Redmond Teen Center PDB RFQ.pdf

City of Redmond Redmond Teen Center Page 1 Request for Qualifications © Progressive Design-Build Consulting, LLC

Request For Qualifications

Progressive Design-Build Services

REDMOND TEEN CENTER

Project Number 2571

City’s Contact: Shailee Jain

Senior Engineer, Public Works sjain@redmond.gov

425-556-2741

Submittal Deadline: August 24, 2026, 2:00 p.m.

mailto:sjain@redmond.gov

Redmond Teen Center Page 2 Request for Qualifications

TABLE OF CONTENTS

SECTION 1 OWNER DESCRIPTION

1.1. General

1.2. Owner Team

SECTION 2 OVERVIEW OF PROJECT

2.1. General Description of the Project

2.2. Reason for Using Progressive Design-Build Delivery

2.3. Pre-Proposal Meeting

2.4. Project Goals

2.5. Form of Agreement

2.6. Project Budget

2.7. Anticipated Design and Construction Schedule:

2.8. Project Procurement Schedule

2.9. Definitions

SECTION 3 PROCUREMENT PROCESS

3.1. General Information

3.2. Owner Rights and Procurement Conditions

3.3. Outline of the Procurement Process

SECTION 4 SOQ DOCUMENTATION REQUIREMENTS

4.1. Submittal Process

4.2. SOQ Format Requirements

4.3. SOQ Organization

SECTION 5 SOQ SUBMITTAL INFORMATION

5.1. Letter of Interest (No points)

5.2. Minimum Qualifications

5.3. Proposer’s Qualifications

5.4. Resumes of Key Team Members

5.5. Identification of Projects Table

5.6. Corporate Questionnaire

5.7. Example Deliverables

SECTION 6 CITY OF REDMOND COMPLIANCE PROVISIONS

6.1. Americans with Disabilities Act (ADA) Information

6.2. Title VI Statement

6.3. Redmond Business License

SECTION 7 LIST OF EXHIBITS

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This REQUEST FOR QUALIFICATIONS (“RFQ”) from the Owner invites the submittal of a Statement of Qualifications (“SOQ”) from firms interested in providing design-build services for the project described below. By submitting an SOQ, the Proposer represents that it has carefully read the terms and conditions of this RFQ and all attachments and addenda and agrees to be bound by them. This RFQ is not an offer to enter into a contract, but merely a solicitation of persons interested in submitting SOQ to the Owner for the Project.

All submissions must be provided pursuant to the instructions below. It is the Finalist’s sole responsibility to ensure that the required documents are delivered in the manner required by this RFP by the Due Date and Time. Owner has the right to reject any submissions not properly delivered.

SECTION 1 OWNER DESCRIPTION

1.1. General

The City of Redmond, WA (“City” or “Owner) is a growing community in the Seattle metropolitan area with a 2024 population of approximately 80,000. A major employment center and home to Microsoft, the City has a strong technology economy and continues to invest in its neighborhoods, downtown, parks, trails, and public infrastructure. The City's Redmond 2050 Comprehensive Plan guides growth over the next 25 years with a focus on equity, resilience, and sustainability, providing a framework for infrastructure investments that support the community's long-term needs. Through this vision, the City is committed to delivering capital projects using collaborative approaches, including progressive design-build, to achieve quality, innovation, and value.

1.2. Owner Team

The Owner Team is set forth below:

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SECTION 2 OVERVIEW OF PROJECT

2.1. General Description of the Project

The City of Redmond is seeking qualifications for the design and construction of a new teen center to be located on the site of the former Old Fire House Teen Center in Redmond’s downtown core. This project represents a significant opportunity to create a modern, safe, and inclusive facility that serves Redmond's youth while providing flexible spaces that can support a rapidly growing community.

The original Old Fire House Teen Center was constructed in 1952 as a city fire station and was repurposed in the early 1990s as a teen center. For more than three decades, it served as an important gathering place for generations of Redmond youth, fostering creativity, community, and music. The facility became well known as an early performance venue for several bands that later achieved national recognition.

Since 2010, Facility Condition Assessments and hazardous materials have identified building deficiencies and deterioration. Due to its continued deterioration and failure of roof and building envelope, the facility was closed to the public in 2025 and services were relocated to the Redmond Community Center at Marymoor Village. On November 18, 2025, the Redmond City Council approved a motion to “rebuild the teen center on the same location; prioritize expedience in construction, centering teen voices in the design process and including music performance space and a recording studio to continue the Old Fire House Teen Center Legacy”. The facility will provide services and programming to teens and, in addition to the music spaces that were specified, provide flexible, multi-use spaces that support the community.

Additional information regarding the project's history and outreach completed to date is available at the following link: Teen Center Project | Redmond, WA. Extensive public participation and comments were received through City Council meetings and other public engagement opportunities. The Design-Build Team will be expected to review the available background materials and build upon the community input and programming vision developed through these efforts. The City is engaging in preliminary public engagement prior to selection of the Design-Build Team to better refine the project scope. Further, the City will be providing preliminary Geotech information to the selected Design-Build Team to achieve better schedule efficiency.

The Parks and Recreation department in Redmond provides programming for teens across several key areas: art, music, technology, drop-in use, classes and workshops, leadership and civic engagement and onsite behavioral health support. These programs provide opportunities for teens to creatively and meaningfully engage with other teens and their community. Flexible, multi-functional spaces that anticipate future needs, uses, and programs are vital to the success of this programming.

The new teen center is expected to be 20,000-25,000 square feet. Size and final space program will be refined within the budget based on input from teens, community members, city staff, elected leaders, and the design-build team.

Development of the Teen Center design will require substantial engagement with the Redmond Teen Community, while integrating feedback that has been received through previous community involvement processes. The design should be universally inclusive, meet city sustainable goals (LEED gold or equitable), and reflect the legacy and community significance of the Old Fire House Teen Center. The Design-Build Team will help translate community input into practical design solutions that balance user priorities with operational, maintenance, sustainability, safety, schedule, and budget considerations. As a part of Validation, the Design-Build Team will assist the City with formulating and evaluating design alternatives.

The City received approval from the Washington State Project Review Committee on July 24, 2026 to use the progressive design-build delivery method pursuant to RCW 39.10.330.

https://www.redmond.gov/2494/Teen-Center-Project

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2.2. Reason for Using Progressive Design-Build Delivery

2.2.1 Limited Budget. The limited budget and substantial community engagement will benefit highly from the innovation and efficiencies between the designer and the builder. While significant community engagement has previously occurred, incorporating design specific input while staying within budget will require high levels of collaboration between the designer, builder, and city. Early collaboration between the design and build teams will ensure that the community input is providing reliable information, driving options, and creating clarity around implementation. Selection of a design-builder that is familiar with target value delivery through including the budget as an input into design will establish a more reliable design to budget.

2.2.2 Early Collaboration. Early collaboration and risk analysis between the designer and builder can reduce cost and schedule risk by allowing the parties to investigate, identify, and mitigate risks during design. Collaboration to mitigate risk early creates significant time savings as opposed to waiting to encounter them in construction. Using the Progressive Design-Build without the need to wait for and open bids will allow the City to determine if the project is within budget. This eliminates the necessity for significant value engineering, re-pricing, and re-bidding.

2.2.3 Substantial Fiscal Benefit. The ability to design this project to the budget using target value delivery will provide a substantial fiscal benefit to the City because it significantly reduces the risk of exceeding the budget. In addition, progressive design-build allows the parties to investigate, identify, and allocate risk prior to establishing the final construction terms. This process produces a much more reliable price and significantly fewer changes to the final price. Further, there is a significant risk of escalation in the current construction environment. PDB allows the parties to establish contingencies and allowances for escalation rather than placing the risk entirely on a contractor in design-bid-build.

2.2.4 Expedited Delivery. For the Teen Center project, the City Council has emphasized expedited delivery. Progressive Design-Build supports this objective by engaging the contractor during design, allowing construction planning, procurement strategies, and sequencing decisions to be developed concurrently with the design process. This early collaboration can create opportunities to advance certain work packages or procure long-lead materials before completion of the entire design, helping to shorten the overall project schedule. As a result, PDB provides the City with a more effective delivery method for achieving its desired delivery timeline than the traditional design-bid-build approach.

2.3. Pre-Proposal Meeting

A pre-proposal meeting for this Project is scheduled for August 3, 2026 at 2:00 PM Pacific Standard Time. The conference will be held in person and via TEAMS.

Join Via TEAMS link: https://tinyurl.com/TeenCenterPre-ProposalMeeting

Meeting ID: 225 771 852 486 420

Passcode: hW63Qw7c

Dial in by phone

206-800-4590,,894280929#

Phone conference ID: 894 280 929#

The pre-proposal meeting will provide information and answer questions regarding the Project, the contract, and the procurement process. Proposers are encouraged to submit questions in advance of the meeting to allow the City an opportunity to prepare a response. Questions may be submitted electronically to the City’s Contact. Verbal responses of questions to the City will not be binding on the

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City. The only information binding on the City during the procurement process will be in writing and issued in the RFQ, RFP, or addenda thereto.

2.4. Project Goals

The City has established the following Project Goals:

1. Meaningful Collaboration and Community Engagement. The Design-Build Team will develop a highly collaborative relationship with city staff, elected officials, and community groups to exceed the Project Goals and conduct a robust engagement process with the community that results in meaningful input into the Project, The Design-Build Team is expected to support the City by providing expertise, facilitating informed decision-making, and clearly communicating design options, time impacts, tradeoffs, risks, and opportunities. Through this collaborative process, the Design-Build Team will help create alignment among project interested parties, build trust and confidence in the planning process, and support a shared understanding of the project vision and design decisions.

2. Inclusive and Creative Design. The Project will provide a welcoming, inclusive, and safe space for the Redmond Teen community that is inspired by the legacy of the previous teen center located in the Old Fire House, which served as a regional cultural influence for performance and music. In addition, the Project will:

a. Include a music performance space and a recording studio;

b. Create a separated and safe area for the primary use of the Redmond Teen community;

c. Incorporate flexible spaces that can support future uses and be re-programmed over time as the community’s needs change;

d. Achieve a minimum of LEED Gold or an equivalent rating; and

e. Take into account the operations, maintenance and life cycle costs of the Project.

f. Balance community aspirations with budget, schedule, operational, maintenance, safety, and long-term sustainability considerations through collaborative design and transparent evaluation of alternatives.

3. Effective Progressive Design-Build Process. The Design-Build Team will leverage the efficiencies of the progressive design-build process to

a. Execute a robust Validation process that includes alternatives analysis to align Project expectations regarding cost, scope, schedule, and risk allocation.

b. Provide full cost transparency to the development of the GMP and maximize scope and programming within the established budget.

c. Develop an efficient schedule utilizing creative design, permitting strategies including understanding and optimizing the City’s site plan entitlement process, as well as construction means and methods that prioritize expedited completion of the Project.

2.5. Form of Agreement

The Project will be contracted through a progressive design-build agreement that is attached as Exhibit A to the RFQ. The Design-Build Team will work collaboratively with the Owner to establish a project scope, Basis of Design Documents, and Guaranteed Maximum Price after the award of the Project. The Design- Build Agreement will be a cost plus with a Guaranteed Maximum Price modified version of the DBIA Form 530 Standard Form of Agreement Between Design-Builder and Owner with a modified version of the DBIA Form 535 General Conditions of Agreement.

2.6. Project Budget

The budgeted cost for design and construction for this Project is thirty-five million dollars ($35,000,000.00).

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2.7. Anticipated Design and Construction Schedule:

The Anticipated Design and Construction Schedule is as follows:

Date Activity

Validation Phase January – June 2027

Design and Permitting July 2027-January 2029

Final Design/Permit Completion/Subcontractor Procurement

February 2029-June 2029

Construction Begins July 2029

Substantial Completion Q4 2030/Q1 2031

Final Completion Q1 2031

This schedule is at the planning level only based on the anticipated community engagement and City’s permitting processes, and will be refined with the selected design-builder during Validation.

2.8. Project Procurement Schedule

The following is an estimated Project Procurement Schedule. The Owner reserves the right to modify the Project Procurement Schedule via addenda issued prior to the dates set forth below.

Date Activity

7/27/2026 Issue RFQ

8/3/2026 Pre-Proposal Meeting

8/10/26 Last Date to Submit Questions Regarding the RFQ

8/17/26 Last Date to Issue Owner Addenda

8/24/2026 SOQ Due Date

9/3/2026 Notification of Finalists

9/10/2026 Issue RFP

Weeks of 9/14 and 9/21 Confidential Individual Meetings

10/5/2026 Last Date to Ask Questions or Submit Proposed Changes to Contract

10/12/2026 Last Date to Issue Owner Addenda

10/19/2026 Proposal Due Date

Week of 10/26/2026 Interviews with Finalists (optional)

11/4/2026 Notification of Highest Scored Finalist

2.9. Definitions

2.9.1 Business Day: Monday through Friday, with the exception of official holidays observed by the Owner.

2.9.2 Confidential Individual Meetings: The confidential meeting(s) conducted individually between the Owner and each Finalist after the issuance of the RFP. All Confidential Individual Meetings will be conducted pursuant to the instructions in the procurement

Redmond Teen Center Page 8 Request for Qualifications © Progressive Design-Build Consulting, LLC documents, and all participants will be required to enter into a confidentiality agreement before the meeting.

2.9.3 Design-Builder: The entity with the prime design-build contract with the Owner.

2.9.4 Design-Build Team Member: All entities listed by the Design-Builder as providing services or construction on the project. Members of the Design-Build Team may also be referred to as “Team Members”.

2.9.5 Finalist: A Proposer that has been selected in the shortlist to propose in the Request for Proposals phase of the procurement.

2.9.6 Key Team Member: Individuals who will be assigned to the Project who play an important role in the design, construction or management of the Project.

2.9.7 Procurement: The Owner’s process for selecting a Design-Build Team for this Project.

2.9.8 Procurement Documents: All documents issued by the Owner in connection with the Procurement or Project.

2.9.9 Projects of Similar Scope and Complexity: Projects that had substantial completion dates within the last five (5) years and that have many or all of the following characteristics:

a. Projects of a similar size and budget that include the design and construction of community centers, particularly those with the following characteristics:

i. A segregated, safe space for teenagers;

ii. Music, art, and maker spaces;

iii. Incorporation of the community and/or cultural influences into the project.

b. Project that include significant community engagement, particularly those projects that engage teenage or young adult populations;

c. Projects that utilize an integrated delivery method that require strong coordination and integration of the design and construction professionals and early involvement of the construction professionals during design;

d. Projects where the Design-Builder collaborated with the owner to provide transparent pricing for the purpose of right sizing the project scope within a limited budget;

e. Projects that are designed to allow for future expansion and flexible uses; and

f. Projects that have an expedited schedule and the Design-Build Team achieved on time or early completion, especially with innovative time-saving approaches to permitting.

Projects of Similar Scope and Complexity do not need to meet all of the elements above.

Proposers are encouraged to explain the relevance of the projects cited in the SOQs and Proposals. The number of years stated indicates the Owner’s preference. Proposers may cite less recent projects and projects that have not been completed; however, the Owner reserves the right to evaluate projects completed within the last five years more favorably. The Owner will determine the relevance of the projects cited and reserves the right to give more weight to projects that have more of the above characteristics.

2.9.10 Proposer: An entity that submits a Statement of Qualifications in response to this RFQ.

2.9.11 RFQ: The Owner’s Request for Qualifications.

2.9.12 RFP: The Owner’s Request for Proposals, which will be issued to those Finalists who are selected to proceed to the next phase of this Procurement.

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2.9.13 Small Business: a small business as defined in RCW 39.04.010.

2.9.14 SOQ: A Statement of Qualifications submitted in response to this RFQ.

2.9.15 Team Member is any entity (rather than individual) submitted with the Design-Builder’s team in the SOQ.

SECTION 3 PROCUREMENT PROCESS

3.1. General Information

3.1.1 Communication with the Owner. Proposers are required to conduct the preparation of their SOQs with professional integrity and free of lobbying activities. Communication with the Owner regarding this Project shall be via email or regular mail only and directed to the City’s Contact Person listed on the first page. Do not communicate about the Project or the Procurement with any other Owner employees, representatives, or consultants.

Communication with other Owner employees, representatives, or consultants regarding the Procurement may cause the firm involved to be disqualified from submitting under this Procurement. Any verified allegation that a responding Proposer or Team Member or an agent or consultant of the foregoing has made such contact or attempted to influence the evaluation, scoring, and/or selection of Finalists may be the cause for Owner to disqualify the Proposer team from submitting an SOQ or Proposal, to disqualify the Team Member from participating in the Procurement and/or to discontinue any further consideration of such Proposer or Team Member. Following the Owner’s approval of the Finalists, the Owner anticipates that certain communications and contacts will be permitted. The RFQ, RFP and/or other written communications from Owner will set forth the rules and parameters of such permitted contacts and communications. To the extent any Proposer intends at any time to initiate contact with the general public regarding the Project, the nature of such intended contact and the substance thereof must be approved in writing by Owner prior to the commencement of such activities.

3.1.2 Expenses of Proposer. With the exception of the honorarium set forth below, the Owner accepts no liability for the costs and expenses incurred by firms in responding to this Procurement.

a. Each Proposer that enters into the Procurement process shall prepare the required materials, the SOQ, and the Proposal at its own expense and with the express understanding that, except as set forth below, the Proposer cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process even in the event the Owner cancels this Project or rejects all Proposals.

b. The Owner will pay to all Finalists with whom the Owner does not enter into a contract as the Design-Builder for the Project an honorarium in the amount of $2,000.00 pursuant to RCW 39.10.330(9), provided the Finalists comply with the following:

i. The Finalist fully participate in the process outlined in the Request for Proposals; and

ii. The Finalist submits a responsive, responsible Proposal to the Owner pursuant to the Request for Proposals.

3.1.3 Protests. All Protests must be submitted pursuant to the Protest Procedures set forth in Exhibit D.

3.2. Owner Rights and Procurement Conditions

3.2.1 The Owner reserves without limitation and may exercise, at its sole discretion, the following rights and conditions with regard to this Procurement process:

a. To cancel the Procurement process and reject any and all SOQs and/or

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Proposals;

b. To waive any informality or irregularity;

c. To revise the Procurement Documents and schedule via an addendum;

d. To reject any Proposer that submits an incomplete or inadequate response or is not responsive to the requirements of this RFQ;

e. To require confirmation of information furnished by a Proposer, require additional information from a Proposer concerning its SOQ or Proposal and require additional evidence of qualifications to perform the work described in this RFQ or a subsequent RFP;

f. To provide clarifications or conduct discussions, at any time, with one or more Proposers;

g. To contact references that are not listed in the Proposer’s SOQs and investigate statements on the SOQs and/or qualification of the Proposer and any firms or individuals identified in the SOQ;

h. To take any action affecting the RFQ process, the RFP process, or the Project that is determined to be in the Owner’s best interests;

i. To utilize information from any source, including but not limited to references and individuals who are not identified by the Proposer and/or Finalist, to evaluate Proposers and Finalists;

j. Approve or disapprove of the use of particular consultants, subconsultants, subcontractors, Team Members, or Key Team Members and/or substitutions and/or changes to consultants, subconsultants, subcontractors, Team Members, or Key Team Members from those identified in the SOQ or Proposal, such approval or disapproval shall not be unreasonably exercised;

k. To make an independent determination of the highest scored proposal.

3.3. Outline of the Procurement Process

3.3.1 Request for Qualifications (RFQ).

a. This RFQ invites firms to submit SOQs describing in detail their technical, management, and financial qualifications to design, permit, construct, commission, and closeout the Project. The issuance of this RFQ is the first phase of the Procurement process.

b. Proposers will submit their SOQ, and other deliverables required pursuant to this Procurement at the time and in the manner set forth in this RFQ and any addenda. The Owner will not consider SOQs or other deliverables that are submitted after the time set forth in the RFQ. Proposers are solely responsible for making sure that the Owner receives the SOQ in a timely fashion.

c. The Owner will evaluate the information submitted by each Proposer to 1) determine whether the Proposer meets the mandatory minimum requirements and 2) evaluate the SOQs provided by each Proposer pursuant to the evaluation criteria described below. Any Proposer who fails to meet the mandatory minimum requirements set forth in this RFQ will be deemed non-responsive and will not be considered further by the Owner in this Procurement.

d. All SOQs will be evaluated in accordance solely with the criteria established in the RFQ and any addenda issued thereto. The evaluation criteria are listed below, including the relative weight or importance given to each criterion.

e. The Owner will select responsive and responsible firms as Finalists. Only those

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f. The results of the SOQ evaluations will be carried forward and included in the final evaluation and selection.

g. Design-Build Team Members and individual Key Team Members will be used as a basis for selection. Once shortlisted, neither the Proposer nor Team Members that are submitted to the Owner as part of the SOQ or Proposal may substitute a listed consultant, subconsultant or subcontractor, or any individual listed as a Key Team Member without the Owner’s prior written approval. Even with the Owner’s approval, any change to any submitted Team Member or Key Team Member will result in re-evaluation and may result in a change to the evaluation and scoring of the Proposer.

3.3.2 Request for Proposal (RFP), Confidential Individual Meetings & Selection Process

a. The Owner will issue the RFP to the Finalists. The RFP will further explain the evaluation criteria, Confidential Individual Meetings, and other elements of the RFP process.

b. Prior to the submission date for Proposals, written questions will be accepted as defined in the RFP.

c. Confidential Individual Meetings. The Owner will conduct up to 2 Confidential Individual Meetings with each of the Finalists. The Confidential Individual Meetings will be further described in the RFP. All information from the Design- Build Teams provided in the Confidential Individual Meetings will remain confidential during the procurement process. The Confidential Individual meetings will also provide an opportunity for direct interaction between the Finalist and the RFP Evaluation Committee.

i. Interactive Meeting. The Owner will conduct an Interactive Meeting that will occur prior to the submission of the Proposals and will allow the Owner to evaluate the Finalists’ ability to collaborate with the Owner’s team and to allow the Finalists to ask the Owner questions regarding the Project and the Owner’s goals and concerns.

ii. Interview. The Owner may, at its sole discretion, conduct a second, optional Confidential Individual Meeting at the Owner’s option. The second Confidential Individual Meeting will be an Interview after the submission of the Proposals and will allow the Owner to ask questions regarding the Design-Build Team’s Proposal.

d. A Finalist may ask questions and submit suggested proposed changes to the contract provisions no later than the date set forth in the Procurement Schedule.

The Owner, at its sole discretion, may revise the RFP, the contract provisions and/or program documents and issue an addendum to all Finalists.

e. Finalists will submit a Technical Proposal and a separate Price Proposal in accordance with the Procurement schedule.

f. The Owner will establish an RFP Evaluation Committee to review and evaluate the Technical Proposal and other elements outlined in the RFP. The RFP Evaluation Committee may be the same as the RFQ Evaluation Committee. The RFP Evaluation Committee will evaluate the Proposals in accordance with the evaluation criteria set forth in the RFQ and RFP.

g. At its sole discretion, the Owner may ask written questions of Proposers, seek written clarifications, and conduct discussions with Proposers on Proposals.

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h. The Owner will provide written notification to all Finalists of the selection decision and make a selection summary available to all Proposers at the conclusion of the Procurement.

i. At the Owner’s discretion, it will initiate negotiations with the Highest Scored Finalist. The Owner may also negotiate with other Finalists at its discretion if it is unable to reach agreement with the Highest Scored Finalist. The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion. By submitting a Proposal pursuant to the RFP, the Finalist represents and warrants that it will enter into the contract provided by the Owner subject to the terms set forth in its Proposal.

3.3.3 Price Proposal

Finalists will submit a Price Proposal pursuant to the instructions set forth in the RFP. The Price Proposal for this Project is anticipated to include the Design-Builder’s Fee Percentage for overhead and profit. The Price Proposal will be submitted in a separate, distinctly marked email from the Technical Proposal. Although not scored, the Design-Builder will also submit hourly rates and a proposed Validation Period Not to Exceed Amount with the Price Proposal.

3.3.4 Evaluation and Scoring of Proposers and Finalists

In the evaluation and scoring of Proposers and Finalists, the Owner will consider the information submitted in the SOQ, the Technical and Price Proposal, Confidential Individual Meetings, references, and other sources with respect to the evaluation criteria set forth in the RFQ and RFP. In evaluating each of the criteria, the Evaluation Committees will identify significant and minor strengths and weaknesses from the submissions. A “strength” is an attribute of information gathered by the Owner that evaluators believe will make it more likely that the Proposer or Finalist will achieve or exceed the Project Goals. A “weakness” is an attribute of information gathered by the Owner that evaluators believe will make it less likely that the Proposer or Finalist will achieve or exceed the Project Goals. The result of the evaluation will be a comparative scoring of Proposers. Proposers and Finalists are encouraged to focus their SOQs and Proposals on how their experience and project plans will assist the City in achieving its Project Goals.

The evaluation criteria will be given the following relative weights:

SOQ Total SOQ Points: 70

Team Organization 15 points

Meaningful Collaboration and Community Engagement

20 points

Inclusive and Creative Design 20 points

Effective Progressive Design-Build Process

15 points

Response to RFP Total RFP Points: 130

Project Management Plan 20 points

Community Engagement Plan 30 points

Design Management Plan 30 points

GMP Development Plan 20 points

Construction Management and Schedule Development Plan

20 points

Price Proposal Total Price Proposal Points: 20

TOTAL Points: 220

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SECTION 4 SOQ DOCUMENTATION REQUIREMENTS

4.1. Submittal Process

4.1.1 The Owner is requiring electronic submission of the items listed below for this solicitation.

Submissions must be submitted via email to the City’s Contact no later than 2:00 pm on the date in the schedule set forth in section 2.5 of the RFQ.

a. The submission shall include the title of the document, and due date and time in the subject line. The Proposal shall be titled, “[Insert Proposer’s Name] Redmond Teen Center Statement of Qualifications”

b. Limit file size to 20MB.

c. The Owner will use the time stamp on the email/submittal upload to determine timeliness. The Owner will reply to the submission email acknowledging receipt.

d. Proposers are responsible for ensuring timely delivery of submittals.

e. The Owner is not responsible for Proposer’s technical difficulties in submitting electronically.

f. The Owner reserves the right not to evaluate late submittals.

4.1.2 If issues arise in submitting the RFQ documents, please contact the City’s Contact.

4.1.3 Any addenda issued for this RFQ will be provided via email. Proposers are responsible for checking for inclusion of any addenda prior to submission.

4.2. SOQ Format Requirements

4.2.1 The SOQs shall comply with the following format requirements:

a. SOQs shall be formatted in searchable .pdf format and shall include a searchable bookmark for each subsection of the submittal.

b. The body of the SOQ shall be organized in accordance with the Evaluation Criteria.

c. The body of the SOQ, when printed, shall be limited to a maximum of twenty five

(25) pages. Proposers will not include links or QR codes in the Statement of Qualifications.

d. The following documentation is not included in the page count is the following:

i. Letter of interest or cover letter.

ii. Statement of Proposer’s Ability to Provide a Proposal Bond, or Performance and Payment Bond;

iii. Statement of Proposer’s Ability to Meet the Owner’s Insurance Requirements;

iv. Identification of Projects Table;

v. Resumes of Key Team Members (limit 2 pages each);

vi. Example Deliverables (limit 6 pages total);

vii. Corporate Questionnaire(s); and

viii. Cover pages, provided that they contain no substantive content.

e. SOQs that exceed the page limit may be rejected. The Owner, at its sole discretion, reserves the right to reject SOQs that exceed the page limit or to remove pages from the sections of any non-conforming SOQ submittals to bring

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f. A “page” shall be defined as (when printed) one single-sided piece of paper that has words, charts, tables, pictures, or graphics. Pages shall be 8.5 x 11 inches, with the exception of the Identification of Projects Table, which may be presented in 8.5 x 14-inch format.

g. The font shall for any portion of the submittal, including graphics, be no smaller than 10 point.

4.3. SOQ Organization

4.3.1 SOQs shall consist of the following parts:

a. Letter of Interest

b. Minimum Qualifications

i. Statement of Proposer’s Ability to Provide Performance and Payment Bond.

(See Section 5.2.1)

ii. Statement of Proposer’s Ability to Meet the Owner’s Insurance Requirements.

(See Section 5.2.2)

4.3.2 Proposer’s Qualifications

a. Team Organization

b. Innovation in Design

c. Overcoming Constructability Challenges

d. Maximizing Project Scope and Quality

e. Efficient Progressive Design-Build Process

4.3.3 SOQ Attachments

a. Resumes of individual Key Team Members

b. Identification of Projects Table

c. Example Deliverables

d. Corporate Questionnaire(s)

SECTION 5 SOQ SUBMITTAL INFORMATION

5.1. Letter of Interest (No points)

5.1.1 The SOQ must include a cover letter containing the name, address, telephone number, fax number, and e-mail address of the Proposer and the principal contact person. The Letter of Interest shall also include the following: (1) name, address, telephone number, fax number, and e-mail address for all listed consultants, and/or sub-consultants for the Project (if any) and (2) the type of firm or organization (corporation, partnership, joint venture, etc.) that will serve as the prime contracting party. The letter of interest may be a maximum of two (2) pages.

5.2. Minimum Qualifications

5.2.1 Statement of Proposer’s Ability to Provide Performance and Payment Bond (Pass/Fail)

a. As a mandatory minimum requirement, the Proposer must have the ability to obtain a performance and payment bond pursuant to Section 11.2 of the Agreement before the start of construction and no later than 10 days upon request from the public body, Design-Builder shall provide performance and payment bonds pursuant to RCW Chapter 39.10.330(7) equal to the portion of

Redmond Teen Center Page 15 Request for Qualifications © Progressive Design-Build Consulting, LLC the contracted amount that constitutes public works construction. A performance and payment bond is not required for the portion of the design-build contract that includes design services, preconstruction services, and other services that are not public works construction:

b. For the purposes of this procurement, Proposers must be able to obtain a bond for a minimum of $ 50,000,000.00. Proposer shall provide a letter signed by an authorized representative of Proposer’s surety company (or agent) confirming that the Proposer can meet this minimum requirement.

c. Any Proposer who fails to meet this mandatory minimum requirement will be considered non-responsive and will not be considered further by the Owner in this Procurement process. The surety shall be a company authorized to conduct business in the state where the Project is located with a current minimum A.M.

Best rating of A-, Class VII or better. Letters indicating “unlimited” bonding capability are not acceptable. The bond form must be acceptable to the Owner.

5.2.2 Statement of Proposer’s Ability to Meet the Owner’s Insurance Requirements. (Pass/Fail)

As a mandatory minimum requirement, the Proposer must document that it has the ability to meet the minimum insurance requirements as set forth in Section 11.1 of the attached draft Agreement. Proposer shall provide a letter from Proposer’s insurance company or broker indicating that the Proposer is capable of complying with the insurance requirements specified in Exhibit A or an ACCORD Insurance Certificate that shows evidence of insurance that meets or exceeds the requirements set forth above. Any Proposer who fails to meet this mandatory minimum requirement will be considered to be non-responsive and will not be considered further by the Owner in this Procurement. The insurer shall be a company authorized to conduct business in the state where the Project is located with a current minimum A.M. Best rating of A-, Class VII or better.

5.3. Proposer’s Qualifications

The SOQ shall demonstrate the Design-Build Team’s ability to undertake the Project by providing the following technical and management qualifications of the Proposer, Team Members, and individual Key Team Members. Emphasis will be placed on experience and expertise in performing substantive work on Projects of Similar Scope and Complexity, as described in the definitions above. The Owner also reserves the right to award more points to successful projects in which Proposer, Team Members, and/or individual Key Team Members had substantial responsibility for their respective scopes of work.

The SOQ will be evaluated on the following technical and management qualifications:

5.3.1 Team Organization

a. Provide an organization chart for the Design-Build Team, including but not limited to the Key Team Members identified in Section 5.3.1.d below. Include in the organization chart or in the SOQ narrative the percentage of time that Key Team Members are estimated to be dedicated to the Project for the Validation Period, the Design and Preconstruction Period and the Final Design and Construction Period as described in the Draft Design-Build Contract in Exhibit A. Clearly identify the Key Team Member who will be responsible for leading the Design- Build Team and will be the prime contact with the Owner during each phase of the Project.

b. Provide a narrative describing the benefits of the team structure and the benefits that each Team Member and Key Team Member provides to the Project.

i. Explain how the experience of Design-Build Team and Key Team Members will make it more likely that the Team will exceed the Project Goals.

ii. Describe the Team’s past performance in successfully managing design-

Redmond Teen Center Page 16 Request for Qualifications © Progressive Design-Build Consulting, LLC build (or a similar integrated delivery model) Projects of Similar Scope and Complexity that include management and communications of an integrated team of design consultants, specialty subcontractors, and trade contractors.

iii. Describe the Team’s past performance working together to create a collaborative environment and/or if the team has not worked together, describe the steps the Team has taken to promote integration and a collaborative working environment.

c. Describe the Team’s past performance in utilization of the following:

i. Business entities certified with the Washington State Office of Minority and Women’s Business Enterprises;

ii. Small and local businesses;

iii. Business entities certified with the Washington State Department of Veterans’ Affairs;

d. The Design-Builder shall identify the following Key Team Members. Individuals identified may have multiple roles. Proposers should clearly identify the roles for each of the Key Team Members.

i. Project Manager: The Project Manager shall be responsible for the overall design, construction, schedule, budget, quality management, and Contract Documents administration for the Project. The Project Manager should have 8 years of experience managing Projects of Similar Size and Complexity, with specific experience with progressive design-build or similar alternative delivery projects.

ii. Lead Designer: The Lead Designer will be the Designer of Record on the project and should have 8 years’ experience in a similar role on Projects of Similar Scope and Complexity, with specific experience in designing inclusive community spaces.

iii. Community Engagement Lead: The Community Engagement Lead will be responsible developing a robust community engagement process that provides meaningful input into the design from the Redmond Teen community as well as other community groups. The Community Engagement Lead should have 8 years of experience in a similar role on Projects of Similar Scope and Complexity. Specific experience working with teen groups is preferred.

iv. Construction Manager: The Construction Project Manager is responsible to ensure the construction is managed and delivered in accordance with the Contract Documents requirements. The Construction Project Manager should have 8 years of experience managing the construction on Projects of Similar Size and Complexity.

v. Cost Estimator: The Cost Estimator shall be responsible for developing the cost estimates for the project using continuous cost estimating, providing the owner with transparent cost information that assist the owner in making decisions regarding the scope of the project and provide reliable cost information throughout the project. The Estimator should have experience with cost reimbursable contracts on alternative delivery projects and 8 years’ experience in a similar role on Projects of Similar Scope and Complexity.

vi. Three Additional Key Team Members: Identify up to three additional Key Team Members who will add value to the Project. Describe their role on the Project and the value that the designated role brings to the Project.

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Other than the lead designer, lead constructor, and entities employing the Key Team Members set forth in the SOQ, no other consultants or trade contractors should be included in the Proposal as these team members will be selected in consultation with the Owner after the contract is awarded. The reference to the number of years’ experience above is only intended as a guideline. The Owner reserves the right to score more favorably individuals who have more experience and/or whose experience is aligned with Projects of Similar Scope and Complexity.

5.3.2 Meaningful Collaboration and Community Engagement.

The responses in this Section should focus on describing the Proposer’s experience that will demonstrate a likelihood of achieving or exceeding Project Goal #1, Meaningful Collaboration and Community Engagement.

a. Describe the Design-Build Team’s experience in creating a collaborative environment in an alternative delivery project. The description should include but not be limited to the following:

i. The tools and techniques used to create the collaborative environment;

ii. How the collaborative process created by the Design-Build Team resulted in tangible benefits to the project; and

iii. The relevance of the experience in achieving Project Goal #1 for the Redmond Teen Center Project.

b. Describe the Design-Build Team’s experience in developing meaningful community engagement programs that effectively incorporated input from sources outside of the owner. The description should include but not be limited to the following:

i. The techniques used in the community engagement program;

ii. How those techniques resulted in meaningful community input;

iii. The relevance of the experience in achieving Project Goal #1 for the Redmond Teen Center Project.

c. Describe any specific experience that the Design-Build Team has in working with young adult or teenage groups. Specifically discuss the challenges in working with those groups, including the limitations of traditional engagement methods, and how the Design-Build Team overcame those challenges. The City is particularly interested in creative, innovative, or non-traditional approaches used to effectively engage young adults and teenagers and encourage meaningful participation.

5.3.3 Inclusive and Creative Design.

The responses in this section should focus on the Design-Build Team’s past experience that will demonstrate a likelihood of success in meeting or exceeding the Owner’s Project Goal #2:

Inclusive and Creative Design. The discussion should include, but not be limited to, the Design- Build Team’s experience in designing and/or constructing Projects of Similar Scope and Complexity with specific emphasis on the following:

a. Community facilities with programs similar to those anticipated at the Redmond Teen Center (recording and performance spaces, art and maker spaces, safe spaces for vulnerable groups, etc.);

b. A project that efficiently consolidated a variety of functions into an efficient and flexible facility that takes into account future uses and/or growth;

c. A project that incorporated culturally significant elements into the design;

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d. A facility that incorporated the total cost of ownership and producing an easily maintainable facility; and

e. To the extent not addressed elsewhere in the SOQ, experience with the remaining elements in the definition of Projects of Similar Scope and Complexity.

5.3.4 Effective Progressive Design-Build Process

The responses in this section should focus on the Design-Build Team’s past experience that will demonstrate a likelihood of success in meeting or exceeding the Owner’s Project Goal #3:

Effective Progressive Design-Build Process. The discussion should include but not be limited to the following topics:

a. Describe the Design-Build Team’s past performance with progressive design-build or similar integrated projects and explain the relevance of the Team’s experience in the following areas:

i. Conducting a robust Validation process that includes alternatives analysis and achieves project alignment between the parties; and

ii. Effectively maximizing the owner’s desired scope within the established budget.

b. Discuss the Team’s experience in developing and managing project budgets.

The discussion should include but not be limited to the following:

i. How the team collaboratively developed a Guaranteed Maximum Price and how the Proposer provided meaningful and transparent information to the owner that assisted the owner in making key project decisions;

ii. How the Design-Build Team resolved discrepancies between the owner’s cost information and the cost information provided by the Proposer;

iii. The tools and techniques used to transparently and collaboratively develop the budget and GMP;

iv. How the Team has incorporated and priced risk into the project estimate.

c. Discuss the Team’s experience in projects that achieved schedule efficiencies and early or on time completion. The discussion should include but not be limited to the following:

i. A description of the tools, techniques, means, and methods that were used by the Team to achieve early or on time completion; and

ii. A description of how construction means and methods were incorporated early in the Project to achieve efficiencies.

d. Provide as an attachment to the SOQ examples of deliverables from other projects that demonstrate how the Design-Build Team will communicate updates in the cost and/or schedule in a meaningful way that is transparent and understandable. See Section 5.7 below.

e. Provide each Team Member’s Experience Rating for the purposes of Washington…