Rebate_Report_Template.xlsx

This is a Rebate Report Template spreadsheet designed for use by the agency managing the Roadway Construction Materials and Debris Disposal contract opportunity in Washington. The template provides a standardized format for tracking rebate transactions, requiring vendors to submit reports that include agency invoice numbers or credit identifiers, invoice dates, and invoice amounts excluding tax. The template consists of three sheets, with Sheet1 containing the primary rebate reporting fields and Sheets 2 and 3 available for additional data or documentation as needed.

The rebate reporting mechanism supports the two-scope solicitation (TR06850) issued by the City to expand an existing vendor pool for roadway construction materials, asphalt materials, debris disposal, cementitious materials, and hauling services. This procurement builds upon the ten active contracts awarded through the previous Invitation to Bid TR0-6544, with the current solicitation targeting specific product and service categories where gaps exist in vendor capacity. Vendors selected through this procurement will be expected to utilize this template to document rebate claims, facilitating accurate financial tracking and reconciliation of contractor payments related to materials supplied or disposal services rendered under the established contract terms.