RE_ Vendor Notification - Req 26-426DOC-ILRIV-R-316743 IRCC - Housing Unit Control Panel Software Re-Programming - JSW.pdf

286 KB Posted

Attached to
Open Market Small Purchase IL|26-426DOC-ILRIV-P-95860
Contract number
26-426DOC-ILRIV-P-95860
Issued by
Illinois

About this file

Written by GovTribe AI ·

This document is an email chain dated April 21, 2026, between Jawni Watters (Business Administrator at Illinois River Correctional Center) and Ryan Tomlinson (Security Automation Systems, Inc.) regarding an informal quote request. The State of Illinois Department of Corrections (DOC) issued the requisition through the BidBuy procurement system to Security Automation Systems, Inc., located in Indianapolis, Indiana. The requisition number is 26-426DOC-ILRIV-R-316743, and the requesting department is Illinois River Correctional Center (ILRIVERCC426).

The scope of work involves re-programming the housing unit control panel system at Illinois River Correctional Center, ensuring software is up-to-date, and restoring malfunctioning cell doors to working order. Specifically, four cell doors (2D-63, 3B-78, 3C-63, and 5B-64) are not unlocking via cell push button, while door 1C-37 unlocks correctly. Testing by the facility's Chief Engineer indicates the issue is in the programmable logic controller (PLC) signal transmission to the control board rather than wiring problems. No quote price was provided in this communication, as Security Automation Systems indicated they lacked sufficient detail to provide a cost estimate. The vendor requested additional technical information from the facility's Chief Engineer to develop an appropriate quote for the software re-programming work.

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RFQ_ControlPanelReProgramming_R316743~2.docx DOCX document
IL Standard Term and Conditions 26~29.pdf PDF

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From: Watters, Jawni To: Ryan Tomlinson Subject: RE: Vendor Notification - Req # 26-426DOC-ILRIV-R-316743, IRCC - Housing Unit Control Panel Software Re-

Programming - JSW Date: Tuesday, April 21, 2026 2:21:00 PM

Below is the information provided by our Chief Engineer.

All doors were tested by switching the wiring with working cell to nonworking cell and the problem moved to the door that was working correctly. I believe that the PLC is not getting or sending out the correct signal to the board.

1C-37 Door will unlock by cell push button at all times 2D-63 Door will not unlock on by cell push button 3B-78 Door will not unlock on by cell push button 3C-63 Door will not unlock on by cell push button 5B-64 Door will not unlock by cell push button

From: Ryan Tomlinson <rtomlinson@securityautomationsystems.com> Sent: Tuesday, April 21, 2026 1:54 PM To: Watters, Jawni <Jawni.Watters@Illinois.gov> Subject: [External] RE: Vendor Notification - Req # 26-426DOC-ILRIV-R-316743, IRCC - Housing Unit Control Panel Software Re-Programming - JSW

Thanks. Because right now, I have no idea of how to quote this.

Ryan Tomlinson rtomlinson@Jail.systems Security Automation Systems, Inc.

8739 Castle Park Drive Indianapolis, IN 46256 Phone: 317-489-9621 Ext 801 Fax: 317-774-8006 Toll-Free: 877-727-3679

Safer Communities Through Innovation mailto:Jawni.Watters@Illinois.gov mailto:rtomlinson@securityautomationsystems.com mailto:rtomlinson@Jail.systems

This message is from Security Automation Systems, Inc. This message and any attachments may contain confidential information, and are intended only for the individual or entity identified above as the addressee, and may not be distributed. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e-mail. All personal messages express views only of the sender, which are not to be attributed to Security Automation Systems, Inc., and may not be copied or distributed without this statement.

From: Watters, Jawni <Jawni.Watters@Illinois.gov> Sent: Tuesday, April 21, 2026 2:48 PM To: Ryan Tomlinson <rtomlinson@securityautomationsystems.com> Subject: RE: Vendor Notification - Req # 26-426DOC-ILRIV-R-316743, IRCC - Housing Unit Control Panel Software Re-Programming - JSW

EXTERNAL: This message origin is from an external network. Use proper judgment and caution when opening attachments, clicking links, or responding to this email.

Hi Ryan, As far as I know, we have not received a quote.

Will reach out to our Chief Engineer for further information.

Jawni Watters

Business Administrator Illinois River Correctional Center

309.647.7030 ext. 230

From: Ryan Tomlinson <rtomlinson@securityautomationsystems.com> Sent: Tuesday, April 21, 2026 12:58 PM To: Watters, Jawni <Jawni.Watters@Illinois.gov> Subject: [External] FW: Vendor Notification - Req # 26-426DOC-ILRIV-R-316743, IRCC - Housing Unit Control Panel Software Re-Programming - JSW

Jawni, Good afternoon. I just got this notification. Was this work previously quoted by us? I don’t have a record of us providing a scope or a quote for this work.

The scope says to re-program the control panel system. Ensure software is up-to-date and cells malfunctioning are returned to working order.

Do you have any additional information about this that you can provide?

Ryan Tomlinson rtomlinson@Jail.systems Security Automation Systems, Inc.

8739 Castle Park Drive Indianapolis, IN 46256 Phone: 317-489-9621 Ext 801 Fax: 317-774-8006 Toll-Free: 877-727-3679

Safer Communities Through Innovation

This message is from Security Automation Systems, Inc. This message and any attachments may contain confidential information, and are intended only for the individual or entity identified above as the addressee, and may not be distributed. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e-mail. All personal messages express views only of the sender, which are not to be attributed to Security Automation Systems, Inc., and may not be copied or distributed without this statement.

From: noreply-prod@mail.bidbuy.illinois.gov <noreply-prod@mail.bidbuy.illinois.gov> Sent: Tuesday, April 21, 2026 12:30 PM Subject: Vendor Notification - Req # 26-426DOC-ILRIV-R-316743, IRCC - Housing Unit Control Panel Software Re-Programming - JSW

EXTERNAL: This message origin is from an external network. Use proper judgment and caution when opening attachments, clicking links, or responding to this email.

An informal quote request has been sent to you by DOC – Corrections.

To respond, you need your company’s user name and login ID. Go to the DOC – Corrections site at https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml . Enter your login and password information to sign into the system. Once logged in, click Quotes, and then click on mailto:rtomlinson@Jail.systems mailto:noreply-prod@mail.bidbuy.illinois.gov mailto:noreply-prod@mail.bidbuy.illinois.gov https://secure-web.cisco.com/1G1qZ2Q_GwnEeQ23yeA4mBR3bsDAOKPIcZJxF8OLJrS_tNzWF8yAzC-LZ2DtUf1NZptjk7VOHiJGF21_C3u82Y6fvqdReGIvlwlX0PIbwMlbO_1fMBhZYoJP2-xk62oceZI4y9EIV_E4GUOpUsHNxh_RwBZmAalbPlzKFK2SuVRTl076WiS_zmxWQmjVqkGDMCJKGjNCW2R3Ia7w0bF2PYeMjwYHpe_JmoHdQ-GrHjtgdJoxpqYHznBDM6sxPL1K9Fq21d0pTy3KbQx2fiU0iEqrm5R1ppa0Cpb1O9NOPc84LBE6OuO1VUgU3YRv-IsO1yZqKmxb9Sfsw4Zjymjg9SsZqFpnDU5ndukFcU3bm-1eLJT2pLJQ6Zu5RubPWXiQQumWkBlpVqYsOpI24ZmYOsBnfK0LgmsBnd3QwUxUfZXo/https%3A%2F%2Fwww.bidbuy.illinois.gov%2Fbso%2Fview%2Flogin%2Flogin.xhtml the Informal Quotes link.

The information from the request is below:

REQUISTION HEADER

Requesting Department: ILRIVERCC426 – Illinois River Correctional Center Buyer Name: Jawni Watters Buyer Phone: (309) 647-7030 Ext. 231 Buyer Email: jawni.watters@illinois.gov Requisition Number: 26-426DOC-ILRIV-R-316743 Description: IRCC – Housing Unit Control Panel Software Re-Programming – JSW

Thank you for your participation.

Use this link to log on to BidBuy: https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml

State of Illinois - CONFIDENTIALITY NOTICE: The information contained in this communication is confidential, may be attorney-client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee.

Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney-client privilege, attorney work product privilege, or any other exemption from disclosure.

mailto:jawni.watters@illinois.gov http://secure-web.cisco.com/1Se0I8HpJvzvcyFOcN8G-uop8BHoCEFPv-3yHAIPY91PkYBMhAZIyFHCyGtTAg38MS7-dkDIfVfomejBKN4OJzCAbntHnNYzrkEIEPmXX-xxrEyJR-l0xdzwn6nqJSQzmIkKRO-miikJW9yO-BvKI11FlaJg2WPfo7TMOsS22mzq1F8QNdosjK5GXBq9za4YlualvtZEgvVgMlf7yjZ_zjfI9tdMzK6xzsedBZyTtcyBMM0QKpc9x2eRGe4QTbg9ZnL8MJTq1Elv_HnuBjPxAY74kuuOlEa2Aye5CZrh9dYMrwU8bq5FkoUprekRObDpGGSzILlXruGBuu7847vGISUALIVSTolDpO7BEJlMCfECMBfMZpj3QCtqq2aetA2yhNf6sz8SgSOdhxLQ3bSvGqWZERwTT5XQoYd8oSI6fC4Y/http%3A%2F%2Femail.mail.bidbuy.illinois.gov%2Fc%2FeJw0zUFqxCAUgOHT6C6iL8anCxfdBArtDLS9wBjt5EESh2iS5vaFgVn9q58vegtaJsuTV4gGrZPK8tHLkJIE06mEsY3aONW2UYYoIeGAVnHyoK10DpywqGwnXrvEDpBpmR5rbpZc6ZeGW6W8NIjaojMmuKZ2BnY--bHWR2HtG4OeQX8chwgUw3YKmiZaMhVxzzuDPpTMoN8pHQz6Kd9peVX8jXWe-Oq_fq6fH--X7-uFaVnSsK1Uz9tW8_zUy1lqmosY8sx3D_8BAAD__7YsTCE

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