RCON2604 (Conner Creek No. 3) Bid Packet.pdf

GHC – Conner Creek No. 3, Invitation for Bid - 1

Grays Harbor County, Department of Forestry

Forest Road Construction Project

Invitation for Bid

Project Name: Conner Creek No. 3

Project No. RCON2604

Legal: Portions of Section 11, Township 18 North, Range 12 West, W.M., Grays Harbor County, Washington.

Scope of Work: Approximately 33+00 stations of new logging road construction, approximately 30+00 stations of logging road reconstruction, and associated forest road maintenance. All work shall be in accordance with the following documents:

EXHIBIT A – Project Map

EXHIBIT B – Road Construction Plan and Specifications

EXHIBIT C – Contractor Wage Law Compliance Certification

EXHIBIT D – Pit Development and Operation Plan

Estimated Contract Value: $130,000.00

Notification of Bids: Bids will be received by the Forestry Department, at their office in Montesano, WA until

10:00 AM Tuesday, June 30, 2026, at which time no further bids will be accepted and the bidding will be closed.

Contract Administrator: Jon Price

Director, Forestry

310 West Spruce Ave., Suite 100

Montesano, WA 98563 jprice@graysharbor.us

(360) 249-5071

Project Start Date: July 16, 2026

Time for Completion: The undersigned agrees to complete all work by September 30, 2026.

SPECIAL REQUIREMENTS

Acceptable Bids: Must be submitted on the form provided (page 4) and delivered in a sealed envelope addressed to: Grays Harbor County Department of Forestry, 310 West Spruce Ave., Suite 100, Montesano, WA

98563 and labeled “Conner Creek No. 3 – RCON2604 Sealed Bid.”

Bid Deposit: All bids must include a bid deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the total bid proposal made payable to the Grays Harbor County

Treasurer. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the requirements, the bid proposal deposit shall be forfeited to Grays Harbor

County. All bid deposits will be returned after the contract has been executed.

Required Site Visit: Bidders are required to schedule a pre-bid site visit with the Contract Administrator. Site visit appointments will be available June 22 through June 26, between the hours of 8:00 a.m. and 4:00 p.m. See above contact information for the Contract Administrator.

Letters of Recommendation: Bidder shall provide at least two (2) letters of recommendation from a

Washington State public agency or timberland owner, indicating that they possess the skills and experience required to complete the project as specified within the attached documents. The successful completion of a similar project for the County within five (5) years of the solicitation date will satisfy this requirement.

mailto:jprice@graysharbor.us

GHC – Conner Creek No. 3, Invitation for Bid - 2

Award of Contract: The award of the contract will be based on the lowest responsible bid as determined by the

Contract Administrator. The Contract Administrator may reject any or all bids determined to not be in the best interest of the County.

Grays Harbor County hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex or national origin in consideration for an award.

Performance Security: The Successful Bidder also agrees to furnish, within ten (10) days of bid acceptance, Performance Security acceptable to the County equal to the total contract bid value. Performance Security must guarantee performance of all provisions of the contract and payment of any damages caused by operations under the contract or resulting from the successful bidder’s noncompliance with any rule or law. Performance security must remain in full force over the duration of the contract length.

Prevailing Wages: Successful bidder will be expected to pay all workers the required prevailing rate of pay and no less than the rate of pay as of June 4, 2026, in Grays Harbor County Washington for the specific job classifications per WAC 296-127-01328. For specific job classification and prevailing wage information please contact the County Department of Forestry and visit: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.

Sales Tax Exempt: Grays Harbor County is not subject to state or local sales tax on the labor and equipment used on this project. State Department of Revenue Rule 135 and its related rules apply to this contract. This contract is being executed for the purposes of constructing or reconstructing roads or bridges, which will be used for the purpose of log extraction. As provided in WAC 458-20-13501(12) constructing or maintaining logging roads is considered an extracting activity. Income derived from this activity is subject to the extracting or extracting for hire B&O tax, as the case may be. This income is not subject to retail sales tax.

A person constructing or maintaining a logging road is a consumer of all materials incorporated into the logging road. The purchase and/or use of these materials is subject to either retail sales or use tax. The Contractor is responsible for all state taxes associated with the work. Applicable state taxes shall be included in the

Contractor’s bid prices. Grays Harbor County will not pay tax amounts in addition to the Contractor’s total bid price. Contact the Department of Revenue for details.

Insurance: The Contractor agrees to the following requirements relating to insurance coverage and shall provide appropriate insurance certificates and endorsements to Grays Harbor County. Said certificate must be provided on a standard “ACORD” form, or its equivalent, and must provide that coverage shall not be canceled or modified without 45 days prior written notice to Grays Harbor County in accordance with RCW 48.18.290. Written notice shall include the affected contract reference number. In the event project specific insurance requirements apply, Grays Harbor County will request proof of coverage prior to issuance of Notice to Proceed. In addition, all polices shall be issued by an insurance company licensed to do business in the State of Washington and has a rating of

A- Class VII or better. Any exception must be reviewed and approved by the Risk Manager of Grays Harbor

County by submitting a copy of the contract and evidence of insurance before contract commencement. Minimum required insurance coverage is as follows:

• A policy of Commercial General Liability Insurance, including:

o $1,000,000 Each Occurrence o $2,000,000 General Aggregate o $1,000,000 Products & Completed Operations Aggregate o $1,000,000 Personal & Advertising Injury, each offense

• Washington Stop Gap (this must be indicated on the certificate)/Employers’ Liability:

o $1,000,000 Each Incident o $1,000,000 Disease – Policy Limit https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/

GHC – Conner Creek No. 3, Invitation for Bid - 3 o $1,000,000 Disease – Each Employee

• Auto Liability Coverage:

o $1,000,000 Each Incident

• Grays Harbor County shall be named as Additional Insured, including applicable endorsements (this must be indicated on the certificate).

• Waiver of any rights of subrogation including applicable endorsements.

• Grays Harbor County shall be named as Certificate Holder.

Responsibility Criteria:

1. CONTRACTOR shall not have been debarred by any public agency within the last two (2) years. In accordance with RCW 39.06.010 (unlicensed contractors) and RCW 39.12.065(3) (prevailing wage).

2. At the time of bid submittal, CONTRACTOR shall have a certificate of registration in compliance with chapter 18.27 RCW (registered contractors).

3. CONTRACTOR shall have a current state unified business identifier number (UBI).

4. If applicable, CONTRACTOR shall have industrial insurance coverage for the bidder's employees working in

Washington as required in Title 51RCW; an employment security department number as required in Title 50

RCW; and a state excise tax registration number as required in Title 82 RCW.

5. If bidding on a project subject to the apprenticeship utilization requirements of RCW 39.04.320, Bidder or

CONTRACTOR shall not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for a one-year period immediately preceding the date of bid solicitation.

6. Within the three-year period immediately preceding the date of the bid solicitation, CONTRACTOR shall not have been determined by a final and binding citation and notice of assessment issued by the Department of

Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

7. CONTRACTOR is responsible for obtaining any permits not already obtained by the County that relate to CONTRACTOR's operation. Forest Practice Application / Hydraulic Project Approval permits obtained by the County shall be transferred to CONTRACTOR. The CONTRACTOR is responsible for payment of all permits, amendments and renewals will be transferred from the County.

Required Training: Contractor is required to have successfully completed the Washington Contract Loggers

Association’s “Master Logger” training program, and provide documentation that their accreditation has not expired.

Permits: CONTRACTOR is responsible for obtaining any permits not already obtained by the County that relate to CONTRACTOR's operation. Forest Practices and Hydraulic Project Approval permits obtained by the

County shall be transferred to CONTRACTOR. The CONTRACTOR is responsible for payment of all permit amendments and renewals.

Road Use and Access: Grays Harbor County has an existing agreement to use the roads shown as “Haul

Route” on EXHIBIT A. Permission to use roads located on adjacent landowners, which are not part of the

“Haul Route”, is the sole responsibility of the Contractor. If Contractor wishes to use roads that are not part of the “Haul Route”, Contractor must provide the Contract Administrator with written proof of authorized road use.

GHC – Conner Creek No. 3, Invitation for Bid - 4

Forest Road Construction Project

Sealed Bid Form

Project Name: Conner Creek No. 3 Legal: Section 11 (18N-12W)

Project No. RCON2604

Bid Date: June 30, 2026

After having inspected the proposed project described herein, the following individual/company hereby submits the following bid to supply all necessary materials and labor to complete the project as indicated on the attached maps and specifications:

FIRM NAME : ______________________________________________

ADDRESS : ______________________________________________

CITY, STATE, ZIP : ______________________________________________

PHONE #’S: OFFICE: ____________________ CELL: __________________

SIGNATURE: ____________________________TITLE: ________________________

L & I ACCOUNT # ________________________UBI # __________________________

ESD # ___________________________________

Bid Schedule: Payment will be based on a final invoice for the following bid items, and shall be for all labor and materials needed to complete the project as specified on EXHIBIT A and EXHIBIT B.

Bid Amount: $___________________ for all equipment mobilization.

Bid Amount: $__________________ for 32+70 stations of new road construction and approximately 32+00 stations of road reconstruction, which shall include the cutting of right-of-way timber, as specified on EXHIBIT

A and EXHIBIT B.

Bid Amount: $___________________ for (approximately 270’)18” diameter culvert cross drains. Price shall include installation and payment will be based on the actual total quantity.

Bid Amount: $___________________ to haul “Pit Run” from the County’s “Hatchery” pit and spread as specified. Estimated total volume: 2,586 cubic yards. Price shall include loading and all pit development.

Bid Amount: $___________________ for approximately 1.7 miles of post-haul road maintenance.

TOTAL Contract Bid Amount: $ Includes all taxes.

Bid Deposit Amount (5% of TOTAL Bid Value): $____________________

Road Construction Plan and Specifications - RCON2604, 1

EXHIBIT B

Conner Creek No. 3 – RCON2604

Road Construction Plan and Specifications

Required New Road Construction

Road

Start

Station

End

Subgrade

Width

(feet)

S

Road

Width (feet)

R

Ditch

Width /

Depth

W / D

Marked

Clearing

Limits

Grubbing

Limits

G1 / G2

Road 1 0+00 0+85 16’ 12’ 3’ / 1’ N/A 5’

Road 1 0+85 9+56 16’ 12’ 3’ / 1’ 60’ 5’

Road 2 0+00 18+14 16’ 12’ 3’ / 1’ 60’ 5’

Road 3 0+00 5+20 16’ 12’ 3’ / 1’ 60’ 5’

TOTAL = 32+70

Required Road Reconstruction

Subgrade

Width

(feet)

S

Road

Width (feet)

R

Ditch

Width /

Depth

W / D

Marked

Clearing

Limits

Grubbing

Limits

G1 / G2

4005.1 0+00 1+00 16’ 12’ 3’ / 1’ N/A 5’

4005.1 1+00 31+85 16’ 12’ 3’ / 1’ 50’ 5’

Required Rock List - Pit Run

Rock

Slope

K2 / K1

Compacted

Rock Depth

B1 / B2

C.Y./Station

# of

Stations

C.Y.

Subtotal

Road 1 0+00 9+56 1½ : 1 12” 60 9.6 576

Road 2 0+00 18+14 1½ : 1 12” 60 18.1 1,086

Road 3 0+00 5+20 1½ : 1 12” 60 5.2 312

4005.1 15+75 17+75 1½ : 1 24” 120 2 240

4005.1 24+65 30+85 1½ : 1 12” 60 6.2 372

Total Cubic yards = 2,586

Road Construction Plan and Specifications - RCON2604, 2

Culvert List

Minimum Project Standards

1. Clearing and Grubbing.

1.1 Contractor shall cut all vegetation larger than 2 inches DBH or over 5 feet high between the marked clearing limits. Clearing must be completed before starting excavation.

1.2 Contractor shall deck all right-of-way timber. Decks must be parallel to the road centerline and placed within the marked clearing limits. Decks must be free of dirt, limbs, and other debris, and removable by standard log loading equipment from the roadbed. Contractor shall use extreme care when falling and moving right of way timber.

1.3 Contractor shall not deck right-of-way timber on slopes greater than 45%, or in locations that impede drainage.

1.4 Contractor shall remove all stumps between the grubbing limits specified on the

“Road Cross-Section” sheet.

1.5 Stumps must be positioned upright on stable locations.

1.6 Contractor shall not bury organic debris. Puncheon material must be pre-approved by the

Contract Administrator.

1.7 Contractor shall not dispose of organic debris, excavated soil, or waste material within 50 feet of cross drain culverts, on slopes greater than 45%, or against standing timber.

2. Excavation.

2.1 Contractor shall follow the following standards for road grade and alignment:

• Maximum grades may not exceed 18% favorable and 15% adverse.

• Minimum curve radius is 60 feet at centerline.

• Maximum grade change for sag vertical curve is 5% in 100 feet.

• Maximum grade change for crest vertical curve is 4% in 100 feet.

2.2 Contractor shall construct excavation slopes no steeper than 1:1.

2.3 Contractor shall construct embankment slopes no steeper than 1½:1.

2.4 Contractor shall construct ditches according to the “Road Cross-Section” sheet. Ditches must be constructed concurrently with the construction of new subgrade. Ditches shall drain to culverts, ditch outs or natural drainages.

2.5 Contractor shall construct a crowned and compacted subgrade according to the “Road Cross-

Section.” The subgrade must ensure runoff in an even and un-concentrated manner and be rut-free.

3. Drainage and Culverts.

3.1 Contractor shall purchase and install culverts as part of this contract. Culverts must be installed concurrently with subgrade work and must be installed before subgrade compaction and rock application. Culvert size and locations are shown on the culvert list.

3.2 Additional cross drain structures may be required at the discretion of the Contract

Administrator and shall be paid at the “per foot” price listed on the contract bid schedule.

Road Location Diameter Length Road Location Diameter Length

Road 1 0+85 18” 30’ 4005.1 12+00 18” 30’

Road 1 6+00 18” 30’ 4005.1 14+50 18” 30’

Road 1 7+82 18” 30’ 4005.1 16+75 18” 30’

Road 2 11+00 18” 30’ 4005.1 28+00 18” 30’

4005.1 2+00 18” 30’

Road Construction Plan and Specifications - RCON2604, 3

3.3 Cross drain culverts and surface culverts on road grades in excess of 3% shall be skewed at least

30 degrees from perpendicular to the road centerline, except that cross drain culverts at the low points of dips in roads shall not be skewed.

3.4 Cross drain culverts shall be installed at a slope steeper than the incoming ditch grade, but not less than 3% nor more than 10%.

3.5 Drainage structure outfalls shall not terminate directly on unprotected soil that will erode. Down spouts, flumes and energy dissipaters shall be installed to prevent erosion.

3.6 Sediment traps shall be installed at the discretion of the Contract Administrator.

4. Ballast and Surfacing.

4.1 All required Pit Run material may be obtained from the County’s “Hatchery Pit”.

Some development and overburden removal is required as part of this project. General pit development and maintenance specifications are listed in EXHIBIT D.

4.2 Please contact the County with questions regarding Pit access and development plans.

4.3 Contractor shall provide the Contract Administrator with daily load summaries for all Pit

Run that is loaded and hauled out of the County pit site.

4.4 Application rates are estimates. Contractor shall apply adequate amounts of rock in order to construct a compacted road surface that meets the specifications shown on the “Road

Cross-Section” sheet.

4.5 The final running surfacing shall be compacted with a smooth drum vibratory roller (minimum weight 14,000 lbs.) and have a minimum crown of 1/2" to 1'.

5. Turnaround Construction.

5.1Vehicle and equipment turnarounds, measuring at least 30’ in length, shall be constructed at the locations listed above, or as determined by the Contract Administrator.

6. Post-haul Road Maintenance.

6.1 Upon completion of all heavy hauling, Contractor shall grade all haul roads, as directed by the

Contract Administrator.

6.2 Contractor shall repair all ditches and portions of the haul route subgrade that are damaged as a result of Contractor hauling any material for the purpose of this project.

EXHIBIT C: CONTRACTOR CERTIFICATIONS

RESPONSIBLE BIDDER CRITERIA - WAGE LAW COMPLIANCE

GRAYS HARBOR COUNTY, FORESTRY PUBLIC WORKS CONTRACTS

Prior to awarding a contract, agencies are required to determine that a bidder is a 'responsible bidder.' See RCW 39.26.160(2) and (4).

Pursuant to legislative enactment in 2017, the responsible bidder criteria include a contractor certification that the contractor has not willfully violated Washington's wage laws. See Chap. 258, 2017 Laws (enacting 5585301).

SOLICITATION DATE: June 4, 2026

SOLICITATION No.: RCON2604

I hereby certify, on behalf of the firm identified below, as follows (check one):

D No WAGE VIOLATIONS. This firm has NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082. any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

OR

D VIOLATIONS OF WAGE LAWS. This firm has been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

I hereby certify, under penalty of perjury under the laws of the State of Washington, that the certifications herein are true and correct and that I am authorized to make these certifications on behalf of the firm listed herein.

PRINT FULL LEGAL ENTITY NAME OF FIRM SUBMITTING BID

SIGNATURE OF AUTHORIZED PERSON DATE SIGNED

PRINTED NAME OF PERSON MAKING CERTIFICATION FOR FIRM

TITLE OF PERSON SIGNING CERTIFICATE

PRINT COUNTY AND STATE WHERE SIGNED

Grays Harbor County Dept. of Forestry

EXHIBIT D

Kirkpatrick Road – “Hatchery Pit”

Pit Development and Operation Plan

SECTION 1 – PIT OPERATION

A. Pit operation is only permitted during the hours of 7:00 a.m. and 4:00 p.m., Monday through

Friday.

1.1 PIT DEVELOPMENT AND MAINTENANCE

A. Rock shall be obtained from the existing developed pit face. If necessary, additional areas may be developed with written approval of the Contract Administrator.

B. Organic material, overburden, and reject material shall be end hauled or end pushed to the approved area and compacted. Minimal acceptable compaction is achieved by placing waste material in 2 foot or shallower lifts and routing excavation equipment over entire width of the lifts. Final placement of waste material shall be approved in writing by the Contract

Administrator.

C. Quarry faces shall not exceed 30 feet in height and shall have a slope no steeper than ½

(H):1 (V).

D. The surface of pit floors and benches shall be uniform and free-draining at a minimum 2% out slope gradient.

E. At the end of operations, pit faces and walls shall be scaled and cleared of loose and overhanging material, benches shall have safety berms constructed, and all access blocked to recreational vehicles.

F. All operations shall be carried out in compliance with all regulations of:

"Regulations and Standards Applicable to Metal and Nonmetal Mining and Milling

Operations 11 (30 CFR) U.S. Department of Labor, Mine Safety and Health Administration.

"Safety Standards for Construction Work11 (296-155 WAC) Washington Department of

Labor and Industries.

G. The quarry area shall be worked and left in a condition such that future operations may proceed in an orderly manner.

H. The quarry site shall be cleared of all temporary structures, equipment, and rubbish upon completion of rock source operations. The quarry site shall be left in a neat and presentable condition.

I. The Contractor is responsible for maintenance of the quarry access road during the entire term of this contract. Maintenance shall include grading to ensure correct runoff, ditch and culvert cleaning, and adding surface material to prevent sediment delivery to streams and damage to the existing subgrade, as directed by the Contract Administrator.

Conner Creek No. 3, RCON2604