Rapid_Response_Environmental_Services.pdf

PURCHASING DEPARTMENT

800 East Northside Drive Fort Worth, Texas 76102

RAPID RESPONSE ENVIRONMENTAL SERVICES

REQUEST FOR STATEMENT OF QUALIFICATIONS

26-197

SUBMITTALS DUE NO LATER THAN: TUESDAY, OCTOBER 20, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/trwd

TABLE OF CONTENTS

1. Project Summary and Introduction

2. TRWD Background

3. Project Background

4. Official Documents

5. Scope of Work

6. Requests for Clarification

7. Instructions for Preparations of SOQ

8. Submission of SOQs

9. Evaluation Process

10. Evaluation Criteria

11. Selection of Firm

12. Contract Term

13. Vendor Submittal

Attachments:

A - North Bypass Channel Work Limits

Request For Statement Of Qualifications #26-197 3 Title: Rapid Response Environmental Services

1. 1. ............................................ PROJECT SUMMARY AND INTRODUCTION

TRWD is hereby inviting Statements of Qualifications (SOQ) for Rapid Response Environmental

Services.

Due to the indefinite nature of the need for services there is no guarantee of project assignment to the firms selected. Selected firms may be awarded one or more assignments as projects become available and based on the availability of the firm. Award of an IDIQ contract, or subsequent assignment under an IDIQ contract, will not disqualify a firm from responding to any future projects for which a project-specific RFSOQ may be issued.

2. 2. .................................................................... TRWD BACKGROUND

The Tarrant Regional Water District (TRWD) has provided quality water to its customers, implemented vital flood control measures and created recreational opportunities for Tarrant

County residents and communities for more than one hundred (100) years.

TRWD is led by a publicly elected five (5) member board and owns and operates four (4) major reservoirs including Lake Bridgeport, Eagle Mountain Lake, Cedar Creek Reservoir and Richland

Chambers Reservoir. TRWD has constructed over two hundred and fifty (250) miles of water pipelines, multiple pump stations and a two-thousand-acre wetland water reuse project augmenting water supplies for the area. TRWD also maintains twenty-seven (27) miles of floodway levees and more than one hundred (100) miles of Trinity River Trails.

TRWD’s transmission pipelines, ranging in diameters of 72 inch through 108 inch, convey water from its water supply sources Richland-Chambers Reservoir, Cedar Creek Reservoir and Lake

Benbrook, through several lake and booster pump stations including balancing reservoirs along the way. The raw water is delivered directly to customer water treatment plants supplied by

TRWD’s pipelines, as well as to terminal storage reservoirs (Eagle Mountain, Lake Benbrook, and Lake Arlington) through pressure reducing outlets.

3. 3. ................................................................. PROJECT BACKGROUND

The Fort Worth Central City (FWCC) Project is a joint effort between the United States Army

Corps of Engineers (USACE) and the local sponsor, the Tarrant Regional Water District (TRWD), to provide increased flood protection to the Central Business District of the City of Fort Worth.

As the local sponsor, TRWD has the responsibility of ensuring that all property provided for the project to the USACE is ready for construction. The following Scope of Services is required to assist TRWD with Rapid Response Environmental Services in the event that unsuitable material is found during active construction by the contractor on Central City related work.

4. 4. .................................................................. OFFICIAL DOCUMENTS

Request For Statement Of Qualifications #26-197 4

Official Documents are available through the procurement portal at the following website:

https://procurement.opengov.com/portal/trwd

Prospective offerors must register with the Procurement Website as a plan holder, even if bidding documents are obtained from a plan room or other site. All official notifications, addenda and other documents will be offered only through the Procurement Website

Proposal forms obtained from any source other than the District may be incomplete and bidders risk not receiving necessary addenda, or other required documents causing the bid to be considered non-responsive, and eliminating the proposal from award. The District will not be responsible for the completeness, accuracy, or timeliness of the final bid documents obtained from other sources.

5. 5. ......................................................................... SCOPE OF WORK

5.1. 5.1. ...............................................................................SCOPE OF SERVICES

In order to facilitate continuous construction on the Central City Project without adverse delays from unanticipated environmental issues, TRWD requires one or more Contractor(s) to provide

Rapid Response Environmental Services on an" as-needed" annual service agreement basis.

This is a one (1) year service agreement from date of execution with an option to renew for up to four (4) additional one (1) year periods. The actual need for frequency and duration of services cannot be quantified in advance, however when required will be needed in a timely manner. The scope described below represents possible scopes which may be required. All or none of them may actually be required, but the Contractor will be selected based upon on their ability to meet them all.

There is no guarantee that any work will be performed as part of this service agreement.

The Contractor(s) shall provide sufficient equipment, supplies, material, and personnel with the appropriate technical skills and experience to handle tasks, including but not limited to:

• When potentially contaminated soil (either in-situ or in staged stockpiles), groundwater, buried drums, underground storage tanks (USTs), or materials are encountered, perform a Site reconnaissance to the area where the work is to be performed to conduct field screening (with a photoionization detector (PID) or other applicable air monitoring equipment) and visually observe and document the media for staining, odors, oily sheen, etc.

• Collect confirmation or waste characterization samples and submit to a TCEQ-accredited laboratory.

Request For Statement Of Qualifications #26-197 5

• Provide all permitting services, when required, from Texas Commission on

Environmental Quality (TCEQ) and Texas Department of State Health Services (TDSHS).

• Perform all field work according to safety and risk best management practices (BMPs).

• Provide and coordinate with qualified subcontractors, as needed, to excavate, transport, and dispose of contaminated environmental media to the proper licensed disposal facility.

• Prepare waste profiles for contaminated material for the appropriate licensed disposal facility and provide waste disposal manifests for TRWD signature.

• Provide cost estimates, including summary level scope and schedule prior to beginning work as part of the work authorization process. The provided cost estimate will be the basis of each Task Order authorization.

• Assure compliance with all Federal, State and Local regulations, including TDSHS and

OSHA regulations, including handling and disposal of contaminated materials.

Description of Rapid Response Services and Deliverables

Contractor shall provide, upon TRWD's request, Rapid Response Services that may include but are not limited to, project management, subcontractor coordination and scheduling, safety plans, permitting, containment, removal, neutralization, decontamination, recovery, cleanup, repackaging, transportation, and/ or disposal of Hazardous and/ or Non-hazardous Materials

(collectively referred to as "Rapid Response Services").

Contractor's site supervisor is required to arrive at specified location(s) within TRWD requested response time of forty-eight (48) hours from the time the request for service is received by the

Contractor. It should be anticipated that construction operations by others may continue nearby to the area of impact unless a specific risk dictates otherwise.

Contractor is required to operate a twenty-four (24) hour-per-day, seven (7) days-per week rapid response service telephone line. The TRWD's representative making the call shall furnish to Contractor the name and title of the caller, the location of the site needing Rapid Response

Services (hereinafter referred to as the "Site"), the Hazardous and/ or Non-hazardous Materials

Request For Statement Of Qualifications #26-197 6 involved, if known, and other relevant facts relating to the situation then known to the TRWD's representative.

TRWD and Contractor recognize that, at the commencement of each rapid response service in accordance with this Scope of Services, the scope will be preliminary. The Parties agree that, at the commencement of a Rapid Response Services project, their respective representatives shall consult with each other to review and define the Scope of Services for the Site. Any changes to the Scope of Services will be reviewed by the Parties, and if these changes are deemed necessary by TRWD, their description and/ or associated cost will be captured in a Task Order.

TRWD and Contractor shall each designate a representative who will be authorized to act with respect to the Rapid Response Services.

Contractor will provide a copy of their written procedures addressing quality control/ quality assurance.

Contractor will provide a list of experience, skill level and certification(s) for Key Personnel. Key

Personnel include the Site Supervisor(s) which may be utilized to respond to TRWD needs.

All RCRA non-hazardous materials shall be hauled to a designated disposal facility. Disposal fees for all Class 1 and Class 2 wastes and miscellaneous construction debris which are under a waste manifest signed by TRWD's Representative on behalf of Owner will be paid directly by

Contractor. RCRA Hazardous materials are not currently anticipated to be encountered as part of this scope and therefore any special rates, service agreement terms and conditions will be negotiated only as necessary and on a case-by-case basis.

Rapid Response Services are anticipated to be performed in close proximity to ongoing construction by others, unless space restrictions, construction limitations, or safety concerns prohibit. It is generally anticipated that construction by others will continue at a safe distance so that both companies can proceed without significant negative impact to production.

When TRWD requests Rapid Response Services from Contractor, Contractor shall use due diligence to mobilize trained and competent personnel, and provide the appropriate skilled supervision, labor, materials, supplies, tools, equipment, personal protective equipment

(hereinafter "PPE"), and subcontracted items where necessary for the performance and

Request For Statement Of Qualifications #26-197 7 completion of the Rapid Response Services in a safe, timely, healthful, workmanlike, and efficient manner.

Schedule

Time shall be of the essence for performance of the work and shall proceed with its best efforts under the circumstances presented. Contractor agrees to perform all obligations and render the

Rapid Response Services set forth, and any Task Order issued pursuant hereto, in accordance with any timelines included in the applicable Task Orders, except as the Parties may otherwise mutually agree to in writing. If required by the Task Order, a specific Rapid Response services progress schedule will be developed for each individual task in compliance with the Scope of

Services defined.

Acceptance Criteria

Verbal acceptance of the Deliverables shall be provided by TRWD Representative.

Any dispute by the Contractor regarding TRWD's non-acceptance of a Deliverable shall be made within 10 business days after TRWD's notice of nonacceptance.

Locations

See map provided of TRWD potential work locations (Attachment A). All responses will be to areas located within an approximate five-mile radius of downtown Fort Worth, Texas.

6. 6. ......................................................... REQUESTS FOR CLARIFICATION

Communication Restrictions: Respondents or their representatives are prohibited from communicating with TRWD officials and TRWD employees regarding this RFSOQ from the time this RFSOQ is released until selection of the firm is made. This includes “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the

RFSOQ and/or proposal submitted by Respondent. Violation of this provision by the

Respondent and/or their agent may lead to disqualification of the Respondent’s proposal from consideration.

Submit questions using the Question and Answer process on the Procurement Website.

Responses to questions posted on the Procurement Website will be posted on the website by the District for the benefit of all Firms. A response will be posted for questions submitted by end of day Tuesday, October 13, 2026

Request For Statement Of Qualifications #26-197 8

Review the following guidelines for asking questions on the procurement website before posting questions:

• Read the previously posted questions before posting similar questions to avoid duplication.

• Post only one question per entry. Multiple part questions cannot be answered until all responses have been prepared. A response to multiple part questions will not be answered and will need to be resubmitted individually.

• Provide adequate information to allow a response to be made. i.e. Reference specific sections, provide a brief background to set the stage for your question, etc.

• Do not use this forum to request approval of an alternate product. Follow the provision of the contract documents for this process.

• Ask questions early. The deadline for questions will not be extended unless the date for receipt of bids is extended. No response will be made to questions asked after the deadline.

• Responses to questions are not part of the contract documents and cannot modify the contract documents. An addendum may be issued to clarify, correct or change the contract documents, addenda or related supplemental data.

A response to a question that would indicate an addition, modification or clarification of the

Contract Documents other than directing the attention of the requestor to a specific reference in the Contract Documents will be made by Addenda for the benefit of all other Offerors. Only modifications made by formal written addenda signed by the District will be binding. Oral and other interpretations or clarifications will be without legal effect.

7. 7. .......................................... INSTRUCTIONS FOR PREPARATIONS OF SOQ

To facilitate TRWD's review of the SOQ's, respondents are requested to organize the main document as outline below. If the Respondent wishes to submit additional information in support of, or to strengthen the SOQ, such information may be submitted separately in

Appendices. SOQs shall be limited to the number of pages indicated below excluding the cover page, table of contents, section dividers and optional appendices. All pages must be

8.5"x11" with a minimum font size of 10 including appendices.

Organize the submittal into the following sections:

Section 1 - Team Organization

Section 2 - General Information about the Firm and Subcontractors

Request For Statement Of Qualifications #26-197 9

Section 3 - Experience and References

Section 4 - Project Approach/ Rapid Response Plan

Limit the contents of the submittal to that described for each section. Be succinct. Responses should be limited to no more than 10 pages.

Section 1 - Team Organization

• Provide the following information about the organization or team which you would establish for this particular project.

• Name of the Firm(s)

• Will relationship be a joint venture or a prime-sub type? If prime-sub type, state which firm will be the prime and what role the subs will play in the project.

• Key personnel expected to be assigned to the project. List the principal-in-charge, project manager, and lead professional(s). If more than one firm is involved, provide this information for each firm and clearly indicate who will serve as project manager for the entire team.

• Experience- Provide an experience description for each individual listed in the project organization. Include the following information in each resume:

o Name o Title within the Firm o Project assignment o Education - degree/year/university/specialty o Registration - State/year o Number of years with Firm o Summary of experience relative to this project

For project manager and/or project engineer include current project assignments including completion dates.

Section 2 - General Information about the Firms and Subcontractors

• Number of Years in Business

Request For Statement Of Qualifications #26-197 10

• Office Locations - list home office and Texas office locations

• Type of services firm normally provides

• Current workload to ascertain availability of personnel for the project o Number of Projects

• Staff o Total employees o Other degreed professionals

Section 3 - Experience and References

• Prepare a tabulation of information about three projects performed by the firm during the last ten years which best illustrates the firm's ability to perform services required for this project. The following is the minimum information required:

o Location of Project and owner - provide name of an individual, address, phone and email address of whom is familiar with the project o Brief description of the project

Section 4 - Project Approach/Rapid Response Plan

• Prepare a brief narrative on your approach to the potential projects. Focus on the emphasis of urgent response needed, the technical expertise, state regulatory permitting, and ability to sub-contract for removal and hauling of contaminated soil.

8. 8. ................................................................... SUBMISSION OF SOQS

SOQs shall be submitted by Tuesday, October 20, 2026 at 2:00 pm CT via OpenGov

Procurement Website.

Submittals submitted electronically via the above website will be received until the due date and time. It is the sole responsibility of the Firm to ensure timely delivery of the SOQ.

9. 9. .................................................................. EVALUATION PROCESS

General: This Request does not commit TRWD to enter into an agreement or to pay any costs incurred in the preparation and submittal of a proposal in response to this request or in subsequent interviews and negotiations, or to procure a contract for the project. TRWD will require the selected respondent(s), if any; to participate in negotiations for the fees for the

Request For Statement Of Qualifications #26-197 11 project and to submit such scope, technical, and/or other revisions to the proposals as may result from negotiations. TRWD reserves the right to perform all or some of the services described in this document with its own staff.

Qualifications-Based Selection Criteria: SOQs will be evaluated and ranked based upon the responses provided relative to the content requirements of this RFSOQ.

10. 10. ................................................................. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications of Firm and Key

Personnel Points Based 40

(40% of Total)

2. Project Approach/ Rapid Response Plan Points Based 30 (30% of Total)

3. References Points Based 30 (30% of Total)

11. 11. .................................................................... SELECTION OF FIRM

TRWD will select a consulting firm based on the review of the SOQ by TRWD staff. The selection committee will determine the best qualified firm on the basis of their submittals. The committee may decide that selection of a firm may require interviews with up to three top ranked firms or decide that interviews are not needed and request a comprehensive scope and fees proposal from the top ranked firm.

If interviews are necessary, the top ranked firms will be notified and provided instructions for the interview. All other firms will be notified that the selection process has been completed and they were not selected. Once interviews have been completed, the evaluation committee will re-rank the top ranked firms based on the interviews and request a comprehensive scope and fees proposal from the top ranked firm. If a successful contract cannot be negotiated, TRWD will formally and in writing end negotiations and proceed with the next highest qualified respondent in the order of the selection ranking until a contract is reached or all submittals are rejected.

TRWD reserves the right to evaluate the SOQ submitted; to waive any irregularities therein; or to reject any and all SOQ should it be deemed in TRWD's best interest to do so.

TRWD is a governmental body and all material submitted to TRWD becomes subject to Texas

Government Code Chapter 552 (the “Act”). If a Respondent does not wish proprietary information in the SOQ to be disclosed, each page must be identified and marked “Proprietary” at time of submittal. Upon request for disclosure of information marked as “Proprietary”, TRWD shall promptly notify the Respondent as required by the Act. Respondents are solely

Request For Statement Of Qualifications #26-197 12 responsible for submitting any arguments, authorities or other information to the Attorney

General of Texas regarding release of the claimed proprietary information. The District shall have no liability for disclosures made pursuant to the Act.

12. 12. ....................................................................... CONTRACT TERM

This contract, if a contract is awarded, will be in effect for one (1) year with the option to renew for four

(4) additional one-year terms subject to agreement by both parties. In order for firms to remain valid, qualifications must be updated by the selected firm to reflect any significant changes in the firm’s ownership, structure or method of operation, or when requested by the District, within 30 days of change or request. The District and Consultant will agree on the scope, key personnel, time for performance, deliverables, and basis of compensation for each Task Order.

13. 13. ................................................................... VENDOR SUBMITTAL

13.1. 1.VENDOR CONFIRMS REQUIRED INSURANCE SPECIFIED IN THE AGREEMENT BELOW

WILL BE PROVIDED IF AWARDED THE PROJECT.*

☐ Please confirm

*Response required

13.2. 2.VENDOR CONFIRMS THEY HAVE READ AND AGREED TO TERMS AND CONDITIONS

REFERENCED IN AGREEMENT BELOW*

Agreement provided as a reference below. This will be used with the awarded vendor.

☐ Please confirm

*Response required

13.3. 3. ........................................................................................... PROPOSAL * Please include all items requested in Section 7: Instruction for Preparations of SOQ.

*Response required

13.4. 4. .................................................... CONFLICT OF INTEREST QUESTIONNAIRE* Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.

• Conflict_of_Interst_Questio...

*Response required

13.5. 5. ........................................... AGREEMENT- STANDARD PSA TASK ORDER/IDIQ Provided as a reference only; this agreement will be used with the awarded vendor.

• TRWD_Standard_PSA_Task_Orde...

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