Solicitation_R17PS00629.pdf

Solicitation No. R17PS00629

LAHONTAN DAM RATED

VEHICLE BARRIER SYSTEM

Lahontan Basin Area Office – Newlands Project - Nevada

Lahontan Dam Vehicle Barrier Lahontan Basin Area Office – Newlands Project - Nevada

FOREWORD

Lahontan Dam is located on the Carson River approximately 46 miles northeast of Carson City, Nevada, in Churchill County.

The dam is owned by the Bureau of Reclamation and operated by the Truckee Carson Irrigation District. The dam impounds Lahontan Reservoir, a reservoir with a storage capacity of 313,000 acre-feet. Lahontan Dam provides agricultural, industrial, refuge water, and recreational water for Churchill County. The dam also provides flood control and has a two small electrical power plants. The need for increased security has been identified and this contract includes the design, procurement and installation of a vehicle barrier system to close the dam crest to unauthorized vehicular traffic.

FOR DATE AND PLACE BIDS ARE DUE, SEE “SOLICITATION, OFFER, AND

AWARD," STANDARD FORM 1442, IMMEDIATELY FOLLOWING THE TABLE OF

CONTENTS.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS," (2013 EDITION) WHICH

IS APPLICABLE TO WORK UNDER THIS CONTRACT, SEE CLAUSE AT "WBR

1452.223-81 SAFETY AND HEALTH."

YOUR ATTENTION IS DIRECTED TO PART VI, SECTION L, INSTRUCTIONS,

CONDITIONS AND NOTICES TO BIDDERS, WHICH IN PART PROVIDES THAT

“ORAL EXPLANATIONS OR INSTRUCTIONS GIVEN BEFORE THE AWARD OF

CONTRACT WILL NOT BE BINDING."

SITE VISIT: AN ORGANIZED SITE VISIT HAS BEEN SCHEDULED FOR APRIL 21,

2017 AT 11:00 AM PST. INTERESTED CONTRACTORS SHALL MAKE

ARRANGEMENTS IN ATTENDING THE SITE VISIT BY CONTACTING MR.

REYNALDO “HENRY” GARCIA AT 530-308-4794 OR VIA E-MAIL AT

RGARCIA@USBR.GOV. SEE PATRAGRAPH L.4 FOR MORE INFORMATION ON

THE SITE VISIT. SINCE IT IS NOT AN ACTIVE CONSTRUCTION SITE, HARD

HATS AND STEEL TOE BOOTS ARE NOT REQUIRED; HOWEVER ATTENDEES

SHALL WEAR LONG PANTS, CLOSED TOE SHOES AND SAFETY VESTS.

PROSPECTIVE CONTRACTORS ARE

STRONGLY ENCOURAGED TO ATTEND THE PRE-BID SITE VISIT TO GAIN A

BETTER UNDERSTANDING OF THE WORK REQUIREMENTS AND SITE

CONDITIONS.

SAM: EFFECTIVE JULY 29, 2012, ANY CONTRACTOR INTERESTED IN DOING

BUSINESS WITH THE GOVERNMENT MUST REGISTER IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) DATABASE PRIOR TO AWARD OF A CONTRACT

OR AGREEMENT. SAM IS A FEDERAL GOVERNMENT OWNED AND OPERATED

FREE WEBSITE THAT CONSOLIDATES THE CENTRAL CONTRACTOR

REGISTRATION (CCR), THE ONLINE REPRESENTATIONS AND

CERTIFICATIONS APPLICATION (ORCA), AND THE EXCLUDED PARTIES LIST

SYSTEM (EPLS).

THE VENDOR’S DUNS AND BRADSTREET NUMBER AND BANKING

INFORMATION ARE REQUIRED FOR REGISTRATION. CONTRACTORS MAY

OBTAIN INFORMATION ON REGISTRATION AND ANNUAL CONFIRMATION

REQUIREMENTS VIA THE SAM WEBSITE ACCESSES THROUGH

HTTPS://WWW.SAM.GOV/PORTAL/PUBLIC/SAM/ OR BY THE FEDERAL

SERVICE DESK AT 1-866-606-8220.

PAYMENT REQUESTS FOR THE ANTICIPATED CONTRACT MUST BE

SUBMITTED ELECTRONICALLY THROUGH THE U.S. DEPARTMENT OF THE

TREASURY’S INVOICING PROCESSING PLATFORM (IPP) SYSTEM. THE IPP

WEBSITE IS HTTPS://WWW.IPP.GOV. THE CONTRACTOR MUST USE THE IPP

WEBSITE TO REGISTER ACCESS AND USE IPP FOR SUBMITTING REQUESTS

FOR PAYMENT. CONTRACTOR ASSISTANCE WITH ENROLLMENT CAN BE

OBTAINED BY CONTACTING THE IPP PRODUCTION HELPDESK VIA E-MAIL

IPPGROUP@BOS.FRB.ORG OR PHONE (866) 973-3131. IF THE CONTRACTOR IS

UNABLE TO COMPLY WITH THE REQUIREMENT TO USE IPP FOR SUBMITTING

INVOICES FOR PAYMENT, THE CONTRACTOR MUST SUBMIT A WAIVER

REQUEST IN WRITING TO THE CONTRACTING OFFICER WITH ITS PROPOSAL

OR BID.

Directions to the Site Lahontan Dam is located 45 miles northeast of Carson City, Nevada on U.S. Highway 50. Take U.S. 50, from Carson City, approximately 45 miles to Cadet Road, Turn right on Cadet Road, immediately turn right on frontage road heading back south towards dam, follow road to dam crest. Park on north side of dam.

https://www.sam.gov/PORTAL/PUBLIC/SAM/ https://www.ipp.gov/ mailto:IPPGROUP@BOS.FRB.ORG

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1442)

SECTION B - Pricing Schedule

SECTION C - Specifications/Appendices

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION L - Instructions, Conditions and Notices to Offerors

SECTION M - Evaluation Factors for Award

!!!!!!ATTENTION TO BIDDERS!!!!!!

In preparing your bid -----

1. Have you signed the bid? Are all blocks under Offer section of the SF1442 properly filled?

2. Have you included price information in Schedule B to include both page 3 (Columns E and F of Line item 0010) of SF1442 and Schedule B continuation pages? Have you checked your bid for possible mathematical errors?

3. Have you acknowledged receipt of all amendments by one of the methods identified in Block 11 of SF30?

4. Are you submitting your bid on time? If mailed, will it reach the place of bid opening prior to the designated date and hour?

5. Have you submitted the required bid guarantee in accordance with FAR 52.228-1?

6. In addition to above, have you furnished all documents/information requested by the invitation for bids?

a. Section K - Representations, Certifications And Other Statements Of Offerors

b. Section J Attachment 2 - Offeror Responsibility Information

7. Have you identified on the face of the envelope containing your bid, the invitation number to which it pertains, and the date and hour of opening?

***ABOVE INFORMATION SHOULD NOT BE CONSIDERED A COMPLETE CHECKLIST

FOR REQUIRED BID PACKAGE CONTENTS. BIDDERS SHOULD REVIEW THE IFB IN

ITS ENTIRETY AND ENSURE THAT THEIR BID PACKAGE MEETS ALL OF THE

REQUIREMENTS MENTIONED IN THIS SOLICITATION. PLEASE DO NOT SUBMIT

ANSWERS TO ABOVE QUESTIONS***

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040329260

Bureau of Reclamation

Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Bureau of Reclamation Mid-Pacific Regional

2800 Cottage Way, Rm. E-1815, Federal Buildin Sacramento, California 95825-1898

John Cabral 916-978-5147 xR17PS00629

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

A. Title: LAHONTAN DAM RATED VEHICLE BARRIER SYSTEM

B. Work Site Location: Work is located approximately 46 miles Northeast of Carson

City, Nevada, in Churchill County, at Lahontan Dam.

C. Site Visit Information: Site visit information is located in the solicitation in

Section L, Clause 52.236-27.

D. Estimated Price Range: $100,000.00 to $250,000.00

E. Set-aside Information: This requirement is reserved for Service Disabled Veteran

Owned Small Business concerns, in accordance with Federal Acquisition Regulation

(FAR) Section 19.1405. NAICS Code: 237990 (Size Standard $36.5 Million)

Hand carried and express mail bids will be received at the Bureau of Reclamation

Mid-Pacific Regional Office, address shown in Block 8 above. Individuals delivering bids in person shall allow time to pass through security.

Taxpayer Identification Number:______________________

Data Universal Number System:________________________

Commercial and Government Entity Code:_______________

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

7 100 calendar days and complete it within ________________ ________________ calendar days after receiving

See Section F for Block 11 inf

05/12/2017

NSN 7540-01-155-3212

x x x x

_______0______ copies to perform the work required are due at the place specified in Item 8 by ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

4/13/2017

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Bureau of Reclamation Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Erim Celik

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

R17PS00629

FOB: Destination

SECTION B Supplies or Services and Prices

00010 Lahontan Dam Security Barriers 1 AU

(Price Schedule CLINS 1-3)

See following continuation pages.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Lahontan Basin Area Office – Newlands Project - Nevada

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

Lahontan Dam Vehicle Barrier Lahontan Basin Area Office – Newlands Project - Nevada

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(d) Definitions:

(1) CLIN – Contract Line Item Number.

(2) AU- Activity Unit: AU – Activity Unit is used solely for the purposes of allowing progress payments under the Department of Interior’s Financial & Business Management System (FBMS). This line represents the total value for the pricing proposal.

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

1 WBR

1452.232

-81

Mobilization and Preparatory Work

For the lump sum of $

2 6.4 Furnish and Install K12 Active Barrier

For the lump sum of $

3 6.3 Active Barrier Signage For the lump sum of $

TOTAL FOR SCHEDULE $_________________

SECTION C - SOW-Page 1 of 17

STATEMENT OF WORK

RATED VEHICLE BARRIER SYSTEM, LAHONTAN DAM

Provide K12 Rated Active Barriers to Protect Dam

DEFINITIONS

CO: Contracting Officer COR: Contracting Officer Representative LBAO: Lahontan Basin Area Office OGR: On-site Government Representative Reclamation: United States Bureau of Reclamation

1.0 Background

Lahontan Dam is located on the Carson River approximately 46 miles northeast of Carson City, Nevada, in Churchill County. The dam is owned by the Bureau of Reclamation and operated by the Truckee Carson Irrigation District. The dam impounds Lahontan Reservoir, a reservoir with a storage capacity of 313,000 acre-feet. Lahontan Dam provides agricultural, industrial, refuge water, and recreational water for Churchill County. The dam also provides flood control and has a two small electrical power plants. The need for increased security has been identified and this contract includes the design, procurement and installation of a vehicle barrier system to close the dam crest to unauthorized vehicular traffic.

2.0 Scope

The Contractor that is awarded the job shall:

A. Design, furnish and install materials to provide a K12 rated active vehicle barrier system to protect the crest of Lahontan Dam and spillway structure from unauthorized vehicle encroachment.

B. Work under this contract shall include the design, procurement, installation, and testing (for smooth operation) of an active vehicle barrier system. The barrier system shall consist of an active vehicle barrier and will include two barriers, one on either side of the dam. The existing popup security barrier will be abandoned in place and existing fencing to remain in place.

C. Passive barriers are defined as immobile, non-operable, non-opening barriers intended to prevent access to Reclamation assets by motor vehicles having a load capacity of more than 1000 pounds net weight. Existing passive barriers to remain in place, but may be relocated as necessary.

D. Active barriers are defined as operable (manual or automatic) opening and closing barriers intended to control access to Reclamation assets by motor vehicles with a load capacity of more than 1000 pounds net weight.

SECTION C - SPECIFICATIONS

SECTION C - SOW-Page 2 of 17

E. A K12 rated active barrier shall be installed on the access roads leading to both the right side and left side of the dam to control vehicle access to the dam and spillway structure.

The active barriers shall be located approximately one-hundred-twenty (120) feet from the edge of each spillway structure. The active barrier shall have a minimum width of twenty (20) feet overall with a minimum fourteen (14) foot clear opening. Location, overall and clear opening to be field verified prior to building gates.

3.0 Objective

The objective of this project is to control vehicular accessibility to the crest and spillway structure of Lahontan Dam:

1. Furnish and install a K12 rated active vehicle barrier, with a clear 14 foot opening, on the right abutment access road to the dam to control access to the dam crest.

2. Passive barriers as shown in Figures 5 and 6 to remain, but may be relocated as required.

4.0 Type of Contract

The Government will award a firm fixed price construction contract.

5.0 Tasks

A. Requirements

1. Attend Post Award preconstruction meeting with Contracting Officer (CO)

2. Attend preconstruction safety meeting before work begins

3. Provide acceptable submittals outlining the work to be performed

4. Furnish and install two K12 Active Rated Vehicle Barriers on the north and south Lahontan Dam access road, approximately one hundred and twenty feet (120’) from the spillway structure of the dam

5. Test active system for smoothness of operation and ease of locking/unlocking barrier

6. Provide as-built drawings of active and passive barriers, pipe gate.

7. Provide photographic documentation of the work and finished product

8. Furnish Operator and Maintenance Manuals

9. Provide Warranty Service

10. Place any excess excavated material as directed by the Contracting Officer’s Representative (COR).

SECTION C - SOW-Page 3 of 17

B. Active Barrier Requirements

This specification defines the procurement of a CRASH-CERTIFIED HORIZONTAL-SWING BARRIER SYSTEM, consisting of a crash beam, support buttresses, tamper resistant hinge and latch mechanism, foundations, mounting hardware, and other features as defined herein.

1. The active barrier shall be certified to the Department of State level K12 tested in full-scale configuration in accordance with the Department of State Certification Standard Test Method for Vehicle Crash Testing of Perimeter Barriers and Barriers, SD-STD-02.01, Revision A, March 2003.

2. Barrier Construction. The active barrier shall be an above grade assembly containing a crash beam hinged at one end, which can be rotated manually. When in the closed position the beam shall present a formidable obstacle to approaching vehicles.

3. Barrier Height. The height of the active barrier crash beam (bottom beam, if more than one) shall be 33 inches plus or minus 1-inch, as measured from the roadway surface to the centerline of the crash beam.

4. Barrier Clear Opening. The clear opening shall be a minimum of 14 feet, measured inside to inside of the buttress supports.

5. The barrier shall be provided with a method of adjusting the angles of the barrier arm to accommodate inaccuracies during the installation of the barrier buttress. The adjustment mechanism/method shall not compromise the anti-tamper protection of the hinge or latch.

6. When installed, the barrier-arm pivot points shall be vertically plumb, within a tolerance of 1/8-inch measured over a vertical length of 48-inches.

7. When installed the barrier arm shall be horizontally level in the fully closed position with a tolerance of 1-inch measured over the length between the hinge pivot point and the barrier latch.

8. When installed the active barrier arm shall be horizontally level, throughout its entire operational travel within a tolerance of 1-inch when measured at 25-ft from the barrier hinge.

9. Finish. The base of the Barrier shall be coated with asphalt emulsion for corrosion protection. Exposed barrier surfaces shall be painted with a gloss white, two-part epoxy high weather resistant paint. The drop arm beam shall be finished with reflective tape (red and white diagonal stripes) across the front and back faces of the crash beam.

10. Tamper resistant hinges. There shall be no exposed, bolted connections which would allow the barrier to be removed from its hinges when the barrier is in the closed position. The hinge should be constructed such that when the barrier is closed and latched, the barrier leaf/arm cannot be lifted off the hinge(s)

11. Barrier Latch: GPL2000 Mechanical Gate Lock manufactured by Delta Scientific Corporation, 40335 Dela Lane, Palmdale, CA 93551, or equal having the following essential characteristics;

SECTION C - SOW-Page 4 of 17

a. The barrier latch locking mechanism shall operate smoothly and locking/unlocking shall be accomplished by a single individual.

b. The barrier latch locking mechanism shall provide for multiple agency access through the barrier – each using their own lock or key.

c. The barrier latches shall be provided with a locking mechanism highly resistant to tampering, cutting or other methods of defeat.

d. All openings shall be CNC Machine-cut. Flame-cutting and grinding shall not be acceptable.

e. The latching mechanism shall be inaccessible when the barrier is in the closed position.

f. When installed in the barrier post, with the barrier closed, no elements of the latch mechanism shall be either visible or exposed.

g. The latch tang of the barrier arm leaf should penetrate face of the barrier post when the barrier is closed. The latch tang shall align with the latch tangs of the latch mechanism and be secured as one when the latch pin is driven home, preventing access to the latching mechanism unless the barrier is open.

h. The tang of the latch shall not be directly exposed to sawing, cutting or prying.

That portion of the tang between the barrier arm and the latch pin shall have a minimum 2-inch cross section (as measured in either direction) and this section shall, when the barrier arm is in place, penetrate the gate post to a minimum of ½ inch; latch design and construction shall account for play in the latch system to maintain this minimum penetration. The tang cross section may be reduced beyond this length to accommodate mechanical restraints. The latch tang shall have a minimum thickness of 0.5-inch.

i. The latch-pin securing the latch tang to the latch mechanism shall have a minimum diameter of 0.75 inch.

j. The tang’s edge distance (dimension between the hole circumference and the outside edge of tang) shall not be less than 0.5 inch.

k. Hardening of the latch tang should be augmented by the addition of an astragal covering the space(s) between the latch-post and the barrier arm.

l. The entire latch mechanism shall be weather proof.

m. Latch Enclosure

1) The latching mechanism shall be inaccessible when the barrier is in the closed position.

2) The entire latch mechanism shall be enclosed within the enclosure

3) The enclosure shall be a steel housing with a minimum wall thickness of 0.5-inch

4) The top of the enclosure shall be removable for emergency and maintenance access to the mechanism

SECTION C - SOW-Page 5 of 17

5) The top shall include a vertical skirt around its perimeter which overlaps the enclosure walls by at least 1” to provide both weather protection and tamper protection

6) The enclosure cover shall be secured by means of a 0.25-inch thick, 1.5-inch wide flat bar welded to the cover underside (as near the center as practicable) and extending though a slot in the bottom of the enclosure where the end of the flat bar shall be secured by a shrouded, Medco 52- 9300 (or equal) “hockey puck” padlock. The padlock shall be protected by recessing the base of the enclosure at least 2.0 inches, the enclosure walls thereby providing a protective “skirt,” and by provision of a close fitting circular shroud around the padlock itself

C. Active Barrier Signage Requirements:

The following signage requirements apply to the barrier:

1. For the barrier system, furnish and install four (4) reflective traffic signs (white letters on red background). A set of two signs shall be located a distance of 150-feet from the barrier location, on the attack side. A set of two (2) signs shall be located a distance of 50-feet from the barrier location, on the secure side. The individual signs of each set shall be located on opposite sides of the road; such that a driver approaching the barrier will be presented with a sign on both the left and right sides of the roadway. Signs shall read “BARRIER AHEAD PREPARE TO STOP!” Signs shall be a minimum of 36-inches high by 30-inches wide with a nominal letter size of 4 inches high by 3 inches wide with one word per line.

2. Furnish and install End of Roadway Markers in accordance with the guidelines of the Federal Highway Administration’s Manual on Uniform Traffic Control Devices

(MUTCD).

3. Provide (2) diamond shaped, reflective warning-signs on the barrier arm (one on the attack side and one on the secure side).

4. The end-of-roadway marker shall be a retroreflective red diamond panel (MUTCD OM4-3) 18 inch or more on a side, with the corners of the sign having a1.5 inch radius.

5. The markers shall be mounted at the mid-point of barrier arm and shall be mounted to factory weldments or by the use of stainless steel strapping.

BARRIER

AHEAD

PREPARE

TO

STOP!

SECTION C - SOW-Page 6 of 17

D. Required Submittals

Submit only checked submittals. Submittals without evidence of Contractor’s acceptance will be returned for resubmission. Submit complete sets of required materials for each Required Submittal Number (RSN) as specified in Submittal Table 10.1. Include the following in transmittal letters:

The contract number and title RSN for each attached submittal Number of sets for each RSN Identify submittal as initial or re-submittal

More than one RSN may be submitted under a transmittal letter.

Contractor shall not begin on-site installation of the barrier until the RSN-1 through RSN- 14; RSN 16 through RSN 20; and RSN 22 through RSN 29 have been submitted, reviewed and accepted in writing by Reclamation.

Submittal Format All reports, meetings notes, manual, training documents, etc. shall be submitted in MS- Word formatted documents. All schedules shall be submitted as MS-Project formatted files.

All As-Built Drawings shall be submitted as AutoCAD formatted files and as Adobe Acrobat PDF files. All manufacturer’s data shall be submitted as MS-Word or PDF files.

Interim submittals may be provided as PDF files for ease of reproduction and distribution, however all final documents, drawings etc. shall be provided in the formats stated above.

Review of Submittals Submittal review by Reclamation shall require fifteen (15) work days for review of each submittal or re-submittal, unless otherwise specified.

Time required for review of each submittal or re-submittal begins when complete sets of materials required for a particular RSN are received and extends through return mailing postmark date.

After Government review of required submittals, the COR will provide a letter to the Contractor indicating the status of the submittal (i.e. accepted, not accepted, or conditionally accepted).

Submittals not accepted or conditionally accepted:

The Contractor shall revise and resubmit for acceptance.

Show changes and revisions with revision date.

Describe reasons for significant changes in transmittal letter.

Re-submit returned submittals within fifteen (15) work days after receiving the comments, unless otherwise specified.

SECTION C - SOW-Page 7 of 17

Requirements for initial submittals apply to re-submittals. Submittal revisions and required reviews shall not cause or justify an extension of the contract performance period.

Distribution of RSN Distribution of submittals shall be via USPS, FedEx, UPS or equal. Distribution shall not be made via email/internet without prior permission of the COR. Three hardcopies and one electronic copy (CD-ROM) of all submittals shall be delivered to the COR.

1. Functional Description

The Contractor shall provide a Functional Description to identify the operational requirements of the system and explain operation and specific finctions.

2. Contractor Compliance Memo

The Contractor shall submit a memo, signed by the Contractor’s Representative, indicating that the Contractor is aware of the requirements of DS SLE 02-01 and the Contractor’s agreement to comply with those requirements and to enforce the compliance of its employees and subcontractors with those requirements.

3. Installation Drawings

The Contractor shall provide installation drawings. The manufacturer’s stock drawings may be used as the basis for details and general information, however, all drawings shall include site specific modifications and details showing actual site conditions based on site survey data.

As a minimum, the Installation Drawings shall include:

a. Site Layout – General layout including significant landmarks such as roads.

b. Barrier Layout Drawings and Details – Site specific plans showing location of barriers.

4. Manufacturer’s Shop Drawings

The Contractor shall provide manufacturer shop drawings of all barrier system components. Cross reference with tabular parts list to all shop drawings.

5. Manufacturer’s Data

The Contractor shall provide all applicable manufacturer’s data for all materials and equipment.

6. As-Built Drawings

The Contractor shall maintain a separate set of drawings, elementary diagrams and wiring (conduit) diagrams for final drawings. As-built drawings shall show all serviceable components, etc. showing all interconnections between all barrier systems components. This set shall be kept accurate and up to date by the Contractor with all changes shown. The Contractor shall deliver these drawings to

SECTION C - SOW-Page 8 of 17

Reclamation with the final test report. Final drawings shall be finished drawings on 11” X 17” paper (with bound edges) and in AutoCAD format on CD-ROM

7. Operator’s Manual

The Contractor shall prepare and submit an Operator’s Manual fully explaining all procedures and instructions for the operation of the barrier system.

8. Maintenance Manual

The Contractor shall prepare and submit a Maintenance Manual to Reclamation for acceptance. The Maintenance Manual shall describe all required maintenance procedures and the recommended schedule for all of the equipment. The Maintenance Manual shall include descriptions of the required maintenance for all equipment including inspection, periodic maintenance, fault diagnosis, and repair or replacement of defective components. The Maintenance Manual shall include the as-built drawings detailing all system components and their interconnections.

The Maintenance Manual shall include, but is not limited to:

a. General description and specifications

b. Manufacturer’s manuals with device troubleshooting guides

c. Installation and checkout procedures

d. Manufacturer’s repair parts list indicating sources of supply

e. Complete As-Built Drawings

f. Manufacturer’s Shop Drawings

g. Preventative Maintenance Schedule and Procedures

9. Site Supervisor

The Contractor shall provide a Site Supervisor to perform supervision and administration services. The Site Supervisor shall coordinate with the site owner for lay-down areas, facility use and policy issues. The Site Supervisor shall coordinate work schedules, emergency procedures, safety and logistics. The Site Supervisor may also serve as the QC/Safety on-site inspector to perform construction inspection and documentation. The Site Supervisor shall review all work and shall review all submittals, including Request for Information, Request for Change, Invoices, Project Schedule Updates, Schedule of Values, Personnel Rosters, Weekly and Monthly Reports, etc. The Site Supervisor shall provide written project reports to the CO on a weekly basis. Weekly reports shall include all updates to submittals, schedule and comment on the previous week’s accomplishments. The weekly report shall document all issues having potential impact on worker safety, project schedule, project cost, and project quality. The Site Supervisor shall provide meeting minutes

SECTION C - SOW-Page 9 of 17 for all meetings with the contractor and Reclamation personnel as an attachment to the weekly report.

10. Required Submittal

RSN Section

Title Submittal Required Due Date (Work

Days)

1 5.D.2 Contractor Compliance Memo 15-days after

NTP

2 Health and Safety Plan per Reclamation Safety and Health Standards (RSHS) most recent Edition. http://www.usbr.gov/ssle/safety/RSHS/rshs.html

15 days after

NTP

4 Baseline Schedule 28 days before start of work

Active Barrier System Documentation

5 Active Barrier Drawings and description of operation 30 days after

NTP

9 5.D.3 Installation Drawings including site layout, layout of active barrier, and specific details of latch/closure

45 days after

NTP

10 5.D.4 Manufacturer’s Shop Drawings of active barrier, latch and hinge posts

45 days after

NTP

11 5.D.5 Manufacturer’s Data certifying active barrier meets K4 rating

30 days after

NTP

12 Specification Package covering materials, workmanship and finishes of barriers

45 days after

NTP

13 Operational Testing Plans to show smooth operation of barrier and accessibility of protected locking system

30 days after

NTP

14 Final System Drawings 60 days after

NTP

Project Management and Safety

26 Safety Reports Monthly http://www.usbr.gov/ssle/safety/RSHS/rshs.html

SECTION C - SOW-Page 10 of 17

27 Schedule Updates Monthly

System Testing and Reporting

28 Contractor System Certification Upon installation

29 Test Report Upon completion of test

Final

30 5.D.6 As-Built Drawings 15 days after installation

31 5.D.7 Operator’s Manual explaining procedures for operation of the active barrier system

15 days after installation

32 5.D.8 Maintenance Manual including inspection, periodic maintenance requirements, manufacturer name.

15 days after installation

6.0 Delivery:

The Contractor shall deliver to the site and install all materials as required. All materials are subject to inspection and approval by the Government. Barrier system shall be a U.S.

Department of State certified barrier system with a rating of K12. System shall provide reliable operation in temperature ranging from -15 degrees Fahrenheit to 125 degrees Fahrenheit. The clear opening of the active rated vehicle barrier shall be a minimum of sixteen (14) feet. All equipment shall be of proven design.

7.0 Security:

Work shall not proceed without a Government Inspector on the site. Contractor Employees shall be accompanied by a Government Inspector at all times during the work. Contract employees shall wear vests, T-shirts or other identifiable clothing with the Contractor’s Company Name clearly visible at a minimum of 50 feet.

Information Marking, Handling, and Safeguarding All information (drawings, data, text, photos, etc.) received or produced under this contract shall be treated in accordance with Reclamation Directive and Standard SLE 02-01 “Identifying and

SECTION C - SOW-Page 11 of 17

Safeguarding FOR OFFICIAL USE ONLY (FOUO) Information.” A copy of the memorandum is available upon request via the CO or at the following web address:

http://www.usbr.gov/recman/sle/SLE02-01.pdf All information Drawings, designs, specifications, and other engineering data related to specific security systems or measures associated with this contract shall be designated as “Highly Sensitive – For Official Use Only.”

Photographs and Video Taping No photography by Contractor shall be permitted during the execution of this contract without the permission of the CO and the COR. All photographs taken by the contractor shall be submitted to Reclamation’s site security officer for his/her acceptance prior to any release for distribution of those photographs.

Contractor Press Releases The contractor shall not release any information relating to the services, materials or equipment furnished under this contract to any public information source without first submitting such release to Reclamation SSLE for review and acceptance.

8.0 Place of Performance:

Installation of the active and passive barriers shall be at Lahontan Dam, Nevada.

Fabrication of active system and, as applicable, elements of the passive barrier, system shall be within a controlled factory setting by the Manufacturer.

Title: Area Office Manager Organization: Lahontan Basin Area Office Address: 705 N. Plaza Street, Room 320 City: Carson City, NV 89701

9.0 Period of Performance:

It is anticipated the entire performance period shall not exceed 100 calendar days following the NTP. Saturday work and other work outside of normal business hours shall be coordinated with the COR two weeks in advance to allow the COR to arrange for inspection.

http://www.usbr.gov/recman/sle/SLE02-01.pdf

SECTION C - SOW-Page 12 of 17

10.0 Select Existing Conditions:

Figure 1: Lahontan Dam Vicinity Map

SECTION C - SOW-Page 13 of 17

Figure 3: Lahontan Dam Site Map

Lahontan Dam Crest Road

(Karen Road)

Intersection of U.S. 50 and Cadet Road.

Carson River

SECTION C - SOW-Page 14 of 17

Figure 4: Overview of existing conditions at Lahontan Dam

Existing Popup Security Barrier on Dam Crest

Road

Right spillway structure and spillway

Left Abutment

Right Abutment

Left spillway structure and spillway

Existing Popup Security Barrier on Dam Crest

Road

Lahontan Dam Crest Road

SECTION C - SOW-Page 15 of 17

Figure 5: View of existing popup security barriers to be abandoned in place and passive barriers to remain on Lahontan Dam Left Abutment.

SECTION C - SOW-Page 16 of 17

Figure 6: View of existing popup security barriers to be abandoned in place and gate and passive barriers to remain on Lahontan Dam Right Abutment

Lahontan Dam

SECTION C - SOW-Page 17 of 17

11.0 Location of new active and passive barriers and chain link fence:

Figure 7: Locations of new active barriers.

END OF STATEMENT OF WORK

Left Abutment Active K12

Vehicle Barrier with direction of opening

Right Abutment Active K12

Vehicle Barrier with direction of opening

Lahontan Dam Crest Road

Lahontan Basin Area Office – Newlands Project - Nevada

D-1

SECTION D - PACKAGING AND MARKING

There are no clauses in this section.

Lahontan Basin Area Office – Newlands Project - Nevada

E-1

SECTION E -- INSPECTION AND ACCEPTANCE

Clause Title Date 52.246-12

Inspection of Construction

AUG 1996

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not --

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may --

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

Lahontan Basin Area Office – Newlands Project - Nevada

F-1

SECTION F - DELIVERIES OR PERFORMANCE

Clause Title Date

52.242-14 Suspension of Work APR 1984

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK

APR 1984

The Contractor shall be required to

(a) commence work under this contract within 7 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 100 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES – CONSTRUCTION SEP 2000

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

Lahontan Basin Area Office – Newlands Project - Nevada

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 This contract shall be administered by the Mid-Pacific Regional Office, 2800 Cottage Way, Sacramento, California 95825-1898.

G.2 WBR

1452.242-80 POSTAWARD CONFERENCE—BUREAU OF RECLAMATION JUL 1993

(a) Prior to the Contractor starting work, a post-award conference (as described in FAR Subpart 42.5), will be convened by the contracting activity or contract administration office. The Contractor's Project Manager shall attend the conference. If the contract involves subcontractors, a representative of each major subcontractor is also required to attend.

(b) The conference will be held at the Mid-Pacific Regional Office, 2800 Cottage Way, Sacramento, California 95825-1898.

(c) The Contracting Officer and the Contractor will agree to the date and time of the conference after award of the contract. In event of a conflict in schedules, the Contracting Officer shall establish the date for the conference.

(d) The Contractor shall include any associated costs for attendance at the conference, in its offer.

G.3 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS SEP 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

The COR will be named at time of award.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her

Lahontan Basin Area Office – Newlands Project - Nevada

G-2 appointment, shall be at the Contractor's risk.

G.4 DOI-AAAP 0028 ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS - INVOICE PROCESSING PLATFORM

(IPP) – TREASURY ELECTRONIC INVOICING SYSTEM

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform System (IPP). The IPP website address is: https://www.ipp.gov.

“Payment requests” means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request shall comply with the applicable Prompt Payment clause included in the contract, the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts, or the requirements identified in FAR 52.232-27, Prompt Payment for Construction Contracts, and include the items listed in paragraphs (a)(2)(i) through (a)(2)(xi) of the this clause.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

No attachments are required to be uploaded to IPP.gov.

Prior to submitting an invoice to IPP.gov, the contractor is strongly encouraged to coordinate with the designated Contracting Officer’s Representative (COR), for review and verification of any measured quantities for payment and for compliance with the applicable progress payment requirements of this contract. Failure to do so, may cause a delay in approval and/or rejection of submitted invoices.

Pursuant to the payment terms contained in this contract, the contractor shall prepare and submit requests for payments (invoices) by following the instructions as described below:

1. To ensure timely processing of invoices under the contract/agreement, the contractor must submit all invoices to the following e-mail address: constructionbranchinvoices@usbr.gov

2. A proper invoice shall be submitted by email concurrent with submission to IPP and shall include the information as required by the payment terms and conditions contained in this contract.

3. The subject line of the email shall be formatted to read as follows:

Contract Number_Invoice Number_Contracting Officer’s last name Example: R17PC00001_Invoice No. 1_Smith

4. The Invoice shall be attached to the email and named using the following format:

Contract Number_Contractor Name-Invoice Number-Invoice Amount

(example: R17PC00001_World Test, Inc.-Inv No. 1-$5,678.00

5. Invoices shall not include information that would compromise Personally Identifiable Information, such as full social security numbers, dates of birth, etc.

6. The final invoice shall be submitted and will be approved in accordance with the payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the “Final Invoice”.

Emailed Support documents must include, but are not limited to, the following documents:

Lahont…