SERVICE PROCUREMENT AND CONTRACTING CHECKLIST

(March 2014 Revised)

Contracts that include services within the scope of bargaining unit work are allowed in certain circumstances. However, all such agreements shall be in accordance with Article XXIX, page 103-104; the Personal Service Contract Memorandum of Understanding (PSC MOU), page 236-237 of the 2012 AFSCME collective bargaining agreement; or the Mediated Resolution Memorandum when the work performed would arguably be performed by AFSCME represented employees if the work was performed by State Personnel.

In compliance with these agreement(s), agencies must identify and document the provisions under which the services are to be contracted. Please check the applicable paragraph below and maintain substantiating documentation:

Name: PBC/Contract # : Term: Amount:

Work Location: Date of Vacancy (if applicable)

Scope of Services:

Assessment of Need (attempts to redistribute work or TA, LOA, nature of duties, EPAR #, etc.):

I. AFSCME-Bargaining Unit Work- Same or comparable work is arguably performed by bargaining unit employees. Any contract determined to be inconsistent with guidelines below must be terminated within 45 days.

1. □ Time Limited Work – Work based on one of the following exceptions:

a. □ Emergency Work – consistent with section 8b.8 of the Personnel Code (20 ILCS 415), may be acquired for a period not to exceed 60 days. With a minimum 14-day written notice, prior to initial termination, this contract may be extended if agreed to by Council 31, in writing, in advance.

b. □ Temporary or Seasonal Work – consistent with section 8b.9 of the Personnel Code, may be acquired for a period not to exceed 6 months out of any 12 month period. With a minimum 14 day written notice, prior to initial termination, this contract may be extended if agreed to by Council 31, in writing, in advance.

c. □ No Appropriate Eligible List – consistent with section 8b.10 of the Personnel Code, may be acquired for a period not to exceed 6 months out of any 12 month period. With a minimum 14 day written notice, prior to initial termination, this contract may be extended if agreed to by Council 31, in writing, in advance.

2. □ Specialized Professional – The work to be performed under this contract requires specialized, professional or technical services which cannot reasonably be provided by employees. Use of contractual resources to perform this work is not restricted. ____________Written notice to Council 31

(date)

3. □ Time Limited Projects - The work to be performed under this contract is for time limited projects required to meet certain agency mandates for which specific funds have been dedicated. These services may be acquired for up to 12 months, renewable for an additional 12 months. __________Written notice to Council 31

(date)

4. □ Sub-contracting: Written notice provided to Council 31 Pursuant to Article XXIX on (date)

5. □ Written waiver obtained from Council 31 for exceeded time frames set forth in #(I)1.

(date)

6. □ Renewal of an existing contract, no substantial modification to the scope of work or cost of the contract. Written notice provided to AFSCME Council 31 prior to the contract’s initial term _________

(date)

II. □ Non-AFSCME Bargaining Unit Work – Same or comparable work is not arguably performed by bargaining unit employees as determined by the agency’s Bureau of Personnel or Division of Labor Relations.

LR Administrator Signature Date