R-289172 Request for Placement Form- Hess.pdf

REQUEST FOR PLACEMENT FORM

TEMPORARY SERVICE WORKERS

FY26

ALL REQUESTS FOR TEMPORARY SERVICE WORKERS WILL BE ARRANGED WITH THE VENDOR THROUGH THE USER

AGENCY CONTACT PERSON ONLY.

(This Section is For User Agency Contact Person Use Only)

Region Number: ______________ Vendor Name: _Alert IT Solutions Inc____

Date Vendor was notified: ______________ City: __Woodridge____________

Time Vendor was notified: ______________ Phone #: __630-854-3762_______ __

Job Order #: _____________________

User Agency’s Name: Illinois State Police_________ Division:

Bureau/Unit: _OFS/C&PD_____________________ County:

_DCI_____________________

Sangamon_________________

_ _____ New Request ___X_ Renewal of Current Temporary Worker _____ Request Change in Current Order

Number of Temporary Workers Requested For This Job Order: ____1____

If duties vary for each temporary worker, a separate form must be submitted for each request.

Requested Start Date: __10/01/2025___ Anticipated End Date: __03/31/2026_____

If the start date is RESCHEDULED or CANCELLED due to change in need, please notify the Agency Contact Person IMMEDIATELY by e-mail. The Agency Contact Person will notify the Vendor to change or terminate the search for candidates.

PartTime Daily Hours ______ FullTime Daily Hours __X____ Daily Work Hours: From __8:30___ To __5:00PM____

Total Hours Per Day: _______7.50_______ ____ Lunch Hour: 1 Hour _X__or ½ Hour ______

Without Prior Funding Approval From the Agency Contact Person, the Vendor will ONLY Be Paid For The Hours Approved.

Temporary Service Workers Will NOT Be Paid For Holidays By The User Agency.

Supervisor of Temporary Worker/s: __Zachary Kettelkamp______ Supervisor’s Phone #: ____217-558-5362_____

Signature of Supervisor signing weekly timesheets: _______________________________________________________

Administrator or designee signing weekly approval form if required by User Agency (Print):__Bureau Chief Zach Kettelkamp_

Signature of Administrator or designee: _______________________________

Address Where Temporary Worker/s Report to Work: Illinois State Police Central Headquarters 801 S 7th St, Suite 600-S Springfield, IL 62703

Zachary Kettelkamp Highlight

The following Classifications list the available titles with minimal qualifications in which a temporary service worker may be requested by the User Agency. Please select one title from the basic job classifications list that will meet the needs of your request for a temporary worker. The Vendor must test temporary workers and meet the qualifications requested by the User Agency prior to being placed into the position.

Basic Job Classifications:

____ Basic Clerical - Provide a variety of basic/general clerical duties that do not require special knowledge or skills.

Duties include stuffing, collating, affixing labels, opening and addressing mail, sorting mail, filing, copying, faxing, and shredding. Ability to follow oral and written instructions is expected.

_____ Accounting Assistant - Support full-time accounting employees through journal entries, ledger posting, and handling accounts receivable/payable. Additional duties include reconciling bank statements, ability to make rapid and accurate arithmetic calculations either manually or by machine, and operation of adding machine. Understanding of bookkeeping principles and accounting techniques is required.

_____ Accounting Lead - Exhibits knowledge of general account systems with supervision from a full-time accountant.

Assists with accounting audits and is familiar with tax filings. Working knowledge of methods and procedures including rules of law and regulations relating to state and non-state entities. Duties may include preparation of auditing invoices, documents and ledgers for contracts, or reconciliation of division account records for the User Agency. Knowledge should be equivalent to four years college in business administration courses or accounting.

_____ Telephone Operator - Ability to answer and operate multi-line telephones and transfer calls within an agency.

Reception duties also may include greeting the public and scheduling appointments in written day planners.

Additional tasks may include basic clerical work such as filing, opening/addressing mail, copying or faxing, and use of a calculator and/or adding machine. Ability to follow oral and written instructions is mandatory.

_____ Data Entry I - Worker must have the ability to use data entry machines and personal computers to enter data and accurately input 4,000 keystrokes per hour. Position requires the ability to follow oral and written instructions, and perform highly repetitive work under sometimes-noisy conditions.

_____ Data Entry II - Worker must have at least one-year prior experience in data entry. Required experience will enable this worker to operate data entry machines and personal computers to accurately enter data at a rate of 6,000 keystrokes per hour. Additionally, ability to record, identify, and correct data entry errors is expected. Must be able to follow oral and written instructions, and perform highly repetitive work under sometimes-noisy conditions. Basic arithmetic calculations, either manually or using a calculator, may be required.

_____ Data Entry III – Worker must have at least two-years prior experience in data entry. Required experience will enable this worker to operate data entry machines and personal computers to accurately enter data at a rate of 8,500 keystrokes per hour. Additionally, ability to record, identify and correct data entry errors is expected. Must be able to follow oral and written instructions and perform highly repetitive work under sometimes-noisy conditions.

Aritchmetic calculation either manually or using a calculator, may be required.

_____ Lead Worker - Responsible for training and coordinating other temporary workers on duties assigned in clerical, data entry, and telephone operator positions. Must have knowledge equivalent to one-year experience as a temporary employee. Ability to follow and deliver oral and written instructions is necessary.

___ __ Light Industrial - Basic unskilled manual work including moving office equipment, furniture and boxes. Duties may also include organizing, tidying, and packing of goods to be shipped. Ability to follow oral and written instructions is mandatory.

__X___ Additional Job Duties - The contractual employee serves as an analyst assigned to support the daily workflow, address the backlog of inherited reports. This individual works regular business hours and, when necessary, weekends, allowing for the thorough research required for Clear and Present Danger case reviews. Their primary focus is to resolve the 'No FOID' and 'Dark Matter' case backlog, which the ISP Director’s Office and DCI has identified as a significant liability to both the Illinois State Police and the citizens of the State of Illinois.

Additional Skill Requirements - The following will be provided at an additional cost to the user agency. If additional skills are required, please specify which are needed:

______ Bending/Lifting 50lbs: May require squatting, climbing, bending, standing for long periods of time and lifting up to 50 lbs.

______ Bending/Lifting 75lbs: May require squatting, climbing, bending, standing for long periods of time and lifting up to 50 lbs.

______ Driving: Fully licensed class D driver, qualified to drive any single vehicle with a GVWR 16,000 pounds or less that is not designed to transport 16 or more people. Must be insured in the State of Illinois.

______ Hand Truck: Must be able to operate a two-wheel and four-wheel hand truck.

______ Notary Public: Current Notary Public appointee within either the state of Illinois or a bordering state.

______ High School Diploma/GED: Completion of high school or GED. Must be able to prove completion if necessary.

______ Microfilm Operation: Ability to operate a microfilm machine to access and print records.

______ Keyboarding (35 wpm): Completing online forms, alphanumeric data entry with option to complete short sentence structure documents

______ Keyboarding (50 wpm): Touch-typing skills to type alphanumeric correspondence, word processor documents, and additional paragraph structured documents

______ Sign language skills: Ability to communicate fluently in sign language, including acting as an interpreter and must be registered with the Illinois Deaf and Hard of Hearing Commission

______ Bilingual fluency: Ability to communicate fluently (reading, writing, and speaking) in a second language, most often Spanish; User Agency may require additional languages, which can be specified at the time of order.

__X__ Computer Software Skills: Basic knowledge and familiarity with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency), spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency), database software (MS Access, or other as approved by the User Agency), and email software programs. General computer know-how, with ability to research via the Internet. The User Agency will specify at time of order what specific software programs will be used by the temporary worker on the assignment.

Indicate the specific type/s of software experience you are requesting:

__X__ Advanced Computer Software Skills: Proficiency with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency) with an ability to perform mail merge files and create tables, spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency) with an ability to create functions, charts, and data sorts, database software (MS Access, or other as approved by the User Agency) with an ability to create reports, queries, and tables, and email software programs. Advanced computer know-how, with an ability to research via the Internet. The User Agency will specify at time of order what specific software programs will be used by the temporary worker on the assignment.

Indicate the specific type/s of software experience you are requesting:

REQUIRED JUSTIFICATION

Please include the answers to these questions.

1. Describe the nature of the need for temporary services.

The ISP has determined that the most efficient and effective approach to immediately address the current personnel shortage, the backlog of inherited reports, is to retain one contractual employee within the Clear and Present Danger unit. OFS currently employs William Hess in the Clear and Present Danger unit. The contractual employee serves as an analyst assigned to support the daily workflow, address the backlog of inherited reports. This individual works regular business hours and, when necessary, weekends, allowing for the thorough research required for Clear and Present Danger case reviews. Their primary focus is to resolve the 'No FOID' and 'Dark Matter' case backlog, which the ISP Director’s Office and Division of Criminal Investigation has identified as a significant liability to both the Illinois State Police and the citizens of the State of Illinois. The employee has already completed the necessary training and operates under the direct guidance of OFS Supervisors, working closely with an assigned FEA, FEA II, or other full-time OFS personnel. The duties of the temporary worker would include:

• Receives and reviews reports from both state and federal criminal justice systems to perform a quality control review of the FOID card holder name, address, and other personal identifiers for the verification of a FOID applicant's identity.

• Receives and reviews documents related to the review of a card holder's clear and present danger report and take appropriate action into the software management system.

• Performs advanced searches within a computerized system to assist in the review and authentication of confidential personal and criminal histories.

2. Explain why the duties listed require a temporary employee and cannot be performed by current staff on a temporary basis or redistribution of work within the division?

- The renewal of this contractual employee is necessary because OFS full-time staff are fully occupied reviewing 800–1,000 new Clear and Present Danger reports each month. This workload leaves limited capacity to address the backlog of older cases that OFS has inherited. A contractual hire will provide the dedicated support needed to resolve these outstanding cases without disrupting essential ongoing operations.

3. What is the plan for filling the position permanently?

- None at this time.

4. Temporary employees are only allowed for six months for the initial request. Will this employee be needed after the initial six months and will the agency be capable of providing new justification for the continued request?

- After six months, OFS will reassess the current state of the backlog and coordinate with Upper Command in DCI, Labor, Fiscal, Legal, and HR to determine the best course of action moving forward.

Will the temporary worker/s be funded through a program other than the area they are assigned: Yes____ No__X___

Please Specify: ______________________________________________________________________

APPROVAL SIGNATURES:

____________________________________ _______________ Bureau Chief Making This Request Signature Date

____________________________________ ______________ Division Administrator Signature Date

____________________________________ ______________ User Agency Contract Person Signature Date

______________________________ ______________ Additional Authorization by Agency Signature Date

9/18/2025

09/23/25

Zachary Kettelkamp Highlight

(FOR THE USER AGENCY CONTACT’S USE ONLY):

Obligation Amount Approved: __________ Denied: _________ Approval/Denial Date: __________

Hourly Rate Approved: _$25 plus 14.32% markup = $29.01 Total Obligation Amount Approved: $30,170.40__

Dates Of Service Approved: From___10/01/2025_________ To _____03/31/2026__________

Funding Source: ____Mental Health Fund_________________ Unit: _________ Line: __________

Cost Center #: __493800148__________________

Temporary Worker’s Name Start Date End Date Replacement

Required (Y/N) Date & Time Request to Replace was called into temp agency William Hess 10/01/2025 03/31/2026 N