Quote Submittal Checklist.pdf

Embassy of the United States of America

Quote Submittal Checklist

Before submitting your quote to Procurement_Box4@state.gov by the required date/time, please review the below checklist to ensure you have completed and provided all required documents. Your bid will be considered unacceptable if any of the below requirements are not provided.

REQUIREMENT COMPLETE

1. Completed SF-1449: blocks 12 (if applicable) 17a,17 b if applicable, 23, 24, 30a, 30b and 30c filled in.

2. Completed copy of the pricing tables – be sure to show the currency you are quoting in.

4. As per SECTION 3 – SOLICITATION PROVISIONS A.2. (1) Name of a Project Manager (or other liaison to the Embassy/ Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing.

(3) List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in the United Kingdom then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person.

(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work.

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(5) The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

7. SAM Registration – if your quote is $30,000 or higher, have you taken steps to begin your registration? Please note the SAM registration involves no cost throughout the entire process.

If you have an active SAM account, please provide your DUNS number.

An award cannot be made for $30,000 or higher to a vendor that does not have an active SAM registration.

Please note that all of the above is required for every solicitation that your company bids on. As per U.S.

Government regulations, each solicitation is treated independently and all requested information must be provided each time, regardless of whether it has been provided in the past or if your company has previously contracted with the U.S. Government. Any bidder not providing all requested information will be deemed technically unacceptable and not considered eligible for award.

We appreciate the time and effort that your company takes to prepare bids for the U.S. Government. If you have any questions or are unsure of any of our requirements, please contact us at

Procurement_Box4@state.gov and a member of the Procurement team will assist you.

(6) The offeror’s strategic plan to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offerer already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

mailto:LondonProc@state.gov