quick start guide 6.28.18 RevA.docx

This is a quick start guide for a statewide record storage boxes contract (#505ENT-M18-RECORDSBOX-01) administered by the Wisconsin Department of Administration (DOA). The contract is mandatory for state agencies and cooperative for Wisconsin municipalities, allowing the DOA Publishing and Distribution Center to order truckloads of heavy duty storage boxes for distribution to the State Records Center, University of Wisconsin campuses, and municipalities. The contractor is Dairyland Packaging of Cross Plains, Wisconsin, with Brad Dahlk serving as the primary contact.

The contract covers heavy duty storage boxes priced at $1.8396 each, with orders placed in truckloads of approximately 6,000 boxes and a maximum overrun allowance of 3%. The initial contract term runs from November 1, 2017 through October 31, 2019, spanning two years with three additional one-year renewal options available. State agencies, UW campuses, and municipalities must contact DOA Publishing and Distribution Center directly for less-than-truckload quantities, while the state will only pay for boxes ordered with pre-authorization required for any overrun shipments. The contract does not permit purchasing card (P-Card) usage and is managed by Kristina Harris at DOA's State Bureau of Procurement.