Questions Answers.pdf
PDF 104 KB Posted
- Solicitation number
- ITN-16558
- Issued by
- Leon County, Florida
About this file
This document is a Questions and Answers file for Florida Department of Juvenile Justice Invitation to Negotiate (ITN) 800:0519 for leased office space in Seminole County. The Department seeks between 5,828 and 7,124 usable square feet of turn-key office space configured with 10 enclosed offices, 25 workstations, support areas, conference rooms, and training centers for occupancy on or about November 1, 2027. The space will serve as administrative offices for the Department's Probation & Community Intervention program with 35 full-time employees and occasional visits from juveniles and their families, typically 1-4 visitors per day. Sealed replies are due September 22, 2026 at 3:00 p.m. EST, with site visits scheduled between September 24 and October 9, 2026. Negotiations are projected for October 12-23, 2026, with notice of intent to award on October 28, 2026. The successful Offeror must execute a ten-year base term with two five-year renewal options. Parking must include 37 non-exclusive spaces and 3 exclusive spaces, plus 4 dedicated spaces for state-owned vehicles. Liquidated damages are assessed at $402.47 per day if occupancy is not available by the commencement date.
The pricing structure requires submission as a full-service gross lease rate including base rent, taxes, all operating expenses, janitorial services, utilities, insurance, and interior/exterior maintenance with no additional pass-through expenses. Janitorial services must be provided Monday through Friday after 5:00 p.m. The Lessor bears all construction costs, permits, inspections, and associated fees for the turn-key build-out. The Department will provide its own furniture and requests that the Lessor provide a refrigerator in the breakroom. A dedicated ADA restroom for the Department is required, though tenants may use common area restrooms within the building. All Offerors must be registered with MyFloridaMarketPlace, maintain active state registration, and comply with E-Verify requirements. All space must comply with Americans with Disabilities Act requirements and meet detailed specifications in the ITN's Attachment A.
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Other files
| File | Type | Posted |
|---|---|---|
| ITN VBS Posting Notice.pdf | ||
| DJJ Sanford 0519 ITN (Final).pdf |
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Text version
Florida Department of Juvenile Justice ITN 800:0519 – Seminole County
Questions and Answers
# Topic ITN Page # Question Answer
1 Turn-key Build Out 8 Please confirm that “turn-key” refers only to construction and no furniture.
Correct. Department of Juvenile Justice is responsible for providing their own furniture.
2 Use 9 Do juveniles use the space or is it just used for administrative space?
The office space is used for administrative purposes, with Juveniles checking in on occasion with their probation officers.
Use 9 Is this strictly administrative space or will the community be coming to this location? If so, how many visitors are expected per day?
It is administrative space with Juveniles and their families checking in. Usually no more than 1-4 visitors per day.
Use 9 Can you tell us a little bit about what the day-to-day operations look like, how much foot traffic there is and if there are juveniles that are on probation or generally “at risk” that would be coming to and from the building?
There are 35 full time employees that will be located at this location with no more than usually 1-4 Juveniles stopping in per day.
Use 9 Is this just going to be administrative office space or will the children and teens that they have authority over be coming to the office for consultations and meetings?
It is administrative space with Juveniles and their families checking in. Usually no more than 1-4 visitors per day.
6 Use 9 Can you please describe how the space will be utilized on a daily basis?
There are 35 full-time employees that will be located at this location with no more than usual 1-4 Juveniles stopping in per day.
7 Use 9 What type of clientele will they be bringing into the space?
The office will be used for a Department of Juvenile Justice’s Probation & Community Intervention program.
8 Restrooms 14 Can Tenant use some common area restrooms if existing within the building?
Yes, however, there needs to be a dedicated Department of Juvenile Justice ADA restroom for testing purposes.
9 Restrooms 14 Is the intent of a secured client restroom to be within their space?
Yes
10 Signage 14 Directory signage mentions listing all programs. Do you have how many are to be listed?
Only 1 program - Probation
11 Floor Coverings 15 Can carpet tiles be replaced during the initial term only as needed and not sooner than the 5 years mentioned?
Yes
12 Paint 15 Can the space only be painted with touch up paint as needed and also after 5 years of initial term?
Yes
13 Breakroom Appliances 17 Are any appliances to be provided by Landlord in the premises? I believe there is mention of a fridge.
Department of Juvenile Justice is requesting that Landlord provide a refrigerator in the Breakroom for Lessee’s use.
14 Janitorial Services 36 Please confirm that Janitorial is only M-F. Correct. After hours is requested (after 5pm)
15 Misc. -- Do you feel a stand-alone building with only this Tenant in the building to be a preferred choice?
Not necessarily.
16 Misc. -- Where are they currently located? 514 W Lake Mary Boulevard Sanford, FL 32773
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