Questions and Responses .pdf

DOROTHY LENNIG

Executive Director

100 Community Pl. Crownsville, MD 21032

Tel: 410-697-9338 Fax: 410-558-6697 Toll Free: 1-877-687-9004 TTY Users: Call via Maryland Relay http://goccp.maryland.gov/

WES MOORE

Governor

ARUNA MILLER

Lieutenant Governor

QUESTIONS – RESPONSES

1. In reference to Section 1.1.2: If more than one trainer is proposed, do all trainers need to have their certifications need to be provided when submitting the proposal?

Response: It is preferred that the primary trainer have general training certification, including from academic institutions, to offer a “train the trainer” model, or include a list of relevant grants management training topics completed/attended by the vendor’s proposed staff.

2. In reference to Section 2.1.1: Please confirm the first training will take place in March 2024.

Response: March 1st is anticipated however the effective start date depends on the Contract award date.

3. In reference to Section 2.3 (4): Is there an anticipated number of trainers needed for this project?

Response: GOCPP prefers the vendor to propose a good/best practice for participants: trainer ratio consistent with managing 150 attendees at a time.

4. In reference to Section 2.3 (3d): Will Subject Matter Experts from the State be made available during live training to answer State policy specific questions from participants?

Response: YES, if GOCPP receives the list of topics and questions to be answered (before the live training to allow subject matter experts to prepare accordingly).

5. In reference to Section 2.3 (1): How many iterations of a review process are allotted if it is determined a need to develop new course materials?

Response: Minimum requirement two -Draft and final version (w/1-2-week response turnaround by GOCPP staff).

6. In reference to Section 2.3 (1): Does the state of Maryland have any existing instructor-led course materials that they would be willing to share with us when developing training?

Response: No- GOCPP doesn’t have any existing contract with a training provider.

7. In reference to Section 2.3 (5): What course materials are provided or expected to be created?

(i.e., PowerPoint, participant guides, instructor guides, etc.)

Response: All course materials created must be sent to GOCPP in electronic and hard copy format to include final PowerPoint presentation, participant and instructor guides, and any other materials that will be presented to the attendees. The Vendor must adhere to the State’s policy to have rights to all final products.

http://goccp.maryland.gov/

8. In reference to Section 2.3 (5): Will the State assist in providing exercise samples so that they include program relevant information?

Response: YES. Also, please refer to:

https://goccp.maryland.gov/calendar/#applicationdates to explore current and past technical assistance topics offered to potential applications by GOCPP staff.

https://goccp.maryland.gov/wp-content/uploads/gms-application-instructions.pdf https://goccp.maryland.gov/grants/gms-help-videos/

9. In reference to Section 2.3 (4): What is the desired length of training? (i.e., 4 hrs/day for 5 days)

Response: 6 hours/per day with a 30-minute break on each day. Note: the vendor can propose multiple days per session. See section 2.1.1

10. In reference to Section 2.3 (4): Are there onsite requirements beyond the 2 days of in-person training?

Response: All planning/logistical meetings with GOCPP staff will be held online unless agreed upon with both parties to have in person meetings.

11. In reference to Section 2.3 (4): For in person training, will it be possible to pair a virtual presenter with a presenter that is onsite?

Response: No, all trainers must be present at the in-person sessions.

12. In reference to Section 2.2.2: Is this training mandatory for participants?

Response: No.

13. In reference to Section 2.3.1 (1): How will attendance be measured? (i.e., online vs. in person)

Response: All participants must register for each session. At the start of each session, the participants must sign-in/check in to be accounted for. GOCPP will assist with the sign-in/check in process.

14. In reference to Section 2.3.1 (2): How is the training completion rate measured?

Response: Based on registration and post-survey completion. See section 2.3(9)

15. In reference to Section 2.3.1 (3): Will vendor write pre- and post-training assessments? Will this be a collaborative effort with the State?

Response: Yes - collaborative effort with the State.

16. In reference to Section 2.3.1 (3): What criteria are being measured for pre-assessment?

Response: Pre-assessment survey on knowledge-based topics.

Bid Format: Req

17. In reference to Section 5.4.7: Can we provide state contracts from any state?

Response: No.

18. Is this recurring work, or is this a new engagement? If it is a rebid for existing work, can you share the fees?

Response: This is a new engagement.

19. Is there an approximate budget for the training work?

Response: N/A https://goccp.maryland.gov/calendar/#applicationdates https://goccp.maryland.gov/wp-content/uploads/gms-application-instructions.pdf https://goccp.maryland.gov/grants/gms-help-videos/

20. Is there an incumbent in place? If so, who is the incumbent and are they eligible to respond to this IFB?

Response: No

21. Can we propose state contracts from any state?

Response: NO

22. Does the State of MD have any existing instructor-led course materials that they would be willing to share with us?

Response: NO

* Please note that the Governor’s Office of Crime Prevention, Youth, and Victim Services

(GOCPYVS) was renamed to the Governor’s Office of Crime Prevention and Policy (GOCPP) by the

Moore-Miller Administration, effective immediately, on 1/18/2024. This change does not invalidate previous, current, or future agreements or documents referencing the agency as GOCPYVS.