FY17_Draft_CPP_RFP_QMAC-KB-160001-D__01-29-16.docx

January 29, 2016 Dear Valued Customers and Industry Partners:

The General Services Administration (GSA) is pleased to present the fiscal year (FY) 2017 solicitation for airline passenger transportation services, known as the City Pair Program.

GSA relies on a high level of carrier participation (and resulting competition) to ensure that GSA can continue to make the best value airfares available to our customers. GSA continues to work with customers and industry to identify areas of enhancements to the program to further improve carrier interest and participation. GSA has included enhancements in the FY2017 solicitation, as identified in the Executive Summary of Significant Changes.

Sincerely, The City Pair Team

Cover Page (CP)

CP–FSS–1–A (APR 1993)

Solicitation No: QMAC-KB-160001-D

REQUIREMENTS CONTRACT FOR AIR PASSENGER TRANSPORTATION SERVICES

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

(End of clause) CP–GSAR 552.219-71 Notice to Offerors of Subcontracting Plan Requirements.

Notice to Offerors of Subcontracting Plan Requirements (MAR 2012) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

(End of provision)

CP-FSS-2 SIGNIFICANT CHANGES (OCT 1988)

The attention of offeror is invited to the following changes made since the issuance of the last solicitation for the supplies/services covered herein:

See §J.6 – Attachment 6 Significant Changes to Solicitation QMAC-KB-160001-N for detailed list of changes.

· Description of Services has been updated. See B.1.

· Definitions has been updated. See §B.2 “Capacity-Controlled Fare (_CA Fare), “Civil Reserve Air Fleet (CRAF) Program,” “Contract Business Fare (_CB),” “Fifth Freedom of the Air,” “Regional Jet,” “Required Flights,” “YCA Fare,” “_CA Fare,” and “_CB Fare.”

· Market Requirements has been updated. See §B.3 Passenger Volume.

· Pricing Schedule for Group 1 and Group 2 Markets. See §B.4(3)(c).

· Scope has been updated. See §C.2.

· Technical Requirements – Requirements has been updated. See §C.3.A(2).

· Technical Requirements – International Routes (Markets) has been updated. See §C.3.C(2)(a).

· Technical Requirements – Fifth Freedom of the Air Routes (Markets) has been added. See §C.3.D.

· Dissemination of Contract Fares has been updated. See §C.8, paragraph three (3).

· Carriers Under a Code Sharing or Other Arrangement has been updated. See §C.16.

· Period of Performance has been updated. See §F.1.

· Questions Regarding Contract Carrier Performance has been updated. See §F.3.

· Discontinuance of Service Within a Market has been updated. See §F.5.

· Auto Cancellation has been updated. See §F.6.

· City Pairs Activity Reporting has been updated. See §F.7.

· Audit of Vendor Performance has been updated. See §G.3.A.

· Price Reduction has moved. See §G.4.

· Air Carrier Quality and Safety has been updated. See §H.3.

· DOD Temporary Nonuse Status or Suspension has been updated. See §H.4.

· Civil Reserve Air Fleet (CRAF) Program has been updated. See §H.5.

· Clauses Incorporated by Reference has been updated. See §I.1 (52.203-17 and 52.222-3 added; 52.233-3 deleted)

· Clauses Incorporated by Full Text has been updated. See §I.2 (52.217-9 and 52.252-4)

· Attachment 1 – Proposal Checklist has been updated. See §J.1.

· Attachment 6 – Significant Changes to Solicitation QMACB-KB-160001-D has been added. See §J.6.

· Carriers Under a Code-Sharing Arrangement Certification has been updated. See §K.7.

· Air Carrier Quality and Safety Certification has been updated. See §K.8.

· CRAF Certification has been updated. See §K.9.

· Planned Service Certification has been added. See §K.10.

· Method of Evaluation/Award for Group 1 has been updated. See §M.3.

· Price Evaluation for Group 1 has been updated. See §M.5.

· Price Evaluation for Group 2 has been updated. See §M.6.

· Addendum 1 has been added. See Addendum 1.

(End of clause)

CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

GENERAL SERVICES ADMINISTRATION

ATTN: CITY PAIR TEAM

FAS, QMACB

1800 F STREET, NW

or Phone: 703-605-2987 or Email: kwanita.brown@gsa.gov and onthego@gsa.gov IMPORTANT: DO NOT ADDRESS OFFERS, MODIFICATIONS OR WITHDRAWALS TO THE ABOVE ADDRESS. THE ADDRESS DESIGNATED FOR RECEIPT OF OFFERS IS CONTAINED ELSEWHERE IN THIS SOLICITATION.

(End of clause)

CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

(a) To reduce Government costs, only one copy of this solicitation, attachments, amendments, and comments will be posted on the Internet at: http://www.fbo.gov. Offerors may download the solicitation and make hard copies of necessary items for submission (see Attachment 1 – Proposal Checklist and Section K – Representations, Certifications, and Other Statements of Offerors). For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contract.

(b) Offerors are strongly urged to use two-sided copying of offers for submission to GSA.

* EXCEPTION: Oversized blueprints, drawings, or similar documents which are incorporated by reference in and attached (folded) to the solicitation are not required to be duplicated for the purpose of submitting a duplicate copy of the offer to GSA.

(End of clause)

CP-FSS-30 (APR 1993)

PLEASE REMOVE THIS COVER PAGE(S) BEFORE SUBMITTING OFFER TO GSA.

(End of clause)

Table of Contents

PART I – THE SCHEDULE

PART II – CONTRACT CLAUSES

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

ADDENDUM 1 ……………………………………………………………………………………………………………………………… 101

ALL ATTACHMENTS ARE LOCATED IN SECTION J UNLESS STATED OTHERWISE

NOTE: As a minimum, any contract awarded as a result of this solicitation shall consist of the following documents:

· Section A, B, C, F, G, H, I, and J including all attachments as described in Section J at the time of award.

· Section K, as completed by Awardee, is incorporated into any resultant contract by reference.

· Section L and Section M are included for solicitation purposes only. These sections will be removed, filed in the contract file, and will not be made part of the contract.

· Amendments are incorporated into the resultant contract.

· Subcontracting plan (if required) becomes an attachment to the contract.

PART I – THE SCHEDULE

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

QMAC-KB-160001-D

6. SOLICITATION ISSUE DATE

02/26/2016

7. FOR SOLICITATION INFORMATION CALL:

a. NAME

Kwanita A. Brown

b. TELEPHONE NUMBER (No collect calls)

703-605-2987

8. OFFER DUE DATE/ LOCAL TIME

Group 1: 03/25/16, 4:30 PM ET Group 2: 04/18/16, 4:30 PM ET

|X| UNRESTRICTED OR

|_| SET ASIDE: % FOR:

General Services Administration Travel Acquisition Support Division 1800 F Street, NW 3rd Floor, Hub 3400 Washington, DC 20405

|_| SMALL BUSINESS

|_| HUBZONE SMALL

BUSINES

|_| SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

|_| WOMEN-OWNED SMALL

BUSINESS (WOSB)

|_| ECONOMICALLY DISADVANTAGED NAICS: 481111

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

|_| 8 (A) SIZE STANDARD: 1,500

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICITATION

|_| RFQ |_| IFB |X| RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

SEE BLOCK 9

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

|_| 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18B. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

|_| SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |X| ARE |_| ARE NOT ATTACHED |_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED |X| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___1____ |_| 29. AWARD OF CONTRACT: REF. ___________________OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ____________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Description of Services

· For domestic markets, the contract carrier shall make available all service on the offered code share partner(s).

· For international markets, the contract carrier shall make available all service on the offered code share partner(s) proposed on a market-by-market basis. If a code share partner is offered but no specific market is identified, the offeror shall make available all service on the offered code share partner in all awarded markets where the code share exists.

· For fifth freedom of the air markets, the contract carrier shall utilize its own metal (aircraft) to transport travelers between two foreign countries on a flight originating from or ending in the United States.

· Reservations on both contract carrier and code share carrier flights shall be made on the same basis as for commercial travelers and shall not discriminate in favor of commercial travelers.

B.2 Definitions Throughout this solicitation, the following terms shall have the meanings as set forth below:

Airport Code - The three-letter International Air Transport Association (IATA) code that identifies the specific points of origin and destination airports for each line item. Compare City Code.

Airport Pair - The origin and destination points of a flight. An airport pair has a domestic airport point of origin and a domestic airport point of destination. Compare City Pair.

Auto-cancellation – The cancellation of an un-ticketed City Pair Program reservation (i.e., YCA, _CA, and _CB fares) 48 hours prior to departure time and date applies only to reservations booked 72 hours or more before departure. Reservations made 72 hours or less prior to departure time may be exempt and may require ticketing six hours before departure at the carrier’s discretion. There are no fees or penalties associated with auto-cancellation of a reservation or rebooking a reservation that was subjected to auto-cancellation.

Average Elapsed Flight Time - Average elapsed flight time is based on the scheduled (published) flight time expressed in minutes and calculated as follows: The minimum number of required flights shall be used. The average of the shortest flights meeting the minimum shall be the basis of the calculation. For example, in a market requiring four flights in each direction, total flight time from origin to destination/destination to origin of the four shortest flights in each direction will be averaged. If a carrier meets the minimum with fewer flights, e.g., two nonstop flights in a four flight minimum connecting market, the average of the two shortest outbound nonstop flights plus the two shortest inbound flights will be used to calculate the average elapsed flight time.

Capacity-Controlled Fare (_CA) – A fare that does not have ticketing time limits, advance purchase requirements, minimum or maximum stay requirements, travel time limits, blackout periods, flight-specific service. Where awarded, the _CA inventory must be made available to all flights in a market. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international, and fifth freedom _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). A Capacity-Controlled Fare is only restricted by the availability of seats and may be subject to a 48-hour auto cancellation policy (See Auto-cancellation). Compare Unrestricted Coach Fare (YCA).

Centrally Billed Account - A Government travel account, established by a travel charge card services contractor under contract with GSA, at the request of a participating agency/organization. These may be card/cardless accounts.

Churning – The excessive changing, rebooking and canceling of the same itinerary in the same Passenger Name Record (PNR) in order to hold the reservation.

Circuity - Circuity is the ratio of the actual flight mileage to the great circle (direct) mileage, typically expressed as a percentage. See (§C.3.B(4)(c) Maximum Circuity).

City Code - The three-letter International Air Transport Association (IATA) code that identifies the cities of origin and destination associated with each line item. International line items (markets) are solicited on the basis of city codes, unless noted otherwise. Compare Airport Code.

City Pair - The city origin and destination points of a flight. A city pair has a city point of origin and a city point of destination. Compare Airport Pair.

Civil Reserve Air Fleet (CRAF) Program - A program managed by the United States Transportation Command (USTRANSCOM) that provides for airlift services in the national and international CRAF segments for the Department of Defense (DOD). The national CRAF segment supports domestic destination requirements. The international CRAF segment is divided into long range and short range segments. International long range segments consist of passenger and cargo aircraft capable of transoceanic operation requirements. International short range segments support near offshore and select intra-theater airlift requirements.

Code Share – The practice of two or more airlines each placing its two-character designator code on the same flight when listing that flight for booking purposes.

Connecting Service – Service between origin and destination points with only one stop and that stop involves changing planes. The exception is for service to specific destinations listed in Attachment 4 where up to two stops that may involve a change of planes will be allowed. Compare Nonstop Service and Direct Service.

Contract Business Fare (_CB) – Contract fare offered by carriers in some domestic and international markets for business class service. The fare must be filed above the bottom third of a carrier’s business class inventory. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international, and fifth freedom of the air _CB fares may be subject to auto-cancellation of all un-ticketed reservations 48-hours prior to departure time and date (See Auto-cancellation and _CB Fare).

Contract Fare – The Federal Government awarded airfares as it pertains to the City Pair Program Contract. Contract fares include Unrestricted (YCA), Capacity Controlled (_CA) and Contract Business (_CB) fares.

Daily Flights – For this solicitation, “daily” means, at a minimum, service each day from Monday through Friday for domestic flights.

Debit Memo(s) – An accounting tool used by all airlines to collect amounts or make adjustments to agent transactions with respect to the issuance and/or use of traffic documents issued by or at the request of a travel agency. No debit memo(s) shall be issued for churning YCA, _CA, or _CB fare type bookings. Other booking/ticketing violations such as inappropriate Form(s) Of Payment (FOP) will remain intact. The contract carrier shall not issue debit memos to Commercial Travel Offices (CTOs) or Travel Management Centers (TMCs) for churning contract fares. Compare Churning.

Direct Service - Service between origin and destination points with only one stop and that stop does not include a change of plane. The exception is for service to specific destinations listed in Attachment 4 where one connect point involving a change of planes and one stop not involving a change of planes, or two stops not involving a change of planes will be allowed. Compare Nonstop Service and Connecting Service.

Domestic Route – A market within the fifty states, the District of Columbia, US Territories, and Possessions. Guam (GUM) is not considered Domestic for the purposes of this contract.

Double Connect – Service between origin and destination points with two stops and those stops involve changing planes.

Fifth Freedom of the Air – A scheduled air service right or privilege, granted by a foreign country to American carriers to put down and take on passengers in its territory, where the American carrier flies between two foreign countries on a flight which either originated in or is ending in the United States (e.g., an American carrier moving traffic between Japan and Thailand on scheduled service from the United States to Japan to Thailand). The use of the terms “freedom” and “right” confer entitlement to operate such scheduled air passenger services only within the scope of the multilateral and bilateral treaties (air service agreements) that allow them and which carriers have authority.

Fuel Surcharge – A fee for increased fuel costs that carriers have been authorized to impose on awarded fares based on commercial practice and other requirements specified under §C.11 Taxes, Fees, and Fuel Surcharges.

Full Published Y Fare – (Also known as the Y, Full Y, Standard Full Y fare). This fare is the highest published Y fare in a market. Published in the tariff guides, this fare is used to establish prorate shares for interline price computations and handling of rerouted distressed passengers. This fare shall not be used as the market fare from which discounts are offered for the YCA/_CA fares.

Government Transportation Request (GTR) – Optional Form 1169, the Government document used to buy transportation services. GTRs are issued and used only for officially authorized passenger transportation for the account of the United States. GTRs may be used to pay for international air travel. For domestic air travel, GTRs may be used under special circumstances and for travel related expenses. Special domestic circumstances are defined as acts of God, emergency situations, and when purchasing a domestic ticket in the USA in conjunction with travel that originated overseas.

Great Circle Mileage - The actual one-way mileage between two given points taking into account the curvature of the Earth. See §C.3.B(4)(c) Maximum Circuity.

Group (See Group Travel Section) – 10 or more passengers traveling together on the same day, on the same flight, for the same mission requiring group integrity, and identified as a group by the travel management service upon booking.

Inbound – Service from the designated point of destination to the designated point of origin, i.e., from the airport/city listed second to the airport/city listed first. See Outbound.

International Route – A market between a domestic city point of origin and a foreign city point of destination. These routes will not be airport specific. For the purpose of this contract, Guam (GUM) is considered international.

Jet (or Full Jet) - A jet driven aircraft, not including propeller planes, turboprops, or Regional Jets.

Last Seat (Inventory) Availability – Last seat (inventory) availability means as long as there is coach class inventory available to sell on the plane, the Government traveler can purchase it. No reference to a specific Seat Assignment (Choice) is implied. See Seat Assignment (Choice).

Leg/Segment – One of two (three) portions of a connecting or direct (double connect) flight. Each leg/segment is flown on the same carrier or its code share partner.

Market – An airport or city pair, which when solicited is identified by a line item number.

Market Fare – (also known as the Full Economy Fare, Lowest Published Y Fare, Lowest Unrestricted Coach Fare, Lowest Logical Unrestricted Economy Fare, the Walk-Up Fare or the Selling Y Fare). This fare is the lowest logical fully refundable air fare with no restrictions or capacity controls. The market fare shall be used as the fare from which discounts are offered for the YCA/_CA fares. The codes for the market fare may vary by carrier and can be identified, for example, as Y2, Y26, YBV and/or B.

Minimum Service Standard – The Minimum Service Standard identifies the minimum level of service required, including -

· Nonstop or connecting service

· No more than one connect point (if applicable). Up to two connect points (or one connect and one direct flight) are allowed to specific destinations listed in Attachment 4.

· Applicable connect time limitations

· Circuity limitations

· Timeband limitations Nonstop Service – Service between origin and destination points without any stops. Compare Connecting Service and Direct Service.

Outbound – Service from the designated point of origin to the designated point of destination, i.e., from the airport/city listed first to the airport/city listed second. Compare Inbound.

Passenger Level Code – Identifies the Government’s estimated number of passengers per year.

Prepaid Ticket Advice[footnoteRef:2] – (Also known as a prepaid ticket) is a ticket that is purchased in one location for a traveler to pick up at another location. [2: For further information on how to process Prepaid Ticket Advices, please see pages 46-47 in the U.S. Government Passenger Transportation Handbook: http://www.gsa.gov/graphics/fas/passengertransphandbook_R2GXCI_0Z5RDZ-i34K-pR.pdf

Propeller Plane – An airplane that is driven by a propeller.

Regional Jet – An airplane with a total capacity of less than 60 seats. This is also referred to as a commuter jet.

Required Flights – For purposes of this solicitation, in domestic markets a contract carrier must have daily service Monday through Friday for it to be counted as weekly service. In international and fifth freedom of the air markets, a contract carrier must have service a minimum of three (3) days per week for it to be counted as weekly service.

Route Restricted – A contract carrier that limits the flights traveled on a particular market.

Seat Assignment (Choice) – When a specific seat assignment (choice) is offered by the contract carrier to the Government traveler. This may be done via the booking system, at airport check-in or at the gate.

Segment/Leg - See Leg/Segment.

Specific Destinations – City pairs listed in Attachment 4 where up to two connecting points (or one connecting point and one direct flight) and up to a total of 300 minutes (origin/destination) connection time will be permitted. Specific destinations are identified by line item numbers in the 4000 range (domestic) or 4500 range (international).

Ticket – The paper or paperless (i.e., electronic) instrument identifying the transportation to which the traveler is entitled.

Timeband – The time period in which the flight is scheduled to depart. Timebands are 6:00 AM - 9:30 AM (timeband 1), 9:31 AM - 2:59 PM (timeband 2), 3:00 PM - 7:00 PM (timeband 3), 7:01 PM - 10:59 PM (timeband 4), and 11:00 PM - 5:59 AM (timeband 5).

Trade Criteria – In connect markets, each nonstop flight counts as two flights for purposes of meeting the minimum number of required flights.

Travel Card – A GSA contractor-issued travel charge card to be used by travelers to pay for passenger transportation services, subsistence expenses, and other travel and transportation related expenses incurred in connection with official travel away from the official duty station.

Travel Management Centers/Commercial Travel Offices – Travel Management Centers (TMCs)/Commercial Travel Offices (CTOs) are travel agencies under contract to the Government.

Turboprop – A propeller driven aircraft that uses a jet turbine engine to turn the propellers rather than a piston engine.

Unrestricted Coach Fare - (Also known as the Full Economy Fare, Lowest Published Unrestricted Coach Fare, Lowest Published Y Fare, Lowest Unrestricted Coach Fare, Lowest Logical Unrestricted Economy Fare, the Walk-Up Fare, or the Selling Y Fare). This is the lowest full “Y” fare at which every coach seat is available for sale and may be purchased for one way travel. An unrestricted coach fare is fully refundable and not subject to capacity controls, ticketing time limits, advance purchase requirements, minimum or maximum stay requirements, travel time limits, blackout periods or penalty. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international, and fifth freedom of the air YCA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). For purposes of this definition, an administrative fee for re-booking, re-ticketing or cancellation is not considered a penalty. This fare is also referred to as "Market Fare" in this contract.

Valid Connect Point – Actual point at which passengers change planes between origin and destination airports and which meets the time frames and maximum circuity limits as applicable.

Valid Exception – One of the exceptions to the mandatory use requirement is applicable. See §C.2.C.

YCA Fare – The code used to designate unrestricted coach class contract fares for Government contract carriers. “CA” means “contract award.” No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Unrestricted Coach Fare (YCA).

_CA Fare – A three-letter code used to identify capacity-controlled coach class contract fares for Government contract carriers. Such codes shall include the letters “_CA” as the last two characters. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Capacity Controlled Fare (_CA).

_CB Fare – A three-letter code used to identify capacity-controlled Government contract business class fares. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Contract Business Fare (_CB).

B.3 MARKET REQUIREMENTS

PASSENGER VOLUME

Passenger level codes - the codes listed below indicate the Government’s estimated number of passengers:

*Passenger count (PAX) levels are subject to change on a yearly basis based on data analysis of audited data and new requirements.

Business class passenger volume for Group 1 and Group 2 international and fifth freedom of the air markets is estimated to be between one (1) and 1,609 passengers yearly. This data is based on historical passenger volumes for markets where a business class fare was offered.

Estimated passenger count data is derived from the following sources: the Department of Defense (DOD) and federal agencies, as well as the travel card services and other contractors under contract with GSA. These counts are estimates only and are not guaranteed under this contract.

NOTE: Passenger count figures contained in Attachment 4 (Group 1) and Attachment 5 (Group 2) should not be considered as anything other than estimates.

Data Source

· GTRs are included

· Civilian agencies are not included

· New markets (particularly) are estimates only

· All transactions that are paid with the card are included

· GTRs are not included

· May include some non-City Pair fares (e.g., _DG, Cat Z, commercial fares, etc.)

· Some data may be segmented

To avoid duplication of estimates, GSA takes the highest estimate of the sources for each market (between the aggregated agency market data provided and the GSA SmartPay / ARC data). GSA is always interested in improving its data quality to better represent future requirements and bring efficiencies to the program. All contract carriers are encouraged to provide any data determined to better improve the requirements development process. This includes, but is not limited to, Federal and military passenger volume information by market, nonsensical markets, evolving trends, etc.

B.4 Pricing Schedule for Group 1 and Group 2 Markets

1. The Contractor shall propose a firm-fixed price fare for scheduled air passenger transportation services as specified herein in accordance with the same services the Contractor provides commercially to the general public in scheduled service. Additionally, during the contract period and any exercised option periods, an economic price adjustment for a fuel surcharge may be assessed as part of a domestic, international, and/or fifth freedom of the air contract fare at the time of ticketing under conditions outlined in §I.2 I-FBG-LS001 Economic Price Adjustment for Fuel Surcharges – City Pair Program (CPP) (JAN 2016)

2. The Contractor shall provide only one-way fares under this solicitation. The fare shall apply in either direction of travel for the market. Contract fares are not applicable to or from intermediate points in connecting service markets.

3. The basic offered price is an unrestricted coach fare (YCA fare designator) with Last Seat Availability. In addition, a fare restricted only for capacity (_CA fare designator) may also be offered in:

(a) Every Group 1[footnoteRef:3] and 2[footnoteRef:4] market; [3: Group 1 markets are CLINs that are awarded on a best overall value basis using a price/technical tradeoff analysis.] [4: Group 2 markets are CLINs that are awarded to the technically acceptable, low priced offeror.]

Except for commuter aircraft markets, a capacity-controlled (_CA) fare may be offered only in conjunction with an YCA fare. In commuter aircraft markets, _CA offers will only be considered when no fair and reasonable YCA fare is offered.

For Group 1 domestic markets (except for commuter aircraft markets), all awarded _CA fares shall be placed above the bottom third of the carrier’s commercial fare classification code structure to be identified in the offer. These fares shall be made available on all flights for the fare classification in which the _CA fare is placed. If the fare class employed for the Government contract fare has seats available for sale, it shall be provided to Government travelers. Advanced ticketing requirements shall not apply to _CA fares except as permitted by paragraph C.3.A(6). If the contract carrier closes the fare class employed for the Government contract fare, the Government understands that the _CA fare may not be available for sale to Government travelers at the time of reservation. If the _CA fare bucket changes during the term of the contract, it is anticipated that Government passengers both booked and/or ticketed at time of change will be protected in the new bucket.

The contract carrier shall notify the contracting officer of any changes in the commercial fare classification code structure that affect the awarded bucket/class no later than 5 business days after the change. The awarded bucket/class shall be revised as needed to ensure that the original proportional relationship of the awarded bucket/class to the other buckets/classes within the contract carrier’s commercial fare classification code structure is maintained. The intent is that the Government shall receive _CA fares at least 65%% of the time in domestic markets and at least 60% of the time in international markets, and the Government reserves the right to audit accordingly.

By offering a _CA fare and a YCA fare, the carrier agrees to submit the information required under the City Pairs Activity Reporting section.

4. All fares shall include the cost of meals and baggage handling services normally and customarily provided by scheduled carriers to the same class of commercial passengers.

5. Government Business Fares:

(a) Offers may include a Government business class fare in addition to the basic fare(s) offered. Business class fares shall be coded as “_CB” (capacity-controlled contract business fares). Business class fares shall be placed above the bottom third of the carrier’s commercial fare classification code structure and will only be awarded to the offeror awarded the YCA fare for a specific market.

(b) In those contracts that include business fares for Government travelers, carriers shall provide such fares when authorized by the using agency in accordance with the Federal Travel Regulation, Chapter 301 (Travel Allowances), the Joint Federal Travel Regulation, and the Foreign Affairs Manual.

(c) Airport codes shall be used in conjunction with the business class contract fare designator (_CB) in domestic markets. City codes may be used in conjunction with international and fifth freedom of air _CB markets, unless otherwise noted.

(END OF SECTION B)

SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)

C.1 BACKGROUND

Since July 1980, the General Services Administration (GSA) has contracted for air passenger transportation services for Government civilian and military employees traveling on official business. The use of GSA air passenger transportation services is governed by 41 CFR 301-10.107 through 301-10.143 and 41 CFR 301-73.200 through 301-73.202.

C.2 SCOPE

This contract is to provide scheduled air passenger transportation service by United States certificated air carriers for various solicited domestic, international, and fifth freedom of the air markets. To be considered for a contract award, carriers shall meet all solicitation requirements and possess all required certifications as defined in Section H.

A. Mandatory Users: Except as otherwise provided in §C.2.B and §C.2.C below, mandatory users for coach class service are—

(1) All uniformed personnel and civilian employees of the Department of Defense including military reservists traveling to and from inactive duty training when authorized by the Department of Defense.

(2) Civilian employees of agencies of the U.S. Government as defined in 5 U.S.C. 5701, except as noted; for purposes of this provision, an agency of the U.S. Government as defined in 5 U.S.C. 5701 means:

(a) An executive agency (executive department, Government corporation owned by the Government of the United States, or an independent establishment);

(b) A military department (Department of the Army, Department of the Navy, and Department of the Air Force);

(c) An office, agency, or other establishment in the legislative branch;

but does not include—

(i) A Government controlled corporation (mixed-ownership Government corporation);

(ii) A member of Congress; or an office or committee of either House of Congress or of the two Houses

(iii) The Government of the District of Columbia

(3) Uniformed members of the U.S. Coast Guard, the Public Health Service and the National Oceanic and Atmospheric Administration.

(4) Fact and expert witnesses traveling pursuant to a court order, a witness authorization agreement or other authorizing document issued by a court of competent jurisdiction or a Federal agency.

(5) Any other person(s) authorized to travel DIRECTLY at Government expense (including dependents where authorized by law or regulation) with the exception of contractors.

(6) Employees of the Legal Services Corporation (except grantees).

(7) Employees of the Neighborhood Reinvestment Corporation.

(8) Employees of the U.S. Air Force, U.S. Navy, U.S. Marine Corps, and the U.S. Army non-appropriated fund instrumentalities.

(9) Attorneys, experts, and other persons traveling primarily in connection with carrying out responsibilities under 18 U.S.C. 3006A, (representation for any person financially unable to obtain adequate representation).

(10) Federal employees of the Farm Credit System Insurance Corporation.

(11) Federal employees of the Federal Deposit Insurance Corporation.

Any traveler listed in paragraphs (1) through (11) above are considered mandatory users when traveling at the Government’s expense with the exception of military reservists traveling to and from inactive training.

(12) Employees of the Farm Credit Administration when traveling on official Government business.

(13) Employees of the Government of the Commonwealth of the Northern Mariana Islands on official travel.

(14) Persons traveling on behalf of the American Red Cross National Sector for the purpose of overseas activities, or U.S. activities that support the organization's overseas operations (except contractors working for the American Red Cross).

(15) Employees of a tribe or tribal organization when performing travel necessary to carry out a contract, grant, or funding or cooperative agreement under the Indian Self-Determination and Education Assistance Act when such tribe or tribal organization has been added to the contract as a mandatory user by the contracting officer pursuant to this clause. Each eligible tribe or tribal organization will be added individually as a mandatory user by the contracting officer at the sole discretion of the Government and at no additional cost to the Government.

A list of tribes or tribal organizations that are mandatory users may be found at: http://www.gsa.gov/portal/content/103885

(a) National Park Foundation

(b) National Fish and Wildlife Foundation

(c) National Forest Foundation

(18) District of Columbia Courts.

(19) Federal employees of the National Credit Union Administration when traveling on official Government business.

(20) Employees of the Board of Governors of the Federal Reserve System when traveling on official Government business.

(21) DOD recruits traveling from Military Entrance Processing Stations (MEPS).

(22) Employees of a tribe or tribally designated housing entity when performing travel necessary to carry out a block grant under the Native American Housing Assistance and Self-Determination Act, pursuant to 25 U.S.C. § 4111(j), when such tribe or tribally designated housing entity has been added to the contract as a mandatory user by the contracting officer pursuant to this clause.

Each eligible tribe or tribally designated housing entity will be added individually as a mandatory user by the contracting officer at the sole discretion of the Government and at no additional cost to the Government.

A list of tribes or tribally designated housing entities that are mandatory users may be found at: http://www.gsa.gov/portal/content/103885.

B. Non-Mandatory Users: Non-mandatory users may request contract service on an optional basis. Contract carriers may, but are not required to, furnish any requested service to non-mandatory users. Non-mandatory users are—

(1) All members and employees of the U.S. Congress; employees of the Judicial Branch of the Government; employees of the U.S. Postal Service; U.S. Foreign Service Officers; and employees of any agencies who are not subject to the provisions of 5 U.S.C. 5701-5711.

(2) Groups of 10 or more passengers traveling together on the same day, on the same flight, for the same mission requiring group integrity, and identified as a group by the travel management service upon booking.

Note: This exception does not apply if the contract carrier offers the same or lower fare and has seats available at that fare, or if the fare offered by the non-contract carrier is restricted to Government and military travelers performing official business and may be purchased only with a contractor-issued travel charge card, centrally billed account (e.g., YDG, MDG, QDG, VDG, and similar fares) or GTR where the two previous options are not available;

Note 1: Any group of 10 or more passengers traveling together on the same day, on the same flight, for the same mission, requiring group integrity and identified as a group by the travel management service upon booking is not a mandatory user of the Government’s contract city-pair fares. For group travel, agencies are expected to obtain air passenger transportation service that is practical and cost effective to the Government.

Note 2: Contractors are not authorized to use contract city-pair fares to perform travel under their contracts.

Note 3: If the Government contract city-pair carrier offers a lower cost capacity-controlled coach class contract fare (MCA, QCA, VCA, etc.) in addition to the unrestricted coach class contract fares (YCA), the traveler should use the lower cost capacity-controlled fare when it is available and meet mission needs.

C.3 TECHNICAL REQUIREMENTS

A. REQUIREMENTS

(1) This is a requirements contract for the services specified in the Schedule of Line Items (Attachments 4 and 5), and effective for the period of performance. The quantities of services specified in the schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the schedule, that fact shall not constitute the basis for an equitable price adjustment.

(2) Offers received for a contract line item specified in the Schedule of Line Items (Attachments 4 and 5) that does not meet the minimum requirements contained in Sections C.3.B, C.3.C, and C.3.D will not be considered for contract award.

(3) Delivery or performance shall be made only upon the purchase of tickets in accordance with the terms and conditions of the contract. Subject to any limitation elsewhere in this contract, the contract carrier shall furnish to the Government all services specified in the schedule.

(4) Except as this contract otherwise provides, the Government shall order from the contract carrier all the services specified in the schedule that are required to be purchased by the Government activities specified as mandatory users in the Scope of Contract.

(5) The Government is not required to purchase from the contract carrier requirements that meet the exceptions to mandatory use in the Scope of Contract.

(6) Tickets shall not be sold under this contract for passenger transportation services after the end of the contract period or any extension to the contract period.

(7) Contract carriers may auto-cancel an un-ticketed City Pair Program reservation (i.e., YCA, _CA, and _CB fares) 48 hours prior to departure time and date only to reservations booked 72 hours or more before departure. Reservations made 72 hours or less prior to departure time may be exempt or may require ticketing six hours before departure at the carrier’s discretion. There shall be no fees or penalties assessed by the contract carrier associated with auto-cancellation of a reservation or rebooking a reservation that was subjected to auto-cancellation.

B. DOMESTIC ROUTES (MARKETS)

(1) Contract Line Item Number: Each line item number in the Schedule of Items (Attachments 4 and 5) is contained in the City Pair Offer Preparation System (COPS) identified as:

(a) Group 1

(b) Group 2

(2) Description of Requirements: Requirements are listed in the Schedule of Items (Attachments 4 and 5) and described as follows:

(a) The following codes indicate whether either nonstop or connect service is required for each line item:

N/S - Nonstop C - Connecting service with no more than one connecting point en route.