Attachment_6_-_Significant_Changes_to_Solicitation_QMAC-KB-160001-D_(FINAL).pdf

Attachment 6 – Significant Changes to Solicitation QMAC-KB-160001-D (REVISED 03/08/2016)

RFP Section FY16 Language FY17 Language

B.1, Description of Services

2. For domestic and international markets, the contract carrier shall make available all service on its own metal, not merely the service submitted for offer evaluation purposes. For example, if the minimum requirement is connect service, and the carrier offers both connect and nonstop service commercially, both connect and nonstop service shall be made available to the Government CPP passenger, not just the connect service.

For domestic markets, the contract carrier shall make available all service on the offered code share partner(s).

For international markets, the contract carrier shall make available all service on the offered code share partner(s) proposed on a market-by-market basis. If a code share partner is offered but no specific market is identified, the offeror shall make available all service on the offered code share partner in all awarded markets where the code share exists.

Reservations on both contract carrier and code share carrier flights shall be made on the same basis as for commercial travelers and shall not discriminate in favor of commercial travelers.

2. For domestic, international, and fifth freedom of the air markets, the contract carrier shall make available all service on its own metal (aircraft), not merely the service submitted for offer evaluation purposes. For example, if the minimum requirement is connect service, and the carrier offers both connect and nonstop service commercially, both connect and nonstop service shall be made available to the Government CPP passenger, not just the connect service.

For domestic markets, the contract carrier shall make available all service on the offered code share partner(s).

For international markets, the contract carrier shall make available all service on the offered code share partner(s) proposed on a market-by-market basis. If a code share partner is offered but no specific market is identified, the offeror shall make available all service on the offered code share partner in all awarded markets where the code share exists.

For fifth freedom of the air markets, the contract carrier shall utilize its own metal (aircraft) to transport travelers between two foreign countries on a flight originating from or ending in the United States.

Reservations on both contract carrier and code share carrier flights shall be made on the same basis as for commercial travelers and shall not discriminate in favor of commercial travelers.

B.2, Definitions Capacity-Controlled Fare (_CA Fare)

A fare that does not have ticketing time limits, advance purchase requirements, minimum or maximum stay requirements, travel time limits, blackout periods, flight-specific service (i.e., where awarded, the _CA fare must apply to all flights in a market), penalty, or change or cancellation fees. A Capacity-Controlled Fare is only restricted by the availability of seats and may be subject to a 48-hour auto cancellation policy (See Auto-cancellation).

Compare Unrestricted Coach Fare (YCA).

A fare that does not have ticketing time limits, advance purchase requirements, minimum or maximum stay requirements, travel time limits, blackout periods, flight-specific service. Where awarded, the _CA inventory must be made available to all flights in a market. No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international, and fifth freedom of the air _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). A Capacity-Controlled Fare is only restricted by the availability of seats. Compare Unrestricted Coach Fare.

B.2, Definitions Civil Reserve Air Fleet (CRAF) Program

A program managed by the Air Mobility Command (AMC) that provides for airlift services in the national and international CRAF segments for the Department of Defense (DOD). For purposes of this definition, segments are defined as three different areas of flying conditions; international/long range-short range, national, and aeromedical. It is designed to augment military airlift capabilities with commercial aircraft during airlift emergencies, national emergencies or activation of CRAF.

A program managed by the United States Transportation Command (USTRANSCOM) that provides for airlift services for the Department of Defense (DOD).

B.2, Definitions Commuter Aircraft

Commuter Aircraft – Aircraft that seat fewer than 50 passengers.

Language deleted

B.2, Definitions Contract Business Fare (_CB)

Contract fare offered by carriers in some domestic and international markets for business class service.

Contract fare offered by carriers in some domestic and international markets for business class service.

_CB fares may be subject to a 48-hour auto cancellation policy (See Auto-cancellation).

No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international _CB fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation and _CB Fare).

B.2, Definitions Fifth Freedom of the Air

N/A A scheduled air service right or privilege, granted by a foreign country to American carriers to put down and take on passengers in its territory, where the American carrier flies between two foreign countries on a flight which either originated in or is ending in the United States (e.g., an American carrier moving traffic between Japan and Thailand on scheduled service from the United States to Japan to Thailand).

The use of the terms “freedom” and “right” confer entitlement to operate such scheduled air passenger services only within the scope of the multilateral and bilateral treaties (air service agreements) that allow them and which carriers have authority.

B.2, Definitions Regional Jet

An airplane with a total capacity of fewer than 60 seats.

An airplane with a total capacity of fewer than 60 seats. This is also referred to as a commuter jet.

B.2, Definitions Required Flights

N/A For purposes of this solicitation, in domestic markets a contract carrier must have daily service Monday through Friday for it to be counted as weekly service. In international and fifth freedom of the air markets, a contract carrier must have service a minimum of three (3) days per week for it to be counted as weekly service.

B2, Definitions Specific Destinations

City pairs listed in Attachment 4 where up to two connecting points (or one connecting point and one direct flight) and up to a total of 300 minutes (origin/destination) connecting time will be permitted. Specific destinations are identified by line item numbers in the 4000 range (domestic) or 4500 range (international).

City pairs listed in Attachment 4 where up to two connecting points (or one connecting point and one direct flight) and up to a total of 300 minutes (origin/destination) connecting time will be permitted. Also referred to as “Extended Connection (E-C),” specific destinations are identified by line item numbers in the 4000 range file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/RFP%20Attachments/Attachment%206%20-%20Significant%20Changes%20to%20Solicitation%20QMAC-KB-160001-D%20(REVISED%20v.3)%2002-26-16.docx%23_J.4_Attachment_4 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/RFP%20Attachments/Attachment%206%20-%20Significant%20Changes%20to%20Solicitation%20QMAC-KB-160001-D%20(REVISED%20v.3)%2002-26-16.docx%23_J.4_Attachment_4

(domestic) or 4500 range (international).

B.2, Definitions YCA Fare

The code used to designate unrestricted coach class contract fares for Government contract carriers.

“CA” means “contract award.” No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international YCA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Unrestricted Coach Fare (YCA).

A three-letter code used to designate unrestricted coach class contract fares for Government contract carriers. “CA” means “contract award.” No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international and fifth freedom of the air YCA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Unrestricted Coach Fare.

B.2, Definitions _CA Fare

A three-letter code used to identify capacity-controlled coach class contract fares for Government contract carriers. Such codes shall include the letters “_CA” as the last two characters.

No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic and international _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Capacity Controlled Fare (_CA).

A three-letter code used to identify capacity-controlled coach class contract fares for Government contract carriers. Such codes shall include the letters “_CA” as the last two characters.

No administrative fee/penalty shall apply for rebooking, re-ticketing or cancellation. Domestic, international, and fifth freedom of the air _CA fares may be subject to auto-cancellation of all un-ticketed reservations 48 hours prior to departure time and date (See Auto-cancellation). See Capacity Controlled Fare (_CA).

B.3, Market Requirements Passenger Volume

N/A Business class passenger volume for Group 1 and Group 2 international markets is estimated to be between one (1) and 1,609 passengers yearly. This data is based on historical passenger volumes for markets where a business class fare was offered.

B.4(3), Pricing Schedule for Group 1 and Group 2 Markets

The intent is that the Government shall receive _CA fares at least 70% of the time in domestic markets and at least 60% of the time in international markets, and the Government reserves the right to audit accordingly.

The intent is that the Government shall receive _CA fares at least 65% of the time in domestic markets and at least 60% of the time in international markets, and the Government reserves the right to audit accordingly.

C.2, Scope This contract is to provide scheduled air passenger transportation service by United States certificated

This contract is to provide scheduled air passenger transportation service by United States certificated air carriers for various solicited domestic and international markets. To be considered for a contract award, carriers shall have received all necessary certifications prior to offer submission.

air carriers for various solicited domestic, international, and fifth freedom of the air markets.

To be considered for a contract award, carriers shall meet all solicitation requirements and possess all required certifications as defined in Section H.

C.2.C, Scope Exceptions to the mandatory use requirement

(1) Space or a scheduled flight is not available in time to accomplish the purpose of the travel, or use of contract service would require the traveler to incur unnecessary overnight lodging costs that would increase the total cost of the trip.

(2) The contract carrier’s flight schedule is inconsistent with explicit policies of individual Federal departments and agencies or other mandatory users to schedule travel during normal working hours.

(3) A non-contract carrier offers a lower fare available to the general public, the use of which will result in a lower total trip cost to the Government or other mandatory users, to include the combined costs of transportation, lodging, meals, and related expenses. NOTE: THIS EXCEPTION DOES NOT APPLY

IF THE CONTRACT CARRIER OFFERS A COMPARABLE

FARE AND HAS SEATS AVAILABLE AT THAT FARE, OR

IF THE LOWER FARE OFFERED BY A NONCONTRACT

CARRIER IS RESTRICTED TO GOVERNMENT AND

MILITARY TRAVELERS ON OFFICIAL BUSINESS AND

MAY ONLY BE PURCHASED WITH A CONTRACTOR

ISSUED CHARGE CARD, OR CENTRALLY BILLED

ACCOUNT.

(4) Rail service is available and such service is cost effective and consistent with mission requirements.

(1) Space on a scheduled contract flight is not available in time to accomplish the purpose of travel, or use of contract service would incur unnecessary overnight lodging costs which would increase the total cost of the trip;

(2) The contractor’s flight schedule is inconsistent with explicit policies of Federal department or agency with regard to scheduling travel during normal working hours;

(3) A non-contract carrier offers a lower fare to the general public that, if used, will result in a lower total trip cost to the Government (the combined costs of transportation, lodging, meals, and related expenses considered);

Note: This exception does not apply if the contract carrier offers the same or lower fare and has seats available at that fare, or if the fare offered by the non-contract carrier is restricted to Government and military travelers performing official business and may be purchased only with a contractor-issued travel charge card, centrally billed account (e.g., YDG, MDG, QDG, VDG, and similar fares) or GTR where the two previous options are not available;

(4) Cost effective rail service is available and is consistent with mission requirements; or

(5) Smoking is permitted on the contract flight. (5) Smoking is permitted on the contract air carrier and the nonsmoking section of the contract aircraft is not acceptable.

Note 1: Any group of ten (10) or more passengers traveling together on the same day, on the same flight, for the same mission, requiring group integrity and identified as a group by the travel management service upon booking is not a mandatory user of the Government’s contract city-pair fares. For group travel, agencies are expected to obtain air passenger transportation service that is practical and cost effective to the Government.

Note 2: Contractors are not authorized to use contract city-pair fares to perform travel under their contracts.

Note 3: If the Government contract city-pair carrier offers a lower cost capacity-controlled coach class contract fare (MCA, QCA, VCA, etc.) in addition to the unrestricted coach class contract fares (YCA), the traveler should use the lower cost capacity-controlled fare when it is available and meet mission needs.

C.3.A (2) Technical Requirements

N/A Offers received for a contract line item specified in the Schedule of Line Items (Attachments 4 and 5) that do not meet the minimum requirements contained in Sections C.3.B, C.3.C, and C.3.D will not be considered for contract award.

C.3 C.(2)(a) International Routes (Markets)

C – Connecting service with no more than one connecting point en route. Connecting time shall not exceed 180 minutes. The exception is to specific destinations listed in Attachment 4 where total connecting time (origin/destination) shall not exceed

C – Connecting service with no more than one connecting point en route. Connecting time shall not exceed 180 minutes. For International flights to/from Canada and Mexico, connection time shall not exceed 150 minutes. The exception is to specific

300 minutes and up to two connect points (or one connect point and one direct flight) are allowed.

The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. The international double-connect point markets will be solicited in line items XXXX to XXXX.

destinations listed in Attachment 4 where total connecting time (origin/destination) shall not exceed 300 minutes and up to two connect points (or one connect point and one direct flight) are allowed.

The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. The international double-connect point markets will be solicited in line items 4500 to 5822.

C.3.D, Fifth Freedom of the Air Routes (Markets)

N/A FIFTH FREEDOM OF THE AIR ROUTES (MARKETS)

(1) Contract Line Item Number: Each line item number in the Schedule of Items (Attachment 4) is contained in the City Pair Offer Preparation System (COPS) identified as:

(a) Group 1

(2) Description of Requirements: Requirements are listed in the Schedule of Items (Attachment 4) and described as follows:

(a) N/S – Nonstop service – All Fifth Freedom routes are required to be solicited as nonstop service

(b) Identified Passenger Level Code.

(c) Required number of flights. One flight in each direction (one inbound flight and one outbound flight) on any three (3) or more days per week is required.

(d) Offerors shall utilize its own metal (aircraft) to transport travelers between two foreign countries on a flight originating from or ending in the United States.

(3) Offered Routes (Markets)

All flights meeting the minimum solicited requirements shall count towards meeting the minimum number of flights specified in the Schedule of Items (Attachments 4) regardless of the time of day of the flight.

For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each market offered in the “Meet Min” field. Offerors shall list all information required, including the number of nonstop flights available in each direction in each of the five time bands. Offerors that do not meet the Government minimum requirements on a market are not allowed to submit an offer for that market.

(4) The Fifth Freedom of the air markets will be solicited in line items 3600 to 3604.

C.8, Dissemination of Contract Fares

The contract carrier shall ensure that contract fares are disseminated and operational in a timely fashion and in accordance with the contract carrier’s commercial means of providing fare information (and ticket availability) throughout all distribution and reservation systems it commercially utilizes.

Reservation services shall be operational within 20 calendar days after the date of contract award, and within two (2) calendar days after the date of any contract modifications.

The contract carrier shall ensure that contract fares are disseminated and operational in a timely fashion and in accordance with the contract carrier’s commercial means of providing fare information (and ticket availability) throughout all distribution and reservation systems it commercially utilizes.

Reservation services shall be operational within twenty (20) calendar days after the date of contract award, and within two (2) business days after the date of any contract modifications.

C.16, Carriers Under a Code Sharing or other Arrangement

Previously Section C.17

For domestic markets, the contract carrier shall make available all service on offered code share

For domestic markets, the contract carrier shall make available all service on offered code share partner(s).

For international markets, the contract carrier shall make available all service on offered code share partner(s) proposed on a market-by-market basis. If a code share partner(s) is (are) offered and no specific market is identified, the offeror shall make available all service on the offered code share partner(s) in all awarded markets where the code share exists.

The offeror shall list in §K.7 Carriers Under A Code- Sharing Arrangement, all airlines providing service over any portion of a market under a code sharing arrangement relative to this offer. DOD approval is required for all offerors and their U.S. air carrier code share partners proposed for service on offered markets, with the following two exceptions: 1) Award may be made to a carrier undergoing the approval process as long as the carrier is not on DOD's list of disapproved air carriers; and 2) Award may be made to a carrier that has proposed to serve a market through a code share partner if the code share partner is undergoing the approval process and is not listed on DOD's list of disapproved carriers.

partner(s).

For international markets, the contract carrier shall make available all service on offered code share partner(s) proposed on a market-by-market basis. If a code share partner(s) is (are) offered and no specific market is identified, the offeror shall make available all service on the offered code share partner(s) in all awarded markets where the code share exists.

The offeror shall list in §K.7 Carriers Under A Code- Sharing Arrangement, all airlines providing service over any portion of a market under a code sharing arrangement relative to this offer. The offeror shall certify in §K.7 Carriers Under A Code-Sharing Arrangement that its offered code share is included in the IATA Bilateral Interline E-ticketing Agreements Table (BIETA). DOD approval is required for all offerors and their U.S. air carrier code share partners proposed for service on offered line items prior to award.

F.1 , Period Of Performance The contract period of performance begins October 1, 2015 or Date of Award (whichever is later) through September 30, 2016, plus three one-month options.

The Government reserves the right to unilaterally exercise option periods. See §I.2 Clause 52.217-9

The contract period of performance begins October 1, 2016 or Date of Award (whichever is later) through September 30, 2017, plus two option periods as follows:

Option 1: October 1, 2017 – November 30, 2017 Option 2: December 1, 2017 – December 31, 2017

Option to Extend the Term of the Contract (MAR 2000).

The Government reserves the right to unilaterally exercise option periods. See §I.2 Clause 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

F.3, Questions Regarding Contract Carrier Performance

If, at any time, an offeror believes that the contract carrier no longer meets the minimum requirements for a specific market(s), the offeror may report this to the Contracting Officer in writing by listing the specific market(s) in question in an Excel spreadsheet using the below format. Prior to submission, the offeror shall confirm that a specific market(s): 1) does not meet the minimum requirements; 2) has not been deleted from the contract carrier’s contract; and 3) has not been re-awarded to another contract carrier. The Contracting Officer shall, within a reasonable time period, investigate this allegation and, in writing, inform the offeror of the result of the investigation.

If, at any time, an offeror believes that the contract carrier no longer meets the minimum requirements for a specific market(s), the offeror may report this to the Contracting Officer in writing by listing the specific market(s) in question in an Excel spreadsheet using the below format. Prior to submission, the offeror shall confirm that a specific market(s): 1) does not meet the minimum requirements; 2) has not been deleted from the contract carrier’s contract; and 3) has not been re-awarded to another contract carrier. The Contracting Officer shall, within a reasonable time period, investigate this allegation and, in writing, inform the offeror of the result of the investigation.

GSA also reserves the right to monitor schedules to ensure carriers meet minimum requirements.

F.6, Auto-Cancellation Carriers shall also submit bi-monthly reports of all PNRs cancelled during the period of performance.

The report should be an MS Excel document consistent with the following template. The Excel workbook should contain 2 separate worksheets, one for Domestic reservations, and another for International reservations. Each line item should represent a unique PNR and outbound segment that was never ticketed or cancelled prior to the auto cancellation. Inbound segments should not be included since they should be automatically cancelled consistent with the requirement.

(See FY16 RFP for Auto Cancellation Worksheets)

Carriers shall also submit bi-monthly reports of all PNRs cancelled during the period of performance.

The report should be an MS Excel document consistent with the following template. The Excel workbook should contain three (3) separate worksheets, one for Domestic reservations, one for International reservations, and another for Fifth Freedom of the Air reservations. Each line item should represent a unique PNR and outbound segment that was never ticketed or cancelled prior to the auto-cancellation. Inbound segments should not be included since they should be automatically cancelled consistent with the requirement.

Bi-monthly cancellation reports are due to the PMO on the following dates. Report shall be delivered to travel.programs@gsa.gov.

(See FY17 RFP for Auto-Cancellation Worksheets)

Bi-monthly cancellation reports are due to the Contracting Officer and Program Management Office (PMO) on the following dates. Reports shall be delivered to onthego@gsa.gov and citypairprogram@gsa.gov. If the due date falls on a weekend or holiday, it will be due by the next business day.

F.7 , City Pairs Activity Reporting

(f) All data reports shall be submitted to the PMO via e-mail to: travel.programs@gsa.gov

(b) Two columns added to worksheet for “% Fifth Freedom YCA” and “% Fifth Freedom _CA.”

(f) All data reports shall be submitted to the Contracting Officer and PMO via e-mail to:

onthego@gsa.gov and citypairprogram@gsa.gov.

G.3.A, Audits by GSA’s Transportation Audit Division

1. Contract fares. The Government reserves the right to issue overcharges whenever the lowest fully refundable coach fare charged is greater than the contract fare, provided payment was made through a GTR, contractor-issued travel card, or centrally billed account.

2. The Government reserves the right to issue overcharges whenever the fare charged is greater than any unrestricted lowest fully refundable coach fare offered by the contract carrier to the general public that is lower than the contract fare. In such cases, audits will be limited to the effective date(s) of any such lower fares.

3. If a traveler is ticketed at a fare lower than the contract fare, the Government reserves the right to issue overcharges if the fare actually charged is greater than the fare for the designator listed

1. Contract fares. The Government reserves the right to issue overcharges whenever the coach fare charged and used on the contract carrier is greater than the awarded YCA contract fare, provided payment was made using an individually or centrally billed Government travel account issued under a GSA contract or a GTR.

2. Prior to the post-payment audit, the contract carrier may voluntarily reimburse the ordering activity by the amount of any money due the Government. This should be done through the normal refund process associated with the travel card contractor, or directly to the ordering agency’s finance office when other payment means are used. The contract carrier shall maintain documentation of this refund. If the contract carrier is subsequently presented with a notice of overcharge by GSA, and the contract carrier presents documentation demonstrating mailto:travel.programs@gsa.gov mailto:travel.programs@gsa.gov mailto:onthego@gsa.gov mailto:onthego@gsa.gov mailto:citypairprogram@gsa.gov on the ticket as of the date of ticketing for the date(s) of travel.

4. Prior to the post-payment audit, the contract carrier may voluntarily reimburse the ordering activity by the amount of any money due the Government. This should be done through the normal refund process associated with the travel card contractor, or directly to the ordering agency’s finance office when other payment means are used. The contract carrier shall maintain documentation of this refund. If the contract carrier is subsequently presented with a notice of overcharge by GSA, and the contract carrier presents documentation demonstrating that it has previously made a full refund of the overcharge amount for the specific travel, GSA shall retract the notice of overcharge.

that it has previously made a full refund of the overcharge amount for the specific travel, GSA shall retract the notice of overcharge.

G.4, Price Reduction Previously Section C.12 Moved to Section G.4. No other changes made to this section.

H.3, Air Carrier Quality and Safety

Prior to award, in accordance with the provisions of 32 CFR 861, Department of Defense Commercial Air Carrier Quality and Safety Review Program, DOD approval is required for all offerors and their U.S. air carrier code share partners proposed for service on offered markets, with the following two exceptions:

1) Award may be made to a carrier undergoing the approval process as long as the carrier is not on DOD's list of disapproved air carriers; and 2) Award may be made to a carrier that has proposed to serve a market through a code share partner if the code share partner is undergoing the approval process and is not listed on DOD's list of disapproved carriers.

Prior to award, in accordance with the provisions of 32 CFR 861.4, DOD Air Transportation Quality and Safety Requirements, DOD approval is required for all offerors and their U.S. air carrier code share partners proposed for service on offered markets.

All offerors and their U.S. air carrier code share partners proposed for service on offered line items shall remain in an approved status throughout the period of performance for the contract.

In accordance with 32 CFR 861.6(b), foreign air carriers performing any portion of a route awarded to a U.S. air carrier under this solicitation pursuant to a code-sharing agreement with that U.S. air carrier, are generally not subject to DOD survey and

See §K.8 to submit offeror certification of air carrier quality and safety.

approval under Sections 861.4 and 861.5. However, DOD will periodically review the performance of such foreign carriers. This review may consist of recurring performance evaluations, periodic examination of the U.S. code-sharing carrier's operational reviews and assessments of the foreign carrier and, where appropriate and agreed to by the air carriers concerned and DOD, on-site surveys of the foreign air carrier. Such carriers must also meet the 12 months prior experience requirement of Sec 861.4(e)(1).

See §K.8 to submit offeror certification of air carrier quality and safety.

H.5, Civil Reserve Air Fleet (CRAF) Program

(a) In order to receive a contract award under this solicitation, a carrier shall participate in the CRAF Program, receive a Letter of CRAF Technical Ineligibility, or be actively undergoing the CRAF approval process with the Air Mobility Command (AMC). Actively undergoing the approval process is defined by meeting all three of the following requirements by submitting the completed items to AMC

1. Complete CRAF Statement of Intent.

2. Complete CRAF proposal for the current solicitation.

3. Comply with Defense Security Service

Requirements to acquire an active SECRET level Facility Clearance.

(b) CRAF eligible carriers are Federal Aviation

Regulations Part 121 certified carriers with

(a) In order to receive a contract award under this solicitation, all offerors shall participate in the CRAF Program or, in the alternative, receive a Letter of CRAF Technical Ineligibility from the United States Transportation Command

(USTRANSCOM).

(b) CRAF eligible carriers are Federal Aviation

Regulations Part 121 certified carriers with international over water or domestic only capability. Carriers not eligible to execute a CRAF contract will be certified as not eligible and receive a LETTER OF CRAF TECHNICAL INELIGIBILITY. For a copy of the solicitation, or to determine technical eligibility, contact:

Contract Airlift Division Building 1900 W 508 Scott Drive Scott AFB, IL 62225-5357

(618) 220-7058 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23_K.8_AIR_CARRIER international over water or domestic only capability. Carriers not eligible to execute a CRAF contract will be certified as not eligible and receive a LETTER OF CRAF TECHNICAL INELIGIBILITY. For a copy of the solicitation, or to determine technical eligibility, contact:

Contract Airlift Division Building 1900 W 508 Scott Drive Scott AFB, IL 62225-5357

(618) 220-7058

DOD Commercial Airlift Division

HQ AMC/A3B

402 Scott Drive Unit 3A1 Scott AFB, IL 62225-5302

(618) 229-4801

An offeror shall participate in the CRAF program to receive a contract award. During the period of performance of this contract, the contract carrier shall participate in the CRAF, have been certified as technically ineligible, or be undergoing the approval process for CRAF membership. CRAF membership requires the contract carrier to execute a CRAF contract with the Air Mobility Command (AMC).

GSA will terminate for cause this air passenger transportation services contract in accordance with the Contract Terms and Conditions—Commercial Items Clause 52.212-4, of this contract for failure of the contract carrier to maintain CRAF membership.

DOD Commercial Airlift Division HQ AMC/A3B 402 Scott Drive Unit 3A1 402 Scott Drive Unit 3A1 Scott AFB, IL 62225-5302

(618) 229-4801 (618) 229-4801

During the entire period of this contract, the contract carrier shall participate in the CRAF or have been certified as technically ineligible for CRAF membership. GSA will terminate this air passenger transportation services contract for cause in accordance with FAR 52.212-4 (m) Contract Terms and Conditions—Commercial Items (MAY 2015), Termination for Cause, of this contract for failure of the contract carrier to maintain the conditions set-forth above.

See §K.9 to submit offeror certification of CRAF status.

H.6 CRAF Certification See §K.9 to submit offeror certification of CRAF status.

Language was moved to Section H.5. As a result, Section H.6 was deleted.

I.1

52.252-2 CLAUSES

INCORPORATED BY

REFERENCE (FEB 1998)

Clause not previously incorporated 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (APR 2014)

I.1

52.252-2 CLAUSES

INCORPORATED BY

REFERENCE (FEB 1998)

Clause not previously incorporated 52.222-3 CONVICT LABOR (JUNE 2003)

I.1

52.252-2 CLAUSES

INCORPORATED BY

REFERENCE (FEB 1998)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

Clause deleted from I.1 52.252-2 and incorporated in Section I.2, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (DEC 2015)

I.2 Incorporated Clauses

52.217-9 OPTION TO EXTEND

THE TERM OF THE CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days of expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(a) The Government may extend the term of this contract by written notice to the Contractor within five (5) calendar days of expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

I.2 Incorporated Clauses

52.252-4 ALTERATIONS IN

CONTRACT (APR 1984)

Portions of this contract are altered as follows:

To accommodate special circumstances, the government reserves the right to solicit additional items during this solicitation and resultant contract period. This action precludes any revisions by offerors to current offers and awards unless otherwise specified herein. Submission of offers may be in COPS, by email and/or by fax. Evaluation and award criteria will follow those delineated in §§ D.5 - D.8.

Clause deleted.

J.1, Attachment 1 – Proposal Checklist

N/A Row added for “Completed §K.10 Planned Service”

J.6, Significant Changes to N/A File added listing a detailed description of all https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1150601 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1147479 https://acquisition.gov/far/current/html/52_233_240.html#wp1113329 https://acquisition.gov/far/current/html/52_217_221.html#wp1135892 https://acquisition.gov/far/current/html/52_248_253.html#wp1120060

Solicitation QMAC-KB- 160001-D significant changes

K.7, Carriers Under a Code- Sharing Arrangement

Column 4 Header: DOD Approved or Undergoing Approval Process? (to use, MUST be ‘APPROVED’ or

‘UNDERGOING APPROVAL’)

Column 4 Header: DOD Approved or Undergoing Approval Process?

(Use “APPROVED” or “UNDERGOING APPROVAL”)

*Note: DOD approval must be received prior to award.

K.7, Carriers Under a Code- Sharing Arrangement

N/A Column 5 Header: Code share is in IATA Bilateral

Interline E-ticketing Agreements Table (BIETA)

(Use “Yes” or “No”)

K.8, Air Carrier Quality and Safety

(a) By checking the box below, the offeror proposing to serve a market through a code share arrangement with a foreign air carrier represents that the offeror has reviewed the foreign carrier’s operations and maintenance, and based on that review has determined that the foreign air carrier provides a substantially equivalent level of quality and safety as that provided in the offeror’s commercial practice. For purposes of this clause, substantially equivalent means that the foreign air carrier’s operations and maintenance function largely, but not wholly, in the same manner as the offeror’s operations and maintenance. To be eligible for award on international routes, the offeror must make the representation below if the offeror proposes to provide service through foreign code share air carriers.

[ ] The offeror represents that it has reviewed the operations and maintenance of each foreign code share air carrier to be used by the offeror to provide service under this contract, and based on the review(s) has determined that the foreign air carrier(s) provide(s) a

(a) By checking the box below, the offeror proposing to serve a market through a code share arrangement with a foreign air carrier represents that the offeror has reviewed the foreign carrier’s operations and maintenance, and based on that review has determined that the foreign air carrier provides a substantially equivalent level of quality and safety as that provided in the offeror’s commercial practice. For purposes of this certification, substantially equivalent means that the foreign air carrier’s operations and maintenance function largely, but not wholly, in the same manner as the offeror’s operations and maintenance. To be eligible for award on international routes, the offeror must make the representation below if the offeror proposes to provide service through foreign code share air carriers.

The offeror represents that it has reviewed the operations and maintenance of each foreign code share air carrier to be used by the offeror to provide service under this contract, and based on the review(s) has determined that the foreign air carrier(s) provide(s) a substantially equivalent level of quality and safety as that provided in the offeror’s commercial practice.

(b) Prior to contract performance utilizing a code share air carrier, DOD shall review all air carriers proposed as code share partners. If a DOD review of an air carrier proposed as a code share partner has been initiated but is not completed by the beginning date for contract performance, contract performance may proceed unless

DOD advises GSA otherwise, in which case GSA may re-award the affected contract line item(s) until such time as

DOD approves the code share air carrier(s). The DOD review of U.S. and foreign code share air carriers will be based on the criteria specified in 32 CFR Subparts 861.4 and 861.6, respectively. The 12 month experience requirement at 32 CFR 861.4(e)(1) as provided in 32 CFR

861.6(b) must be met by foreign code share air carriers by the date of contract award.

(c) At any time during the period of performance, if the servicing carrier (the contract carrier or code share partner) loses DOD approval for any reason related to 32

CFR Part 861, then GSA may re-award the affected contract line item(s) until such time as DOD approval of the servicing carrier is restored.

substantially equivalent level of quality and safety as that provided in the offeror’s commercial practice.

(b) Prior to award, DOD shall review and approve all offerors and their U.S. air carrier code share partners proposed for service on offered markets. Foreign air carriers performing any portion of a route awarded to a

U.S. air carrier under this solicitation pursuant to a code-sharing agreement with that U.S. air carrier, are generally not subject to DOD survey and approval. The DOD review of offerors and their U.S. and foreign code share air carriers will be based on the criteria specified in 32

CFR Subparts 861.4 and 861.6, respectively. The 12 month experience requirement at 32 CFR 861.4(e)(1) as provided in 32 CFR 861.6(b) must be met by foreign code share air carriers by the date of contract award.

(c) At any time during the period of performance, if the servicing carrier (the contract carrier or code share partner) loses DOD approval for any reason related to 32

CFR Part 861, then GSA may re-award the affected contract line item(s) until such time as DOD approval of the servicing carrier is restored.

K.9

CRAF CERTIFICATION

The offeror hereby certifies that it:

____ has a current CRAF contract, or

____ is currently undergoing the CRAF approval.

- OR –

The offeror hereby certifies that it:

Has a CRAF contract; or

Has offered to participate in the Civil Reserve Air Fleet

OR

____ has a current Letter of CRAF Technical Ineligibility, or

____ has applied for a Letter of CRAF Technical Ineligibility.

Has a Letter of CRAF Technical Ineligibility; or

Has applied for a Letter of CRAF Technical

Ineligibility.

K.10 Planned Service

No previous language existed The offeror shall list below all proposed line items with planned service to be implemented between July 24, 2016 and September 30, 2016. Service planned to commence on or after October 1, 2016 should not be included.

*** See Table in RFP

K.11, Solicitation Provisions Incorporated by Full Text

52.252-3 Alterations in Solicitation (APR 1984)

Provision was not included in the FY16 solicitation. Portions of this solicitation are altered as follows:

To accommodate special circumstances, the government reserves the right to solicit additional line items during this solicitation phase. This action precludes any revisions by offerors to current offers unless otherwise specified herein. Offers shall be submitted via COPS or electronically to kwanita.brown@gsa.gov and onthego@gsa.gov.

Evaluation and award criteria will follow those delineated in §M.3 through §M.6.

(End of provision)

L.2, Service Availability The evaluation will be conducted based on service effective for the week of July 19 – 25, 2015, and planned service between July 26, 2015 and September 30, 2015. No evaluations will be made for service scheduled to begin on or after October 1, 2015. However, the Government reserves the right to re-solicit and/or evaluate markets after October 1, 2015 in accordance with §I.2 52.252-4 Alterations in Contract (APR 1984).

The evaluation will be conducted based on service effective for the week of July 17 – 23, 2016, and planned service between July 24, 2016 and September 30, 2016. No evaluations will be made for service scheduled to begin on or after October 1, 2016. However, the Government reserves the right to solicit and evaluate additional line items prior to contract award in in accordance with §K.11 52.252-3 Alterations in Solicitation (APR 1984).

mailto:kwanita.brown@gsa.gov mailto:onthego@gsa.gov

L.3, Service Identification and Verification

Planned service will be evaluated if it will be implemented before October 1, 2015. Service planned to commence on or after October 1, 2015, will not be evaluated. However, the Government reserves the right to re-solicit and/or evaluate markets after October 1, 2015 in accordance with §I.2 52.252-4 Alterations in Contract (APR 1984).

Planned service will be evaluated if it will be implemented before October 1, 2016. Service planned to commence on or after October 1, 2016, will not be evaluated. However, the Government reserves the right to solicit and evaluate additional line items prior to contract award in in accordance with §K.11 52.252-3 Alterations in Solicitation (APR 1984).

See §K10 to submit offeror certification of line items with planned service between July 24, 2016 and September 30, 2016.

M.3, Method of Evaluation/ Award for Group

The CPP Team will evaluate the offers submitted in accordance with the evaluation criteria as set forth in this solicitation.

The Contracting Officer may consult with a Special Board (Board) concerning the point scores and offered fares and other technical questions. The Board will be comprised of personnel working in the area of travel and transportation from GSA, other civilian agencies and the Department of Defense.

The CPP Team will evaluate the offers submitted in accordance with the evaluation criteria as set forth in this solicitation.

The Contracting Officer may consult with a Special Board (SB) comprised of personnel working in the area of travel and transportation from GSA, other civilian agencies and the DOD. The SB will be responsible for evaluating technical and price proposals for select Group 1 line items and providing the Contracting Officer with award and negotiation recommendations. However, the Contracting Officer is not bound by the findings, scoring, and/or recommendations of the SB.

M.3, Method of Evaluation/ Award for Group 1

3. In international markets, flights with connecting times exceeding 180 minutes will not be counted. In specific destinations listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 300 minutes and two connecting points will not be counted.

3. In international markets, flights with connecting times exceeding 180 minutes, and international flights to destinations in Canada and Mexico exceeding 150 minutes, will not be counted. In specific destinations listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 300 minutes and two connecting points will not be counted.

M.3, Subfactor 1 – Subfactor 1. Timeband/Service Distribution Subfactor 1. Timeband/Service Distribution

Timeband/Service Distribution Method of Evaluation/ Award for Group

See Attachment A below.

See Attachment B below.

M.3, Subfactor 3 - Number/Type of Flights Method of Evaluation/ Award for Group 1

Points are scored both outbound and inbound and will be calculated based on the chart below.

All flights meeting the minimum requirements will be counted under this subfactor. Offerors will receive credit for the highest score possible based on a maximum of 12 outbound and 12 inbound flights per day. For connecting service, only service through valid connect points will be considered.

For Specific Destinations listed in Attachment 4, connect and direct flights will receive the same point value.

Nonstop Direct Connecting Each 2.0 1.5 1.0 Max 24.0 18.0 12.0

For Specific Destinations in Attachment 4:

Nonstop Direct Connecting Each 2.0 1.0 1.0 Max 24.0 12.0 12.0

Points are scored both outbound and inbound and will be calculated based on the chart below.

All flights meeting the minimum requirements will be counted under this subfactor. Offerors will receive credit for the highest score possible based on a maximum of 12 outbound and 12 inbound flights per day. For connecting service, only service through valid connect points will be considered.

For Specific Destinations listed in Attachment 4, connect and direct flights will receive the same point value.

Nonstop Direct Connecting Each 3.0 1.25 1.0 Max 36.0 15.0 12.0

For Specific Destinations in Attachment 4:

Nonstop Direct Connecting Each 3.0 1.0 1.0 Max 36.0 12.0 12.0

M.5, Price Evaluation for Group 1

In domestic markets where both a YCA fare and _CA fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare =.30 * YCA Fare + .70 * _CA Fare

In domestic markets where both a YCA fare and _CA fare are offered, the price for the line item will be calculated based on the composite fare computed in accordance with the following formula:

Composite Fare =.35 * YCA Fare + .65 * _CA Fare file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23wp1179192 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23wp1179192 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23_J.4_Attachment_4 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23wp1179192 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23wp1179192 file://ecoh4v-cifs01.ent.ds.gsa.gov/R12_FSS_Shares$/QM/QMA/QMACB/_City_Pairs/FY17%20Docs/Tab%2010%20-%20RFP-RFQ%20and%20Amendments/RFP/FY17%20CPP%20RFP%20QMACB-KB-160001%20(Draft%20v.5)%2012-30-15.docx%23_J.4_Attachment_4

M.5, Price Evaluation for Group 1 Price/Technical Tradeoff, Factor 1

COST/TECHNICAL TRADEOFF

Following the technical evaluation and the price evaluation, a cost/technical tradeoff will be conducted.