Q _ A _ TRANSPORTATION SERVICES REQUEST FOR P.pdf

IVY PREPARATORY ACADEMY FOR GIRLS

Transportation Services Request for Proposals

TRANSPORTATION SERVICES REQUEST FOR PROPOSALS (“RFP”)

Q & A

1. Can Ivy Preparatory Academy provide the anticipated locations of the three Transportation Hubs referenced in Plan A?

Location #1:

Area: Panola Road City: Stonecrest/Lithonia County: Dekalb

Location #2:

Area: Candler Road City: Decatur County: Dekalb

Location #3:

Area: Camp Creek City: Atlanta County: Fulton

2. What is the anticipated student count assigned to each Transportation Hub?

Location #1: Approximately 90 scholars Location #2: Approximately 55 scholars Location #3: Approximately 45 scholars

3. Is the estimated transportation population of approximately 150 scholars expected to remain consistent throughout the school year?

Due to factors such as after-school programs, seasonal sports, and daily transportation changes, the number of scholars utilizing transportation services may vary from day to day. However, transportation services are requested and assigned on an annual basis. Once a scholar is approved for transportation, their seat will be reserved for the duration of the school year unless transportation privileges are suspended or revoked in accordance with school procedures.

4. Does Ivy Preparatory Academy require traditional yellow school buses or will other compliant student transportation vehicles be considered?

Yellow school buses are preferred.

5. Are transportation attendants or bus monitors required on any routes?

Transportation attendants or bus monitors are not required.

6. Can Ivy Preparatory Academy provide the number of student attendance days that should be utilized when calculating annual transportation costs?

There are 180 scheduled school days.

UPDATED 6/9/2026

7. Is route mileage information from prior years available for vendor review?

Route mileage can be calculated from Ivy Preparatory Academy, located at 1807 Memorial Drive SE., Atlanta GA 30317 to the Transportation Hubs (see question #1)

8. Are vendors expected to provide spare or backup vehicles dedicated to this contract and if so, what are the minimum requirements ?

Yes. The successful bidder shall maintain sufficient backup vehicle capacity to ensure continuity of transportation services in the event of a vehicle breakdown, accident, mechanical failure, inspection failure, emergency, or other service interruption.

The successful bidder shall:

● Maintain access to at least one (1) fully operational backup vehicle for every three (3) buses assigned to the contract, or a minimum of one (1) backup vehicle, whichever is greater

● Ensure backup vehicles meet all applicable federal, state, GaDOE, DDS, FMCSA, and DOT requirements

● Ensure backup vehicles are equipped with the same safety equipment and technology required of primary route vehicles

● Deploy a replacement vehicle within 30 minutes of a reported service interruption whenever reasonably possible

● Maintain all backup vehicles in a state of readiness and include them in regular maintenance and inspection programs

9. Approximately how many field trips were conducted during the previous school year for purposes of estimating Plan B pricing ?

There were approximately 35 field trips in the 25-26 school year

10.Approximately how many athletic trips were conducted during the previous school year for purposes of estimating Plan C pricing ?

There were approximately 20 athletic trips (one way) in the 25-26 school year

11.Are field trips and athletic transportation expected to be quoted on an hourly basis, mileage basis or flat-rate basis ?

Field trips and athletic transportation is expected to be quoted on a flat rate basis.

All athletic transportation will consist of one-way routes from IPA to a metro Atlanta school or location.

12.Will GPS tracking, route reporting and student transportation reporting be required by Ivy Preparatory Academy and if so, are there preferred reporting formats?

GPS tracking, route reporting, and student transportation reporting are not required; however, they are strongly preferred. Vendors are encouraged to describe any available transportation technology, GPS tracking capabilities, route management tools, parent communication features, and reporting options included in their proposed solution.

13.Are there any incumbent transportation providers currently serving the school and if so, are there any operational considerations that prospective vendors should be aware of?

No. Ivy Preparatory Academy does not currently have an incumbent transportation provider under contract for the services outlined in this RFP. Prospective vendors should prepare their proposals based solely on the requirements, expectations, and service specifications contained within this solicitation. Any operational assumptions should not be based on prior service arrangements. Vendors are encouraged to submit recommendations and best practices that support safe, reliable, and efficient transportation services for the school and its scholars.

14.Does Ivy Preparatory Academy anticipate any transportation services outside normal school hours, including after-school programs, tutoring programs, summer programs or special events?

IPA does not anticipate any transportation services outside of normal school hours, field trips and athletic events.

15.What is the desired passenger capacity per vehicle?

Ivy Preparatory Academy anticipates transporting scholars utilizing no more than four (4) buses. Therefore, proposed vehicles should have a practical operating capacity sufficient to comfortably and safely accommodate approximately 50–55 scholars per bus. Vendors shall identify both the manufacturer-rated capacity and their recommended operating capacity for each proposed vehicle.

16.Where is Transportation servicing at and for whom will be transported?

Refer to questions #1 and #2

17.What area? cities and counties?

Refer to questions #1 and #7

18.What type of vehicles are needed?

Refer to question #4

19.Does it require wheelchair lift, stretcher and/or ambulatory?

No

20.What's the insurance coverage amount needed?

Refer to the insurance requirements listed in the RFP

21.How long is the contract?

Refer to the Project Description listed in the RFP

22.How many days and hours?

Refer to the Project Description listed in the RFP

23.Will something like a minibus/cutaway, transit bus, coach, or activity bus be fine since the pickup/drop-offs will be at designated transportation hubs and not on the curb along a route? Or do want the buses to still be traditional yellow school buses even though they aren’t dropping off along traditional school bus routes?

Refer to question #4

24.How many seats must be on the bus?

a. I see that you say about 150 students per day in the AM and the PM. Is that 50 to each location or are not evenly distributed.

Refer to questions #2 and #15

25.Does the bus require seat belts?

Seat belts are preferred but not required. Vendors should clearly identify whether proposed vehicles are equipped with passenger seat belts and describe any additional safety features included on the vehicles.

26.What software or other tracking features would you like?

Refer to question #12

27.Can the buses be parked behind the school when not in use?

On-site parking may be available behind the school. Vendors interested in utilizing on-campus parking should identify this need within their proposal. Approval will be determined by Ivy Preparatory Academy based on available space, safety considerations, and operational needs. The Vendor shall assume all responsibility and liability for vehicles parked on school property, and Ivy Preparatory Academy shall not be responsible for any loss, theft, vandalism, or damage to parked vehicles.

28.Are the Transportation Hubs already identified?

Refer to question #1

29.How frequent will field trips and other activities happen?

Field Trips and athletic events may occur on a monthly basis