PWS-OTD Program_DRAFT_30JUL20.pdf

PERFORMANCE WORK STATEMENT (PWS)

Occupational Therapy Doctorate (OTD) Degree University Affiliation Services

U.S. Army Medical Department Center of Excellence (MEDCoE)

1. GENERAL. The Government requires non-personal services of an accredited university who will proffer degrees for program coordination and administrative support services necessary to award the Occupational Therapy Doctorate (OTD) Degree Program as indicated in this Performance Work Statement (PWS). This is in support of the U.S. Army Military Graduate Program at the U.S. Army Medical Center of Excellence (MEDCoE).

1.1. Background. The U.S. Army Occupational Therapy Doctoral Program is located within the Army Medical Department Center of Excellence (MEDCoE), Fort Sam Houston, TX. The mission is to produce active duty, commissioned Occupational Therapists for the United States uniformed services. Uniformed service Occupational Therapists are generalist practitioners who are assigned across the continuum of care in a variety of practice settings, including the deployed environment. However, the majority of Occupational Therapists are working in a primary care roles performing prevention, examination, diagnosis, and intervention for patients with neuromusculoskeletal problems or psychosocial problems addressing physical and mental barriers to performance, behavioral health concerns, health and wellness and assessing proficiency of performance skills of soldiers in warrior tasks and drills and their family dynamics. This program provides students with the knowledge, skills, problem solving abilities, duties, responsibilities, and ethics to deliver quality Occupational Therapy patient care and provides those concepts, principles, methods, and role models which will stimulate the continuous personal and professional growth of these Occupational Therapy officers.

1.2. Scope of Work. The contractor shall provide services, materials, and administrative personnel necessary to award graduate credits and the degree for the Graduate Level Programs to students who successfully complete this specified program of instruction indicated in Section 5 of the PWS.

1.2.1. Transition Period. The contractor shall ensure uninterrupted services by providing the government with services, upon award of the contract, to establish the foundation of the PROGRAM prior to the first class start in January 2022. These services shall include the following: coordination with and assisting the PROGRAM Director and faculty at Fort Sam Houston in curriculum modifications, appointing PROGRAM faculty to the university, updating the university catalog to include PROGRAM faculty, modifying the university calendar to include the Fort Sam Houston academic calendar, modifying the registrar course catalog, using an on-line website to advertise the PROGRAM, approving PROGRAM course electives, formally approving and admitting incoming PROGRAM students, initiating university regional accreditation approval due to substantive changes, university and PROGRAM faculty networking, field education PROGRAM modifications to include revising training agreements, and other administrative duties needed.

1.2.2. The Occupational Therapy Doctorate (OTD), [6-250-C18-65A] referred to herein as "the Program," is comprised of a Doctoral level graduate program that is taught primarily by government personnel under the supervision of the PROGRAM’s Program Director and the Graduate School Dean at the MEDCoE, Fort Sam Houston, TX. The curricula is contained in PWS attachment 1.

1.2.3. The contractor shall ensure uninterrupted services by providing the government with services, upon award of the contract, to establish the foundation of the OTD PROGRAM prior to the first class start as indicated in issued Task Orders. These services shall include the following: coordination with and assisting the PROGRAM Dean, PROGRAM Directors, Faculty and Staff at Fort Sam Houston in curriculum modifications, appointing PROGRAM faculty to the university, updating the university catalog to include PROGRAM faculty, modifying the university calendar to include the Fort Sam Houston academic calendar, modifying the registrar course catalog, using an on-line website to advertise the PROGRAM, approving PROGRAM course electives, formally approving and admitting incoming PROGRAM students, initiating university regional accreditation approval due to substantive changes, university and PROGRAM faculty networking, and other administrative duties needed.

1.2.4. The PROGRAM will consist of two phases: Phase 1 is 78 semester hours in didactic studies and Phase 2 is 58 semester hours in full-time clinical fieldwork and research capstone project with a specific research experience (see PWS Attachment 1). The clinical internship is performed under the supervision of qualified clinical instructors appointed by the Government.

1.2.5. The total Program length is 4 semesters spanning 30 months. The Government will enroll at least 15 and not more than 20 students per class into the PROGRAM. Each class begins on or about 1 January each calendar year.

1.2.6. The number of students enrolled will be provided to the contractor 14 calendar days prior to the start of each class.

1.3. Hours and Days of Operation: The contractor is responsible for providing administrative and educational support services between the hours of 8:00 a.m. through 5:00 p.m., Central Standard Time, Monday through Friday except federal holidays, when the contractor is closed, or when the government facility is closed due to emergencies, administrative closings, or similar government-directed closings.

1.3.1. Recognized Holidays. The contractor will not be required to perform services on the holidays listed below.

Any of the holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday:

New Year’s Day Martin Luther King’s Birthday Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas

1.3.2. The number of academic credits granted for each course is listed in the Program Curriculum and content maps. The contractor, in conjunction with the Program Director, shall evaluate current student contact hours to determine equivalent semester hours within 15 calendar days of contract award.

1.3.3. Identification of Privacy Act. This contract requires the development of a system of records in accordance with the Privacy Act of 1974.

1.3.4. The contractor shall use appropriate administrative, technical, and physical safeguards to protect any and all government data. The contractor shall also ensure the confidentiality, integrity, and availability of government data in compliance with all applicable laws and regulations, including data breach reporting and response requirements, in accordance with DFARS Subpart 224.1 (Protection of Individual Privacy), which incorporates by reference Department of Defense Directive (DoDD) 5400.11, “DoD Privacy Program,” October 29, 2014, and DoD 5400.11- R, “DoD Privacy Program,” May 14, 2007. The contractor shall also comply with federal laws relating to freedom of information and records management.

1.4. Security Requirements. The accountability and decision-making responsibility for any information relevant to students enrolled in the PROGRAM rests with the government. Access to student information is password protected.

Beyond the academic status information, the contractor has no access to any other sensitive information. As part of the requirement for affiliation services, it is stipulated that the contractor be prohibited from sharing any information pertaining to the PROGRAM with any third party.

1.5. Safety Requirements: The contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA).

1.6. Quality Assurance (QA). The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is the government’s internal plan for performing quality assurance, and as such does not become part of the resultant contract.

1.7. POLICY FOR REPORTING INCIDENTS OF SEXUAL ASSAULT AND SEXUAL HARRASSMENT

UNDER SEXUAL ASSAULT PREVENTION AND RESPONSE PROGRAM (SHARP).

1.7.1. Sexual Harrassment/Assault Response (SHARP). The contractor shall comply with OTSG/MEDCOM Policy Memo 19-019, Sexual Harassment/Assault Response and Prevention Program, 21 March 2019, or superseding DHA or DOD policy once issued and provided to the contractor. The SHARP reporting requirements apply only to knowledge obtained by contractor personnel while performing services under this contract.

1.7.2. The contractor shall require all contract service providers (CSPs) with knowledge of an incident of sexual assault occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours of gaining knowledge) report the incident in writing to the Government's POC. This reporting policy also applies to sexual assault incidents involving MEDCOM personnel that occur on the contractor’s owned or leased facility under this contract. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals, when the incidents occur on a Government facility or a Government leased facility.

1.7.3. The contractor shall require all CSPs with knowledge of an incident of sexual harassment occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the government's COR. This reporting policy also applies to sexual harassment incidents involving MEDCOM personnel that occur on the contractor’s owned or leased facility under this contract. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals, when the incidents occur on a Government facility or a Government leased facility

1.8. Post Award Conference. The contractor shall attend a post award conference convened by the contracting activity/contract administration office in accordance with Federal Acquisition Regulation 42.5.

2. DEFINITIONS/ACRONYMS:

2.1. Catalog. Any medium by which the contractor publicly announces terms and conditions for enrollment in the contractor’s institution, including tuition and fees to be charged. This includes “bulletin”, “announcement”, or any similar word the contractor may use.

2.2. Cohort. A class that encompasses all training from beginning to graduation (A group of students who work together for the duration of the program).

2.3. Contracting Officer. An individual with authority to enter into, administer, and /or terminate contracts and make related determinations and findings. This individual is the only person with authority to bind the Government.

2.4. Contracting Officer’s Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.5. Contractor. The term as used in this contract refers to the prime.

2.6. Course. A series of lectures or instructions, and lab periods, relating to one specific representation of subject matter. Usually, a student completes a course in one term and receives a certain number of semester hour’s credit (or equivalent) upon successful completion.

2.7. Curriculum. A series of courses having a unified purpose and belonging to one major academic field, which usually include certain, required courses and elective courses within established criteria. A curriculum usually covers more than one term and leads to a degree or diploma upon successful completion.

2.8. Deliverable. Anything that can be physically delivered (such as transcripts, diplomas, and identification cards) but may include non-physical things (such as electronic copies of graduate catalog, minutes, website).

2.9. Fees. Those applicable charges directly related to enrollment in the contractor’s institution. Unless specifically allowed in the request for service, fees shall not include any permit charges such as parking and vehicle registration or charges for service of a personal nature such as food, housing, or laundry.

2.10. Term. The period of time into which the contractor divides the academic year for purpose of instruction.

This includes “semester", “trimester”, “quarter”, or any similar word that the contractor may use.

2.11. Performance Requirements Summary (PRS). This document determines what tasks to be performed are mission essential tasks and should include metrics on how performance for each of the tasks will be measured.

2.12. Physical Security. Actions that prevent the loss, damage, or unauthorized access to student information.

2.13. Proffer. To provide applicable degree certifying that student has met the requirements of the MEDCoE curriculum.

2.14. Program Director. Government individual responsible for oversight of the Program.

2.15. Quality Assurance. The various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.16. Quality Assurance Surveillance Plan (QASP). This is the government document that the COR will use to perform surveillance on the contractor. It includes all of the mission essential inspection requirements of the PRS plus other, non-critical elements that will have surveillance performed on them. It sets up the frequencies of inspections, the methods for performing the inspections, etc.

2.17. Quality Control. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.18. Tuition. The amount of money charged by an educational institution for instruction, including fees.

2.2. Acronyms.

CHEA Council for Higher Education Accreditation CDR Contract Discrepancy Report COR Contracting Officer’s Representative CSP Contract Service Provider DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DoDD Department of Defense Directive GPA Grade Point Average GRE Graduate Record Examination HRCoE Health Readiness Center of Excellence IACUC Institutional Animal Care and Use Committee IAW In Accordance With IRB Institutional Review Board JBSA Joint Base San Antonio KO Contracting Officer

MEDCoE Medical Department Center of Excellence MTF Medical Treatment Facility NCE National Certification Examination OSHA Occupational Safety and Health Administration OTD Occupational Therapy Doctorate PIEE Procurement Integrated Enterprise Environment POC Point of Contact POI Program of Instruction PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SACSCOC Southern Association of Colleges and Schools Commission on Colleges SCA Service Contract Act SHARP Sexual Harassment and Assault Reporting Program TFMC Tobacco Free Medical Campus US United States USDoE U.S. Department of Education WASC Western Association of Schools and Colleges WD Wage Determination

2.3. Personnel

2.3.1. Key Personnel. The contractor shall provide a contractor representative who shall have full authority to act for the contractor on all contract matters. The contractor shall designate their representative, in writing, and submit to the KO within 10 calendar days after award of contract.

2.4. Travel Requirements. The Graduate Dean, or his/her designee at the contractor’s site, shall make annual evaluation site visits to MEDCoE, Fort Sam Houston in San Antonio, TX. These site visits may include, but are not limited to: monitoring the curriculum, reviewing lesson material, instructor performance, grading system, administrative procedures, and clinical internship performance. The Graduate Dean shall provide at least two weeks advanced notice of the site visit to the Program Director.

2.4.1. The contractor shall support the Program by making their Graduate Dean or his/her designee available in San Antonio for class openings/registration (one day), graduation ceremonies (one day), and/or any other official functions mutually agreed upon in advance.

2.4.2. The Graduate Dean or his/her designee will be available on-site for one day during accreditation site visits for the Accrediting Commission’s interviews.

2.5. Fort Sam Houston Access.

2.5.1. Effective 1 May 2013, access to Fort Sam Houston Main will be closed except for pre-vetted and approved credential holders IAW Air Force Federal Acquisition Regulation Supplement 5352.242-9000 (Contractor Access to Air Force Installations); AFI 31-101 (Integrated Defense); AFI 31-113 (Installation Perimeter Access Control); and AFI 31-502 (Defense Biometric Identification Systems (DBIDS) Operations. Contractors providing services at Fort Sam Houston will no longer be allowed entry without an approved access credential. In an effort to standardize Joint Base San Antonio (JBSA) policy, entry will not be allowed for those individuals who do not pass a criminal background check.

2.5.2. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

2.5.3. Contractor employees accessing the installation with a privately owned or company furnished vehicle will have the following proof: valid driver’s license, current vehicle registration and a valid vehicle insurance certificate to obtain a vehicle pass.

2.5.4. Wants and warrants checks will be conducted for every contractor and/or employee. Personnel accessing the installation with a privately owned or company furnished vehicle shall have provided the following proof: You are responsible for ensuring your employees report to Building 4179 to present a valid photo ID and Form I-9, Employment Eligibility Verification upon request by the Security Forces. You are responsible for ensuring all installation access credentials issued to contractor employees are returned to the issuing office upon expiration, completion of contract, or termination of services. Failure to comply with these requirements may result in withholding of final payment and possible debarment from entering any JBSA installation.

3. GOVERNMENT RESPONSIBILITIES: The Government will provide overall governance and management of the PROGRAM through the Program Director, and in this capacity will:

3.1. Provide the facilities and resources for student research and training. This includes, but is not limited to, the instructional and training facilities, faculty and staff, curriculum, instruction, instructional technology educational network, supplies, books, and travel costs for Program students.

3.2. The Government’s curriculum will be available to the contractor upon award. The MEDCoE will provide the contractor with information relative to the Program to be used in the formulation of its Graduate School catalog. This catalog will be published by the contractor, and drafts of those portions pertaining to the Program shall be furnished to the Program Director for approval prior to printing.

3.2.1. By mutual agreement with the contractor, add or delete curricular subject matter in accordance with the PROGRAM and the contractor’s graduate curriculum process.

3.3. The Program Director will screen all applicants and provide the contractor, no later than 14 days prior to the start, all necessary admission credentials for each individual desiring enrollment in the Program. These admission credentials will consist of electronic information provided by the applicant through the designated PROGRAMs Centralized Application Service application and includes verified academic transcripts for all completed graduate and undergraduate work, employment history, personal essays, letters of recommendation, and official Graduate Record Examination (GRE) scores as applicable.

3.3.1. The government will ensure all Program students possess the following:

3.3.2. Appropriate degree as indicated in program enrollment requirements.

3.3.3. Required grade point average as outlined in the Program’s requirement.

3.3.4. Graduate Record Examination (GRE) scores predictive of success in accordance with the contractor’s graduate school admission standards (as required).

3.4. Provide to the contractor, no later than 30 days prior to the start of the Program, the necessary admission credentials for each individual desiring enrollment in the Program. Credentials will consist of academic transcripts for all completed graduate and undergraduate work, plus the GRE score.

3.4.1. Provide the number of students enrolled to the contractor within 30 calendar days prior to the start of each class.

3.4.2. Compile student enrollment documents and forward them to the contractor no later than 30 days after the beginning of each semester.

3.4.3. Assign student grades and forward them to the contractor no later than 30 days after the end of each semester.

3.4.4. Withdraw or dismiss students who are failing to maintain military or academic standards.

3.4.5. Provide healthcare and assume liability for all Program military or government sponsored residents.

3.5. Ensure Program faculty participate on Program graduate committees. However, Program faculty are not committed to support any contractor projects.

3.6. The Government will provide access to electronic student enrollment information, or hardcopy documents, and forward them to the contractor at the beginning of each program.

3.7. The Government will withdraw or dismiss students who fail to maintain military or academic standards.

3.8. Prior to graduation, the respective Program Director will forward the students’ course grades to the contractor.

3.9. Review and approve through official Military Institutional Review Board channels all Program research protocols prior to data collection.

3.9.1. The Government will have the first right to publish any program research findings. If findings are not published within 3 years of completion of data collection, the contractor may request the right to publish as first author. The Government will list any contractor faculty who substantially contributes to a research project as an author on abstracts and other publications.

3.10. U.S. Medical Center of Excellence (MEDCoE) Unique Training.

3.11. Sexual Harassment/Assault Response and Prevention (SHARP). The contractor shall ensure all contractor service providers receive Sexual Harassment/Assault Response and Prevention (SHARP) training not later than 60 calendar days after the contractor begin performance under this contract. Training can be obtained either online or in person as offered at the installation where services are being provided. If the contractor locum tenens has an AKO account, they can access online the Team Bound Self Study course through Army Learning Management System (ALMS) at: http://www.atsc.army.mil/tadlp/delivery/alms.asp

4. CONTRACTOR-FURNISHED ITEMS AND SERVICES. The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract, except for those items listed under paragraph 3 of this PWS.

4.1 Contractor Qualifications:

4.1.1. The contractor shall be a university accredited by one of the six regional accrediting associations Southern Association of Colleges and Schools recognized by the U.S. Department of Education or the Council on Post- Secondary Accreditation. The contractor shall provide the Program proof that the Program has been approved by the appropriate institutional governing body. A hyperlink from the contractor’s website with this approval is sufficient.

The contractor must be accredited by one of the six regional accrediting associations recognized by the U.S.

Department of Education (Accrediting Commission for Community and Junior Colleges (ACCJC) Western Association of Schools and Colleges, Higher Learning Commission (HLC), Middle States Commission on Higher Education (MSCHE), New England Commission of Higher Education (NECHE), Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), WASC Senior College and University Commission (WSCUC), and must maintain said accreditation throughout the duration of the contract requirements.

http://www.atsc.army.mil/tadlp/delivery/alms.asp

4.1.2. The contractor shall be classified as a Doctoral University with Highest Research Activity (R1) or as a Doctoral University with Higher Research Activity (R2) by the Carnegie Classification of Institutions of Higher Education.

4.2. Contractor Responsibilities. The contractor shall provide services and staff on the main campus to support the requirements of Program faculty and students located at the MEDCoE, Fort Sam Houston, and associated sites. The contractor shall provide full registration for all students upon receipt of notification of selection by the Program Director. The contractor shall provide qualified personnel competent to manage the technical, educational, and administrative aspects of hosting an off-site graduate program that is designed to award a Occupational Therapy Doctoral degree to students enrolled in the PROGRAM. These responsibilities include:

4.2.1. Providing all administrative and institution accrediting information

4.2.2. Providing on-line orientation to university and library services to Program faculty and students

4.2.3. Providing faculty appointment letters for Government faculty

4.2.4. Facilitating programmatic changes necessary to maintain accreditation as a doctoral program

4.2.5. Curriculum will be provided to the contractor who shall provide input/feedback, if any, to the Government no later than 30 days after receipt of the curriculum and educational objectives.

4.2.6. Performing all administrative functions necessary to admit, enroll, process, and graduate students

4.2.7. Allowing student and faculty access to available research lab facilities to conduct Program research

4.2.8. The contractor must have an on-line Blackboard or comparable Learning Management System capable of supporting distance education curriculum and communication platform. The contractor shall provide full access to this system and technology assistance 24 hours a day, 7 days a week to Program faculty and students. The contractor must have SPSS software or equivalent statistical package, Graph Pad Prism, and a reference management system available for on line use by Program faculty and students. The contractor shall provide network access and a PROGRAM webpage highlighting the program-university partnership, program admission cycle and requirements, and general program facts. The contractor shall provide Program faculty and students access to video teleconferencing capabilities and equipment that allows for joint-faculty development and hybrid learning experiences among students on the main campus and off-site campus at Fort Sam Houston. The contractor must ensure full access to above systems capabilities to all Program faculty and students regardless of their location.

4.2.9. The contractor shall maintain the database of all information regarding student enrollment applications for the Program. Prospective students to the Program shall send GRE scores, transcripts, letters of recommendations and other required documents to the contractor. The contractor shall maintain the admission packets on all students until graduation. The PROGRAM Director and designated alternate (Deputy Program Director) shall be granted secure access to this on-line folder for the PROGRAM Admissions Faculty Board or when needed during the year. The on-line folder will be user name and password protected.

5. SPECIFIC TASKS.

5.1. Maintain standing as a university accredited by one of the six regional accrediting associations (Middle States Association of Colleges and Schools, New England Association of Schools and Colleges, North Central Association of Colleges and Schools, Northwest Association of Schools and Colleges, Southern Association of Colleges and Schools, or Western Association of Schools and Colleges).

5.2. Award letter grades as assigned by the Program faculty. If a grading disparity exists, the government Program Director involved will appoint an additional faculty member to grade the work, and the two most similar scores will be averaged to produce the final grade.

5.3. The contractor shall accept all students currently enrolled in the present classes at the MEDCoE.

5.4. For new students, the contractor shall review the admission credentials referenced in paragraph 3.3 and notify the Program Director in writing of its admission determination within 30 calendar days of receipt from the Program Director.

5.5. Students admitted into the Program shall be afforded the same rights, privileges, and benefits afforded graduate students in residence at the contractor’s main campus and/or other satellite campuses of the contractor upon award as long as the rights, privileges and benefits provide a benefit to the government and do not contravene federal regulations governing standards of ethical conduct, to include Joint Ethics Regulation DoD 5500.7-R. The students shall be afforded the following rights, privileges, and benefits to include but not limited to:

5.5.1. A student identification card allowing access to library, bookstore, and other buildings on the main campus.

5.5.2. One copy of official transcripts.

5.5.3. Diploma

5.5.4. Admission to special events sponsored for off-campus programs (e.g. luncheon and an athletic event).

5.5.5. Access to all research-related databases and other library resources normally afforded to students.

5.6. Students admitted into the Program will not be required to pay any fee as a condition of admission or retention in the Program. The contractor shall maintain administrative liaison with the Program Director for the purpose of resolving issues relating to enrollment of each class.

5.7. The contractor shall ensure residents in the Program are not charged for anything related to performance under this contract.

5.8. Program Director will nominate and the contractor shall appoint up to 50 rotating members of the Program faculty for faculty professional status and adjunct faculty status with the contractor’s institution within 14 calendar days of request. Appointments will be effective only during the tenure of the instructor as a member of the Program faculty or the duration of the Program’s affiliation agreement between the contractor and the U.S. Army, MEDCoE, whichever terminates first. The contractor shall demonstrate that the Program have been approved by the appropriate institutional governing body.

5.9. The contactor shall delegate overall responsibility and conduct of the Program to the government's program director or designated representative.

5.10. Program faculty shall be afforded all the same rights, privileges, and benefits afforded the contactor's graduate faculty at the contractor’s main campus and/or other satellite campuses of the contractor upon award as long as the rights, privileges and benefits provide a benefit to the Government and do not contravene federal regulations governing standards of ethical conduct, to include Joint Ethics Regulation DoD 5500.7-R. The program faculty shall also be afforded the following rights, privileges and benefits to include, but not limited to:

5.10.1. Access to all research-related databases and other sources of information normally afforded to the faculty at the contractor’s main campus. These research databases will also be available to students enrolled in the Program for bona fide research purposes.

5.10.2. Listing as faculty in the graduate catalog.

5.10.3. Attendance at faculty meetings and membership on appropriate graduate faculty committees.

5.10.4. Provide faculty identification cards.

5.10.5. Provide faculty parking passes.

5.10.6. Provide full access to contractor’s on-line resources for faculty.

5.10.7. Allow Program faculty access to compete for contractor’s graduate and teaching grants.

5.10.8. Allow Program faculty access to the contractor’s on-campus facilities.

5.10.9. Admission to special events (e.g. luncheons and athletic events) afforded on a regular basis to all faculty at the Contractor's main campus.

5.11. The contractor shall grant university graduate credit for successfully completed courses and the Occupational Therapy Doctoral (OTD) degree to students who successfully complete the Program which includes:

5.11.1. Maintain an acceptable grade point average of (3.0 on the 4.0-point scale) over the didactic portion of the program.

5.11.2. Pass all clinical course work prior to commencing clinical fieldwork experiences level I and level II.

5.11.3. Pass all clinical fieldwork experiences level I and level II prior to presenting a doctoral capstone proposal.

5.11.4. Pass the doctoral capstone proposal. Preparation for the capstone project includes a literature review, needs assessment, goals/ objectives, and an evaluation plan. The following courses and coursework must be completed with a passing score prior to the commencement of the Doctoral Capstone Experience (DCE).

5.11.5. Pass the doctoral capstone experience. Students pursuing an OTD doctoral degree are required to complete no less than one additional sixteen-week DCE following level II FW. The DCE develops occupational therapists with in-depth skills (those beyond a generalist level, within a focused area), and it is integral to acquiring deeper practice-scholar competencies as reflected in the program’s curriculum design. The DCE directly connects clinical practice with scholarship via the implementation of a doctoral capstone project.

5.11.6. Pass the doctoral capstone project defense. The DCE will support advanced skill development in collaboration with the sponsoring site for clinical, educational, and/or research based projects. Examples of such projects students must present and defend include: the development of resource materials, creation of quality assurance or outcomes measurement programs, integration of evidence-based practice research activities, leadership or advocacy project, or program development..

5.12. The contractor shall treat courses given at MEDCoE as resident courses for the purpose of awarding graduate credit hours and an Occupational Therapy Doctoral Degree.

5.13. The Government will and the contractor shall, by mutual agreement add, delete, and maintain access to curricular subject matter with 60 calendar days of notification IAW MEDCoE accrediting body and the contractor’s graduate curriculum process.

5.14. The contractor shall support the Program’s accreditation by supplying electronic copies of all requested policy and procedure manuals, and shall supply student transcripts for the Accrediting Commission’s review to the Program Director.

5.15. The contractor shall delegate grading authority and responsibility for the governance of the Program to the Program Director. Each student will be awarded a letter grade for each course in the Program, and each student’s official transcript will reflect the letter grade assigned by the MEDCoE faculty.

6. Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the VH Telehealth Cart maintenance and repair services requirement via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

7. Applicable Publications/Regulations/Standards. Compliance with all publications, regulations, operating instructions and standards provided by the Government is required when they pertain to the procedures for materials expediting herein and where the contractor is authorized by the PWS to accomplish the work specified. The contractor is required to acquire and work based on the latest version of the publication. For any area not covered by regulation, publication, etc., the contractor shall abide by industry standards and manufacturer requirements.

7.1. Mandatory Publications. Following is a list of basic publications applicable to this PWS. The most current version of the publication applies. Current issues of Army publications and links to other service publications can be accessed at http://www.apd.army.mil/ . Army publications not on the internet or MTF policies and procedures can be obtained from the COR. DoD publications can be found at www.defenselink.mil/pubs or www.dtic.mil/whs/directives . The Publications have been coded as advisory or mandatory. The Contractor is obligated to follow those coded as mandatory only to the extent that they apply to this contract. Supplements, amendments, or changes to these mandatory publications may be issued during the life of the contract. Advisory publications may be used for information and guidance but are not binding for compliance.

7.2 The Health Insurance Portability and Accountability Act of 1996 (HIPAA)

7.1. Advisory publications:

7.1.1. Army Regulation 600-20, Army Command Policy, 06 Nov 2014

7.2. Mandatory publications:

7.2.1. MEDCoE Policy Memo 16-033, Policy for Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Assault Prevention and Response Program (SHARP), 12 Nov 13.

7.2.2. Indebtedness of Military Personnel, Army Regulation 600-15, 09 NOV 1999

7.2.3. DoD Privacy Program, DoDD 5400.11, 29 October 2014.

7.2.4. DoD Privacy Program, DoD 5400.11-R, May 14, 2007.

8. PWS Exhibits/Attachments:

Exhibit A – Performance Requirement Summary (PRS) Exhibit B – Service Contract Act (SCA) Wage Determination (WD) Exhibit C – Tobacco Free Medical Campus (TFMC) Exhibit D – Exclusion from Participation in Federal Health Care Programs (LEIE) Exhibit E – Personally Identifiable Information (PII), Protected Health Information (PHI) and Federal Information Laws e PWS Attachment 1 - Curriculum Listing for OTD Program

8.1 Solicitation/Contract Attachments:

Attachment 1 – Quality Assurance Surveillance Plan (QASP) http://www.ecmra.mil/ http://www.apd.army.mil/ http://www.dtic.mil/whs/directives