PWS Okinawa_Redacted.pdf

STATEMENT OF WORK

PREVENTIVE MAINTENANCE SERVICE

OF PHACOEMULSIFIER EQUIPMENT

AT U.S. NAVAL HOSPITAL

OKINAWA CAMP FOSTER, OKINAWA, JAPAN

1. DESCRIPTION OF REQUIREMENT AND REQUIRING ACTIVITY:

The requirement includes the preventive maintenance, emergency services, corrective maintenance, and phone support services necessary to maintain the equipment listed below.

Department Name Nomenclature Model Manufacturer Serial # ECN

Document Number

PhacoEmulsifier Centurion ALCON

Cataract unit Vision Laboratories

2. PLACE OF PERFORMANCE:

U.S. Naval Hospital Camp Foster Okinawa, Japan.

3. PERIOD OF PERFORMANCE:

Base Year: 01 Dec 2023 thru 31 Nov 2024

This contract covers one base year and the Government’s option to exercise four (4) option years, ending on 24 Dec

2028. The option year renewal when warranted is at the sole discretion of the requiring activity, unless otherwise terminated in writing by either party, for any reason.

4. PREVENTIVE MAINTENANCE (PM) SERVICES:

The Contractor shall perform the preventive maintenance (PM) services in accordance with the OEM’s PM checklist

Attachment (1) OEM Preventive Maintenance Checklist. The services shall be performed on site two times annually during the performance period with mutually agreed upon schedule between the Contractor and the requiring activity, preferably on June and December. Only Biomedical Repair personnel are authorized to coordinate and schedule PM services. Such services shall include but not limited to, technical inspection, adjustment, cleaning, and replacement of parts and other services to keep the equipment in proper working condition. The Contractor shall perform emergency services, corrective maintenance, and phone service support in accordance with the manufacturer’s instructions. The emergency and corrective maintenance services shall not exceed twenty-four (24) times per contract period. Phone service support shall be unlimited and provided 24/7. The contractor shall be at the job site within forty-eight (48) hours after receipt of an emergency service call and shall restore the equipment to fully functional status within 7 calendar days if the equipment can be fully restored within the service and parts covered in this contract. The parts listed in Attachment (2) OEM Preventive Maintenance Parts List shall only be used for the services stated above.

Emergency services will not be available during local Japanese holidays.

Attachment (1) – OEM Preventive Maintenance Checklist.

Attachment (2) – OEM Preventive Maintenance Parts List.

REPLACEMENT PARTS:

The Contractor shall furnish replacement parts listed in Attachment (2) OEM Preventive Maintenance Parts List at no additional cost to the Government. Parts and services needed that are not covered in this contract will be purchased through a separate action.

PM services do not include:

1. Maintenance/repair for equipment/system stated other than in section #1.

2. Overhaul/renewal of subject equipment.

3. Replacement parts out of scope of normal preventive maintenance.

4. Movement/Removal of equipment

5. Repair caused by inappropriate operation/treatment by the Government

6. Consumable items/consumption parts

5. CONTRACTOR EXPERIENCE/TRAINING:

The Contractor shall provide documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

6. REPORTING TO BIOMEDICAL REPAIR BEFORE AND AFTER SERVICE:

Inspection and acceptance of the preventive maintenance services performed hereunder shall be made by the receiving officer of the requiring activity. The Contractor shall report to the authorized Biomedical Repair personnel prior to and upon completion of each service. Upon completion of the service, the Contractor shall provide a copy of the service slip, signed by Biomedical Repair personnel, certifying that the service has been performed and that the equipment is functioning at working condition. If the service is performed or completed outside the regular working hours, the Contractor shall present the certified service slip to the Duty Biomed personnel.

7. SERVICE SLIPS:

All medical equipment service slips must contain the following minimal information:

A. Contract Number

B. Plant Accounting Number of Unit

C. Unit Malfunction

D. Replacement Parts Number and Description

E. Details of Preventive Maintenance

F. Service performance date and time

G. Name of Technician

8. MAINTENANCE COSTS:

Costs of full maintenance services include labor, parts within preventive maintenance scope, travel time, mileage, and all other related expenses necessary to perform preventive maintenance service without any cost to the Government.

10. SERVICES PERFORMANCE TIME:

The schedule PM and phone service support shall be performed during regular working hours from 0800 to

1700, Monday through Friday excluding Japanese Holidays.

Service Contract Reporting (SCR)

“Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https//sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https//sam.gov/SAM/.”