PWS_Nutrition Consulting Services.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

Nutrition Consulting Services

1.0 General:

1.1 Scope: Contractor is to provide effective, integrated, and comprehensive health promotion to encompass disease prevention, nutrition, physical fitness, and population health programs for the 173 Kingsley Field Fighter Wing, Klamath Falls Oregon members. The contractor shall produce a program that incorporates an Air Force environment that supports, promotes, and sustains individual and organizational healthy lifestyle choices and behaviors. The mission is to provide and integrate evidence-based and cost-effective education and resources to optimize health and readiness. Healthy community goals are to increase the health of Airmen and the AF community, resiliency, and increase workforce productivity. The contractor shall provide all qualified personnel, materials, supervision, and quality control. Contractor will provide detailed complete accountability for both the assigned member and applicable assigned members Commanders, this includes arrival, departure, and instruction given while attending the program. The contractor shall produce curriculum based off sustainability to reduce frequency and severity of injuries and time lost from service, improve long term quality of life, optimize Airman Readiness, avoid injury prior to occurrence, increase Airmen productivity, and support retainability.

1.2 Background: The Health and Education Awareness Team (HEAT) equips Airmen with the knowledge, skills, and tools required to continually assess and adjust to their environment. It empowers Airmen to maintain the necessary balance of cognitive skills, physical endurance, emotional stamina, social connectedness, and spiritual well-being to thrive and carry out the 173 Fighter Wing, Air Force mission. This service will comply with readying the assigned Airmen which utilize the HEAT Program.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of twelve months and four twelve month option periods.

1.3.1 Hours: Services are to be available on-site Monday through Friday, and 12 weekends (Saturday and Sunday) per year between the hours of 10:00AM and 2:00PM.

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Juneteenth

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day

1.4.3 Place and Performance of Services: The place of performance is Kingsley Field, Klamath Falls, OR 97603.

1.4.3.1 Contractor shall be available to provide services from Monday through Friday prior to the monthly Regularly Scheduled Drill (RSD) except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. At the time of contract award, the Contractor must have hired personnel licensed in Oregon to begin immediate implementation of the contract’s requirements to avoid any delay in treatment or services.

1.4.4.1 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

a. Since the health care workers under this contract have access to and/or process information requiring protection under the privacy act of 1974, compliance with DoD Directive 8500.1, DoD Directive 5200.2, AFI 31-501 and AFI 33-202 is mandatory. Therefore, a National Agency Check with Inquiries (NACI) is required for each health care worker under this contract. The Contractor shall fully adhere to the provisions of referenced publications by having each of their employees who are performing under this contract make an appointment (through the COR) with the appropriate security organization at the installation where service is provided. Each individual will be fingerprinted and required to complete the appropriate forms, usually a Standard Form 85-P, Questionnaire for Public Trust Positions. The contractor shall advise their employees that a favorable report is a required condition of employment under this contract. The Contractor shall apply for the NACI prior to the start of performance for each health care worker. All medical records generated under this contract shall be provided to the 173d Medical Group.

1.4.5 Nutrition Consultation Services shall be performed by qualified personnel. Required qualifications to perform these services are:

a. Current Oregon Licensed Registered Dietician (RD) by the Oregon Health Licensing Office; or

b. A degree in dietetics, human nutrition, food and nutrition, or food systems management from a regionally accredited college or university approved by the Board of Licensed Dietitians and have received RD credentials form the Commission on Dietetic Registration (CDR); or

c. A Bachelor’s degree from an accredited college or university in the field of Human Nutrition, Dietetics, Food and Nutrition or Food Systems Management but prefer a Master degree and a Certified Nutritionist Specialist; or

d. A Bachelor’s degree from an accredited college or university in Human Performance, Kinesiology, or Exercise Science, and/or Sport Sciences. Certification in one of the following: the National Strength and Conditioning Association (NSCA), Certified Strength and Conditioning Specialist (CSCS), or by the Collegiate Strength and Conditioning Coaches Association (CSCCA) as a Strength and Conditioning Coach Certified (SCCC), or a Certified Mental Performance Consultant (CMPC) credential through the Association for Applied Sport Psychology is desired, but not required.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointments will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise. Contract workers will follow the published 173 FW work schedule.

2.2 ACRONYMS:

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.2 Property: None.

3.3 Materials: None.

3.4 Equipment: None.

3.4 Utilities: None.

4.1 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.2 Property: None.

4.3 Materials: All class curriculums and associated mediums or media in delivery of services for the Nutrition Consulting program shall be provided by the contractor.

4.4 Equipment: Any related equipment or accessories for anything required in delivery of services for the Nutrition Consulting program shall be provided by the contractor.

4.5 Utilities: None.

4.6 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1.1 Verify each service member participating in the program has obtained positive clearance from the member’s primary care provider to perform the activities recommended by the contractor.

5.1.2 Provide Nutrition Consulting Services. Follow current Federal and State health safety restrictions for all Nutrition Consulting program related gatherings, classes, meetings, and any group activities. Once lifted and back to normal operation, class size shall be determined by contractor to follow maximum capacity of building facility requirements and regulations.

5.2 Provide Educational Group Classes and materials for the 12 month duration of the Nutrition Consulting program:

5.2.1 Nutrition, healthy eating, weight management, healthy cooking, plant-based cooking.

5.2.2 Mindful eating, reduce stress eating, and coping with unhealthy triggers.

5.2.3 Physical Activity education in regards to health, weight management, mental and emotional well-being, disease prevention, and longevity.

5.2.4 Lifestyle implementation skills to include sleep health, time management, mindfulness, and stress management.

5.2.5 One on one consulting and individual program planning.

5.3 Perform Body Composition Analysis. A safe, accurate measurement of body fat, muscle mass, visceral fat, and hydration levels that will be reviewed with a health professional.

5.4 Provide forward injury prevention, injury prevention, and performance optimization services.

5.4.1 Develops recommended evidence based, periodized strength and conditioning programs focused on squadron mission and individual Airman tasks.

5.4.2 Coordinates, executes, and manages physical performance optimization programs within designated squadrons in coordination with leadership and the Resiliency Team.

5.5 Reports

5.5.1 A Client Status Report (CSR) shall be provided 60 days, 120 days, and at the end of the twelve month period by health professionals from the Nutrition Consulting program of participant’s attendance, health metric changes including weight and body fat data.

5.5.2 An analysis shall be provided at the end of the twelve month period of the success of the participants and future recommendations to maintain health status along with recommendations for future cohort groups.

5.5.3 A report will be provided to health professionals at the end of the twelve month period of evaluation of the wellness program.

5.5.4 Contractor shall contact COR to report any participants that are absent from the program for more than one week without notification to health professionals or Nutrition Consulting Services staff.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.2 Instruct Educational Group Health and Wellness Courses

5.4.1 Provide Client Status Report

TECHNICAL EXHIBIT 2

Deliverables Schedule