PWS.docx

DEPARTMENT OF THE AIR FORCE OGDEN AIR LOGISTICS CENTER (AFMC) HILL AFB, UTAH 84056-5609

Purchase Request No. FD20202000005

PERFORMANCED BASED WORK SPECIFICATION

WORK TYPE: Essential Repair EQUIPMENT TYPE: F-16 Asymmetry Brake Written by: Lieutenant Andrew Lee PM: David Olson (801) 586-0511

PMS: Angela Moss (801) 777-6598 Attachment 1 12 Dec 2019

Table of Contents

DESCRIPTION OF SERVICES 4

SCOPE

TERMS EXPLAINED

4.0 GENERAL WORK REQUIREMENT

4.0.1 DATA

4.0.1.1 MAINTENANCE RECORD, FORMS, REPORTS, AND PUBLICATIONS

4.0.1.2 REPORTING REQUIREMENTS (CAV AF/DRILS)

4.0.1.3 TECHNICAL DATA

4.0.2 SECURITY

4.0.2.1 FOREIGN DISCLOSURE RESTRICTIONS

4.0.3 QUALITY

4.0.4 CONDEMNATION AND REPAIR, UPDATE

4.0.5 ACCESSORY AND COMPONENT REUSE, MAINTENANCE AND REPLACEMENT

4.0.6 FACILITY REQUIREMENTS

4.0.7 ELECTROSTATIC DISCHARGE (ESD) PROTECTION

4.0.8 ROUTINE, MICAP, SURGE

4.1 RECEIPT OF EQUIPMENT AT FACILITY 11

4.1.1 HANDLING

4.1.2 INVENTORY INSPECTION

4.1.3 PRESERVATION

4.2 SPECIFIC WORK REQUIREMENTS 12

4.2.1 DISASSEMBLY

4.2.2 CLEANING

4.2.3 INSPECTION

4.2.4 CORROSION CONTROL AND TREATMENT

4.2.5 MAINTENANCE

4.2.6 FINISHING

4.2.7 REPAIR AND UPDATE

4.2.8 UNIQUE IDENTIFICATION (UID) MARKING

4.2.9 CND/RTOK CONDITIONS

4.2.10 GOVERNMENT ACCEPTANCE INSPECTION

4.2.11 MAINTENANCE PHILOSOPHY

4.2.12 CLARIFICATION STATEMENT

4.2.13 ENVIRONMENTAL STRESS SCREENING (ESS)

4.2.14 NON-DESTRUCTIVE INSPECTION (NDI

4.2.15 CONTRACTOR MANPOWER EQUIVALENT REPORTING

4.2.15.1 REPORTING PERIOD

4.2.16 USE AND SAFEGUARDING OF INFORMATION

Attachment 1 - APPLICABLE GOVERNMENT DOCUMENTS Attachment 2 - APPLICABLE NON-GOVERNMENT PUBLICATIONS Attachment 3 - CONTRACTOR COMMUNICATIONS AND STATEMENT OF WORK Attachment 4 - PRESERVATION, PACKAGING & MARKING REQUIREMENTS

1.0 Description of Services

1.1 Scope

1.1.1 This Work Specification establishes the minimum work requirements for essential repair necessary to restore the F-16 C/D recoverable end-items to a serviceable condition but not like new cosmetically. Reference Section 5 for a list of National Stock Numbers (NSN).

1.1.2 This effort is for repair and overhaul of end-item SRU’s to a serviceable condition but not like new cosmetically on the F-16 Asymmetry Brake. This repair consists of major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assembly’s. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end item identification. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items that would resemble the originally manufactured item. The SRU(s) will be restored to a nearly new condition (but not necessarily cosmetically new) in a facility owned and/or operated by the contractor.

1.1.3 All work performed by the contractor shall comply with the instructions and technical data requirements contained in this specification. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO through the ACO prior to work being started.

1.1.4 The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO.

1.1.5 The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the OO-ALC Program Manager.

1.1.6 The contractor will be allowed to move components among reparable end items to expedite repair, versus maintaining serial number integrity.

1.1.7 The contractor will return the recoverable item to the original specifications of the item, except as noted in the applicable engineering change orders. The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests that will be excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.1.8 The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

1.1.9 The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the OO-ALC Production Manager. Upon completion of the contract, per existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.1.10 This effort is considered a Mission Essential Service.

1.2 Terms Explained

2.0 Services Description Summary (SDS)

2.1 WAWF / MATERIAL INSPECTION & RECEIVING REPORT

2.2 MAINTENANCE DATA COLLECTION REPORT

2.3 ITEM UNIQUE IDENTIFICATION (IUID) REPORT

2.4 PRODUCT QUALITY DESCREPANCY REPORT (PQDR)

2.5 CAV AF

working days of discovery by Contractor or notification of the error. IAW CDRL A001.

2.6 SAFETY AND HEALTH

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

3.0 Government Furnished Property and Services

Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in FAR, Part 45. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DOD) property in the custody of Contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions. GFE, if authorized on this contract, will be stated and identified in an attachment to this appendix or as another uniquely identified section as part of this contract. The Contractor will comply with the GFE related clauses in the basic contract

Government-Furnished Material (GFM): Government property supplied to the Contractor, for incorporation into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies. GFM is also referred to as materials and direct materials under the terms of the contract (FAR 45.301).

3. 1 GOVERNMENT FURNISHED MATERIAL (GFM):

3.1.1. GFM will not be provided.

3.2. SPECIAL TOOLS, SPECIAL TEST EQUIPMENT and SUPPORT EQUIPMENT (ST/STE/SE):

3.2.1 ST/STE/SE/GFE necessary to accomplish maintenance and ensure serviceability of the end-items will not be furnished by the government.

3.2.3. Any type of GFP (to include end items) will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by Program Management or Hill Contracting individuals. This is the authorized shipping document so that the item can be properly identified upon Contractor’s return.

4.0 GENERAL INFORMATION

4.1 GENERAL WORK REQUIREMENT

4.1.1 Data

4.1.1.1 MAINTENANCE RECORD, FORMS, REPORTS, AND PUBLICATIONS: Reporting and data requirements shall be provided in the Contract Data Requirements list (CDRL), DD Forms 1423. The contractor shall, IAW the noted CDRL Exhibit, prepare and submit the following records, forms or reports in support of this work effort:

Reporting and Data Requirements: Refer to the “CAV Statement of Work and Contractor Communications Network” attachment for technical requirements/considerations, responsibilities, and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system.

a) Commercial Asset visibility air Force (CAV AF) End Item Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMAC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

· Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the overhaul process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit overhaul costs to the maintenance and budgeting systems.

· DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.

b) Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each overhaul location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL A002.

c) Government Property Inventory Report: The contractor shall provide an Annual Government Property Inventory Report IAW CDRL A003. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN). The contractor shall submit a Table for each designated overhaul facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the Contractor.

d) Maintenance Data Collection Reporting. Serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of overhauled end-items. The Contractor shall load maintenance data to the Defense Repair Information Logistics (DRILs) in IAW CDRL A004.

e) Item Unique Identification (IUID) Marking Activity and Verification Report. The contractor shall provide a report detailing all IUID marking activity. The IUID marking activity reports will provided as requested by DCMA and/or provided via an electronic copy through Wide Area Workflow (WAWF). IAW CDRL A005.

4.1.1.2 TECHNICAL DATA: The removal, disassembly, inspection, essential repair, update, test, assembly, and reinstallation of component parts and equipment will conform to the instructions in this work specification and all applicable technical data/directives listed in Section 5 and Attachment 1.

4.1.2 SECURITY: DD. Form 254 is not required for: 1680-01-168-9396WF

4.1.2.1 FOREIGN DISCLOSURE RESTRICTIONS: Per export control limitations, Foreign Disclosure Restrictions IAW AFMCI 21-113, 21-149 and 23-102 do not apply.

4.1.3 QUALITY: The inspection system requirements acceptable to the government are specified in Schedule Section E of the contract/order and the SDS.

4.1.4 CONDEMNATION AND REPAIR, UPDATE: Authorization for

condemnation shall be obtained in writing through the CO/ACO from the Equipment Specialist. Contractor shall coordinate demilitarization and scrap with the DCMA plant clearance officer. Items subjected to a catastrophic failure will not be repaired at the basic contract agreed price, but will be negotiated separately on a case by case basis. The Contractor shall not attempt to, without prior written approval from the CO/ACO, exceed 75% of the current Stock List Price (SLP) of a new item identified by the contract by the contract line item number (CLIN). If the Contractor estimates the total costs of repair on any end item received will exceed the above percentage of the SLP, the Contractor shall promptly notify the resident QAR and the PCO/ACO in writing and shall not perform further services on any such items except at the direction of the PCO/ACO.

4.1.4.1 The contractor shall be required to repair all items unless the Administrative Contracting (ACO) provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall only be submitted to the ACO for approval/disapproval if the unit falls into one of the criteria specified below:

a) Physical damage destroys 75% of the physical and electrical integrity of the unit (i.e. crushed).

b) Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

c) Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

d) If repair is done on a cost type basis, the government ES, 416 SCMS/GUMAE, will make regarding the condemnation of the asset if the expected cost of repair exceeds 75% of the current SLP of the item.

4.1.4.2 Items condemned under the provisions of the contract will be replaced by reparable assets provided by the government from within existing inventory for repair at no additional cost to the government.

4.1.4.3 All items condemned that contain precious metals, silver, gold, platinum, rhodium, iridium, osmium, and ruthenium, scrap bearing such metals, and items containing recoverable quantities thereof shall be reported via Inventory Schedule to the DCMA Plant Clearance Office for disposition instructions.

4.1.5 ACCESSORY AND COMPONENT REUSE, MAINTENANCE AND REPLACEMENT: Maintenance and replacement of accessory and component parts will be IAW specific work requirements listed in Section 4.3 of this work specification, the technical data cited in Section 5, Attachment 1and the appropriate non-government approved contractor technical data. The contractor shall comply with the following specific requirements for the reuse, repair, and replacement of accessories and components.

4.1.5.1 Replacement Material/Parts: Parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Material/parts used for replacement shall be selected in accordance with the contractor’s engineering parts list. Subassemblies shall be repaired as a part of the next higher assembly.

4.1.5.2 Cannibalization: Authorization for the contractor to retain condemned units for spare parts cannibalization shall be obtained through the ACO/CO from the ES. (Additional information may be found at AFMCI 21-113, Attachment 8, and T.O. 00-20-2 chapter 5).

4.1.5.3 The contractor may move components among repairable end items to expedite repair, versus maintaining serial number integrity. When components are replaced with components that were removed from other end items, the components that were removed shall be replaced or repaired and installed in end items missing components. The contractor shall not remove components to the point that the end items are non-repairable and require condemnation. (Additional information may be found at AFMCI 21-113 Attachment 8, AFI 21-101 chapter 8).

4.1.6 FACILITY REQUIREMENTS: N/A

4.1.7 ELECTROSTATIC DISCHARGE: Proper ESD procedures shall be in place prior to contract award. The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program (reference MIL-STD-1686C, MIL-HDBK-263B).

4.1.8 ROUTINE, MICAP, SURGE: This contract is considered “mission essential” as defined by DODI 3020.37.

4.1.8.1 SURGE Procedures: In the event that the government experiences an unplanned spike or sudden increase in demand due to major theater warfare or a national emergency (also known as a surge) and invokes surge, the contractor shall be willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand, the contractor will allow the government to place additional orders and/or elevate the priority status of current orders. Depending on the size and criticality of the surge, the contractor may do one or more of the following to fill the demand:

a) The contractor may maintain safety stock of components to draw from to perform additional repairs.

b) Add additional shifts to increase production within the contractor and with suppliers.

c) The contractor will work with the various manufacturing sites and supply chains to expedite production.

d) Government will be notified in advance of, and given the opportunity to negotiate; any expedite charges or other capacity related cost or schedule issues that might apply at the time of surge. Surge requirements will be on a best effort basis.

4.1.8.2 Mission Capability (MICAPs): will be identified to the contractor and work priorities will be set by direction of the PM/PMS/MM to ensure “repair to demand” versus “batch repairs”.

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 HANDLING:

4.2.1.1 The contractor shall exercise care to prevent any damage, pilferage, or loss of Government Furnished Property/Equipment (GFP/GFE) while it is in the contractor’s possession.

4.2.1.2 The contractor shall store all GFP in a secure area and provide protection against all adverse environment conditions.

4.2.1.3 Reusable shipping containers, packaging, and crating material in which the Government Furnished Property is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.1.4 While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter. See Attachment 4 for instructional information.

4.2.2 INVENTORY INSPECTION:

4.2.2.1 An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility.

4.2.2.2 Any deficiencies found as a result of the above inspection shall be brought to the attention of the ACO, and disposition shall be directed through the QAR/CO by the PMS.

4.2.3 PRESERVATION:

4.2.3.1 While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 DISASSEMBLY: The contractor shall receive, inspect, and disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation and maintenance IAW technical data listed in Section 5 as applicable and government approved contractor technical data.

4.3.1.1 Replacement parts and materials shall also be IAW Section 5. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letterform shall be submitted to the ACO/CO, who will obtain the appropriate engineering office determination and respond accordingly.

4.3.1.2 Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.3.1.3 Maintenance of the items shall be accomplished using only current government approved technical data.

4.3.1.4 If any applicable technical data is changed, revised, amended, or supplemented after award of contract, and an increase or decrease in work requirements is involved, the contractor shall inform the ACO/CO and the program manager. Any increase in labor and/or materials shall be accomplished by a revision to this work specification and other appendix packages as applicable, and negotiated by the CO, prior to work being accomplished.

4.3.2 CLEANING: The contractor shall clean the end-items thoroughly prior-to and after disassembly and maintain cleanliness during this maintenance effort IAW T.O. 1-1-691 and T.O. 00-25-234 and MIL-HDBK-454B.

4.3.3 INSPECTION:

4.3.3.1 The contractor shall accomplish a thorough inspection of each end-item, reusable or replacement component parts and materials (external and internal) for the following:

4.3.3.1.1 End-item for loose or missing parts, materials and attaching hardware.

4.3.3.1.2 End-item for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing.

4.3.3.1.3 Component parts, material, and attaching hardware to determine serviceability, and conformance with the technical data.

4.3.3.1.4 Structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, corrosion, and, deterioration.

4.3.4 CORROSION CONTROL AND TREATMENT: Accomplish corrosion

control and treatment as required, using methods and materials IAW and T.O. 1-1-691, MIL-STD-1568 and MIL-HDBK-1250.

4.3.5 MAINTENANCE: The contractor shall repair, update, inspect, reassemble, and test the reworked end-item and components and calibrate, if applicable, IAW T.O. 00-25-234 or other government approved technical data, and the technical data listed in Section 5 as applicable.

4.3.6 FINISHING:

4.3.6.1 The contractor shall replace damaged internal protective finish to the extent necessary to ensure serviceability and provide adequate protection IAW government approved contractor technical data, and the technical data listed in Section 5.

4.3.6.2 External finishing of the end-item shall be accomplished only to the extent necessary to provide adequate protection, using high quality commercially available finish materials. Minor scratches are to be touched up or spot painted to provide necessary protection.

4.3.6.3 The contractor shall replace damaged markings, identification, and decals as outlined per the applicable Technical Data, government approved contractor tech data and MIL-STD-130(N).

4.3.6.4 Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

4.3.6.5 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A DoD Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV within 24 hours. It is imperative that the contractor in completing the DD Form1348-1A perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A block one to include the contract number. This is IAW DLM 4000.25-1, directives listed in this contract, or can be as directed by the ACO, PCO, DCMA, PMS, or program management office.

4.3.7 REPAIR/UPDATE: The contractor shall update the end-items as outlined in technical orders and other directives listed in Section 5. This shall be accomplished concurrently with the maintenance required by this work specification, and shall be to the latest approved and supportable configuration.

4.3.7.1 The contractor is authorized to induct all configurations of any of the items listed in the contract. Performance and reliability Class 11 Revision Notices will be incorporated as determined by the contractor. These Revision Notices will be incorporated under the repair contract. Correction of deficiency (COD) updates and improvement Engineering Change Proposals (ECP’s) which are negotiated and funded separately, will be accomplished in accordance with the mutually agreed to schedules. Items will not be updated to the latest approved and supportable configuration specified in the contract under the following conditions:

4.3.7.1.1 Updates are not funded/authorized separately, e.g. spares not covered by the production COD clause.

4.3.7.1.2 Updates will not be required if the received configuration is compatible with configurations in use at the time of receipt and those updates are not required to satisfy update schedules which are bilaterally agreed to between the contractor and the government.

4.3.7.2 The contractor shall propose to the Government, replacements to the NSN under each CLIN when a lack of spare parts prevents the normal repair of that unit and the contractor or the government can obtain no suitable spare parts. Such replacements can include new major components, such as circuit card assemblies (CCA) as long as Fit, Form, Function and Interface (F3I) of the F-16 Asymmetry Brake is maintained.

4.3.7.3 The contractor shall delivery repaired Asymmetry Brakes in condition code “A”.

4.3.7.4 The contractor IS required, to track by serial number all inducted assets.

4.3.8 UNIQUE IDENTIFICATION (UID) MARKING: Check that components requiring UID mark IAW MIL-STD-130N have supplemental label/tags installed and that they can be verified, refer to T.O. 00-25-260. The supplemental UID mark shall be placed adjacent to or near existing label not to cover any existing marking.

4.3.9 CND/RTOK CONDITIONS: End Items deemed to be serviceable on initial inspection and subsequently pass Acceptance Test Procedures (ATP) will not be repaired and will be considered to be end items that meet CND/RTOK conditions.

4.3.10 GOVERNMENT ACCEPTANCE INSPECTION: All completed work shall be subject to acceptance inspection by Defense Contract Management Agency (DCMA).

4.3.10.1 The contractor shall perform an acceptance test and checkout of each completed end- item to assure serviceability prior to presentation to the government. Test and checkout shall be accomplished IAW the specifications found in section 5, Attachment 1 and non- government approved contractor tech data.

4.3.10.2 Upon satisfactory completion of final acceptance test, the contractor shall cover and seal all port, vents and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment. Reference NAS 847.

4.3.11 MAINTENANCE PHILSOPHY: It is the intent of the government under this contract that the contractor will induct funded end item(s) (for the purpose of this contract, end item is defined as the NSN listed under each CLIN) and repair that end item and subcomponents. Items are to be repaired to a serviceable operating condition.

4.3.12 CLARIFICATION STATEMENT: NSN Stock classes change frequently. The item itself does not change. When the stock class changes but the NIIN does not change, treat the CLIN as the same item.

4.3.13 ENVIRONMENTAL STRESS SCREENING (ESS) REQUIREMENTS: The contractor shall accomplish requirements for electronic items IAW MIL- HDBK-263B and MIL-HDBK-344A.

4.3.14 NON-DESTRUCTIVE INSPECTION (NDI): The contractor shall accomplish Non-Destructive Inspection (NDI) by disassembly to the extent necessary to assure a definite acceptance or rejection of the suspected item or area. (NOTE: T.O. 33B- 1-1 provides examples of inspection methods and criteria).

4.3.14.1 The contractor shall accomplish inspections during the maintenance process while the item is accessible for the following:

4.3.14.2 Quality replacement parts when accomplished.

4.3.14.3 Correct dimensions of replacement parts.

4.3.14.4 Correct type and quantity of parts and materials.

4.3.14.5 Check for insulation between dissimilar metals.

4.3.15 CONTRACTOR MANPOWER EQUIVALENT REPORTING:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the repair of all items previously listed via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. User manuals are available at the CMRA link.

4.3.15.1 REPORTING PERIOD: Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk

The contractor shall input data by 31 October of each year. However, due to the delayed implementation, input of FY data is required by 31 March.

4.3.16 USES AND SAFEGUARDING OF INFORMATION: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.0 TECHNICAL ORDERS AND OTHER DIRECTIVES

5.1 The contractor shall maintain all T.O.s applicable to this work requirement in a current status IAW T.O. 00-5-1, distribution IAW T.O. 00-5-2. The contractor shall comply with the latest dated T.O.s and other directives used or issued during the time the work is being accomplished and perform a timely review of all updated T.O.s and other directive changes applicable to the work requirement. The review will consider the impact on work requirements, costs, and schedules with backup data for those changes. Increases or decreases in work, which impact the maintenance facility or the government, will be sent through the ACO to the CO for negotiation and approval, prior to beginning work.

5.2 No technical related issue in this document shall be construed as taking precedence over Technical Order and/or manufacturer drawings, and their accompanying documents and specifications for these items.

5.3 IUID labels shall be applied to the end item.

LIST OF ATTACHMENTS Attachment 1 – APPLICABLE GOVERNMENT DOCUMENTS Attachment 2 – APPLICABLE NON-GOVERNMENT PUBLICATIONS Attachment 3 - CONTRACTOR COMMUNICATIONS AND STATEMENT OF WORK Attachment 4 - PRESERVATION, PACKAGING & MARKING REQUIREMENTS

Attachment 1

APPLICABLE GOVERNMENT DOCUMENTS:

· AFMCI 21-113 Contract Maintenance Program for Depot Maintenance Activity Group (DMAG)

Directive 4140.1 Dec 2011)

Administration (Incorporated and cancelled DoD 4160.21-M-1 June 2011)

(MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

· DLM 4000.25-2 Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP) replacing DoD 4000.25-2-M Jun 2012

Electrical and Electronic Parts, assemblies and Equipment.

· MIL-STD-1568D Materials and Processes for Corrosion Prevention and Control in Aerospace Systems

Protection of Electrical and Electronic Parts, Assemblies and Equipment.

· T.O.

33B-1-1 Maintenance and the Test of Electronic Equipment Non-Destructive Inspection Methods

Marking Procedures

Attachment 2

APPLICABLE NON-GOVERNMENT PUBLICATIONS:

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the ACO. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is: Defense Automated Printing Service (DAPS) 700 Robbins Ave Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

Attachment 3

CONTRACTOR COMMUNICATIONS AND STATEMENT OF WORK

Placement within Appendix A, Contractor Furnished Material

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored as an inventory control point (ICP). Equipment identified as Government Furnished Equipment (GFE) may be reported within CAVAF. Enhancements to the CAV AF system will be identified on the CAV AF home web page. Contractors are responsible for ensuring current User Guides are utilized by their respective facility.

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ALC. Any follow up training will be the responsibility of the contractor. For training and/or questions on CAV AF, please contact CAV AF Contract Manager (CM) for contract issued by respective ALC: from one of the following areas:

OO-ALC, Hill AFB, Utah call Jaime Norton at (801) 586-3736 jaime.norton@us.af.mil

NOTE: Contractor’s guide can be accessed via CAV AF main menu at bottom of screen.

2. WEB SITE: CAV AF web site accessed through the internet will be used to submit all End Item transactions. Each contractor user shall be required to complete a System Authorized Access Request, DD Form 2875, prior to using CAV AF.

a. Instructions for completing the DD Form 2875 are at the end of this document.

b. The Web address for Online CAV AF access is: https://www.cavaf.com

3. The CAV AF program is designed to be accessible using Microsoft Internet Explorer (IE6) v6.0 or higher or Netscape 4.75 or higher on a Windows 2000 or newer platform. IE6 is suggested and contains the required 128-bit encryption capability, and DoD certification. The following hardware is suggested as a minimum to adequately support CAV AF reporting with a minimum system requirement using Windows 2000 or newer platform: IBM compatible PC (1.5 GHZ Pentium), 512 MB RAM, 20 GB hard drive, 56 K BPS or faster data transmission modem, or connection to WAN/LAN, Laser Printer with 300 DPI resolution, (must support true type font).

4. The following software is required to accomplish CAV AF Web-based reporting: Operating System: Windows 2000 or Windows XP, Web Browser: Internet Explorer, version 6.0 (preferred), or Netscape version 4.75 (or higher) is also compatible.

SYSTEM ACCESS:

1. The SAAR, DD Form 2875, shall be completed by the contractor and submitted to the managing ALC CAV AF POC. Instructions for completing the DD From 2875 are at the end of this document. A blank SAAR, DD Form 2875, can be obtained from the following web site: http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2875.pdf

2. FAX DD Form 2875 to the respective ALC CAV AF System Administrator POC listed below: OO-ALC, Hill AFB, Utah FAX (801) 777-5692

3. CAV AF user IDs will be in a standard format for all users. The user ID and initial password normally will be emailed. Users will be required to change password following system entry. Users requiring password resets should contact the System Administrator POC listed below:

OO-ALC, Hill AFB, Utah, call (801) 777-4803 or 777-4019

TECHNICAL CONSIDERATIONS:

1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV AF. Contractors working at DoD facilities, who have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

2. Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract. Inherently, the awarded prime contractor shall bear sole responsibility for all reporting actions.

3. CONTRACTOR RESPONSIBILITY OF CAV AF HARDWARE AND SYSTEM ACCESS: It is the contractor’s responsibility to ensure systemic connectivity with CAV AF system is achieved and reporting capability is successful. When contractor experiences connectivity problem after receiving initial contract delivery order they should contact the Inventory Control Point (ICP) CAV AF System Administrator (SA) within 24 hours.

CONTRACTOR RESPONSIBILITY:

1. Contractor reporting requirements to CAV AF will be accomplished daily and/or within 24 hours of a supply or maintenance action occurrence IAW the applicable CAV AF CDRL, CAV AF (most current version) Contractor Users Guide and applicable references within the contract. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. CAV AF transmits daily to Air Force internal data systems for financial and asset tracking. Inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

2. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems however, an alpha suffix (A, B, C, etc.) can be used for split shipments or items of the same document number received at different times .

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. DD Form 250 (Purpose: Invoice and inspection document) or DD Form 1149 are not acceptable or authorized as a shipment document, and shall not accompany any material shipments on repair contracts. DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. Two copies of the DD Form 1348-1A are provided by CAV AF. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

NOTE: In the event CAV AF system is inoperable, DD Form 1348-1A shall be manually generated (printed) by contractor. When CAV AF is again operable, the contractor shall complete a DD Form 1348-1A and the shipment process in CAV AF.

3. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10 days of receipted government instructions and shall have complied no later than 30 days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within 24 hrs of related shipment action.

4. Contractual Induction-at-Risk of end items is prohibited on…