PWS Dated Revised Redacted Dated 10 April 2025 for the Sonic Infrared Inspection System Station P24 030RN.docx.pdf

PERFORMANCE WORK STATEMENT

For The

Preventative Maintenance/Remedial Maintenance of the Sonic Infrared Inspection System

10 April 2025

PREPARED BY:

OC-ALC/OBCA

TINKER AFB 73145

Section One

1. Scope: The Contractor shall provide all personnel, labor, equipment, transportation, parts, tools, material, supervision, quality control, and other incidentals and services to perform on-site Preventative Maintenance (PM) and Remedial Maintenance (RM) of inspection equipment as defined in this Performance Work Statement (PWS). The objective of this PWS is to define the required result from on-site hardware and software maintenance support in order to ensure the equipment remains in good operating condition and performs in accordance with (IAW) manufacturing specifications. The Contractor shall provide overall maintenance support for equipment listed in Appendix A.

1.1 The Contractor shall be responsible for ensuring that all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are IAW the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this PWS.

1.1.2 Parts and Materials: The Contractor shall provide and use only new parts and materials in performance of this PWS, unless otherwise authorized by the Contracting Officer (CO). Long lead items greater than five (5) business days must be identified and provide sufficient documentation supporting the delay.

1.2 Requested Services: The Government request a Base contract plus four (4) options years. The Contractor shall provide one (1) annual, on-site PM service on the vibroacoustic thermography Sonic Infrared Inspection System per Section 1.3 of this contract. The Contractor shall provide RM services per Section 1.4 of this contract for all of the equipment that is listed in Appendix A.

1.2.1 Special Qualifications: All of the Contractor’s Maintenance Technicians shall be trained and knowledgeable about all of the equipment that is listed, to include all major components, subcomponents, and support equipment, which includes, but is not limited to, the following:

Robotic Manipulators, Ultrasonic Welders, Ultrasonic Exciter Stack, Thermal Cameras, Hydraulic/Pneumatic Systems, Industrial Computers, Lab View Programming Language and Network/Communication, (analog and digital) support equipment.

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment’s capability and investment, by removing causes of failure, performing routine maintenance, and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM’s specifications. The Contractor shall perform one (1) annual, on-site PM on equipment items that are listed on the Equipment List. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC), within ten (10) business days after contract award. The Contractor shall notify the GPOC thirty (30) business days prior to the PM visit. The Contractor shall perform the PM IAW the OEM’s specifications and provided manuals that includes the following:

• Inspection and cleaning of all fans, motors, grates, and electrical components on the computer rack and inspection table

• Test the operation of the software station and check the error log

• Troubleshoot and replace any monitors, keyboards, fuses, modules, boards, chips or other computer accessories, or hardware as required

• Inspect the Ultrasonic Welder Exciter, remove the Stack (Horn) assembly, and replace it with a previously inspected Stack (Horn) assembly. The old stack shall go to the manufacturer for teardown, inspection, tuning, and replacement as required

• Replace Mylar washer in the Stack assembly as required

• Inspect all cables for wear and verify connections on electrical components including monitors, computers, teach pendant, and Forward Looking Infrared, (FLIR), camera and replace as required

• Inspect and clean the FLIR camera lens as directed by the manufacturer

• Inspect and replace components as required, on following items: Hydraulic System on the

Inspection Table, including the oil level in Hydraulic Power Unit tank (HPU), Oil Pressure Gage, and Hydraulic Pressure Transducer,

• Inspect and adjust the Pneumatic Piston, Pressure and line, that are connected to the Ultrasonic Exciter Stack, and replace components as required

• Inspect and coordinate with Universal Robots (UR) for repairs on the UR5 Collaborative Robot arm as required

• Inspect and coordinate for repairs on the Ultrasonic Welder, with OEM as required

• Inspect Filter, Cables and Pressure Regulator in the pneumatic manifold, and replace components as required

• Test the operation of the automatic door, wiring, pneumatics, and replace components or

Actuator Kit, as required

• Inspect lighting of the inside enclosure, and replace bulbs as required

• Inspect and clean Air Intake and Exhaust System on enclosure, and repair any damaged or falling foam panels, if required

1.4 Remedial Maintenance (RM): The Contractor shall perform on-site RM after notification that the equipment is inoperative or operating abnormally, as well as discrepancies found during PM. RM includes the repair of equipment and systems with parts, materials, and labor, in order to restore the performance to the designed function, in the event that there is any breakdown or stoppage of the equipment, or system, where the equipment, or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances.

The CO will make the final determination if the RM work is within scope.

1.4.1 RM Procedures:

1) When there is an equipment or system malfunction, the GPOC will contact the Contractor by telephone, e-mail, or fax and provide the following information:

a) The equipment identification number (ID#)

b) A brief description of the malfunction

c) Location of the equipment

d) Name and telephone number of the Government’s Subject Matter Expert (SME).

Note: If the Contractor receives this notification via telephone, the GPOC will provide a written copy of the request by email or fax at their earliest convenience.

2) When RM is required, the Contractor shall submit a RM Work Request (WR) to the GPOC for coordination. The WR will have an estimated, Not to Exceed, (NTE), amount, and will use the fully burdened labor rates, that can be found in the current year’s RM https://www.lawinsider.com/dictionary/remedial-maintenance-rm

Contract Line Item (CLIN).

3) The GPOC will coordinate the WR with the Government SME; End User/Program Office, in order to validate the Contractor’s hours and materials. After the SME reviews and confirms the estimate, the WR will be submitted to the CO for final review and approval.

a) If the CO approves the RM, the CO will approve the WR via e-mail, and return it to the GPOC, to return to the Contractor. The Contractor will be notified that --

i. RM has been approved in the amount listed on the WR;

ii. They shall obtain CO approval before exceeding this amount;

iii. If they exceed the approved NTE amount without CO authorization, the Contractor does this at their own risk, and the Government is not liable to pay for anything over the NTE amount; and,

iv. They shall coordinate the RM visit with the GPOC immediately.

b) If the CO does not approve the WR, the Contractor will be notified and the CO’s rationale for disapproval will be provided to them

4. The Contractor shall begin RM, once the CO approves the WR and after coordinating the

RM visit with the GPOC or SME. The technician shall arrive on site at the equipment location, to perform RM within two (2) business days, or if overseas, within five (5) business days, after the WR has been approved. The Contractor shall provide and use only new parts and materials, unless otherwise authorized by the CO.

1.5 Service Report: Immediately after completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary, the Government SME will forward the Service Report to the GPOC within two (2) business days of receipt. The Contractor shall provide the final Service Report to the GPOC, by fax or e-mail, within five (5) business days. At a minimum, the final Service Report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of the services provided

• any additional services recommended

• printed name and legible signature of the technician who performed the services, (electronic signatures are acceptable)

• printed name and signature of on-site Government SME or GPOC, (electronic signatures are acceptable)

• start and completion dates

• complete breakdown of the labor cost, (hours and rate)

• materials and parts used

• details of any other charges

• printed name and legible signature, stating that only new parts and materials were used, (electronic signatures are acceptable)

• A written verification statement that states a performance check to verify that the equipment was in operational condition, was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.6 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.7 GPO Corrective Action Report, (CAR),/Complaint, Contractor Response Time:

The Contractor shall provide a written response within two (2) business days, which addresses the root cause, Corrective Action, and preventive actions, in relation to the submitted CAR or Customer Complaint.

1.8 Continuation of Essential Department of Defense, (DoD), Contractor Services During a Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in Defense Federal Acquisition Regulation Supplement

(DFARS) 252.237-7023.

1.9 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00 AM to 3:30 PM CST. If work hours are required outside the hours stated, the Contractor shall contact the GPOC, who will obtain approval from the CO. Upon approval from the CO, the Government SME or GPOC must be present with the Contractor.

1.9.1 These dates and hours exclude Federal Holidays, Base closures due to inclement weather, and furlough days, as applicable.

1.10 Drawings and Other Data to Become Property of the Government: All designs, drawings, specifications, notes and other works developed or modified in the performance of this contract shall become the sole property of the Government and may be used on any other design or construction without additional compensation to the Contractor. The Government shall be considered the “person for whom the work was prepared” for the purpose of authorship in any copyrightable work under 17 United States Code (U.S.C.) 201(b). With respect thereto, the Contractor agrees not to assert, or authorize others to assert, any rights, nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years, after completion of the project agrees to furnish all retained works on the request of the CO. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all works beyond such period IAW DFARS Clause 252.227-7023.

1.11 Contractor Personnel: The Contractor shall provide the name of the Contract Manager, (CM), and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and the GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide the telephone numbers and e-mail addresses where the CM and any alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to the operation of this contract at the OC-ALC on

Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel, designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.11.1 The Contractor and the Contractor’s personnel shall be required to identify themselves as Contractor personnel, by introducing themselves or being introduced as being Contractor personnel. The Contractor’s personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel, or while performing work for the OC- ALC on Tinker AFB. The Contractor and Contractor’s personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written GPOC correspondence.

1.11.2 The Contractor and the Contractor’s personnel shall sign a nondisclosure agreement prior to the Government providing manuals and draws to the contractors as defined by DFARS 252.227- 7025.

1.12 Listing of Contractor Employees: The Contractor shall provide to the GPOC, an initial listing of names and position titles of the employees who will come to Tinker Air Force Base within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the GPOC, when employees affecting the work of this contract change status or positions.

1.12.1 The Contractor shall not employ persons on this contract, if such employees are identified to the Contractor as being a potential threat to the Health, Safety, Security, and/or general well-being, to the operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States, (US), Government, if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force, (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations, (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF, if such employment would be contrary to the policies contained in the Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts or sub-contracts that have been awarded to the Contractor. All contract personnel, depending on the particular condition, occasion, place or job assignment, shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor. However, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB Regulations concerning the conduct of the employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.13 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, Regulations, Instructions and requirements regarding Environmental Protection and Occupational Safety and Health. The Contractor shall comply with all laws, instructions or regulation changes that occur during the term of this contract.

1.13.1 Contractors shall be compliant with Tinker Air Force Base, (TAFB), Supplement to Air Force Manual, (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker AFB procedures, per Tinker Air Force Base Hazardous Waste Management Plan, (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex, (OC-ALC), Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally for downloading or ordering on the e-Publishing website at, www.e-publishing.af.mil.

1.14 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall certify by official correspondence, that “No HAZMAT will be brought on Base” or that there is “No HAZMAT Usage,” This Certification shall be provided to the GPOC within ten (10) days after award. After the GPOC receives the Certification, the requirements of this section will no longer apply. Appropriate penalties for the Contractor shall be assessed, if found in violation of above Certification.

1.14.1 The Contractor shall not store chemicals or Hazardous Materials, (HAZMAT), on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per the OC-ALC Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention”. The Contractor shall maintain a log of all HAZMAT that is used on Base. This usage log shall be provided to the GPOC either monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the Unit Environmental Coordinator, (UEC), no later than the fourth (4th) day of the following month, or the first (1st) subsequent business day.

1.15 Safety Data Sheet (SDS) and Labeling: After the GPOC receives the “No HAZMAT Usage” Certification, the requirements of this section will no longer apply.

1.15.1 The Contractor shall not transport, ship or use any chemicals, materials or substances used in the performance of this PWS on Tinker AFB, until written approval has been provided by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit all Safety Data Sheets (SDSs) to the GPOC, ten (10) calendar days after contract award date. The Contractor shall receive approval from the GPOC before shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer’s SDS shall accompany the shipment. The Contractor shall comply with the effective dates for the SDS requirements IAW the Occupational Safety and Health Administrations, (OSHA), Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure that containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012):

• product identifier;

• signal word;

• hazard statement(s);

• precautionary statement(s);

• pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party.

The GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC, if the Contractor changes http://www.e-publishing.af.mil/ manufacturers or vendors for any chemicals that were previously approved. The Contractor shall maintain copies of manufacturer’s SDSs for all chemicals and SDSs shall be readily accessible, at all times by Contractor personnel ,as well as Government employees.

1.16 Hazardous Waste: If no HAZWASTE will be generated during the performance of this contract, the Contractor shall Certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the GPOC within ten (10) days after award. After the GPOC receives the “No Hazardous Waste Generation” Certification, the requirements of this section will no longer apply. Appropriate penalties for the Contractor shall be assessed, if found in violation of the above Certification.

1.16.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in Government furnished waste containers, that are located in the shop or the area where the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.17 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant, (IWTP), or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent, documentation shall be provided to the GPOC within ten (10) days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer before approval has been issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval, that was issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.18 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure that waste water discharges, which may contain pollutants resulting from any contracted service, go to a State or Federal permitted treatment facility, such as a municipal Publicly Owned Treatment Works, (POTW). The Contractor shall provide to the GPOC, official correspondence from the POTW, that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service, ten (10) calendar days after the contract award date.

1.19 Spills: After any spill occurs that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a Base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.20 Environmental Training: After the GPOC receives a copy of the “No Hazardous Waste Generation” Certification, the requirements of this section will no longer apply.

1.22.1 Contractor personnel who are performing duties in the service of this PWS shall have training that informs the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs, this is at the Contractor’s expense. Before obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval has been received from the GPOC, the Contractor shall provide to the GPOC, the Environmental Training Certificates for employees who are performing duties in the service of this PWS, these Certificates shall be provided within thirty (30) calendar days after the contract award date. In addition, to the required Environmental Training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.21 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. If a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor after receiving the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes go into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.22 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, Fire and Safety standards, and this PWS.

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm%3B http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.e-publishing.af.mil/

1.23 Privately Owned Motor Vehicles (POV): The Contractor and the Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24- 302, in its entirety, for the operation of POVs within Tinker AFB.

1.24 Visitors Pass: The Contractor shall contact the GPOC thirty (30) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.25 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.26 ISO 50001 – Energy Management System. The OC-ALC is Certified to ISO 50001 Energy Management Systems. All contractors are subject to the Energy Management System (EnMS) requirements and shall abide by Certification guidelines whenever applicable.

a) EnMS Training. All Contractors servicing OC-ALC facilities, systems, and equipment at

Tinker AFB shall complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training before beginning work on Tinker AFB.

b) The Contractor shall complete the required training and provide the completion notification to the GPOC within five (5) days of contract award or before arriving on Base.

1.27 Safety and Health on Government Installations: While performing work under this contract, the Contractor shall comply with all applicable Federal, State, and local regulations and the specific Air Force regulations, (as applicable), regarding Occupational Safety and Health that is addressed in the PWS. During the execution of the contract, the Contractor shall notify the CO, GPOC, and Government Contract Administrator, (CA), within one (1) business day about any damage that occurs to Government property, where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property that is less than $500,000.00.

The Contractor shall notify the (CO) within one (1) business day about any injury to contract personnel, which occurs while on a Government installation.

1.27.1 Mishap notifications shall contain, at a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident, (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident, (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in the accident/incident

• Corrective actions, (taken or proposed)

• Other pertinent information

1.27.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene or damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry AFI 91-203 Air Force Consolidated Occupational Safety Instruction AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.30. While on a Government installation the Contractor shall follow applicable installation traffic safety regulations and any applicable safety requirements, that are required by the work center supervisor, as it pertains to the execution of the contract, while in the work center; these may include, but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with the Base shop emergency procedures for fire, tornado etc.

1.3.1 Communicating Hazards Of Workplace (CHOW): The Contractor’s onsite representative shall communicate all hazards that are being introduced to the worksite by the Contractor. This is accomplished before beginning of work and refreshed daily during performance, IAW the Contractor’s Site Safety Plan.

1.32 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA Public Law 91-596. The Contractor shall submit a Safety and Health Plan, (SHP), and corresponding site safety checklist to the CO and the GPOC, (see Appendix C).

1.33 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the GPOC shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons, such that non-compliances with FAR clause 52.222-50 that are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the Government, if the Contractor receives notification about any alleged violations to this policy, or if actions have been taken against the Contractor’s employees, subcontractor’s or subcontractor’s employees pursuant to the clause.

b. When appropriate, encourage the Contractor to complete Human Trafficking Awareness Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person, (TIP), website for updates and to view the latest reports. http://www.state.gov/g/tip http://www.state.gov/g/tip

1.34 Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix, (if able), and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and Government employee.

1.35 Speak Up for Safety: Safety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with Contractors and Government employees to further enhance safety, in order to ensure that we are looking out for all our partners, and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety, (S.O.S.), when they observe an unsafe act.

Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.36 Emergency Procedures: The Contractor’s personnel shall follow the direction of the Government personnel, with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for their employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor’s personnel shall participate with the Government’s personnel in all fire and tornado drills, this is at no additional cost to the Government.

1.37 Contractor Manpower Reporting (CMR): The Contractor shall report ALL Contractor labor hours, (including the subcontractor’s labor hours), that are required for the performance of services provided under this contract, via a secure data collection site. The Contractor is required to completely fill in all of the required data fields in the Service Contract Report, (SCR) at www.SAM.gov.

Reporting inputs will be for the labor that is executed during the period of performance for each Government fiscal year, (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported, no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do).

1.37.1 Reporting Period: Contractors are required to input data by 31 October of each year.

1.38 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature, when the contract number and Contractor’s identity are associated with the direct labor hours and direct labor dollars. At no time, will any data be released to the public that contains the Contractor’s name and contract number associated with the data.

http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do

1.39 User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf.

1.40 Training – General (including but not limited to): The Government GPOC will provide training via slides, video, or classroom, before the Contractor performs work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information, (PII), requirements, only the last four (4) of the Contractor’s employee’s Social Security Number, (SSN), will be input on the form. The Government will add or remove training as required per Air Force Regulation.

1.40.1 (SS) The Contractor shall contact the GPOC before performing any work in order to accomplish the required training, or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

ISO 50001 Compliance Training

SECTION TWO: Reserved

SECTION THREE

3. GOVERNMENT FURNISHED PROPERTY, SERVICES AND INFORMATION.

3.1. Government Furnished Property (GFP).

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Not Applicable

3.1.2. GFP - Repair/Maintenance Off-Base.

Not Applicable.

3.2. Government Furnished Services, (GFS), are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf

3.2.1. Security Forces. The Government will provide general on-Base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.2.2. Fire Emergency and Routine Services. The Government will provide general on-Base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

NOTE: If applicable, GPOC needs to verify if the Government will provide, inspect, and maintain the fire extinguishers in Contractor occupied space.

3.2.3. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.3. Government Furnished Information, (GFI). Any information provided by the Government to the Contractor by the Government shall comply with DFARS 252.227-7025 Limitations on the Use or Disclosure of Government-Furnished Information Marked with Restrictive Legends.

3.4. Government Property Incidental to the Government Installation or Site.

Note: Formerly termed Shared Property of the Government.

Not Applicable or Narrative Below.

3.5. Intangible Government Property.

Not Applicable or Narrative Below.

Intangible Government Property is not covered by FAR Part 45 plus supplements, but is covered by FAR Part 27 and DFARS Part 227 plus supplements.

When applicable and in accordance with Government procedures, the Government will furnish, without cost, Intangible Government Property to the Contractor. All Intangible Government Property shall remain at all times sole property of the U.S. Government. All Intangible Government Property used, input, processed, acquired, modified, developed, and/or generated by the Contractor in support of this contract, in any media, shall remain at all times sole property of the U.S. Government.

The Contractor may not use or disclose any Intangible Government Property for any purpose or in any manner not specifically authorized or required by the contract and this PWS.

The Contractor shall ensure that all Intangible Government Property is secured at the close of each workday. The Contractor shall use reasonable care to avoid losing and/or damaging Intangible Government Property. If the Contractor’s failure to use reasonable care causes loss and/or damage to Intangible Government Property, the Contractor shall be liable for the cost to replace the Intangible Government Property, which may be deducted from the contract price.

The Contractor shall use, input, process, maintain, and return all Intangible Government

Property in the English language, readable and in a readily retrievable format, which requires no additional software or tools to read and retrieve beyond those already installed on the affected U.S. Government computers. The Contractor shall not return any Intangible Government Property by Universal Serial Bus, (USB), thumb drives or equivalent devices.

During contract performance, contract completion, and/or termination, the Contractor shall return all Intangible Government Property to the Government GPOC or GPOC. The Contractor shall comply with the applicable contract clauses and this PWS.

3.6. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line Item Numbers (CLINS).

Not Applicable