PWS 22-293 Revised Recycling PWS March 2022.pdf

Performance Work Statement National Oceanic and Atmospheric Administration (NOAA)

National Marine Fisheries Service (NMFS) Northwest Fisheries Science Center

Montlake Facility Recycling Contract

NF-FP7600-22-02118

Background

The Northwest Fisheries Science Center (NWFSC), National Marine Fisheries Service (NMFS), National Oceanic & Atmospheric Administration (NOAA), Department of Commerce (DOC), is a government agency located in Seattle, WA, charged with the mission of stewardship for living marine resources. The NWFSC is seeking mixed material recycling services for their Montlake campus as described in this performance work statement (PWS).

Scope of Work

Contractor shall be responsible for delivery of a mixed recyclable materials dumpster and weekly collection of the recyclable contents.

This is a critical service for the NWFSC. The facility generates large amounts of recyclable waste, and to meet City of Seattle regulations as well as our ecological responsibilities to the public, this waste must be removed from campus by a qualified vendor in order to be put into the appropriate waste stream.

Tasks

Key tasks include the following:

1. The contractor shall provide 1 recycling collection dumpster to be located on the NWFSC Montlake campus at 2725 Montlake Blvd. E, Seattle, WA 98112. The dumpster size shall be no less than 8 cubic yards and no greater than 12 cubic yards, with a preference for a 10 cubic yard volume if available. The provided dumpster must be in a state of good repair with securable lid(s). The dumpster must be able to accommodate mixed recycling materials, including, at a minimum, plastics, paper/cardboard, and metal.

2. The contractor shall deliver the recycling collection dumpster within 7 days of contract award, at a mutually agreeable date/time. The dumpster shall be delivered to a mutually agreeable location on the NWFSC campus (2725 Montlake Blvd E., Seattle, WA 98112), in order to provide appropriate dumpster access to the vendor for scheduled pickups while remaining unobtrusive for daily facility operations.

3. The contractor shall remove the recycling collection dumpster at a mutually agreeable date/time after the final recycling materials pickup at expiration of contract.

4. The contractor shall provide once weekly pickup service of dumpster contents. The regular weekly pickup shall be scheduled between the hours of 6:30 a.m. and 5 p.m., Monday through Friday, excluding federal holidays. If regular pickup falls on a federal holiday, arrangements must be made to provide service on an alternate day.

5. The contractor’s vehicle(s) used for dumpster pickup/delivery and regular weekly materials pickup must be able to fit comfortably and safely through facility gates and on campus roads.

See Attachment 1 for a map, which includes road widths and clearances.

Period of Performance

The contract shall be for one 1-year base period and four 1-year option periods. Expected start date for the base period is June 15, 2022; option periods shall start on the first day following each subsequent contract period expiration.

Base Period: 6/15/2022 - 6/14/2023 Option Period 1: 6/15/2023 - 6/14/2024 Option Period 2: 6/15/2024 - 6/14/2025 Option Period 3: 6/15/2025 - 6/14/2026 Option Period 4: 6/15/2026 - 6/14/2027

Place of Performance

The Northwest Fisheries Science Center 2725 Montlake Blvd. E Seattle, WA 98112

In cases of shutdown or furlough (or in other instances which cause the Government facility to be closed), contact the COR for guidance.

Deliverables

Task 1. The contractor shall provide 1 recycling collection dumpster as outlined in the task section.

Task 2. The contractor shall be responsible for delivery of the recycling collection dumpster as outlined in the task section.

Task 3. The contractor shall be responsible for removal of the recycling collection dumpster as outlined in the task section.

Task 4. The contractor shall provide once weekly pickup service of dumpster contents:

4A. Pickup shall be scheduled between the hours of 6:30 a.m. and 5 p.m., Monday through Friday, excluding federal holidays.

4B. Pickup shall be scheduled for the same day each week.

4C. If regularly scheduled pickup falls on a federal holiday, arrangements must be made to provide service on an alternate day.

4D. If regularly scheduled pickup is canceled due to inclement weather/Act of God, arrangements must be made to provide service on an alternate day.

4E. If regularly weekly pickup is missed for any reason and not rescheduled for another day that week, on the next regular weekly pickup vendor must:

- Pick up recyclables located just outside the collection dumpster (within 6 feet), if clearly labeled ‘RECYCLING’

- Pick up recyclables up to a volume that is double the capacity of the dumpster

4F. The contractor must leave the area around the dumpster clean and tidy following pickup.

The contractor shall be responsible for removing any debris scattered from the dumpster or vehicle during the pickup process, but shall not be responsible for any debris from any source other than recyclable item dumpster or vendor vehicle.

Task 5. The contractor’s vehicle(s) used for dumpster pickup/delivery and regular weekly materials pickup must be able to fit comfortably and safely through facility gates and on campus roads. (See Attachment 1 for a map, which includes road widths and clearances.)

5A. The contractor’s vehicle operator(s) must obey all posted driving rules and requirements on the NOAA facility, including but not limited to 1-way directional signage and posted speed limits.

5B. The contractor’s vehicle operator(s) must report any collision, incursion onto non-road areas, or other vehicle operation incidents to the facilities department before leaving campus, and must wait for a NOAA staff member to take a report and pictures of the incident.

SCHEDULE OF DELIVERABLES

The following is a schedule of all deliverables, including administrative deliverables, required during the period of performance of this contract:

Item Description Quantity Due Date Deliver to Reference

Tasks 1 & 2

Delivery of dumpster

1 7 days post-award 2725 Montlake Blvd. E, Seattle, WA 98112

Deliverables 1 & 2

Task 3 Removal of dumpster

1 At end of contract 2725 Montlake Blvd. E, Seattle, WA 98112

Deliverable 3

Task 4 Recyclable Materials Pickup

52 per contract year

Weekly 2725 Montlake Blvd. E, Seattle, WA 98112

Deliverable 4, including all sub-parts

Task 5 Vendor vehicle safety and best practices

52-54 per contract year

Continuous:

applies to all campus visits by the contractor

2725 Montlake Blvd. E, Seattle, WA 98112

Deliverable 5, including all sub-parts

Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

Overtime, Travel, and Training

Overtime is not anticipated or authorized at this time.

Travel is not anticipated or authorized at this time.

Training is not anticipated or authorized at this time

Security Requirements This project is considered low risk, and Contractor personnel must be prepared to show a valid photo ID upon entry into the facility.

Performance Requirements Summary

This contract includes a Performance Requirements Summary (PRS) and Quality Assurance Surveillance Plan (QASP). The PRS plays an integral role in the administration of the contract.

In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

Required Service and Designation

Desired Outcome

Performance Standard

Acceptable Quality Level

Monitoring Method

Incentive/ Disincentive

Task 2 Deliverables 1 & 2

Dumpster is delivered to the required location.

Dumpster is of the quality described.

Dumpster delivery happens in a timely manner.

Performance standard met at 99% or higher.

COR may solicit feedback from facility maintenance staff. COR may also perform monitoring and/or assign a Task Monitor to do so.

Material:

poor performance evaluation.

Task 3 Deliverable

Dumpster removal happens at an appropriate, mutually agreeable time.

Performance standard met at 100%.

COR may solicit feedback from facility maintenance

Material:

poor performance evaluation.

staff. COR may also perform monitoring and/or assign a Task Monitor to do so.

Task 4 Deliverable

Pickup of recyclables must take place weekly, on the same day each week except in case of holiday/ inclement weather/Act of God.

Pickup of recyclables must take place weekly, on the same day each week except in case of holiday/ inclement weather/Act of God.

Performance standard met at 95% or higher.

COR may solicit feedback from facility maintenance staff. COR may also perform monitoring and/or assign a Task Monitor to do so.

Material:

poor performance Evaluation.

Material:

Contracting Officer may request an account credit or an extension of service at no cost to the government if more than 4 pickups per contract year are missed.

Task 5 Deliverable

Contractor vehicle must be appropriately sized for campus Roads.

Contractor vehicle must be operated safely and according to signage at all times on campus.

Vehicular incidents must be reported immediately.

Performance standard met at 99% or higher.

COR may solicit feedback from facility maintenance staff. COR may also perform monitoring and/or assign a Task Monitor to do so.

Material:

poor performance evaluation.

Special Requirements

a. Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information.

Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement

(NDA).

Qualifications

1. The contractor must be licensed to provide service in King County, WA, and must maintain licensure through the duration of the contract.

2. The contractor must follow all city, county, state, and federal regulations regarding removal, handling, and disposal of recyclable goods.

3. The contractor’s vehicle operator(s) must be properly licensed to operate any vendor vehicle used to provide service, and must maintain licensure through the duration of the contract

Evaluation Factors:

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

Factor 2--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

● Offeror shall provide at least three (3) past performance references. Provide name, address, phone number, and description of the project.

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history. Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

Factor 3 - COST/PRICE. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.

Reallocation of Funds

Reallocation of obligated funds within line items may be authorized in writing by the Contracting Officer.

Contracting Officer Representative:

Andrianna Jutt, 206-702-0947, andrianna.jutt@noaa.gov

Contractor’s invoice:

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading mailto:andrianna.jutt@noaa.gov mailto:MB.Invoices@noaa.gov

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).