Purchasing Email Approval.pdf
PDF 434 KB Posted
- Contract number
- 27-350SOS-PHYSE-P-100774
- Issued by
- Illinois
About this file
This document is an email chain from the Illinois Secretary of State's office dated August 10-11, 2026, regarding an urgent repair request for a state vehicle. The parties involved include the Illinois Secretary of State (represented by multiple departmental staff including Dave Littrell, State Purchasing Officer; Troy Jenkins; Katherine Tople; and Jeremy Shaw from the Fiscal Office), the Motor Pool/Automotive Maintenance & Service Division, and Landmark Ford Inc., a local Ford repair facility located in Springfield, Illinois.
The urgent need request concerns brake system repairs for a 2018 Ford Transit Connect van that cannot be completed in-house. Landmark Ford provided a repair estimate of $2,234.91 for the brake system work. The Motor Pool has loaned a replacement vehicle to the regional manager during the repair period, which has created capacity constraints given the high volume of departmental vehicle requests relative to fleet size. Dave Littrell, as State Purchasing Officer, approved the urgent need request and authorized submission of a requisition for expedited processing, indicating the repair should proceed as soon as possible to restore full operational capacity to the Motor Pool's available vehicle inventory.
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Other files
| File | Type | Posted |
|---|---|---|
| Repair Estimate.pdf |
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From: Littrell, Dave D To: Jenkins, Troy D; Tople, Katherine I Cc: Speck, Katie R; Reents, Lorre M; Whitlow, Brian D Subject: Re: Urgent Need: 2018 TRANSIT CONNECT QUOTE Date: Tuesday, August 11, 2026 1:02:11 PM Attachments: image007.png image008.png image009.png image010.png image011.png image012.png image019.png Outlook-LOGO.png
Hi Troy, I am Katie's BidBuy proxy while she is out. I will approve in her absence. Please submit a Req and I'll get it approved ASAP.
Dave Littrell - CPPB, NIGP-CPP | State Purchasing Officer Illinois Secretary of State Alexi Giannoulias 501 S. 2nd Street, Rm 108 Howlett Bldg Springfield, IL 62756
217.782.3091 (office) 217.720.1853 (cell) or Microsoft Teams dlittrell@ilsos.gov
From: Jenkins, Troy D <TJenkins@ILSOS.GOV> Sent: Tuesday, August 11, 2026 12:56 PM To: Tople, Katherine I <KTople@ILSOS.GOV> Cc: Littrell, Dave D <DLittrell@ILSOS.GOV>; Speck, Katie R <KSpeck@ILSOS.GOV>; Reents, Lorre M <LReents@ILSOS.GOV>; Whitlow, Brian D <BWhitlow@ILSOS.GOV> Subject: FW: Urgent Need: 2018 TRANSIT CONNECT QUOTE
Katherine, Motor Pool has an urgent need request for repair of a Ford transit van at an estimated cost of $2234.91at Landmark Ford. The repairs are to the brake system and cannot be completed in-house. Motor Pool has provided a vehicle to the regional manager during the repair, but by doing so limits the vehicles Motor Pool can provide to fill departmental requests due to the high number of requests and fleet size.
Please advise.
Thank you
Troy
From: Shaw, Jeremy M <JShaw@ILSOS.GOV> Sent: Tuesday, August 11, 2026 8:10 AM To: Jenkins, Troy D <TJenkins@ILSOS.GOV> Cc: Whitlow, Brian D <BWhitlow@ILSOS.GOV>; Reents, Lorre M <LReents@ILSOS.GOV>; Frazier, Anton R <Afrazier@ILSOS.GOV> Subject: Urgent Need: 2018 TRANSIT CONNECT QUOTE
Good morning, Attached is an urgent need request for a repair of a regional Ford transit van. Landmark Ford is our local repair shop for our Ford fleet. Can you please reach out for approval on this urgent need?
Thank you, Jeremy Shaw Accountant 1- Physical Services – Fiscal Office Secretary of State Alexi Giannoulias Howlett Building Rm #014, Springfield IL 62756 217-557-6716 (o)
ILSOS.gov
From: Duewer, Scott D <SDuewer@ILSOS.GOV> Sent: Monday, August 10, 2026 4:07 PM To: Shaw, Jeremy M <JShaw@ILSOS.GOV> Cc: Blissett, Cindy K <CBlissett@ILSOS.GOV> Subject: Re: External: 2018 TRANSIT CONNECT QUOTE
I’m gonna call this one fairly urgent. She’s a regional that has one of our vehicles. Would be nice to get this going as soon as possible.
Scott Duewer Division Chief - Exec. III Automotive Maintenance & Service Secretary of State Alexi Giannoulias 2701 s. Dirksen Pkwy Springfield, Illinois 62756
217.786.6373 (o) 217.606.1769(m)
From: Shaw, Jeremy M <JShaw@ILSOS.GOV> Sent: Monday, 10 August 2026 15:59:40 To: Duewer, Scott D <SDuewer@ILSOS.GOV> Cc: Blissett, Cindy K <CBlissett@ILSOS.GOV> Subject: RE: External: 2018 TRANSIT CONNECT QUOTE
What’s the urgency level of this repair, I know we’ve have some issues not having enough vehicles for some departments.
From: Blissett, Cindy K <CBlissett@ILSOS.GOV> Sent: Monday, August 10, 2026 3:46 PM To: Shaw, Jeremy M <JShaw@ILSOS.GOV> Subject: FW: External: 2018 TRANSIT CONNECT QUOTE
Here is an estimate for one of our vehicles.
Cindy Blissett Fiscal Officer/Accountant Secretary of State Alexi Giannoulias Automotive Admin & Maint 2701 S Dirksen Pkwy Springfield, IL 62723
PH: 217.782-2068
From: Landmark Ford Service <HARRISON.GRAY.LandmarkFord@cmdlr.com> Sent: Monday, August 10, 2026 2:50 PM mailto:DLittrell@ILSOS.GOV mailto:TJenkins@ILSOS.GOV mailto:KTople@ILSOS.GOV mailto:KSpeck@ILSOS.GOV mailto:LReents@ILSOS.GOV mailto:BWhitlow@ILSOS.GOV https://twitter.com/ILSecOfState https://www.facebook.com/ILSecofState https://www.instagram.com/ilsecofstate/ https://www.youtube.com/@ILSecofState https://www.linkedin.com/company/ilsecofstate/ https://www.ilsos.gov/ mailto:SDuewer@ILSOS.GOV mailto:JShaw@ILSOS.GOV mailto:CBlissett@ILSOS.GOV https://www.ilsos.gov/ mailto:JShaw@ILSOS.GOV mailto:SDuewer@ILSOS.GOV mailto:CBlissett@ILSOS.GOV mailto:CBlissett@ILSOS.GOV mailto:JShaw@ILSOS.GOV https://twitter.com/ILSecOfState https://www.facebook.com/ILSecofState https://www.instagram.com/ilsecofstate/ https://www.youtube.com/@ILSecofState https://www.linkedin.com/company/ilsecofstate/ https://www.ilsos.gov/ mailto:HARRISON.GRAY.LandmarkFord@cmdlr.com
To: Duewer, Scott D <SDuewer@ILSOS.GOV> Subject: External: 2018 TRANSIT CONNECT QUOTE
Thank you for your business, view your repair estimate from Landmark Ford Inc. Landmark Ford Inc garyp@landmarkauto.com | (217) 862-5200 2401 Prairie Crossing Dr Springfield, IL 62711 Your Repair Estimate Hello, Sec Of State. View Estimate We appreciate your business and look forward to seeing you a
CGBANNERINDICATOR
Landmark Ford Inc
Landmark Ford Inc garyp@landmarkauto.com | (217) 862-5200
2401 Prairie Crossing Dr Springfield, IL 62711
Your Repair Estimate
Hello, Sec Of State.
View Estimate
We appreciate your business and look forward to seeing you again!
Thanks, Harrison Gray at Landmark Ford Inc
(217) 862-5200 | HARRISON.GRAY@LANDMARKAUTO.COM
2401 Prairie Crossing Dr, IL 62711 mailto:SDuewer@ILSOS.GOV mailto:garyp@landmarkauto.com mailto:garyp@landmarkauto.com https://url.usb.m.mimecastprotect.com/s/RWqpCzqgEjiwY63oU4f7Wh9iEEl?domain=mailer.reyrey.net mailto:HARRISON.GRAY@LANDMARKAUTO.COM
File details come from the government source that posted it. Updated .