Purchase of 12 Single purpose canine for the El Salvador.pdf

SENSITIVE BUT UNCLASSIFIED

STATEMENT OF WORK

(12) SINGLE PURPOSE GREEN CANINES AND K9 EQUIPMENT FOR EL SALVADOR

GOVERNMENT

1. GENERAL

The contractor shall provide twelve (12) canines, Single Purpose Green (Selection Tested): Narcotic Detector.

The U.S. Department of State is supporting the National Civilian Police (PNC)/ K-9 program, under a long-term agreement between both countries to detect, prevent, and mitigate criminal activity in EL Salvador and its effects in both El Salvador and the United States.

Part of this agreement consists of modernizing the equipment and technological resources of canine units, through the provision of canines.

The National Civilian Police/Antinarcotics Division/ Canine Department (PNC/DAN/K9) currently doubled their number of K9 teams from 18 in April 2021 to 48 presently. So INL in support of the K9 unit expansion is addressing the lack of resources to cover the ports of entry, and providing canines, resources, and training to improve the K9 unit performance, combat TCOs, and improve citizen security.

2. TYPE OF CONTRACT

The government intends to award a Firm Fixed Price type contract.

3. PERIOD OF PERFORMANCE

Offerors shall agree, if the proposal is accepted thirty days (30) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

4. DELIVERABLES

Single Deliverable: (12) twelve Single Purpose Green canine (Selection Tested): Narcotic Detector

This purchase will entail the procurement of 12 canines delivered to El Salvador. The contractor shall have the canines available for selection testing NLT 30 days after the contract is awarded.

The contractor will provide a minimum of 30 canines for the selection process of 12 canines that will be accepted and retained by the Government. The 12 canines are to be delivered to the nearest international airport at the contractor’s expense. Canines shall be shipped via air to El Salvador international airport at the contractor’s expense by Regular passenger commercial or cargo/freight airlines to transport the canines at the contractor’s discretion. The contractor shall provide the necessary documentation including current vaccinations, passport, x-rays, health certificates signed by a licensed veterinarian, and other documents for each canine required by the

United States and Salvadoran Customs for transport from the United States and import into El Salvador.

5.0 Specification:

5.1 Narcotic Capable Detection Canine: Capable of being trained to detect drugs, narcotic drugs, and illicit drugs. Ability to search buildings and complex areas, vehicles, aircraft, large trucks, luggage, packages, and lockers of different sizes. Ability to perform during gunfire, loud noises, crowds, and routine distractions.

Obedience at the maximum level. Canine must be social and show absolutely no signs of aggression and not be timid or show signs of fear or aggression when taken into new areas or when working in small spaces. Canine must be able to jump up or climb into larger delivery-type vehicles without assistance.

5.2 Vari-kennel (new and unmodified), depending on size and weight of canines: size #400/#500

QUANTITY: 12

• Large: Crate size: 36"L x 24"W x 27"H. Capacity: 41-70 pounds. iv.

• Extra Large: Crate Size: 42"L x 28"W x 31"H. Capacity: 71-90 pounds

5.3 Equipment Accessories package: each canine must include the following items:

QUANTITY: 12

• Extra-large canine kennel of a size minimum to transport canines of 71 lbs. to 90 lbs. that meets or exceeds 42”L x 28”W x 31”H, with an automatic water dispenser

• Food portions to last the length of the trip to the canines’ destination (1 lb. per canine minimum)

• Security canine collars military spec MIL-C-1161 or equivalent

• Military Spec brown braided leather leash ¾” leather lead, ¼” thick harness leather, 3/4” brass snap or equivalent

• Baskerville ultra-dog muzzle size #5 or equivalent

• Food Bowls: Stainless steel, non-skid, canine bowl

• 1 leash: Industry-standard leather IAW with canine size.

• 1 identification tag: Metal industry standard.

• 2 flea collars: for fleas and ticks industry standard.

• 2 flea and tick dips; Industry standard

• 1 blanket: Industry standard.

• 1 bed: designed to fit the kennel for traveling purposes IAW the canine size.

• 2 toys: Ball/Kong toy.

• 1 Brush /1 Comb

• Automatic water dispenser

• 1 Out stick.

5.4 Veterinarian Certificates per canine:

Physical Health testing

• Orthopedic radiographs

• Approved flight certificate

Up-to-date vaccination record

6.0 SPECIFIC REQUIREMENTS FOR CANINES

The Contractor shall provide the following:

The vendor shall provide canines that are considered "work dogs" from the list of acceptable breeds below to guarantee the full requirement of 12 dogs. The canines must have been raised from birth to the age of twelve (12) to twenty-eight (28) months in an environment that meets the technical specifications mentioned below.

• Canines must be conditioned to be sociable, obedient, never tied down, and well socialized (i.e., around people always).

• Acceptable canines must be attracted to and enjoy playing/interacting with a tennis ball and/or Kong toy.

• Acceptable canines must NOT be fearful of loud noises, such as machinery, engines, gunfire, etc.

• The canines will be used, in conjunction with a designated handler, to detect the trained odors in concealed areas.

• The canines work with the Salvadoran Anti-Narcotics Police Division (PNC/DAN) and/or the Interagency

Border Task Force in the pursuit of concealed narcotics and/or clandestine burial sites.

The canines shall be tested and examined at the contractor’s facility by GOES certified instructors, INL Canine

Program staff members, and/or a licensed veterinarian. The contractor must provide canines that pass the physical and performance tests listed in Section 8.0 and 9.0

Successful bidders and selected canines must meet all the requirements of this Request.

6.1 Breeds required are: Belgian Malinois, Labrador, Golden Retriever, or German Shepherd. Other breeds, including mixed breeds, may be considered at the request of the Government of El Salvador (GOES) agency and only if they pass the selection criteria.

Breed: The (12) narcotic detection canines shall be of the Belgian Malinois (preferred), Labrador Retriever, Golden Retriever, and/or Dutch Shepard breeds.

6.2 Age: canines shall have a documented age between twelve (12) and twenty-four (24) months old by the time of selection. This shall be documented by a veterinarian certificate of birth or equivalent. In extraordinary cases, if a canine exceeds the maximum specified age for up to six (6) months but the INL El Salvador selection team considers its abilities are exceptional for police work, INL may authorize the selection of the canine.

6.3 Weight: The canines shall weigh no less than forty-five (45) pounds and no more than ninety (90) pounds.

The canine shall have a healthy weight between 16 to 25% of body fat.

6.4 Size: The canines shall measure no less than twenty-two (22) inches (equivalent to fifty-six (56) centimeters) and no more than thirty (30) inches (equivalent to seventy-seven (77) centimeters) at the shoulder.

6.5 Sex: The canines may be either male or female.

6.6 Health: canines acceptable for purchase shall be in excellent health with no acute or chronic disease condition.

A board-certified veterinarian shall provide health certificate at the time of evaluation. A complete medical examination of the canine shall be performed by a licensed veterinarian prior to delivery. The results of the examination shall be included on a health certificate provided with the canine.

The medical examination shall include:

a. Gait: canine displaying any gait abnormality, which could impact the canine’s ability to perform normal duty, shall be disqualified.

b. Skin/coat: skin and coat shall be healthy and not have any evidence of chronic dermatitis, allergies, infections, injuries, or external parasite infestations.

c. Teeth/Jaws: all canines shall have normal dental occlusions. There shall be no evidence of canine teeth (all four) weakened by notching, enamel hypoplasia, or abnormal wear. Oral infection or excessive periodontal disease may be disqualifying.

d. Complete quality radiographs, issued by a licensed veterinarian, shall be provided with the canine to ensure that the bones, joints, and muscles are healthy and ensure the absence of hip dysplasia.

7.0 WARRANTY: When submitting its proposal, the Contractor shall include the offered warranty statement.

Canine warranty shall include the following:

7.1 General Health: All canines shall be 100% healthy; they shall be free of any genetic defects or debilitating medical conditions unrelated to improper utilization or training for a period of 12 months from the date of purchase. The contractor shall replace the defective canine(s) within 60 calendar days at no cost to INL El

Salvador:

• If a skeletal, bone, joint, muscle or tendon and ligament problem is detected within the first 12 months after the date of purchase and acceptance; and/or

• A genetic or hereditary condition is detected during the first12 months after acceptance; and/or

• If any neurological problem is detected during the first 12 months after acceptance; and/or

• Failure of workability/compatibility within the first 6 months after purchase and acceptance.

7.2 Two-year canine warranty against congenital diseases.

7.3 One-year health warranty.

One-year warranty in case one of the selected canines presents hip dysplasia or any physical condition that prevents it from doing canine police work, and/or detection work. The Contractor commits to replace the canine, in a period not to exceed two months, with another canine complying with the established requirements for canines trained for detection of substances and/or objects as stated in this SOW. This shall be certified and agreed in writing, with the corresponding medical certificate attached. No replacement can be made without approval from

INL San Salvador.

Replacement canines shall be transported to El Salvador at Contractor’s expense. INL, the end user and

Contractor shall agree the easiest way to deliver canine to End User’s facilities.

8.0 SELECTION CRITERIA:

• Selection shall take place at the Contractor’s facilities by INL and GOES personnel.

• The INL Canine program manager, with an INL/ GOES-designated instructor, the COR, and a licensed veterinarian, shall select the canines to determine whether they have the capability of fitting the intended purpose.

• The Contractor assumes full responsibility for the canines during all transportation necessary (it may include transportation from kennels to facilities, from facilities to airport, from airport to airport and from airport to lodging facilities before being sent to end user’s canine units). The INL representative and the

U.S. Government shall not be responsible for any heat exhaustion that the canines may suffer during the selection.

• The Contractor shall be familiar with the type of tests listed below and shall be aware that up to a 30 percent rejection of canines may occur during the tests. ONLY the canines that meet BOTH the initial selection and the medical tests shall be considered viable and therefore accepted by INL.

• Contractor shall indicate in advance to INL how much time it needs to be ready for the selection but NLT

30 business days after the contract was awarded to select twelve (12) canines in one single trip.

• Contractor past performance will be considered for the evaluation of proposals.

8.1 Selection criteria tests:

8.1.1 Evaluation of canines:

The contractor must have available at least 30 canines to perform the selection of 12 dogs at the end of the testing period. Canines will be evaluated by a canine expert or group of experts appointed by INL El Salvador. These representatives will administer a series of standard tests to determine whether each dog has the capability to fulfill its intended purpose.

The evaluation will take place at vendor facilities that must be adequate for checking that selected canines related to possess behavior, instincts, olfactory capabilities, health, phenotype, and physical conditions required for working dogs.

During the various evaluations reward items and/or a bite sleeve will be placed in the search/testing area to identify the canines’ reaction to these items. Only canines approved through this evaluation will be accepted.

INL San Salvador will cover all travel expenses of appointed canine evaluators.

The contractor is expected to be familiar with the type of tests listed below (section 8.0 and 9.0) and should be aware that a 50% of rejection of canines may occur during the tests. ONLY the canines that meet BOTH the initial selection and the medical tests will be considered viable and therefore accepted by the Salvadoran

National Police (PNC). Canines that fail ANY one of these tests shall be returned to the contractor at the contractor’s cost. The USG takes NO responsibility for the cost and any other considerations outlined herein for the canines that do not meet the testing requirements and are, therefore, deemed “not accepted” by the USG (via its COR). Selection will take place at or near the contractor’s facilities. The contractor must provide an area that is not where the canines are boarded daily for selection, and preferable a single location where all the tests can be performed in sequence.

The canine must perform average, above average, or excellent in the following (but not limited to) tests:

GRADING SYSTEMS:

1 = Excellent.

2 = Above average.

3 = Minimum average.

4 = Low average.

5 = Poor

6 = Unacceptable

The minimum acceptable average is 3.5 points.

DOG CANDIDATE MUST SHOW:

-An intense obsession to play with a variety of objects (toys).

-Having a stable character.

-Overcoming obstacles with confidence.

SELECTION TEST STAGES:

-Temperament and character. (This stage is divided into 5 tests)

-Prey. (Includes 5 tests and examination of perseverance)

-Conflict Tests. (This stage is divided into three tests)

-Evaluation of critical impulses. (This stage is divided into two tests)

8.1.2 PRACTICAL PROCEDURES FOR COMPLETE TEST

I. FIRST STAGE: TESTING TEMPERAMENT AND CHARACTER.

GROUP/CROWD: Canine is exposed to a group of people to see how it responds when surrounded, the dog should not be afraid or act aggressively towards people, the canine should have a sociable and happy attitude.

UMBRELLA: Canine is evaluated on its response to the sudden exposure of foreign objects. The handler passively leads the canine past an instructor who suddenly opens an umbrella as the dog passes him. The canine’s reaction is evaluated; does the canine show fear and/or aggression or does it ignore the object.

GUNFIRE/LOUD NOISE: The canine is tested to see how it reacts to gunfire. The test is conducted at a distance of 50 feet both in front and behind the canine. Canine is evaluated on its sensitivity to this noise and its reaction. Canine should not react aggressively and/or show extreme fear.

SLIPPERY FLOOR: The dog is introduced to a slippery surface/flooring. The dog’s reaction and confidence are evaluated during this test.

CONFINED SPACE: This test determines the ability and reaction of the dog to maneuver in and around confined areas.

II. SECOND STAGE. PREY TEST:

This test consists of a series of releases/throws with objects of different materials. The purpose of this test is to determine if the dog will hunt and play with foreign objects (toys). The dog is evaluated to see if it will hunt and play with familiar and foreign objects both hard and soft. This test is very effective when carried out on a hill or near a stream.

Equipment: A 10-meter leash and 5 reward objects made of PVC, wood, copper, aluminum, and rubber.

Handler is posted with the canine: The instructor stimulates the canine with a toy/reward object which is then released/tossed into the hill, once the toy disappears from the dog’s view, the handler then releases the canine without giving any order. Aspects to evaluate:

• Alert: Canine’s intensity (pulling line) is measured while being stimulated and the object is released.

• Speed: Physical effort qualifies the dog going and climbing a hill (the way it moves)

• Hunt: The dog’s hunt is evaluated to see how intensely it searches for the object using its olfactory abilities.

• Bite: The tenacity and the way in which the object is bitten by the dog is evaluated.

• Perseverance: This test is conducted after the five (5) tosses. The canine is stimulated with a toy which is then hidden under a heavy object. The canine is evaluated on its tenacity to obtain the hidden toy.

III. THIRD STAGE. CONFLICT TEST.

These tests are conducted after the perseverance test, while the dog is tired, this test is divided into three tests. If the dog does not pass any of the conflict tests it will be discarded.

WATER CONFLICT TEST: This test evaluates the dog's desire and drive to play with the toy when presented with water.

FOOD CONFLICT TEST: This test evaluates the dog's desire and drive to play with the toy when presented with food.

HANDLER CONFLICT TEST: This test evaluates the dog's desire and drive to play with the toy.

IV. FOURTH STAGE. CRITICAL DRIVES TEST.

This stage is divided into two tests: test long releases and online search.

LONG RELEASES: In this test, a reward object is tossed into an area with tall grass or wooded area. The dog is evaluated for hardness by diving into the bush and the level of drive it displays to hunt and sniff for the reward object.

-The dog is kept online and stimulated.

-The object is thrown into the brush.

-The dog is kept online until the object is out of sight.

-The dog is released without orders.

Equipment needed: Toys, short leash, search area, (vehicles, buildings, pigeon house, offices, warehouses, etc.).

The dog is stimulated with the reward object and then placed the dog out of sight, standing in one location. A systematic search is then performed.

9.0 Physical Tests

All canines acceptable for purchase must be in excellent health with no acute or chronic disease or condition. At the time of evaluation, each canine must be medically able to enter service.

Prior to selection, the contractor shall provide a complete medical examination of the canine performed by a licensed veterinarian. The veterinarian must have a valid license from a legal U.S. State licensing agency that has jurisdiction over that veterinarian and location.

The results of the examination will be included on a health certificate provided with the canine. The medical examinations shall include:

• Gait: Any canine displaying any gait abnormality, which could affect the canine’s ability to perform normal duties, shall be disqualified.

• Skin/Coat review: Skin and coat should be healthy and not have any evidence of chronic dermatitis, allergies, infections, injuries, or parasite infections.

• Teeth/Jaws review: All canines must have normal dental occlusions. There shall be no evidence of canine teeth (all four) weakened by notching, enamel hypoplasia, or abnormal wear. Oral infection or excessive periodontal disease may be disqualifying.

• Heart/Lungs review: The canine’s heart rate sounds and rhythms must be normal. The cardiovascular and respiratory systems, in general, must be normal at rest and upon exercise. Current heartworm disease is disqualifying.

• Basic ophthalmic review: Eyes must be healthy without alterations on eyelids, conjunctiva, lacrimal system, cornea, sclera, lens, anterior uveal tract, and orbit. If any evidence of occurrence, canines may be disqualified.

• Hearing: No condition of the ears that diminishes hearing below normal.

• Neurological system review: The canine neurological system must be normal; if showing any symptoms or alteration evidence canines may be disqualified.

• Complete Orthopedic Foundation of America (OFA) quality radiographs, issued by a veterinarian, shall be provided with the canine to ensure that the bones, joints, and muscles are healthy. The following apply, but are not limited to:

• Limbs/Joints: Any condition of the bones, joints, or muscles that will hamper or restrict the normal performance of duty will be disqualifying, i.e. hip or elbow dysplasia, degenerative joint disease, arthritis, chronic lameness, fractures that are unhealed and/or healed fractures which may restrict the normal performance of duty, ligament or tendon damage, and muscular deficiency.

A certified veterinarian designated by INL will perform a full physical examination including x-rays after the canine successfully completes the selection process to verify that the canine complies with the preceding physical and medical requirements.

9.1 Suitability tests:

a. Various scenarios such as but not limited to open spaces, vehicles, closed spaces such as dormitories, bunk beds, offices.

b. Behavior

c. Possession

d. Prey instincts

e. Searching patterns

f. Basic obedience

9.1.1 The suitability test shall be held randomly in a neutral space. If requested by the INL/GOES selection team, Contractor may be asked to not be present during this test.

9.1.2 Once the canines are officially selected by INL San Salvador and in case there is any change needed due to incompatibility among a canine and its handler, or for any other reason, the Contractor shall immediately notify the COR and CO. Any change to the contract shall be issued by written approval of the CO.

10 Canine Required documentation:

10.1.1 Current health certificate administered by a board-certified veterinarian employed or contracted by the

Contractor that meet all health and sanitary requirements for canine entry into El Salvador. Veterinarian shall consult El Salvador Ministry of Agriculture and Livestock website to verify latest requirements for canine entry into El Salvador, prior to issuing health certificate as close as possible to departure date.

10.1.2 Current vaccination records listed below, and other vaccination as required by El Salvador Ministry of

Agriculture and Livestock – MAG for entry into El Salvador, are required:

• Vaccines

1 rabies vaccination

1 distemper vaccination

1 hepatitis vaccination

1 parvovirus vaccination

1 leptospirosis vaccination

1 canine cough vaccination

i. Current X-rays (obtained less than sixty days from the date of delivery) of the pelvis and hip area of each forequarter.

ii. Contractor shall provide documentation, such as birth certificates or signed veterinarian health certificate, to prove the canines were born in the U.S. or, in the case of imported canines, provide passports or other document(s) to prove they have been in the U.S. for a minimum of six months prior to importation into El Salvador.

11 CANINE DELIVERY

The Contractor shall provide the following in the quantities and locations specified at the delivery order level:

10.1 Veterinarian Certificates per canine:

The following documentation shall be provided with each canine at the time of acceptance:

• Current vaccination records: distemper, rabies, hepatitis, leptospirosis, parvoviruses, coronavirus, and canine cough. The contractor shall include any other vaccinations the canine has received not listed above.

• Hepatic test (GPT and GOT) renal profile: buncreatinina, hemoparasite (ehrlichiosis, hemobartonella, babesia, and Dirofilaria), CBC, and canines need to be deloused. Include in the stool tests or fecal examination by flotation and sedimentation.

• Current health certificate administered by a licensed, board-certified veterinarian (assumed by the provider) which includes and addresses the requirements above.

• Health certificates and required certifications by the airlines to permit canines to be shipped by air.

• Current x-rays of the pelvis and hip area, shoulder, and the elbow of each forequarter • Scorebooks:

copy of certificates of evaluation and follow up from canines.

• Microchip identification number

11.1 Be responsible for completion of all health and sanitary documentation, required by U.S. and Salvadorian authorities prior to departure from Contractor’s facility.

11.2 The Contractor’s team is responsible for providing all the paperwork required for the importation of the canines, guarantees delivery to El Salvador International Airport, and understands that INL San Salvador is not responsible for completing the importation process. INL San Salvador shall not provide any document for the importation processes.

11.3 INL San Salvador is not responsible for customs clearance at El Salvador International Airport.

INL San Salvador shall be responsible of arranging canines’ transportation with the PNC/K-9 Unit from the airport to their final destination in San Salvador.

11.4.1 Equipment requirements

Each canine shall travel to El Salvador with the following equipment, and the price shall be inclusive of:

• Extra-large canine kennel of a size minimum to transport canines of 71 lbs. to 90 lbs. that meets or exceeds 42”L x 28”W x 31”H, with an automatic water dispenser

• Food portions to last the length of the trip to the canines’ destination (1 lb. per canine minimum)

• Security canine collars military spec MIL-C-1161 or equivalent

• Military Spec brown braided leather leash ¾” leather lead, ¼” thick harness leather, 3/4” brass snap or equivalent

• Baskerville ultra-dog muzzle size #5 or equivalent

• Food Bowls: Stainless steel, non-skid, canine bowl

• 1 leash: Industry-standard leather IAW with canine size.

• 1 identification tag: Metal industry standard.

• 2 flea collars: for fleas and ticks industry standard.

• 2 flea and tick dips; Industry standard

• 1 blanket: Industry standard.

• 1 bed: designed to fit the kennel for traveling purposes IAW the canine size.

• 2 toys: Ball/Kong toy.

• 1 Brush /1 Comb

• Automatic water dispenser

• 1 Out stick.

This equipment shall be kept by INL and shall be donated to the GOES to be used for all canine transportation during selection, export to El Salvador, and travel El Salvador-United States-. Contractor shall include this equipment cost in its price proposal.

11.4.2 Food

All canine units shall be equipped with proper food to the final delivery location (i.e., comprised of high-quality proteins and carbohydrates; and a brand certified by the Association of American Feed Control Officials

(AAFCO)). The contractor shall provide food to last the duration of shipment to the canines’ location.

11.4.3 Kennel Requirements for Transportation

Contractor shall transport canines in individual kennels. Canines must be transported in an extra-large plastic canine kennel manufactured to transport canines weighing from 71lbs to 90lbs (42” L x 28” W x 31” H), which may vary depending on canine size, with an automatic water dispenser for travel. The floor of the kennel shall be covered in an absorbent material; however, this material cannot be of construction or composition that poses a choking hazard to the canine.

11.5 ADDITIONAL REQUIREMENTS

The Contractor shall further send a copy of each commercial invoice, certification, properly certified canine medical information, and airway bill, for customs clearance purposes, to the office of INL at the address ramosal@state.gov . No booking shall take place and there shall not be any shipments until INL-Logistics confirms INL is ready to receive the canines in El Salvador.

12. DELIVERY

12.1 Delivery shall be coordinated with INL El Salvador Canine Program and Logistics Personnel. The contractor shall provide the necessary permits for the legal introduction of the canines into El Salvador. No delivery shall take place until fully coordinated by EL Salvador-INL logistics personnel.

12.2 After the contractor receives the contract and after the canines are selected, the contractor shall keep the canines for a period of up to sixty (60) days from the date of the award.

12.2.1Contractor shall provide the following information for each canine within 24 hours of selection:

Country of origin Name Microchip Number Breed Gender mailto:ramosal@state.gov

• The contractor shall provide passport vaccine certificate (signed by an authorized veterinarian) and health certificate (signed by an authorized veterinarian) for each canine. Vaccine and health certificates can be sent to INL five (5) days prior to importation (INL Logistics will coordinate with the contractor).

contractor shall provide proof of any other vaccinations required by Salvadorian authorities for importation into El Salvador. INL Logistics will coordinate with the contractor for any additional required vaccinations.

12.2 Maximum allowed time for delivery:

The canines will be inspected by INL Section Program Managers and Host Government officials at the contractor’s facilities before delivery to the nearest international airport, and then will be shipped to El Salvador

International Airport. The contractor is responsible for all required paperwork and requirements to export the canines out of the US. The contractor assumes full responsibility for the canines during transportation.

Depending on the transportation mechanism (excess baggage or cargo) and/or airline selection the contractor must coordinate the shipping of the canines with INL Logistics at least 10 working days before flight departure:

*Regular Baggage: INL Logistics will advise on the return flights (exact date and time) of the INL representatives to allow the contractor to properly arrange for delivery.

*Cargo: the contractor will advise INL Logistics if they will need a handler to travel with canines and how many canines, they will be able to ship per flight, the flight number, and the flight schedule.

13.0 CONTRACTOR’S RESPONSIBILITY:

13.1 Exchanges or returns of canines: The contractor shall exchange a defective canine, at its own expense, within 60 days if there are any identified concerns with the canine during training or by recommendation of a licensed veterinarian and/or a trainer. In the case of exchanges or returns, the contractor will have five (5) working days to reply to the exchange request. If the contractor is unwilling or unable to comply with the request, INL will reduce the quantity on the contract to the exact quantity of effective working canines received.

13.2 The Contractor shall provide a large van/vehicle for ground transportation of the canines from its facilities to the departing airport. The vehicles used for transportation shall be air-conditioned and shall prioritize the safety and comfort of the canines. When submitting its proposal, the Contractor shall provide color photographs, depicting the vehicle to be used for the ground transportation of the canines along with a detailed

Delivery Plan, outlining the procedures and strategy that shall be used for, transporting, exporting, and delivering all the canines.

13.3 The Contractor shall provide air transportation for AIES canines and coordinate with INL COR to export the canines, no later than ten (10) business days If the Contractor does not receive instructions from the COR, they cannot start coordinating the transportation and exportation of any canine to El Salvador. If any cost is incurred without authorization from the COR, these shall not be paid.

13.4 Canines will travel in groups of twelve (12), so the Contractor shall consider if a charter flight is more convenient than cargo and inform INL El Salvador which type of transportation shall be used. Direct flights are preferred but if not possible only ONE stop is acceptable, and the dogs shall stay inside the airplane. This means they cannot be released in any other airport than AIES . On the other hand, if the Contractor decides to ship the dogs in a charter, this shall be a nonstop flight.

13.5 If needed, the Contractor shall provide zip ties to attach a water container inside the kennel, assuring outside access to fill it.

13.6 The Contractor shall bear and assume the costs of cleaning and disinfecting the stalls if needed.

13.7 The Contractor shall ensure the canines are securely and properly crated in their kennels from the moment they are picked up and until their arrival to the airport in El Salvador.

13.8 In case a canine gets injured or dies during transportation, the Contractor must replace that canine with a similar one. Replacement dog must have the same training that the injured/deceased dog had. Transportation, exportation, importation, and any other related cost to replace the injured/deceased dog, must be covered by the Contractor. The canine must be replaced in a period of no more than three months after the injury/death occurred.

13.9 In the event a canine die in transit, the Contractor shall comply with the necessary protocols for cleaning and incineration, according to El Salvador and U.S. regulations and shall inform INL San Salvador immediately.

13.10 The Contractor shall comply with all laws, ordinances or other government rules and regulations governing the transportation of such animals in El Salvador and the United States.

13.11The Contractor shall recognize INL El Salvador operations are not commercial. Therefore, at no time or under no circumstance is INL El Salvador involved in the exportation process.

13.12The Contractor shall provide updates to INL El Salvador during the complete transit of the canines.

13.13 The Contractor shall provide Master Air Waybill (MAWB) and House Air Waybill (HAWB) drafts to

INL San Salvador for approval; both documents shall state the information provided on the consignment instructions. The Contractor shall prepay the HAWB since end-user shall not pay for any fee related to the airfreight, release, etc.

13.14 INL expects that the canines’ clear customs the same day they arrive to the airport in San Salvador, therefore, airline staff shall be able to hand over all paperwork to INL Logistics no matter the day or time of canine’s arrival. Based on the foregoing, the HAWB shall be TELEX RELEASED, so that the customs broker can ask the airline for documents release 24 hours a day/ 7 day a week or they can revalidate HAWB against a hard copy, if needed.

13.15 Once the shipment is confirmed, the Contractor shall send a pre-alert email to INL San Salvador along with the complete shipping details such as assigned airline, flight number, estimated time of departure (ETD), estimated time of arrival (ETA), and any other relevant shipping paperwork: final MAWB/HAWB, packing list and canines’ documentation.

13.16 In case flights are delayed over four (4) hours, the Contractor shall provide canine lodging, feeding, and walking at the departing city. When submitting its proposal, the Contractor shall provide pictures of the lodging place.

13.17 If flights are cancelled, the Contractor shall look for the next available flight and provide lodging at/or near the airport, food, and water (only if the airline allows it prior to flight) and exercise the canines until they can board the next flight. If the next available flight is more than two (2) days of the original departure date, the Contractor shall consider taking the canines back to its own facilities and maintain them there until departure. The additional expenses for these eventualities shall be included in Contractor’s quote but INL shall only pay for the days used.

13.18 The importation process shall be performed either by a PNC custom agent representative, therefore, the

Contractor shall get in contact with INL San Salvador to coordinate the delivery of the canines within AIES facilities. Point of contact (POC) name and contact details shall be confirmed by INL Logistics after award delivery order.