PUR7776 VIP.pdf

PUR 7776 (01/16) Page 1 of 3 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Corrections (FDC)

TITLE: Digital Management Software for Policies, Training and Accreditation

Short description of the commodity or service desired: The Department is seeking to purchase

Electronic Maintenance and Administration of Policies, Certification, and Other Document

Management Software System.

CONTACT

Name: Neva Crawford

Address: 501 Calhoun Street, Tallahassee, Florida 32399-2500

Telephone: (850) 717-3684

Email: Purchasing@fdc.myflorida.com

Internal tracking number, if any: FDC SS-22-060

Date posted: July 27, 2022 Last day for receipt of information: August 17, 2022

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes, and will remain posted for a period of at least 7 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43212200 - Computer Data Storage Management Systems

43232304 - Data Base Management System Software

43233700 - System Management Software

Quantity or Term (as appropriate):

Three (3) Year Term (36 months)

Requestor (division, bureau, office, individual, as appropriate):

Office of Institutions

Racheal Hoffman-Ots, Statewide ACA Coordinator

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The PowerDMS product is a need-based line of software designed specifically to meet the challenges of accreditation management, policy management, and training. PowerDMS comes

PUR 7776 (01/16) Page 2 of 3 60A-1.045, F.A.C.

equipped with the American Corrections Association (ACA) standards, and related policies and procedures are integrated electronically, cutting accreditation time and preparation time in half.

PowerDMS provides an all-inclusive solution for electronic maintenance and administration of

ACA-related policies, certifications, and other critical documents. PowerDMS is an integrated application, that incorporates the process of accreditation by the Commission on Accreditation for all programs, and integrates that process with the requirements of the user to provide proprietary linking between ACA industry standards manuals and related documentation within

PowerDMS. PowerDMS will be utilized to manage compliance with ACA standards and related corrective actions by the Office of Institutions.

Intended Single Source:

PowerDMS

101 S. Garland Avenue Suite 300

Orlando, Florida 32801

Estimated Dollar Amount:

$553,029.00 for three (3) year term

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

PowerDMS proprietary platform was developed by PowerDMS, Inc., and all maintenance, new releases, and applicable support for the platform is provided by PowerDMS personnel.

PowerDMS holds the only integrated and collaborative product of its kind and owns the development code for all PowerDMS products. PowerDMS is the sole distributor of the

PowerDMS line.

PowerDMS is the only Vendor that can meet the FDC’s needs at this time.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Racheal Hoffman-Ots, Statewide ACA Coordinator, Office of Institutions

Wes Kirkland, Deputy Director, Office of Institutions

Neva Crawford, Purchasing Analyst, Bureau of Procurement

Charlotte Shorter-Rumlin, Purchasing Manager, Bureau of Procurement

Sharita Newman, Strategic Sourcing Administrator, Bureau of Procurement

J. Olyn Long, Assistant Bureau Chief/Purchasing Director, Office of Financial Management

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of

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its intended decision to enter a single-source purchase contract in the manner specified in Section

120.57(3), F.S.