PUR 7776 E-PLUS.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Health Care Administration

TITLE: Emergency Patient Look-Up System (E-PLUS) (aka Patient Lookup Unified System for Emergencies Enterprise Edition (PULSE EE)) Short description of the commodity or service desired: To provide the operation and maintenance of a technical solution to improve clinical case augmentation and improve care coordination for persons displaced during declared emergencies (i.e., hurricanes, wildfires).

CONTACT

Name: Brooke Coulliette Address: 2727 Mahan Drive, MS 15, Tallahassee, FL 32308 Telephone: (000)000-0000 Email: solicitation.questions@ahca.myflorida.com

Internal tracking number, if any: AHCA SS 004-24/25

Date posted: 02/03/2025 Last day for receipt of information: 02/24/2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

80141625: Incentive program management service 81141902: Application or technology research and development service

Quantity or Term (as appropriate):

Three (3) years (July 1, 2025 - June 30, 2028)

Requestor (division, bureau, office, individual, as appropriate):

Health Care Policy and Oversight/Florida Center for Health Information and Transparency

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

During times of emergency, PointClickCare (PCC) uses its PULSE EE solution to remotely connect organizations to the national health networks to retrieve patient clinical records and medication fill histories and integrate to the Agency's admit, discharge, transfer (ADT) service. to send and receive data for improved care coordination. The Centers for Medicare and Medicaid Services has approved funding for operations and maintenance of PULSE EE (E-PLUS).

PUR 7776 (Revised 07/2022) Page 2 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

E-PLUS is a web-based system that emergency personnel, clinicians, and public health authorities can use during declared emergencies to:

• Coordinate treatment efforts for those who have been displaced;

• Find and view electronic patient health and medication histories from national information exchange networks;

• Connect to the Agency’s statewide care coordination network, the ADT service, in order to alert subscribers of the service of patient encounters at alternative care sites that are logged by PULSE EE and to locate missing persons who have sought care at connected health care facilities and alternative care sites;

• Search for individual patient data using a secure clinical search portal; and

• Gain access to and view clinical care documents which may include medications, allergies, diagnosis, lab results, and other relevant information to augment clinical care, identify patient comorbidities, and fill in gaps tied to patient health or demographic characteristics.

Intended Single Source:

PointClickCare Technologies Inc.

Estimated Dollar Amount:

The following pricing is for the proposed three-year contract term.

License for E-PLUS (Patient Search, Emergency Census, Missing Persons): $990,000 New Features and Configurations: $882,000 Program Management: $236,250 Technical Management: $141,750

TOTAL AMOUNT: $2,250,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

PULSE EE was built through a collaboration with Audacious Inquiry, which was acquired by PCC in 2021, the Office of the National Coordinator for Health IT (ONC), and the Sequoia Project (the Recognized Coordinating Entity for the federal Trusted Exchange Framework, a provision of the 21st Century Cures Act). Florida is seeking to continue access to the deployable platform, PULSE EE, which is owned by PCC.

The E-PLUS System is a unique national project built through a collaboration between Audacious Inquiry, now PCC, the ONC, and The Sequoia Project, with no equivalencies anywhere else in the market. The E-PLUS product is the only readily deployable platform available to meet the immediate emergency preparedness needs of the state.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Pamela King, AHCA Administrator Jaime Bustos, Assistant Deputy Secretary for Health Care Policy and Oversight Kim Smoak, Deputy Secretary for Health Care Policy and Oversight

PUR 7776 (Revised 07/2022) Page 3 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Ashley Balkcom, Purchasing Manager Trey Collins, Procurement Director La-Shonna Austin, Budget Director Sonya Smith, Chief of Financial Services Joseph Helton, Senior Attorney Will Armstrong, Information Security Manager and HIPAA Privacy Officer Scott Ward, Director of Information Technology Stefan Grow, Chief of Staff Jason Weida, Secretary

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.