Publish Award to Apex Controls

This is an Emergency Award Notice issued by the Department of Behavioral Health and Developmental Services (DBHDS) for Eastern State Hospital in Virginia. The procurement involved the emergency purchase of HVAC equipment, specifically four compressors for rooftop unit (RTU 3) located on Building 1. The compressors were required to support coil replacement work scheduled for July 2026. Due to the inability to obtain the compressors through the facility's contracted HVAC services vendor and the critical timing constraints necessary to complete the coil installation project, an emergency procurement was initiated. The award was issued to Apex Controls on July 23, 2026, under Purchase Order Number PO05404810.

The emergency award was justified based on patient safety and health concerns at the facility. The three failing compressors necessitated the use of supplemental cooling systems to maintain adequate environmental conditions for patients. Apex Controls was selected as the sole source vendor because of their ability to deliver the compressors within the required timeframe, which was essential to prevent project cancellation and associated risks to patient welfare. The procurement was classified under commodity code 03167 (HVAC Equipment, Accessories and Supplies). Apex Controls is located at 4601 Ironbound Road, Williamsburg, Virginia 23188-2652. Records for this procurement are available for inspection, and inquiries may be directed to Brian Frost, Deputy Director of Procurement, at brian.frost@dbhds.virginia.gov.