PS_OCHS_Wheelchair_Van.pdf

COOPERATIVE SOLICITATION (COOP)

2026-ECOOP-206

PS/OCHS WHEELCHAIR VAN

City of Pittsburgh

City-County Building

Pittsburgh, PA 15219

RELEASE DATE: September 24, 2026

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: October 8, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/pittsburghpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Pittsburgh

COOPERATIVE SOLICITATION (COOP)

PS/OCHS Wheelchair Van

I. Introduction II. Instructions to Bidders

III. Scope of Work IV. Vendor Questionnaire V. Pricing Proposal

VI. Invoicing Terms

Attachments:

A - PS,_OCHS,_Wheelchair_Van

Cooperative Solicitation (COOP) #2026-ECOOP-206 Title: PS/OCHS Wheelchair Van

1. Introduction

1.1. Summary

The Equipment Leasing Authority ("ELA") is soliciting bids for a new 2026 Toyota Sienna LE, front-wheel-drive passenger van. Must have the capability to transport a bariatric wheelchair.

1.2. Contact Information

Jessie Nusser

Senior Sourcing Specialist

414 Grant St

Suite 502

Pittsburgh, PA 15219

Email: jessica.nusser@pittsburghpa.gov

Phone: (412) 255-2458

Department:

Office of Management & Budget

1.3. Timeline

Release Project Date September 24, 2026

Bid Submission Deadline October 8, 2026, 3:00pm

Period of Contract One Time Purchase mailto:jessica.nusser@pittsburghpa.gov tel:(412)255-2458

2. Instructions to Bidders

2.1. BID SUBMISSIONS

All bids must be submitted electronically. No bids shall be accepted in person, by U.S. Mail, by private courier service, via oral or email communication, telephone or fax transmission.

2.2. BID ERRORS

If a Bidder submits a bid with a price that is patently incorrect, such that a “reasonable person” would recognize the error, the Bidder shall be given the opportunity to withdraw the entire bid or only the incorrect line item in a bid. If the Bidder wishes to withdraw the entire bid or only a line item, the Bidder shall, within five working days of bid opening, state in a letter to the ELA the reason for the mistake and request that the ELA not consider the bid or line item for award.

2.3. SPECIFICATION ERRORS AND BULLETINS (AMENDMENTS)

If any alleged errors are noted in the bid specifications, bidder should immediately notify the ELA and, if confirmed, a bulletin shall be sent to all bidders. A copy of all bulletins issued shall be submitted electronically with the suppliers bid.

2.4. CLARIFICATION

The ELA reserves the right to request clarification of any bid before bid award.

2.5. QUALIFIED BIDDERS

All bidders must be merchants dealing in the goods and services on which they bid, and must be qualified to advise as to their application and use. Bidders warrant, and must be able, upon request, to demonstrate, that they possess the knowledge, experience, skill, capital, stock, charters, licenses, permits, patents and personnel necessary to satisfactorily perform the contract for which they submit bids.

2.6. PRE-PRINTED TERMS AND CONDITIONS

Bidder’s pre-printed Terms and Conditions or restrictions commonly appearing on the reverse side of letters submitted with the bid and/or bidder’s specifications material and contract documents shall be disregarded and have no effect.

2.7. SOLICITATION ONLY

This Invitation for Bid is a solicitation only and is not intended to be nor should it be construed to be an offer to enter into any contract or other agreement.

2.8. FATAL BID ERRORS

The following errors shall be deemed fatal and render the bid void: Failure to sign the bid, or bond or both, If the signatures are those of unauthorized persons, or If there is no stated pricing. All other errors are waivable at the sole discretion of the ELA if such errors would not invalidate a fair and just competitive bidding procedure free of favoritism and fraud and a common standard for all bidders.

2.9. CONTRACT

By submitting a bid, the bidder warrants that if the ELA makes an award to the bidder, bidder shall, at the option of the ELA, enter into a written contract with the ELA. This contract shall consist of the terms and conditions set forth in the solicitation, specifications, and these General Conditions and Instructions to Bidders. If no bid bond or substitute is required and bidder fails or refuses to execute the required documents within thirty (30) days after award by ELA, bidder shall pay to the ELA the difference in the amount specified in bidder's bid and the amount ELA shall pay to fulfill the specifications.

2.10. ALTERATIONS/CORRECTIONS

Any alteration, erasure, addition to or omission of required information, change of the specifications or bidding schedule, is made at the risk of the prospective contractor and may result in the rejection of the bid, unless such changes are authorized by the specifications.

2.11. COLLUSION BETWEEN BIDDERS

If the ELA develops reason to believe that a single prospective Contractor is involved in the submission of more than one proposal for the same project, which is sufficient cause for rejection of all proposals in which collusion between bidders is suspected.

2.12. REJECTION OF BIDS

The ELA reserves the right to reject, for any reason, any or all bids if it is in the best interest(s) of the ELA to do so.

2.13. UNIQUE BIDS

Each bidder may only submit one (1) bid on behalf of the organization and all subsidiaries.

3. Scope of Work

3.1. PS, OCHS, Rear Entrance Wheelchair Van

The vehicle shall be a new 2026 Toyota Sienna LE, front-wheel-drive passenger van with a 120.5" wheelbase, equipped with a Vantage Mobility (VMI) rear-entry, manual fold-out wheelchair ramp conversion designed for commercial/caregiver use. Must have the capability to transport a bariatric wheelchair.

3.2. General Requirements

All makes and models may be submitted for consideration if they meet all requirements requested and are manufactured in North America in accordance with Sections 3731-3736 of the Commonwealth

Procurement Code (62 Pa. C.S. Sections 3731-3736).

Quotes should include delivery to the City Garage, 90 Eazor Sq. Pittsburgh, PA 15201 as well as all document and administrative fees.

3.3. Purchase Order Terms

All invoices must contain the following information. The City of Pittsburgh will not accept "lump sum" invoicing:

• The City of Pittsburgh Purchase Order Number (e.g. ELA-2022-xxx)

• The awarded solicitation number (e.g. 2022-ECOOP-xxx)

• Pricing breakdown on the invoice is to align with pricing as submitted with the awarded response.

Payment shall be processed upon delivery and acceptance by ELA.

3.4. Shipping & Delivery Terms

Shipping and delivery costs must be included with vendor's submitted response pricing under the Pricing

Proposals section. The Equipment Leasing Authority of the City of Pittsburgh will not pay for nor reimburse separate shipping, handling, or delivery fees unless specified under separate bid line pricing item(s).

Purchase orders placed under an awarded contract will be F.O.B. Destination.

4. Vendor Questionnaire

4.1. Cooperative Contract and Contract ID*

Please List which Cooperative Contract will govern this quote?

Example:

Sourcewell # 012821-DI, Omnia Partners # 170009-RFP, Costars # 4400020042, etc...

*Response required

4.2. Vehicle Specifications Upload*

Please upload your proposed vehicle's specifications here, which demonstrates clear satisfaction of specifications.

*Response required

4.3. System Award Management Upload

If you have applied for your SAM.gov registration, but have not yet been issued a SAM.gov Unique Entity

ID number, upload proof of your registration application.

5. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Toyota Sienna LE, front-wheel-drive passenger van- per specifications

1 EA

TOTAL

6. Invoicing Terms

6.1. INVOICING TERMS

All invoices must contain the following information:

• The ELA Purchase Order Number (e.g. 123456OC)

• Pricing breakdown on the invoice is to align to the pricing listed on the Purchase Order

• If you have labor hours, they should be separated from the cost of parts

• Any PO changes must have prior written approval from Fleet Services Department