Protestant Administrative Coordinator Religious Education PWS(rev1).pdf

PERFORMANCE WORK STATEMENT (PWS)

Protestant Administrative Religious Education Coordinator

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Protestant Administrative Religious Education Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items and non-personal services necessary to perform Administrative Religious Education Coordinator as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2 Background: The Government requires Protestant Administrative Religious Education Support Services in support of military religious education and worship activities. The Contractor shall provide support to the Religious Education program at USAG Fort Buchanan Religious Support Office (RSO). The location(s) and time(s) will be specified in the PWS or modified in the contract by the Contracting Officer.

1.3 Objectives: The Contractor shall support comprehensive Protestant religious education programs which run concurrently with the traditional academic year (AY). The Contractor shall support and facilitate religious education activities as specified in the

PWS.

1.4 Scope:

1.4.1. This is a Non-Personal Services Contract between the US Army Garrison (USAG) Fort Buchanan Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein. This PWS defines the requirements and deliverables of the contractor that support the individual Free Exercise of Religion for military personnel, family members, and authorized personnel.

1.4.2. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance.

1.4.3. The Contractor shall only provide services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.4. This contract does not require a traditional fulltime Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the Part 5 Specific Tasks and the time of meetings.

Many of the tasks will require holiday, evening, and weekend hours.

1.4.5. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.4.6. Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army, or the local congregation that the contract supports.

1.4.7. The services of a Religious Education Coordinator fall under the US Army Garrison Fort Buchanan Chaplain’s approved, annual Command Master Religious Program (CMRP). The mission of the CMRP is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Religious Education Coordinator is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award After acceptance of the quality control plan the contractor shall receive the COR/contracting officer’s (KO) acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: Work will not be performed on recognized holidays when services are scheduled unless otherwise directed by the Contracting Officer.

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January Inauguration Day 20 January President’s Day 3rd Monday in February Good Friday 18 April Memorial Day last Monday in May Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.5.4 Government Hours of Operation: Government business hours are between 0830- 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential.

1.5.5 Place of Performance: The services to be performed under this contract shall be performed at US Army Garrison Fort Buchanan.

1.5.5.1 Chapel, Bldg 183

1.5.5.2 Chapel Annex, Bldg 292

1.5.5.3 Religious Support Office, Bldg 292

1.5.5.4 Other RSO office or event locations located on US Army Garrison Fort Buchanan in accordance with published religious worship and observance schedules.

1.6. Security Requirements: The following information is provided on security related matters.

1.6.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor shall provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.2. Background Checks Requirements for Administrative Coordinator Religious Education require a Tier 1 w/ SCHR (State Criminal History Repository).

1.6.2.1 In accordance with Department of Defense Instruction (DODI) 1402.05, each individual working with children under the age of 18 in conjunction with this contract must successfully complete the criminal history background check. Failure to complete the criminal history background check shall result in termination of the contract.

(Background check will be completed at government expense and will be accomplished after award of the contract.)

1.6.2.2 Anyone (contractor or sub-contractor) working under this contract who has regular and recurring contact with children under 18 years of age shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 "Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs", dated 10 September 2014 (Incorporating Change 14 July 2016). A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 - Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.6.2.3 Background checks will be initiated and paid for by the Government. The cost for the preemployment screening is the responsibility of the Contractor. The COR/Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, and tracking child related background checks. They also review and compile the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

1.6.2.4 The following is a list of the required screenings per the Army Directive 2014-23 (Incorporating Change 14 July 2016):

• Required screening: Pre-employment screening: I) solicitation and contract review.

• Preliminary investigation: DD369.

• CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation.

• An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

1.6.2.5 No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime, or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at http://www.opm.gov/investigations/background-investigations.

1.6.2.6. Re-verification of background checks (IRC and FBI fingerprint check) is required every 5 years.

1.6.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.4 The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Keys issued to the Contractor by the Government may not be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. Report any occurrences of lost keys to the COR.

1.7. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8. Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

1.8.1. The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

• Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.9 Key Personnel: The Contractor shall provide a Primary Point of Contact (POC) who shall be responsible for the overall management, performance and coordination of this contract. The Primary POC shall act as the central point of contact with the Government. The Primary POC shall have signature authority for contract-related documents and make independent decisions concerning the performance of the contract to include personnel staffing, work beyond normal extension://elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf extension://elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf operating hours and contract negotiations. An Alternate shall be designated to act in the same capacity as the Primary POC during his/her absence.

• The Contractor shall provide a Protestant Administrative Religious Education Coordinator who shall be responsible for performing the tasks in this contract. The name of this person and an alternate POC, who shall act for the Contractor when the Primary POC is absent, shall be provided in writing to the COR.

• The Contractor shall demonstrate a familiarity with and a commitment to support the religious support programs.

• Have excellent organization and planning skills.

• Possess basic word-processing skills.

• Have experience providing instruction in a religious learning environment.

Experience working in a military religious support environment is preferred.

• Contractor shall be willing to work in a pluralistic environment where they may interact with members from various faith groups and/or viewpoints.

• Contractor shall be professional and not denigrate individuals with a different religious perspective or viewpoint.

A prospective Contractor shall submit a letter of recommendation from a previous/current employer or pastor along with a resume that includes education and experience. The Contractor personnel shall present a neat and clean, well-groomed, and business-like appearance to the COR for appropriate religious worship services and other activities identified in this PWS while performing under this contract.

The Contractor personnel shall communicate and behave with etiquette in the workplace that is linked primarily to respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall demonstrate dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps.

Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications.

1.10. Identification of Contractor Employees: All contract personnel shall identify themselves as contractors/contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11. Contractor Travel: RESERVED

1.12. Other Direct Costs: RESERVED

1.13. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15Combating Trafficking in Persons.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

The Contractor personnel shall regard personal information on all applicants and participants as confidential. Contractor shall comply with DFARS 224.1 and DoDD

5400.11. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

1.16. PHASE IN /PHASE OUT PERIOD: RESERVED

1.17 Required Training: The following provides information on training requirements.

1.17.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

1.17.2. iWATCH Training. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.17.3. OPSEC Training. New employees shall be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

1.17.4 Information Assurance (IA) Training

https://securityawareness.usalearning.gov/opsec/index.htm

1.17.4.1 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within within 30 days of employment under this contract. Verification of the training shall be provided to the COR upon completion of the training

1.17.4.2 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment . Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

1.17.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide proof of training to the COR upon completion Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

1.17.6 Child Protection Training: Contractor employees have regular and recurring contact or access to children under the age of 18 and must complete child protection initially and then every 12 months as directed in AD 2014-23. Child protection training is provided or coordinated by the Garrison. The Contractor will coordinate with the COR to complete the training within 30 days of the award of contract and then every 12 months.

The Contractor shall provide proof of training to the COR upon completion.

https://ia.signal.army.mil/DoDIAA/default.asp http://iatraining.disa.mil/eta/piiv2/launchPage.html

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. REGULAR/RECURRING contact with children: Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one month or longer.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above cited FAR reference.

The Government will provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

3.2 Facilities: The Government will provide a desk in the Religious Support Office for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The contractor will use the following equipment: Desktop computers loaded with office software and connected to the local area network, e-mail, and access to telephones, printers, scanners, and copiers in support of contractor efforts at Fort Buchanan RSO.

3.5 Materials: The Government will furnish any required information describing the content and format for each of the various facilities, requirements, and programs necessary to allow the contractor to execute the functions described in this PWS.

Examples of that type of document or information are: copies of relevant Army documents on policies and regulations relating to US Army contracting and construction procedures, access to Fort Buchanan network or LAN, office space and telephone access/capability. The Government will provide available office materials and Standard Operating Procedures and Policies.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: RESERVED.

4.3. Materials. The Contractor shall request Religious Material to the RSO for APF purchases (Office Supplies, Cleaning Supplies etc.)

4.4. Equipment. The contractor will use the following equipment: Desktop computers loaded with office software and connected to the local area network, e-mail, and access to telephones, printers, scanners, and copiers in support of contractor efforts at Fort Buchanan RSO.

PART 5

SPECIFIC TASKS

5. Specific Tasks: Protestant

5.1. The Contractor shall attend 100% of RSO Weekly meetings, Parish Council meeting, and any other meeting schedule by the Garrison Chaplain. The time and frequency will be determinate by the Garrison Chaplain to coordinate and provide the necessary Administrative Religious Education Coordinator input for services for 52 units (1 unit equals 1.5 hours)

5.2. The Contractor shall provide calendar update to COR NLT the 1st business day of the month to include RE events (1st Communion classes, Confirmation classes, bible studies, retreats, promotional events, other community events, and special Holy days. 12 Units (1 Unit equals completion of 1 monthly calendar update). (Deliverable A.003).

5.3. The Contractor shall prepare facility reservation request forms, develop flyers for RE programs and services, if requested by the Congregation. Track RE program attendance weekly to coordinate support of the RE program. The RE program attendance report shall be submitted to the COR NLT the first business day of the following month .The facility reservation forms, program flyers, and RE program attendance report shall be submitted to the COR NLT 45 days prior to the event. These items will correspond with the Religious Education calendar and details as provided in monthly meetings (Para 5.1.).

Deliverables shall be submitted to the COR. 52 Units (1 Unit equals 4 hours);

5.4. The Contractor shall prepare program materials for RE programs weekly. Preparation shall include making copies, distributing supplies/materials to learning spaces, and reset at conclusion of the program. These items will correspond with the Religious Education calendar, program SOPs or CONOPs, and details as provided in monthly meetings (Para 5.1.). The Contractor shall submit a report of consumed materials and supplies NLT the 1st business day of the month 36 Units (1 unit equals 2.0 hours)

5.5. [Seasonal] The Contractor prepare facility reservation request forms, develop flyers for RE programs, and track RE program attendance to coordinate support of seasonal RE programs (Advent, Christmas, Lent, Easter, Vacation Bible School, RE Kickoff). The facility reservation forms, program flyers, and RE program attendance report shall be submitted to the COR NLT the 1st business day of the month. These items will correspond with the Religious Education calendar and details as provided in monthly meetings (Para 5.1.). Deliverables shall be submitted to the COR. 6 Units (1 Unit equals

1.5 hours)

5.6. [Seasonal] The Contractor shall prepare program materials for seasonal RE programs. Preparation shall include making copies, distributing supplies/materials, and reset at conclusion of the program. These items will correspond with the Religious

Education calendar, program SOPs or CONOPs, and details as provided in monthly meetings (Para 5.1.). The Contractor shall submit a report of consumed materials and supplies to the COR NLT the 1st business day of the month. 6 Units (1 unit equals 3 hours)

5.7. The Contractor shall submit an invoice into WAWF by Close of Business (COB) NLT the 7th of every month.

The invoice will include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs provided

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice

5.8. Service Contract Reporting: RESERVED

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.2 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.3 Information Assurance (AR 25-2)

6.4 Army Regulation, AR 165-1, Army Chaplain Corps Activities.

6.5 Garrison Installation Chaplain Standard Operating Procedures (SOPs).

6.6 Archdiocese for the Military Services (AMS) Priests’ Manual dated 20 August 2008

6.7 Army Directive 2014-23 (AD 2014-23)

6.8 Department of Defense Instruction 1402.05 (DoDI 1402.05)

6.9 Archdiocese for the Military Services (AMS) Curriculum Guide, “Forming Disciples for the New Evangelization”

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit A – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit B – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit C – Estimated Hourly Workload Data Per Year

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Acceptable Quality Levels (AQLs)

Incentive/Discentive

Combating Trafficking in Persons FAR 52.222-50c

The Contractor shall Notify its employees of The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance contractor shall re-perform the service

Attended Meetings (PWS Part 5.1)

Contractor attended planning and coordination meetings and provided necessary input for services.

95% of contract compliance and documented into the CPAR system; contractor shall re-perform the service Provide Monthly Protestant Administrative Religious Education (RE) calendar that includes RE programs, community events, and special Holy days.

(PWS Part 5.2)

Monthly Calendar submitted to COR NLT The first business day of the following month .

100% of contract compliance and documented into the CPAR system; contractor shall re-perform the service

Contractor shall prepare forms, develop flyers, and report weekly attendance for regular RE classes and seasonal RE events.

(PWS Part 4.3)

Facility reservation forms and program flyer to Priest and COR NLT 45 days prior to event. Attendance report to COR NLT the 1st business day of the month. All data on forms, flyers, and reports is accurate.

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system; contractor shall re-perform the service

Contractor shall prepare program materials for weekly and seasonal RE events, and report consumed materials monthly. (PWS Part 4.4)

Supplies required to execute curriculum are prepared and in the classroom 30 minutes prior to the start of the program. Monthly Report of Consumed

Materials to COR NLT the 1st business day of the month

100% Compliance

Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system; contractor shall re-perform the service

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Contractor’s Proposed

QCP

(Part 1.5.1)

Within ten (10) workdays after date of contract award

1 Microsoft Office/Email

KO and COR

Background Check Request Forms for each individual performing services (Part 1.6.20)

Within ten (10) workdays after date of contract award

1 Microsoft Office/Email

KO and COR

Key Personnel list with contact information (Part 1.9)

At post award meeting

1 Microsoft Office/Email

KO and COR

AT Level I Training (Part 1.17.1)

Within 45 calendar days after the contract start-date or effective date

1 Microsoft Office/Email

KO and COR iWatch Training (Part 1.17.2)

Within 30 calendar days of employment under this contract

1 Microsoft Office/Email

COR

OPSEC Training (Part 1.17.3)

Within 30 calendar days of employment under this contract

1 Microsoft Office/Email

COR

Cyber Awareness Training (Part 1.17.4.1)

Within 30 calendar days of employment under this contract

1 Microsoft Office/Email

COR

(A.009) PII Training (Part 1.17.5)

Within 30 calendar days of employment under this contract

1 Microsoft Office/Email

COR

(A.010) Child Protection Training (Part 1.17.6)

Within 30 calendar days of employment under this contract

1 Microsoft Office/Email

COR

Monthly Protestant Administrative Religious Education Calendar (Part 5.2)

NLT the final business day of the preceding month

1 Microsoft Office/Email

COR, Priest, DRE

Facility reservation Forms (Part 5.3)

NLT 45 days prior to the event

1 Microsoft

COR, Priest, DRE

RE Program Publicity Flyers (Part 5.3)

NLT 45 days prior to the event

1 Microsoft Office/Email

COR, Priest, DRE

Monthly Report of Weekly RE program attendance (Para.5.3)

NLT the first business day of the month.

1 Microsoft Office/Email

COR, Priest, DRE

Report of consumed materials and supplies (Part 5.4

NLT the first business day of the month

1 Microsoft

COR

Seasonal- facility reservation request forms, develop flyers for RE programs, and track RE program attendance (Part 5.5)

NLT the first business day of the month

Seasonal- facility reservation request forms, develop flyers for RE programs, and track RE program attendance (Part 5.6)

NLT the first business day of the month

ATTACHMENT ESTIMATED HOURLY WORKLOAD PER YEAR

ITEM PWS TASK NAME Frequency Estimated Hours

Total Estimated

Hours

1 PWS 5.1 Meeting Participation 52 2 104

2 PWS 5.2 Monthly Calendar 12 1.5 18

3 PWS 5.3 Preparation for Religious Classes 52 4 208

4 PWS 5.3 Seasonal Preparation for Religious Classes 6 6 36

5 PWS 5.3 Report of Consumed Materials 12 2 24

6 PWS 5.4 Preparation of Program Materials 36 3 108

7 PWS 5.4 Seasonal Preparation of Course Materials 6 5 30

ATTACHMENT ESTIMATED HOURLY WORKLOAD PER YEAR