Promotional Merchandise 80141600-24-STC How to Use This Contract.pdf
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- Attached to
- Promotional Merchandise
- Contract number
- 80141600-24-STC
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the State of Florida's Promotional Merchandise contract (80141600-24-STC), issued by the Department of Management Services. The contract is designed for state agencies and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code, with MyFloridaMarketPlace (MFMP) serving as the preferred online procurement system for placing orders and making payments.
The contract provides guidelines for purchasing promotional merchandise, requiring state agencies to request at least two quotes from Enterprise-Wide Agreements with multiple vendors, unless specific conditions are met. Agencies must use the appropriate contractor's Federal Employer Identification Number (FEIN) when making payments and create requisitions using non-catalog items with the correct commodity code under 80141600. Discounts, pricing, and setup fees will be charged in accordance with the contract terms, and users are advised to consult the contract webpage for contractor information, pricing, and specific contract documents. If issues arise with contractors, users can contact the contract manager to explore resolution options, including completing vendor performance surveys or submitting formal complaints.
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Text version
8/30/24
How to Use This Contract Promotional Merchandise (80141600-24-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at Promotional Merchandise (80141600-24-STC).
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o For the purchase of non-IT Commodities, Agencies shall request at least two (2) quotes from Enterprise-Wide Agreements with multiple vendors unless (i) the total purchase cost is less than Category Two, or (ii) the Enterprise-Wide Agreement requires a specific number of quotes to be requested or obtained. Agencies shall document the justification for any selection based on receipt of fewer than two quotes.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 80141600; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: B - State term contract with RFQ
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/promotional_merchandise http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
8/30/24
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Additional Information
• Discounts, pricing, and setup fees will be charged in accordance with the State of Florida Contract (80141600-24-STC) terms.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Additional Information |
| Contact Information |
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