Project Manual and Specifications.pdf

100% CD – ISSUED FOR BID

PROJECT MANUAL

SPECIFICATION

REPLACE FLOORS

AT

VA NEW JERSEY HEALTHCARE SYSTEM

LYONS CAMPUS, NEW JERSEY

PREPARED FOR

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE - 2

400 FORT HILL AVENUE

CANANDAIGUA, NY 14424

21 JULY, 2021

Project No. 561A4-20-101

PREPARED BY

THINKFORM DESIGN ARCHITECT LLC

38 EAST BROAD STREET, SUITE 3, HOPEWELL, NEW JERSEY 08525

PH: 855.821.0274 ThinkFormArchitects.com

PROJECT MANUAL

AT

VA NEW JERSEY HEALTHCARE SYSTEM

LYONS CAMPUS, NEW JERSEY

NETWORK CONTRACTING OFFICE - 2

400 FORT HILL AVENUE

CANANDAIGUA, NY 14424

21 July, 2021

38 EAST BROAD STREET, SUITE 3, HOPEWELL, NEW JERSEY 08525

REPLACE FLOORS 100% CD – ISSUED FOR BID

PROJECT NO. 561A4-20-101 21 JULY, 2021

THINKFORM DESIGN ARCHITECT LLC TABLE OF CONTENTS - 1

TABLE OF CONTENTS

SECTION

GENERAL INFORMATION .................................................................................................... 1.0 PROJECT DESCRIPTION ............................................................................ 1.1 100% CD GENERAL SCOPE ..................................................................... 1.2

BUILDING CODE AND LIFE SAFETY ..................................................................................... 2.0 PRIMARY APPLICABLE CODES & STANDARDS ............................................ 2.1 NFPA 101 BUILDING CODE DESIGN CRITERIA ........................................... 2.2

INTERIOR DESIGN ............................................................................................................. 3.0 INTERIOR DESIGN CONCEPT ..................................................................... 3.1

ASBESTOS ABATEMENT REPORT ..................................................................................... 4.0 PROTOCOL FOR ASBESTOS SAMPLE PLAN ................................................ 4.1

CRITICAL PATH METHOD (CPM) ...................................................................................... 5.0 PHASING NARRATIVE ................................................................................ 5.1

EXISTING CONDITIONS ............................................................................................... 6.0

- PHOTOGRAPHIC SURVEY REPORT .......................................................... 6.1

THINKFORM DESIGN ARCHITECT LLC GENERAL INFORMATION - 1

1.0 GENERAL INFORMATION

1.1 PROJECT DESCRIPTION

A. This Project is necessary to update and replace the existing flooring that was installed in specified areas of Bldg. 2, 3, 10, and 11 located on the Lyons Campus of the VA New Jersey Healthcare System. Work will be located on the first and second floors of the various buildings.

B. The scope of work calls for the A/E to:

a. THINKFORM ARCHITECTS has performed a complete survey of existing conditions and included with this submission flooring recommendations for VA review.

b. Upon approval by the VA, THINKFORM ARCHITECTS will develop and complete preparation of the construction document package to include bid alternatives that can be readily identified and listed in the procurement documents.

c. The project includes a total of 17,430 sf for the removal and replacement of interior flooring at VAMC Lyons in the following locations:

i. Bldg. 2, Rm.115 (approximately 262 sf);

ii. Bldg. 3, 1st Fl., Gallery, Exam/Treatment Waiting & Reception areas, Digestive/Pulmonary Waiting & Reception areas, Pharmacy & Pharmacy Waiting areas (approx. 7,242 sf);

iii. Bldg. 10, Rm.215 and Rm.215A (approx. 1,469 sf);

iv. Bldg. 11, 1st Fl., Rms.107, 108, 109, 110, 111 (approx. 2,997 sf);

v. Bldg.11, 2nd Fl., Rms.227, 228, 229,230, 231, 232, 233, 234, 234A, 234B, 235, 236 (approx. 5,460 sf).

1.2 100% CD GENERAL SCOPE

THINKFORM DESIGN ARCHITECT LLC have reviewed the program materials furnished by and gathered from the VA, including feedback from VA stakeholders, to ascertain the requirements of this phase of work and have prepared these 100% CD Documents.

THINKFORM DESIGN ARCHITECT LLC BUILDING CODE & LIFE SAFETY - 1

2.0 BUILDING CODE & LIFE SAFETY REVIEW

2.1 PRIMARY APPLICABLE CODES AND STANDARDS – EXISTING BUILDING / RENOVATION

A. DEPARTMENT OF VETERANS AFFAIRS has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

1. VA Directives, Design Manuals, Master Specifications, VA National CAD

Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/) including but not limited to:

a. VA H-08-09, Planning Criteria for Medical Facilities

b. VA H-08-05, Equipment Guide List

c. VA H-08-03, VA Construction Standards

d. VA H-08-13, Barrier Free Design Handbook

e. VA Construction Standard CD-28, Accommodation for the Physically

Handicapped

f. VA H-18-8, Seismic Design Requirements

2. International Building Code (IBC) (Only when specifically referenced in VA Design Documents, see notes below).

3. NFPA 101 Life Safety Code, 2018 Edition (see notes below).

4. NFPA National Fire Codes except for NFPA 5000 and NFPA 900.

5. Occupational, Safety and Health Administration (OSHA) Standards.

6. VA Seismic Design Requirements, H-18-8.

7. National Electrical Code (NEC).

8. International Plumbing Code (IPC).

9. Safety Code for Elevators and Escalators, American Society of Mechanical

Engineers (ASME) A 17.1.

10. ASME Boiler and Pressure Vessel Code.

11. ASME Code for Pressure Piping.

12. Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13).

http://www.cfm.va.gov/til/

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13. Building Code Requirements for Reinforced Concrete, American Concrete

Institute and Commentary (ACI 318).

14. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC).

15. Energy policy Act of 2005 (EP Act).

16. DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435.

17. Federal Leadership in High Performance and Sustainable Buildings:

Memorandum of Understanding (MOU).

18. Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management.

19. The Provisions for Construction and Safety Signs. Stated in the General

Requirements Section 01010 of the VA Master Construction Specification.

20. Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1- 2004.

21. Safety Standard for Refrigeration Systems – ASHRAE Standard 15 – 2007.

B. Local Codes: As an agency of the federal government, VA is not subject to local imposition of code enforcement procedures (drawing reviews, building permits, inspections, fees, etc.). VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. However, local authorities should be notified about planned projects and given opportunity to review drawings provided that VA does not pay for review or inspection fees.

C. Notes

1. NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, seismic stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 in order to comply with the accreditation requirements of The Joint Commission. Therefore, designs shall comply with the requirements of the latest edition of NFPA 101 and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the IBC or as otherwise addressed in the VA Program Guide. For design features that are addressed by both the IBC as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document

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referenced by NFPA 101 shall be used exclusively (this applies even if the IBC requirements are different).

2. Conflicts between Nationally Recognized Codes and Standards and VA

Requirements – Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure a consistency system wide.

D. Construction Type Classification : Type II (222). The minimum fire rating for all load-bearing structural elements is 2 hrs.

2.2 NFPA 101 BUILDING CODE DESIGN CRITERIA

A. BUSINESS OCCUPANCIES:

1. 6.1.11 Business

2. Shall comply with Chapters 38/39, New Business Occupancies/Existing Business

Occupancies.”

B. CONSTRUCTION, REPAIR AND IMPROVEMENT OPERATIONS:

1. Shall comply with Section 4.6.10, areas adjacent to Project Area will be occupied during construction with all required means of egress and required fire protection features remaining in place and continuously maintained.

C. MEANS OF EGRESS (Sections 7 and 38) Exit access corridors serving more than 30 shall be 1-hour rated (7.1.3.1).

Exception (1) Requirement shall not apply to existing buildings provided the occupancy classification does not change & Exception (38.3.6.1 (3)) within buildings protected throughout by an automatic sprinkler system.

1. Doors (7.2.1.2.3.2): Door openings means of egress shall be not less than 32 inches in clear width.

2. Dead-end corridors (38.2.5.2.1): Dead-end corridors shall not exceed 50 feet.

3. Means of Egress (38.2.3.2): The clear width of any corridor or passageway serving an occupant load of 50 or more shall be not less than 44 inches.

D. ARRANGEMENT OF MEANS OF EGRESS (38.2.5)

1. 38.2.5.3.1 Common path of travel shall not exceed 100 ft. in a building protected throughout by an approved, supervised automatic sprinkler system.

E. TRAVEL DISTANCE TO EXITS (38.2.6)

1. 38.2.6.3 Travel distance shall not exceed 300 ft. in business occupancies protected throughout by an approved, supervised automatic sprinkler system.

F. INTERIOR FLOOR FINISH (38.3.3)

1. Interior finishes shall be in accordance with section 10.2.

THINKFORM DESIGN ARCHITECT LLC INTERIOR DESIGN - 1

3.0 INTERIOR DESIGN

3.1 INTERIOR DESIGN CONCEPT

A. GENERAL DESCRIPTION:

1. The scope of work for the project includes the removal and replacement of flooring at VAMC Lyons in the following locations for an approximate 17,430 sf:

a. Bldg. 2, Rm.115 (approximately 262 sf).

b. Bldg. 3, 1st Fl., Gallery, Exam/Treatment Waiting & Reception areas, Digestive/Pulmonary Waiting & Reception areas, Pharmacy & Pharmacy Waiting areas (approx. 7,242 sf).

c. Bldg. 10, Rm.215 and Rm.215A (approx. 1,469 sf).

d. Bldg. 11, 1st Fl., Rms.107, 108, 109, 110, 111 (approx. 2997sf).

e. Bldg.11, 2nd Fl., Logistics & Central Scheduling Suites, Rms.227, 228, 229,230, 231, 232, 233, 234, 234A, 234B, 235, 236 (approx. 5,460sf).

B. DESIGN OBJECTIVES:

1. The material types are based on space and use, with several pragmatic factors informing selections such as: reception by the user, user comfort, cleaning / maintenance, ease of repair, flexibility, and acoustical performance, among others.

2. Colors and finish materials shall promote an environment of well-being for the users of the project area. Accent materials and colors may be introduced as needed / accepted to enhance thematic concepts.

3. It is currently assumed that the entire area within the scope of the project will be available for renovation by a single contractor with a need to comply with phased construction, and that the medical operational and business services at this facility may continue for patients during construction.

4. THINKFORM ARCHITECTS proceeded as directed by the VA based on the following:

a. A/E to stick to VA guidelines.

b. No carpet will be specified for any of the spaces scheduled for floor replacement.

c. No Vinyl Cut Tile (VCT) will be specified; only Luxury Vinyl Tile (LVT) in areas where vinyl tile is required.

d. Precast terrazzo tile, rather than poured epoxy terrazzo, is to be used in the corridor of Building 3. The terrazzo pattern should be “broken up” to avoid a monolithic finish.

Integrating varied patterns are a priority, to establish wayfinding, transition zones, and a sense of place for each department. Avoid the use of Curves.

e. Building 3 ambulatory waiting areas shall be LVT finish rather than Terrazzo, and this LVT shall have a 40 mil wear layer.

f. Spaces supporting the Pharmacy Work Area to receive 4” rubber base and waiting area, office, I.T., and breakroom, are to receive LVT. The Pharmacy itself is to receive Welded Seam Rubber Floor with integrated 4” base (WSF-1).

g. Building 2 Waiting Room will receive a simulated wood LVT.

h. Building 11 (1st Level) floor finishes are to be specified as follows:

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1) Public / Open Areas: Seam Sheet Flooring (WSF) IRM Techs, IRM Open Work Area, IRM Reception

2) Private / Semi-Private Areas: LVT (IT Room, Chief IRM, Supervisor I.T. Specialist

i. Building 10 and 11 (2nd Level) floor finishes are to be specified as follows:

1) Public / Open Areas: WSF (Office Area, Flex Spaces, logistics

Services Open Office Area)

2) Private / Semi-Private Areas: LVT (Kitchens / Break Rooms, Print

Rooms, Enclosed Offices and Conference Rooms, etc.).

C. DESIGN STRATEGIES:

1. Building 2 – First Floor – Physical Medicine and Rehabilitation Service Reception Area

a. This area is scheduled to receive a LVT flooring material with 4” rubber base.

THINKFORM ARCHITECTS proposes that this flooring material be a simulated wood to offer patients a warm and inviting environment that is less institutional and sterile in character and more familiar with a residential touch.

2. Building 3 – First Floor – Digestive / Pulmonary, Specialty Clinics and Pharmacy Waiting Areas

a. These areas are open to and part of the adjacent Main Corridor. THINKFORM

ARCHITECTS proposes a distinctive pattern of Terrazzo Tile (T) with Terrazzo Tile Base for the corridor that also relates to the patient waiting areas of each clinic. Four options have been prepared to explore the use of color palettes, interplay of patterns, and the strength of these patterns to provide effective wayfinding signals for each department.

b. Within the Pharmacy Department, the design approach for the work area is to select a sheet rubber flooring pattern with a 4” integrated base that can be installed as a monolithic floor. It is anticipated that much of the floor will be populated with shelving to accommodate drug inventory and workstations where staff pharmacist can conduct their responsibilities. The rubber flooring will allow a more forgiving motion on knee joints for the staff who stand most of the day.

c. The office areas and break room are to receive LTV flooring material with a 4” rubber base. THINKFORM ARCHITECTS proposes that this flooring material be a simulated wood to offer staff a warm and inviting environment that is less institutional and sterile in character and more familiar with a residential touch.

3. Building 10 – Second Floor – Engineering Service

a. The Office Area is a large open office space with a variety of furniture groupings.

THINKFORM ARCHITECTS proposes a welded seam flooring material combining two slightly contrasting simulated wood selections. Installation of the material considers the available width. Three different color palettes were explored with the selection of one option to be used throughout all large open office areas in Buildings 10 and 11, or a different palette selected to identify each department.

b. The Print Room is a small room adjacent to the Office Area and will receive an LVT material and rubber base that complements the open office area.

4. Building 11 – First Floor – Office of Information and Technology

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a. Like the Engineering Service (Building 10, 2nd Floor), the OIT department is comprised of a large open office space and several smaller surrounding spaces. As mentioned above, THINKFORM ARCHITECTS proposes the same flooring treatment as used for Engineering Services with the use of LTV flooring material, with selection of the same pattern and color palette or the same pattern with an alternate color pattern.

5. Building 11 – Second Floor – Logistics Department and Telecommunications Support Area

a. The same strategy is proposed here as for Engineering Services (Building 10, 2nd

Floor).The flooring is LVT.

D. All strategies above were developed though the project milestones: DD 50% January 26, 2021, 50% DD March 25, 2021, 50% Rev 1 April 8, 2021, 50% Rev 2 April 9.

E. Sample Boards for the 100% Submission will be presented for Final Approval.

The 50% Submission Sample Boards are included for historic documentation (see below):

Figure 1 Sample Board 1

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Figure 2 Sample Board 2

THINKFORM DESIGN ARCHITECT LLC ASBESTOS - 1

4.0 ASBESTOS

4.1 PROTOCOL FOR ASBESTOS PRE-DEMOLITION & PRE-RENOVATION INSPECTIONS

The VA will provide abatement information for this Project.

The only area noted with trace amounts of Asbestos is Building 2, Room 115.

THINKFORM DESIGN ARCHITECT LLC CRITICAL PATH METHOD (CPM) - 1

5.0 CRITICAL PATH METHOD (CPM)

5.1 PHASING NARRATIVE

A. GENERAL DESCRIPTION:

1. The scope of work for the Project outlines renovations of approximately 17,430 sf. of existing space on the Ground Floor and Second Floor of Buildings 2, 3, 10, and 11 of the VA New Jersey Healthcare System, Lyons Campus, New Jersey.

2. It is anticipated that the construction of this project will occur in phased sequence and to be coordinated with ongoing hospital operations. All clinical and business services will be maintained without interruption.

3. The Single Contractor/ G.C. will coordinate demolition and new work as to maintain daily operation of VA Staff and Patients unless otherwise indicated in the General Phasing Notes (see AS101/AS102). The G.C. will provide to the VA COR phasing and schedule dates for approval. All site staging, logistics plans, and work is to be coordinated and agreed with the VA COR prior to the start of the construction portion of the Project.

4. The G.C. will follow all ICRA requirements to maintain infection control within the facility per the VA requirements.

5. The G.C. will document furniture layouts and temporarily relocate to space identified by the VA.

6. After new work is complete, the G.C. will reinstall furnishings to previously documented locations.

PREFERRED CONSTRUCTION MANAGEMENT, INC. COST ESTIMATE A3.0 - 1

A6.0

EXISTING CONDITIONS

PHOTOGRAPHIC SURVEY REPORT

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A6.0 EXISTING CONDITIONS- PHOTOGRAPHIC SURVEY REPORT

A6.1- BUILDING 2, ROOM 115

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A6.2- BUILDING 10, ROOMS 215 AND 215A

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A6.3- BUILDING 11, IRM OFFICES & CONFERENCE ROOM (RM 112)

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A6.4- BUILDING 11, LEVEL 2

LOGISITICS CENTRAL SCHEDULING

A4.4A- BUILDING 11, LEVEL 2, LOGISITICS

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A4.4B- BUILDING 11, LEVEL 2, CENTRAL SCHEDULING

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A6.5- BUILDING 3, LEVEL 1

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SPECIFICATIONS

AT THE

NJHC LYONS CAMPUS

LYONS VA MEDICAL CENTER

151 KNOLLCROFT ROAD

LYONS, NEW JERSEY 07939

12 May, 2021

38 E. BROAD STREET, HOPEWELL, NEW JERSEY 08525

12-01-20 Replace Floors @ Lyons Campus ISSUED FOR BID Project 561A4-20-101 21 JULY 2021

00 01 10-1

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 03-20 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 07-20 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 03-19 01 57 19 Temporary Environmental Controls 01-11 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 09-13 01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS (RESERVED)

DIVISION 03 – CONCRETE(RESERVED)

DIVISION 04 – MASONRY(RESERVED)

DIVISION 05 – METALS(RESERVED)

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES(RESERVED)

DIVISION 07 - THERMAL AND MOISTURE PROTECTION(RESERVED)

DIVISION 08 - OPENINGS(RESERVED)

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 02-15 09 06 00 Schedule for Finishes 04-15 09 65 13 Resilient Base and Accessories 02-16 09 65 16 Resilient Sheet Flooring 05-18

00 01 10-2

09 65 19 Resilient Tile Flooring 05-18 09 66 16 Terrazzo Floor Tile 10-15

DIVISION 10 – SPECIALTIES(RESERVED)

DIVISION 11 – EQUIPMENT(RESERVED)

DIVISION 12 – FURNISHINGS(RESERVED)

DIVISION 13 - SPECIAL CONSTRUCTION(RESERVED)

DIVISION 14– CONVEYING EQUIPEMENT(RESERVED)

DIVISION 21- FIRE SUPPRESSION(RESERVED)

DIVISION 22 – PLUMBING(RESERVED)

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC) (RESERVED)

DIVISION 25 – INTEGRATED AUTOMATION(RESERVED)

DIVISION 26 – ELECTRICAL(RESERVED)

DIVISION 27 – COMMUNICATIONS(RESERVED)

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY(RESERVED)

DIVISION 31 – EARTHWORK(RESERVED)

DIVISION 32 – EXTERIOR IMPROVEMENTS(RESERVED)

DIVISION 33 – UTILITIES(RESERVED)

00 01 10-3

DIVISION 34 – TRANSPORTATION(RESERVED)

DIVISION 48 – Electrical Power Generation(RESERVED)

05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

G-001 TITLE SHEET

G-003 CODE NOTES AND INFECTION CONTROL

AD101 DEMOLITION PLANS – BUILDINGS 2 AND 3

AD102 DEMOLITION PLANS – BUILDINGS 10 AND 11

AS101 PHASING PLANS – BUILDING 2 AND 3

AS102 PHASING PLANS – BUILDINGS 10 AND 11

AS103 FINISH PLANS – BUILDING 2 AND 3

AS104 FINISH PLANS – BUILDINGS 10 AND 11

AS300 FINISH SCHEDULE, NOTES AND DETAILS

- - - END - - -

01-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing floor finishes, and furnish labor and materials and perform work for flooring replacement at certain areas within the Lyons Campus as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer Representative (COR). All visitors must provide photo ID and required identification materials and receive prior permission from the COR to access the Site. All COVID-19 protocols must be adhered to.

C. Offices of ThinkForm Architects, LLC, as Architects, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, necessary removal of existing finishes and construction and certain other items. Before submission of final Bid Proposal, the Bidder shall examine the site of the proposed work to determine the existing conditions that may affect the complete execution of the work. Any

01 00 00 -2 modifications to the existing system shall be included in the scope and provided with no extra cost to the Owner.

1. Scope of Work:

a. Provide renovation of the areas enumerated below and as detailed in the construction package including contract drawings, contract specifications for upgrade to the following areas:

i. Bldg. 2, Rm.115 (approximately 262 sf); Removal of trace amounts of hazardous material, and Floor replacement

ii. Bldg. 3, 1st Fl., Gallery, Exam/Treatment Waiting &

Reception areas, Digestive/Pulmonary Waiting & Reception areas, Pharmacy & Pharmacy Waiting areas (approx. 7,242 sf);

Floor Replacement

iii. Bldg. 10, Rm.215 and Rm.215A (approx. 1,469 sf); Floor

Replacement

iv. Bldg. 11, 1st Fl., Rms.107, 108, 109, 110, 111 (approx.

2,997 sf); Floor Replacement

v. Bldg.11, 2nd Fl., Rms.227, 228, 229,230, 231, 232, 233, 234, 234A, 234B, 235, 236 (approx. 5,460 sf); Floor

Replacement

B. ALTERNATE NO.1: Eliminate demolition and new work scheduled for Bldg.

10, Rm.215 and Rm.215A (approx. 1,469 sf).

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

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B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access

01 00 00 -4 to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2-5) permits shall be issued for General Contractor and its employees for parking in designated areas only.

Contractor to coordinate with VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials

01 00 00 -5 furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

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Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing and dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing and dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor. Work may run concurrently with work in other buildings. Scheduling of the work start to be coordinated with the

VA. Phasing for the project is as follows:

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Phase I: BUILDING 2, ROOM 115 - CONTRACTOR IS LIMITED TO ONE WEEK FOR THE

DEMOLITION AND CONSTRUCTION.

Phase II: BUILDING 3, PHARMACY - CONTRACTOR IS LIMITED TO TWO WEEKS FOR

THE DEMOLITION AND CONSTRUCTION.

Phase III: BUILDING 3, GALLERY CORRIDOR & WAITING AREAS - CONTRACTOR IS

LIMITED TO SIX WEEKS FOR THE DEMOLITION AND CONSTRUCTION.

Phase IV: BUILDING 10, SECOND FLOOR- CONTRACTOR IS LIMITED TO THREE WEEKS

FOR THE DEMOLITION AND CONSTRUCTION.

Phase V: BUILDING 11, FIRST FLOOR – CONTRACTOR IS LIMITED TO TWO WEEKS

(ONE WEEK FOR PHASE VA, ONE WEEK FOR PHASE VB)

Phase VI: BUILDING 11, SECOND FLOOR, LOGISTICS- CONTRACTOR IS LIMITED TO

THREE WEEKS DURATION FOR DEMOLITION AND CONSTRUCTION.

Phase VII: BUILDING 11, SECOND FLOOR, CENTRALIZED SCHEDULING- CONTRACTOR

IS LIMITED TO THREE WEEKS DURATION FOR DEMOLITION AND

CONSTRUCTION.

J. Part of Bldg 11 will be vacated by Government in accordance with above phasing.

K. Building(s) No.(s) 2, 3, 10, and 11 will be occupied during performance of work

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

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L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 65 degrees F at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

M. Utilities Services: Maintain existing utility services for Medical

Center at all times.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, 01 00 00 -9 payment of such fee shall be the responsibility of the Government and not the Contractor.

N. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing walks and entrances must be approved by the COR.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Shall note any discrepancies between drawings and existing conditions at site.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Protection: Provide the following protective measures:

1. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, furnishings, built-ins, equipment and wall mounted items that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

01 00 00 -10

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan

01 00 00 -11 must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty

01 00 00 -12 of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Contractor’s Response to Construction Warranty Service Requirements:

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D. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours,…