PROJECT MANUAL

CONTRACT DOCUMENTS

FOR

Park Monument Name Signage For 10 Parks

BID NO. 2026-20-99-02

Mansfield, Texas

September 2026

Prepared by City of Mansfield

Parks and Recreation Department

TABLE OF CONTENTS

SECTION CK Bidders Checklist

SECTION B Invitation to Bid

SECTION I Instructions to Bidders

SECTION P Proposal

SECTION Q Qualifications Questionnaire

SECTION A Agreement

SECTION PB Performance & Payment Bonds

SECTION MB Maintenance Bond

SECTION CI Certificate of Insurance

SECTION CIQ Conflict of Interest Questionnaire

SECTION F Forms

SECTION SC Supplementary Conditions

SECTION GR General Requirements

SECTION W Wage Rate Schedule

SECTION GC General Conditions

SECTION AD Addenda

SECTION TS Technical Specifications

SECTION CK

BID SUBMITTAL CHECKLIST

Park Monument Name Signage For 10 Parks

Bid number 2026-20-99-02

THIS CHECKLIST SHALL BE INCLUDED AS PART OF THE BID SUBMISSION.

PLEASE SUBMIT THE BIDDING DOCUMENTS IN THE FOLLOWING ORDER.

NO. ITEM SECTION Acknowledged

1 Bid Submittal Checklist CK

2 Signed Bid Proposal Form with Addendum Acknowledgement *Download

3 Bid Security Included P

4. Unit Prices Form *Download

5. Conflict of Interest Questionnaire CIQ

6. Qualifications Questionnaire/Company Experience Q

7.

Form - House Bill 89- Section 2271 Verification Form - Senate Bill 252- Chapter 2252 Certification Form -Senate Bill 13- Chapter 2274 Verification Form - Senate Bill 19- Chapter 2274 Verification Form - Senate Bill 2116- Chapter 2274 Verification Form 1295

F

Note:

*The Bid Proposal Form and Unit Prices Form can be downloaded from www.CivCastUSA.com or is available at www.mansfieldtexas.gov/bids http://ww.mansfieldtexas.gov/bids

SECTION B

INVITATION TO BID

Park Monument Name Signage For 10 Parks City of Mansfield - Parks and Recreation

BID NUMBER – 2026-20-99-02

The City of Mansfield, Texas (Owner) will accept sealed bids for Park Monument Name Signage For 10 Parks) in accordance with the plans and specifications as prepared by the City of Mansfield Parks Department.

The Owner will receive sealed bids at City of Mansfield, City Secretary’s Office, 1200 E. Broad St, Mansfield, Texas 76063, Attn: City Secretary, until Thursday, Sept, 24 2026, at 10 am at which time the bids will be publicly opened and read aloud. Late bids will not be accepted.

Plans and Contract Documents shall be downloaded or viewed free of charge by registering at www.CivcastUsa.com. It is the downloader’s responsibility to determine that a complete set of documents, as defined in the Instructions to Bidders, are received. This web site will be updated with addenda, plan holders, bid tabulations, additional reports, or other information relevant to bidding the Project.

Plans and Contract Documents may also be examined without charge at City of Mansfield, Park Administration Office, 1164 Matlock Road, Mansfield, Texas 76063. Advertisement and bid information for the Project can also be found at www.mansfieldtexas.gov/bids

A Pre-Bid Conference will be held on Tuesday, Sept 15, 2026, at 2:00 pm in the Community Room located at the Shelly Lanners Parks Administrative Offices at 1164 Matlock Road, Mansfield Texas 76063. The deadline for submitting questions is Sept 18, 2026, at 5:00pm.

A Cashier’s Check or an acceptable Bidder’s Bond, payable to the City of Mansfield, Texas, in the amount of not less than 5% of the bid amount, as well as a completed Conflict of Interest Questionnaire as required by state law, must accompany the bid. The bid checklist must also accompany the bid.

The successful Bidder will be required to provide performance, payment, and maintenance bonds and insurance as detailed in the Contract Documents.

Bid Proposal must be submitted on the forms bound within the Bidding Documents. No bid may be withdrawn until the expiration of 45 days from the date bids are opened. The right to accept any bid, or to reject any or all bids and to waive any or all informalities is hereby reserved by the Owner.

Questions regarding this invitation to bid should be directed to James Fish, Parks Planning Manager at (817) 728-3394 or James.fish@mansfieldtexas.gov.

First Publication September 2, 2026, Star Telegram/Civcast/ COM Second Publication September 9, 2026, Star Telegram/Civcast/COM http://www.civcastusa.com/ mailto:James.fish@mansfieldtexas.gov.

SECTION I

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

Terms used in these Instructions to Bidders, which are defined in the Standard General Conditions of the Construction Contract (EJCDC C-700, 2007 ed.), have the meanings assigned to them in the General Conditions. The term “Bidder” means one who submits a Bid directly to City of Mansfield, as distinct from a sub-bidder, who submits a Bid to a Bidder. The Term “Successful Bidder” means the lowest, qualified, responsible and responsive Bidder to whom the City of Mansfield (on the basis of the City of Mansfield’s own evaluation as hereinafter provided in I-16) makes an award. The term “Bidding Documents” includes the Advertisement or Invitation to Bid, Instructions to Bidders, the Proposal, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

2. COPIES OF BIDDING DOCUMENTS

A. Complete sets of the Bidding Documents stated in the Advertisement or Invitation to Bid shall be obtained from www.CivcastUsa.com. Advertisement and Bid information for the Project is also available at www.mansfieldtexas.gov/bids Any payments required for downloading the Bidding Documents are non-refundable.

B. Complete sets of Bidding Documents must be used in preparing Bids; neither City of Mansfield, Engineer nor Landscape Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. City of Mansfield, Engineer and Landscape Architect in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

3. QUALIFICATIONS OF BIDDER

The successful Bidder shall be required to submit written evidence, including but not limited to examples of other municipal projects completed of similar size and scope, present commitments, proposed construction schedule, proposed project manager and team, available equipment and labor, and will submit such data within seven days after the Bid opening.

Prospective firms must be able to provide proof of or demonstrate the following experience for the respective prime/trade/subcontractors:

• Contractor must demonstrate at least five years of experience in park construction.

• At least five years’ experience in construction of masonry.

• At least five years’ experience in concrete slab, pavement (concrete), construction.

• Experience in monument signage construction is a plus

The Contractor will also be required to provide a copy of the list of sub-contractors prior to executing an Agreement.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a Bid to:

a) examine the Contract Documents thoroughly

b) visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work

c) consider federal, s tate a n d local laws and regulations that may affect cost, progress, performance or furnishing of the Work

d) study and carefully correlate Bidder’s observations with the Contract Documents

e) notify City of Mansfield’s REPRESENTATIVE of all conflicts, errors or discrepancies in the Contract Documents.

B. Information and data reflected in the Contract Documents with respect to underground facilities at or contiguous to the site is based upon information and data furnished to City of Mansfield by owners of such underground facilities or by others, and City of Mansfield does not assume responsibility for the accuracy or completeness thereof.

C. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, underground facilities and other physical conditions, and possible changes in the Contract Documents due to differing conditions appear in Paragraphs

4.02 and 4.03 of the General Conditions.

D. Before submitting a Bid each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contact Documents.

E. On request in advance, City of Mansfield will provide each Bidder access to the site to conduct such explorations and tests, as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up and restore the site to its former condition upon completion of such explorations.

F. The lands upon which the Work is to be performed, right-of-way and easements for access thereto and other lands designated for use by Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction activities or storage of materials and equipment are to be provided by Contractor.

Easements for permanent structures or permanent changes in existing structures have been obtained and paid for by City of Mansfield.

G. The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of Item 4 (Examination of Contract Documents and Site), that without exception, the Bid is premised upon performing and furnishing the Work required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

H. Reference is made to the Supplementary Conditions for identification of:

1) Those reports or explorations and tests of subsurface conditions at the site which have been utilized by City of Mansfield in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such reports, except as qualified in the report, but not upon non- technical data, interpretations or opinions contained therein or for the completeness thereof for the purposes of bidding or construction. Contractor is alerted to the fact that certain subsurface conditions may change (such as groundwater levels) and that borings provide isolated information at the specific bore location only.

2) Those drawings of physical conditions in or relating to existing surface and subsurface conditions (except underground facilities and utilities) which are at or contiguous to the site which have been utilized by City of Mansfield in preparation of the Contract Documents. Bidder may rely upon the accuracy of the technical data contained in such drawings but not upon the completeness thereof for the purpose of bidding or construction.

Copies of such reports and drawings will be made available by City of Mansfield to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which Bidder is entitled to rely as provided in paragraphs 4.H.1 and 4.H.2 are incorporated therein by reference. Such technical data has been identified and established in the Supplementary Conditions.

5. INTERPRETATIONS AND ADDENDA

A. Contractor is notified that the Design Development drawings are diagrammatic. All questions about the meaning or intent of the Contract Documents are to be directed to City of Mansfield, Engineer, or Landscape Architect. Interpretations or clarifications considered necessary by City of Mansfield, Engineer, or Landscape Architect in response to such questions will be issued by Addenda and mailed or delivered to all parties recorded by plan holders as having received the Bidding Documents. Questions received less than 72 hours prior to the time for opening Bids may not be answered. Any addenda issued prior to the opening of Bids will be electronically transmitted by notification via CivCastUSA.com to each plan holder contemplating the submission of a Proposal on this Work. The proposal as submitted by the Contractor will be so constructed as to include any addenda if such are issued by the City of Mansfield prior to 48 hours of the opening of Bids. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by City of Mansfield, Engineer, or Landscape Architect.

6. BID SECURITY

A. Each Bid must be accompanied by Bid security made payable to City of Mansfield in an amount of five percent (5%) of the Bidder’s maximum Bid Price and in the form of a certified bank check or a Bid Bond issued by a surety meeting the requirements of Paragraph 5.1 of the General Conditions.

B. The Bid security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract security, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required Contract security within 15 days after the Notice of Award, City of Mansfield may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom City of Mansfield believes to have a reasonable chance of receiving the award may be retained by City of Mansfield until the earlier of the seventh day after the effective date of the Agreement or the 46th after the Bid opening, whereupon Bid security furnished by such Bidders will be returned. Bid security with Bids, which are not competitive, can be returned at Bid opening upon Bidder’s request.

7. CONTRACT TIME

A. The number of days within which the Work is to be completed and ready for final payment

(the Contract Time) are set forth in the Proposal and Agreement (this is a Calendar Day Contract).

B. The Contractor should be aware that the Contract Time begins on the date stipulated on the Notice to Proceed. The time on the Contract will continue to run until the Project is completed and approved by the City.

C. A full day will be counted toward the Contract time on any day when weather conditions allow a minimum of five consecutive hours of work. The City of Mansfield may exclude bad weather days from Contract Time. The City of Mansfield may also exclude time immediately following bad weather days if ground conditions should warrant delay in construction. The Contractor shall notify the City of Mansfield within 24 hours of any bad weather event that prevents a minimum of five hours of on-site Work. After Contractor notifies the City of Mansfield, the City of Mansfield shall respond to the Contractor within 48 hours as to the CITY’S determination that bad weather and resultant ground conditions warrant an allowable Work delay. Any allowable Work delay, as determined by the City of Mansfield, shall not penalize the Contractor as Contract Time. Contract Time is sufficient for a responsible Contractor to complete the project and obtain final approval by the City of Mansfield.

8. LIQUIDATED DAMAGES & EARLY COMPLETION INCENTIVE

Provisions for liquidated damages and early completion incentives, if any, are set forth in the Agreement.

9. SUBSTITUTE OR “OR-EQUAL” ITEMS

The Contract, if awarded, shall be based on materials and equipment described in the Drawings and Specifications. Any Bidder requesting consideration of an “or-equal” item must make written request through the City’s Administrative Representative at least five days prior to Bid. It shall be the City of Mansfield, Engineer, or Landscape Architect’s discretion whether the material(s), equipment, methods, or items are substantially or functionally equal to that named in the plans and specifications so that no change in related Work will be required. Consideration of any requested substitute “or-equal” item that the Contractor may wish to furnish and/or use may not be considered by the City of Mansfield, Engineer, or Landscape Architect until after Bids are submitted unless the City of Mansfield, Engineer, or Landscape Architect should elect to issue Addenda to make such allowance(s) prior to receipt of Bids. The procedure for review of “or-equal” is set forth in paragraph of the General Conditions.

10. SUBCONTRACTORS, SUPPLIERS AND OTHERS

A. Supplementary Conditions require identification of Subcontractors, Suppliers, Vendors and others who furnish principal items of materials, equipment, and portions of Work. The successful Bidder, and any other Bidder so requested, must submit a list to the City of Mansfield with the required information within five days after the Bid opening. Experience statements, evidence of acceptable products and/or qualifications, and other evidence as needed to qualify each such Subcontractor, Supplier, Vendor, person or organization, if requested by City of Mansfield, shall accompany such list. Prior to the Effective Date of the Agreement, the apparent Successful Bidder must receive approval from the City of Mansfield for all such Subcontractors, Suppliers, Growers of plant materials, Vendors, and other persons or businesses proposed to provide materials, equipment, and/or portions of Work for which such identification is required. If the City of Mansfield, Engineer, or Landscape Architect, after due investigation has reasonable objection to any proposed Subcontractor, Supplier, or Vendor, person or organization, the apparent Successful Bidder is required to submit an acceptable substitute before the Notice of Award may be given. If the apparent Successful Bidder’s Bid price is increased (or decreased) by the substitution, the City of Mansfield may consider such price adjustment in evaluating Bids and making the Contract Award.

If the apparent Successful Bidder declines to make such substitution(s), the City of Mansfield may award the Contract to the next lowest responsible Bidder that proposes to use acceptable Subcontractors, Suppliers, Vendors, and other persons and organizations. Declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder.

If written objection is not made by the City of Mansfield, Engineer, or Landscape Architect prior to the Notice of Award, the Subcontractor, Supplier, Vendor, other person or organization as listed may be deemed acceptable, subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

B. No Contractor shall be required to employ any Subcontractor, Supplier, other person or organization or use any Supplier or Vendor against whom Contractor has reasonable objection.

11. PROPOSAL

A. The Bid Proposal Form shall be downloaded from www.CivcastUsa.com or also available at https://www.mansfieldtexas.gov/Bids.aspx

B. The Bid Proposal Form is provided as a separate fillable pdf document. Bidders must complete this form electronically, print a copy with wet signature, and submit with the Bidding Documents. Typed, duplicated, or handwritten bid proposals will not be accepted.

C. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

D. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

E. The Bid shall contain an acknowledgment of receipt of all Addenda on the Bid Proposal Form.

F. The address, email address and telephone number for communications regarding the Bid must be shown.

12. SUBMISSION OF BIDS

Bids must be submitted in the time and place indicated in the Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope, marked with the project title and bid number (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of the Bidder and accompanied by the Bid security and other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID ENCLOSED” and the project title and Bid number on the face of it. It shall be the Bidder’s responsibility for the delivery of the Proposal at the proper place by the time stated. The mere fact that a Proposal was dispatched will not be considered.

13. MODIFICATION AND WITHDRAWAL OF BIDS

Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

14. OPENING OF BIDS

Bids will be opened and (unless obviously non-responsive) read aloud publicly. An abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders after the opening of Bids.

15. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

All Bids will remain subject to acceptance for 45 days after the day of the Bid opening, but City of Mansfield may, in its sole discretion, release any Bid and return the Bid security prior to that date.

16. AWARD OF CONTRACT

A. City of Mansfield reserves the right to reject any and all Bids, to waive any and all formalities, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Bids. Also, City of Mansfield reserves the right to reject the Bid of any Bidder if City of Mansfield believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsible, or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by City of Mansfield. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the unit price in words and the unit price in figures will be resolved in favor of the price in words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct Sum.

B. In evaluating Bids, City of Mansfield will consider the qualifications of the Bidders, whether the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

C. As provided in the Supplementary Conditions, City of Mansfield may consider the qualifications and experience submitted for Subcontractors, Suppliers, and other persons and organizations so identified to provide principal items, materials, equipment, and/or portions of Work. City of Mansfield may also consider the source and quality of plant materials, maintenance requirements, operating costs, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

D. City of Mansfield may conduct such investigations as City of Mansfield deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to City of Mansfield’s satisfaction within the prescribed time.

E. If the Contract is to be awarded, City of Mansfield will give the Successful Bidder a Notice of Award within 45 days after the day of the Bid opening.

17. CONTRACT SECURITY

Paragraph 5.01 of the General Conditions and the Supplementary Conditions set forth City of Mansfield’s requirements as to maintenance, performance and payment Bonds. When the Successful Bidder delivers the executed Agreement to City of Mansfield, it must be accompanied by the required maintenance, performance and payment Bonds.

18. SIGNING OF AGREEMENT

When City of Mansfield gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within 15 days, thereafter Contractor shall sign and deliver the required number of counterparts of the Agreement and attached documents to City of Mansfield with the required Bonds. Within 10 days, thereafter City of Mansfield shall deliver one fully signed counterpart to Contractor.

19. RETAINAGE

Provisions concerning retainage are set forth in the Agreement.

20. SALES AND USE TAXES

City of Mansfield is exempt from Local and State Sales and Use Taxes on materials to be incorporated in the Work. Said taxes shall not be included in the Contract Price. However, Contractor must pay sales tax on equipment rental, form materials, etc. not incorporated into the furnished Project. Refer to Supplementary Conditions SC-6.10 for additional information.

21. WAGES

Wage rates paid on this Project must not be less than indicated on the Wage Rate Schedule included in these documents which is established by the City of Mansfield in compliance with statutory requirements and prevailing wages in the locality of the project.

SECTION P

PROPOSAL

Park Monument Name Signage For 10 Parks

BID NO. 2026-20-99-02

The Bid Proposal Form for this Project is provided as a separate fillable pdf document.

The Bid Proposal Form shall be downloaded from www.CivcastUsa.com or also available at www.mansfieldtexas.gov/bids

Bidders must complete this form electronically, print a copy with wet signature, and submit with the Bidding Documents. Typed, duplicated, or handwritten bid proposals will not be accepted.

The Owner will receive sealed bids at City of Mansfield, City Secretary’s Office, 1200 E. Broad St, Mansfield, Texas 76063, Attn: City Secretary until Thursday, September 24, 2026, at 10:00 am at which time the bids will be publicly opened and read aloud. Late bids will not be accepted.

Communication concerning this Bid should be directed to the attention of:

James Fish, ASLA, PLA Parks Planning Manager City of Mansfield James.fish@mansfieldtexas.gov 817.728.3394 mailto:James.fish@mansfieldtexas.gov

SECTION Q

QUALIFICATIONS QUESTIONNAIRE

1. Please list the approximate number of years your organization has been in business as a contractor.

2. Please list the number of years your organization has been in business under its present business name.

3. If any, under what other or former names has your business operated? Explain.

4. Approximately what percentage of work performed by your company over the past five years was public parks, involving trails, pedestrian bridges, parking lots ? Calculate in terms of construction cost. How many years of construction experience do you bring to the construction of public parks, park facilities & amenities?

5. List the categories of work your organization normally performs with its own forces.

6. Claims, Suits, and Damages

A. Has your company ever failed to complete any work awarded to it? Explain.

B. Has your company ever been assessed for liquidated damages for failure to comply with contractual obligations? Explain.

C. Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? Explain.

D. Have there been any judgments, claims, arbitration proceedings or suits settled against your organization or its officers over the past five years? Explain.

COMPANY PROJECTS EXPERIENCE INFORMATION

Company Name: _____________________________________________ Years in Business: _______

Address: ________________________________________________________________________________

Telephone: _________________________ Email: _________________________________________

Contact/Title: _____________________________________________________________________________

Signature: ___________________________________ Date: ________________________

PROVIDE PROJECT EXAMPLES/RELEVANT EXPERIENCE BELOW:

1. Project Information:

Company’s Scope of Work/Responsibilities:

Completion Date:

Client Contact Information:

Contract Amount:

Job Superintendent/PM:

2. Project Information:

3. Project Information:

4. Project Information:

5. Project Information:

Completion Date:

Client Contact Information:

SECTION A

AGREEMENT

THIS AGREEMENT is dated as of the ______ day of _________________ in the year 2026 by and between the City of Mansfield (hereinafter called Owner) and ______________________________________________ (hereinafter called Contractor). Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1 - WORK Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows:

The construction Project consists of but is not limited to site preparation including mobilization, erosion control, demolition of existing site elements, earthwork and other site improvements. The Project will include improvements such as disc golf, new pedestrian bridge crossing, parking lot ADA improvements, sidewalk and site furnishings. This Project includes landscape improvements such as Bermuda grass sod, and/or any Bermuda grass hydro mulch. The Project also consists of post construction site clean-up as shown in the Construction Documents or as outlined in the specifications.

The Project for which the Work under the Contract Documents may be the whole or only part is generally described as follows:

Article 2 - LANDSCAPE ARCHITECT, ENGINEER, AND OWNER’S ADMINISTRATIVE REPRESENTATIVE

2.1 The Project has been designed under the direction of James Fish, PLA#1879, City of Mansfield who is hereinafter called Landscape Architect and assumes all duties and responsibilities and has the rights and authority assigned to Landscape Architect in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

2.2 The Project will be coordinated by James Fish, PLA #1879, who is hereinafter called Owner’s Administrative Representative for coordination matters and assumes all duties and responsibilities and has rights and authority assigned to Owner’s Administrative Representative in connection with coordination and completion of the Work in accordance with the Contract Documents.

Article 3 - CONTRACT TIME

3.1 The Work shall be substantially complete and ready for substantial completion payment in accordance with Article 15 of the General Conditions within 120 CALENDAR DAYS from the date indicated in the Notice to Proceed or when the Contract Time commences to run as provided in Article 4 of the General Conditions.

3.2 Liquidated Damages. Owner and Contractor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time.

Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner Two Hundred and Fifty Dollars ($250.00) for each calendar day that expires after the time specified in paragraph 3.1 when the Work is approved and ready for final payment.

Article 4 - CONTRACT PRICE

4.1. Owner shall pay Contractor for completion of the Work based on a lump sum for the scope of work stated in the Proposal in accordance with the Contract Documents the sum of _________________ Dollars and Cents ($___________).

4.2. Unit Prices in the Agreement shall be used only to determine reasonableness of increase or decrease in Contract Price as may be modified by the Owner for change orders.

Article 5 - PAYMENT PROCEDURES Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions.

Applications for Payment will be processed by Landscape Architect or Owner’s Administrative Representative as provided in the General Conditions.

5.1. Progress Payments. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment, on or about the 30th day of each month during construction. All progress payments will be on the based on the percentage of work completed in accordance with the unit prices stated in the proposal as determined by Engineer or Owner’s Administrative Representative minus five percent (5%) retainage to be held by Owner until final payment but, in each case, less the aggregate of payments previously made and less such amounts as Owner shall determine, or Owner may withhold, in accordance with paragraph 14.02 of the General Conditions.

5.2. Final Payment. Upon completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer or Owner’s Administrative Representative as provided in said paragraph 14.07.

Article 6 - INTEREST All monies not paid when due as provided in Article 14 of the General Conditions shall bear interest at the maximum rate allowed by law at the place of the Project.

Article 7 - CONTRACTOR'S REPRESENTATIONS In order to induce Owner to enter into this Agreement, Contractor makes the following representations:

7.1. Contractor has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions, laws, and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

7.2. Contractor has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions which are identified in the Supplementary Conditions as provided in paragraph 4.02 and 4.04 of the General Conditions, and accepts the determination set forth in paragraphs 4.02.A.1, 4.02.A.2 and 4.04 of the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which Contractor is entitled to rely.

7.3. Contractor has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports and studies (in addition to or to supplement those referred to in paragraph 7.2 above) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of Work as Contractor considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Document, including specifically the provisions of paragraph 4.02 and 4.03 of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or date are or will be required by Contractor for such purposes.

7.4. Contractor has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by Contractor in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of paragraph 4.04 of the General Conditions.

7.5. Contractor has correlated the results of all such observations, examinations, investigations, exploration, tests, reports and studies with the terms and conditions of the Contract Documents.

7.6. Contractor has given Engineer written notice of all conflicts, errors or discrepancies that he/she has discovered in the Contract Documents and the written resolution thereof by Engineer is acceptable to Contractor.

Article 8 - CONTRACT DOCUMENTS The Contract Documents, which comprise the entire agreement between Owner and Contractor concerning the Work, consist of the following:

8.1. This Agreement (pages 1 to 4, inclusive)

8.2. Notice of Award

8.3. Contractor’s Proposal

8.4. General Conditions (pages 1 to 62 inclusive)

8.5. Supplementary Conditions (pages 1 to 5, inclusive)

8.6. General Requirements (pages 1 to 6, inclusive)

8.7. Specifications bearing the title "Standard Specifications for Public Works Construction" and consisting of divisions 2-8, as listed in the Table of Contents thereof. A set of specifications is not attached to the signed Contract Documents but may be obtained from the North Central Texas Council of Governments.

8.8. Drawings, consisting of a cover sheet bearing the title Park Monument Name Signage For 10 Parks and all associated drawing sheets. A set of approved drawings is not attached to the signed Contract Documents but may be obtained through the City of Mansfield.

8.9. Performance and Payment Bonds, identified as Section PB and consisting of 4 pages

8.10 Maintenance Bond, identified as Section MB and consisting of 2 pages

There are no Contract Documents other than those listed above in Article 8. The Contract Documents may only be amended, modified or supplemented as provided in paragraphs 3.04 of the General Conditions.

Article 9 – MISCELLANEOUS

9.1 Terms used in this Agreement, which are defined in Article 1 of the General Conditions, will have the meanings indicated in the General Conditions.

9.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

9.3 Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents.

IN WITNESS WHEREOF, Owner and Contractor have signed one original copy of this Agreement. One delivered to Owner and two electronic counterparts have been delivered to Contractor. All portions of the Contract Documents have been signed or identified by Owner and Contractor.

This Agreement will be effective on the day of , 2026.

OWNER CONTRACTOR

CITY OF MANSFIELD

By By

Matt Young, Executive Director of Community Services

(Corporate Seal) (Corporate Seal)

Attest Attest Susana Marin, City Secretary

Approved as to Legality and Form

Vanessa Ramirez, Assistant City Manager/Attorney

Address for giving notices: Address for giving notices:

1200 E. Broad Street Mansfield, Texas 76063

(If OWNER is a public body, attach List name of person to whose evidence of authority to sign and attention notices are to be sent:

resolution or other documents authorizing execution of Agreement.)

(If CONTRACTOR is a corporation attach evidence of authority to sign.)

SECTION PB

PERFORMANCE BOND

BOND NO. _______

STATE OF TEXAS §

COUNTY OF §

KNOW ALL MEN BY THESE PRESENTS:

That _____________________________________________ of the City of ______________________, County of ____________________, State of __________________, (hereinafter referred to as “Principal”), and (hereinafter referred to as “Surety”), authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto City of Mansfield (hereinafter referred to as “Owner”) in the penal sum of ___________________________ for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the ______ day of __________________, 2026, to construct Park Monument Name Signage For 10 Parks which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, the condition of this obligation is such, that if the said Principal fully and faithfully executes the Work and performance of the contract in accordance with the plans, specifications, and contract documents, including any extensions thereof, and according to the true intent and meaning of said contract and the plans and specifications hereto annexed, then this obligation shall be void; otherwise, to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code, Public Work Performance and Payment Bonds, as amended, and Chapter 53.201 of the Texas Property Code, and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if they were fully copied at length herein.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or the Work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice or any such change, extension of time, alteration or addition to the terms of the contract, or to the Work to be performed thereunder.

IN WITNESS WHEREOF, the said Principal and surety have signed and sealed this instrument on this the _____ day of __________________, 2026.

PRINCIPAL SURETY

By: ____________________________ By: ____________________________

Title: ___________________________ Title: ___________________________

Address: ________________________ Address: ________________________

The name and address of the Resident Agent of Surety is:

SECTION PB

PAYMENT BOND

That _____________________________________________ of the City of ______________________, County of ____________________, State of __________________, (hereinafter referred to as “Principal”), and (hereinafter referred to as “Surety”), authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto City of Mansfield (hereinafter referred to as “Owner”) in the penal sum of ___________________________ for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the ______ day of __________________, 2026, to construct Park Monument Name Signage For 10 Parks which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, the condition of this obligation is such, that if the said Principal fully and faithfully executes the Work and performance of the contract in accordance with the plans, specifications, and contract documents, including any extensions thereof, and according to the true intent and meaning of said contract and the plans and specifications hereto annexed, then this obligation shall be void; otherwise, to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code, Public Work Performance and Payment Bonds, as amended, and Chapter 53.201 of the Texas Property Code, and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if they were fully copied at length herein.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or the Work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice or any such change, extension of time, alteration or addition to the terms of the contract, or to the Work to be performed thereunder.

IN WITNESS WHEREOF, the said Principal and surety have signed and sealed this instrument on this the _____ day of __________________, 2026.

PRINCIPAL SURETY

By: ____________________________ By: ____________________________

Title: ___________________________ Title: ___________________________

Address: ________________________ Address: ________________________

The name and address of the Resident Agent of Surety is:

SECTION MB

MAINTENANCE BOND

That _______________________________________ hereinafter called Contractor, as principal, and ________________________________________, a corporation organized under the laws of the State of Texas, as surety, do hereby acknowledge themselves to be held and bound to pay unto the City of Mansfield, a municipal Corporation, chartered by virtue of the Constitution and Laws of the State of Texas, at Mansfield, in Tarrant County, Texas, the sum of __________________________ Lawful money of the United States, for the payment of which sum well and truly to be made unto said City of Mansfield and its successors, said Contractor and surety do hereby bind themselves, their heirs, executors, administrators, assigns and successors, jointly and severally.

This obligation is conditioned, however; that, WHEREAS, said Contractor has this day entered into a written Contract with the City of Mansfield, Texas, the Owner, dated the _____ day of ___________________, 2026, a copy of which is attached hereto and made a part hereof, Park Monument Name Signage For 10 Parks which this contract is hereby referred to and made a part hereof as fully and to the same extent as if copied verbatim herein, such Project and construction in the City of Mansfield, together with the necessary grading and excavation, which Contract and Specifications therein mentioned adopted by the City are expressly made a part hereof, as though written herein in full; and, WHEREAS, in said Contract, Contractor binds itself to use such materials and to so construct the Work that it will remain in good repair and conditions for and during the period of two (2) years after the date of final acceptance of the Work by the City, and, WHEREAS, said Contractor binds itself to maintain said Work in good repair and condition for said term of two (2) years; and, WHEREAS, said Contractor binds itself to repair or reconstruct the Work in whole or in part at anytime within said period, if in the opinion of the City’s Landscape Architect in the City of Mansfield, it be necessary;

and, WHEREAS, said Contractor binds itself, upon receiving notice of the need thereof to repair or reconstruct said Work as herein provided.

NOW, THEREFORE, if said Contractor shall keep and perform its said agreement to maintain, repair or reconstruct said Work in accordance with all the terms and conditions of said Contract, these presents shall be null and void, and have no force or effect. Otherwise, this Bond shall be and remain in full force and effect, and said City shall have and recover from the said Contractor and its surety damages in the premises as prescribed by said Contract.

This obligation shall be a continuing one and successive recoveries may be had hereon for successive breaches until the full amount hereof is exhausted.

IN WITNESS WHEREOF, _______________________________________ has caused these presents to be executed in five counterparts by its authorized ________________________________ and said _________________________________ has caused these presents to be executed in five counterparts by its Attorney In Fact and attested by its corporate seal, this _____ day of ________________, 2026.

CONTRACTOR

By: ____________________________

SURETY

By: ____________________________

ATTORNEY IN FACT

WITNESS:

(SEAL)

SECTION CI

CERTIFICATE OF INSURANCE

SECTION A. Prior to the approval of this Agreement/Contract by the City, the successful Bidder/Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriters/insurance carriers to the coverages, limits, and termination provisions shown thereon.

THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH

CERTIFICATE HAS BEEN DELIVERED TO THE CITY.

INSURANCE COVERAGE REQUIRED

SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the Contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor.

SECTION C. Subject to the Contractor’s right to maintain reasonable deductibles in such…