Project_-_1427_-_RFP.pdf

CERTIFICATION OF PUBLICATION

CITY OF BALTIMORE

OFFICE OF BOARDS AND COMMISSIONS

PUBLIC NOTICE

REQUEST FOR PROPOSAL - PROJECT NO. 1427

PROGRAM MANAGEMENT SERVICES FOR THE CITY OF BALTIMORE’S

WATER MAIN REPLACEMENT PROGRAM

The City of Baltimore Office of Engineering and Construction (OEC) has been authorized to request the

Office of Boards and Commissions (OBC) to advertise Project 1427 for the selected services for the City

Of Baltimore from qualified Engineering firms. It is the expectation of the City’s that interested firms providing these services, demonstrate and document the following for the City Of Baltimore.

The City intends to select the services of one (1) firm for a period of three (3) years, with an option to extend for two (2) year additional term at City’s discretion, for a fee not to exceed $6,000,000.00 for each selected firm. The Office of Engineering and Construction reserves the right to have a second interview with eligible consulting firms.

The firm interested in providing these services must demonstrate and document the following:

Standards

1. Experience in providing Program Management services for large civil/utilities projects related to the replacement and or rehabilitation of water distribution systems, including planning, prioritization, budgeting, scheduling (using Primavera P6 or other software), monitoring, and coordinating investigative activities, design and construction of corrective actions, improvements, and maintenance activities. Firms should have the capacity to manage a program for the design of 15 to

20 miles per year.

2. Experience in developing long-term program goals, CIP planning, equity analyses, and identifying alternative funding sources for future design and construction projects beyond current CIP cycle.

3. Experience in providing engineering and design services including but not limited to field investigation, utility assessment, reporting, design investigations, mapping, scope development, design study, design review, utility coordination, inter-agency coordination, drafting, estimating, specifications development, preparing construction documents, quality control, permitting, and coordination of procurement processes of water main projects. Firms should have experience in preparing applications, and procurement packages for alternative funding from state and or federal programs.

4. Experience in developing comprehensive evaluation methods to assess program strengths and areas of improvement, initiating and developing processes to improve overall program performance, and execution, monitoring, controlling, and consolidating best practices and processes of the program.

Firms should display previous experience and success with improving elements of program management.

5. Experience in optimizing centralized design and management structures, which includes but is not limited to best management practices, design and management standards and manuals, project specifications, etc. to improve design and management functions.

6. Experience in developing knowledge management processes and project/program repositories.

7. Experience in procurement processes to propose recommendations and or approaches to optimize project(s) quality, delivery times, and benefits, such as but not limited to:

a) Sequencing of projects

b) Attracting more contractors

c) Expediting project delivery

8. Experience in providing technical assistance, support, and supervision of in-house water main replacement and or rehabilitation design and construction, including augmentation of the City’s engineering and construction staff.

9. Managing utility operational and core data, providing GIS support, mapping capabilities, and software application support and training. Possess the ability to record, review, and approve information being collected and submitted by designers and contractors to update the City’s GIS.

10. Experience in developing effective communication processes, stakeholder engagement, public information and outreach, including development and dissemination of presentation and other materials.

11. Experience in the coordination of a multi-disciplined team, including Minority and Women Business

Enterprises, and demonstrated manpower availability to complete the project on schedule and within budget.

12. Experience in developing training classes and providing technical support (water utilities training programs preferred).

13. Ability to provide appropriate skilled personnel and resources to ensure effective performance and delivery by the project management team.

The scope of services will include but not limited to:

• Assisting the Department of Public Works in developing a vision to improve performance and operations within the water main replacement program during the proposed period and beyond.

• Assisting the Department of Public Works with developing long-term program goals, CIP planning, equity analyses, and identifying alternative funding sources for future design and construction projects beyond the current CIP cycle.

• Providing program management services to support the Water Utility Project Delivery Section’s water main replacement program with the planning, monitoring, managing, and controlling of all water main replacement and rehabilitation projects designed by other consultants during various phases from design consultant selection to design, to construction.

• Providing in-house engineer and design support, including field investigation, utility assessment, reporting, design investigation, mapping, scope development, design, design, study, surveying, utility coordination, agencies coordination, quality control, estimating, specifications development, preparing construction documents, and coordination and support during the procurement processes.

• Re-design of existing shelved projects including but not limited to completing unfinished drawings, reassessments, revisions, updating construction documents, re-signing and re-sealing, obtaining necessary permitting, and coordinating advertisement process.

• Coordinate project implementation with city departments, utilities, and other agencies to minimize city-wide disruption and reduce construction costs.

• Providing support for developing requests for proposals (RFP) to solicit future design, construction management, and other project-related consultant services.

• Providing GIS support, reviewing as-built documents, preparing GIS maps, shapefiles, updating water plats, and developing of electronic cards for valves, fire hydrants, and water services.

• Improve and optimize existing designs and management standards and provide a centralized structure and methodology for streamlining design and management approach including design standardization and SOP creation and or updating existing standard specs, CAD standards, and all other related activities to increase design and construction efficiency and performance, effectively manage overall project constraints, and improve overall management functionality.

• Entering projects and contracts in Accela software (web-based utility coordination software) or other software systems, updating information periodically, and coordinating with other agencies to resolve conflicts.

• Assist the City in providing information to inter-agencies, citizens, or any other entity interested in the status of contracts, designs, schedules, condition of mains, and additional related information related to the City’s water main replacement program.

• Provide on-site support for efficient & cost-effective performance of technical design and review, design management, and program management.

• Provide engineering and construction support staff on active construction projects including but not limited to post-award engineering support, field inspections support, coordination, quality assurance, construction management support, etc.

• Develop comprehensive knowledge management processes and data repositories for the use and benefit of the Office of Engineering and Construction, Water Utility Project Delivery Section, and its staff on future projects.

• Maintain an organized database or repository to generate reports and information for all aspects of water main replacement to respond to senior management reporting requests, customers’ requests, and internal reporting.

• Provide relevant technical and managerial training and support to the Office of Engineering and

Construction staff, including engineers, construction supervisors, and inspectors.

• Develop a comprehensive project management plan incorporating all the required activities mentioned above, those additionally suggested and or considered necessary by the consultant, and any other activities requested by the Office of Engineering and Construction, Water Utility Project

Delivery Section to achieve the annual water main replacement targets, maintain accurate recordkeeping, and to achieve an overall unified, integrated, and functioning program.

• Develop comprehensive stakeholder engagement plans and procedures.

DPW encourages all contracting firms that have the experience and capacity to work on this scope to submit their proposals. All firms must demonstrate and document their capacity and resources to deliver the required services on time. Projects must comply with the 2006 edition of “The Specifications for

Materials, Highways, Bridges, Utilities and Incidental Structures”. City personnel will utilize the City of Baltimore Guidelines for the Performance Evaluation of Design Consultants and Construction

Contractors for this contract/project.

Should you have any questions regarding the scope of the project, please contact Ms. Tarnisha Bailey at 410-396-8189 or by email at Tarnisha.Bailey@baltimorecity.gov

SUBMITTAL PROCESS

All firms listed in the specific proposal for the Project must be prequalified by the Office of Boards and

Commissions, including each discipline prior to submission for this Project. Any firm listed in this proposal to perform work in any existing or related category must also be prequalified. It is the responsibility of the Firm submitting the SF255 verify and include a copy of each of Consultant’s current

Prequalification Certificate in the submission package. Information regarding the prequalification process can be obtained by calling the Office of Boards and Commissions on 410.396.6883.

Each Firm responding to this Request for Proposal (RFP) Project #1427 is required to complete and submit an original Standard Federal Form (SF) 255 unless otherwise specified in this RFP. Provide one

(1) original submittal, along with five (5) additional copies to the Office of Boards and Commissions at

4 South Frederick Street, Baltimore, Maryland 21202 on or prior to the due date by NOON Friday July mailto:Tarnisha.Bailey@baltimorecity.gov

31, 2026. Submittals will not be accepted after the due date (NOON). The City Of Baltimore has not adopted SF330, it may not be used, unless specified in the RFP. Submittals are not accepted by email.

The Federal Standard Form (SF) 255 cannot be supplemented with additional pages, or additional information such as graphs, photographs, organization charts, etc. All such information should be incorporated into the appropriate pages. Applications should not be bound; simply stapled in the upper left-hand corner. Cover sheets should not be included. Inclusion and/or submittal of additional material may result in the applicant being disqualified from consideration for this project.

Firms interested in submitting a proposal for this Project, shall address a “Letter of Interest” to the Office of Boards and Commissions, or you may email: OBC.consultants@baltimorecity.gov. Letters of Interest will be utilized to assist small minority and women business enterprises in identifying potential teaming partners and should be submitted within five (5) days of the date of the project’s advertisement. The

Letter of Interest must provide the name and number of your firm’s contact person. Failure to submit a

“Letter of Interest” will not disqualify a firm submitting a proposal for the project.

Only individual firms (including, for example, individuals, sole proprietorships, corporations, limited liability companies, limited liability partnerships, and general partnerships) or formal Joint Venture (JV) may apply. Two firms may not apply jointly unless they have formed a joint venture.

COSTS OF RFP RESPONSE

There will be no payment or compensation provided to firms’ who desire to participate in any part of the submittal. All related expenses to the preparation of a response, including additional requested information, interviews, and any other necessary information, will be the sole responsibility of the firm. The City, its staff, or its representatives will not be responsible for reimbursing any costs or expenses incurred resulting in providing a submission to this RFP.

Baltimore City reserves the right to waive minor irregularities, to negotiate in any manner necessary to best serve the public interest, and to make a whole award, multiple awards, a partial award, or no award. Baltimore City reserves the right to cancel this RFP, prior to closing date.

MBE/WBE Requirements – Mayor’s Office (SMBA&D)

It is the policy of the City of Baltimore Mayor’s Office of Small and Minority Business Advocacy &

Development (SMBA&D) to promote equal business opportunity in the City’s contracting process.

Pursuant to Article 5, Subtitle 28 of Baltimore City Code (2000 Edition) – Minority and Women’s

Business Program, Minority Business Enterprise (MBE) and Women’s Business Enterprise (WBE) participation goals apply to this contract.

The MBE goal is 30%

The WBE goal is 15%

Both the proposed Minority and Women’s Business Enterprise firms must be named and identified as an MBE or WBE within Item 6 of the Standard Form (SF) 255 in the spaces provided for identifying outside key consultants/associates anticipated for utilization for this project.

Any submittals that do not include the proper MBE/WBE (in some instances DBE) participation will be disapproved for further consideration for this project.

Verifying Certification

Each firm submitting a SF 255 for consideration for a project is responsible to verify that all MBEs and

WBEs to be utilized on the project are certified by the SMBA&D prior to submitting the proposal. A mailto:OBC.consultants@baltimorecity.gov directory of certified MBEs and WBEs is available from SMBA&D. Since changes to the directory occur daily, firms submitting SF 255s should call SMBA&D at (410) 396-3818 to verify certification, expiration dates and services that the MBE or WBE is certified to provide.

Non-Affiliation

A firm submitting a proposal may not use an MBE or WBE to meet a contract goal if:

The firm has a financial interest in the MBE or WBE.

The firm has an interest in the ownership or control of the MBE or WBE.

The firm is significantly involved in the operation of the MBE or WBE (Article 5, Subtitle 28-41).

Insurance Requirements

The consultant selected for the award of this project shall provide professional liability, auto liability, and general liability and workers’ compensation insurances as required by the City of Baltimore.

Local Hiring Law

Article 5, Subtitle 27 of the Baltimore City Code, as amended (the “Local Hiring Law”) and its rules and regulations apply to contracts and agreements executed by the City on or after the Local Hiring Law’s effective date of December 23, 2013, which is applicable to all vendors. The Local Hiring Law applies to every contract for more than $300,000 made by the City, or on its behalf, with any person. It also applies to every agreement authorizing assistance valued at more than $5,000,000 to a City-subsidized project. Please visit www.oedworks.com for details on the requirements of the law.

Additional Information

Any firm submitting a SF255 in response to the RFP that fails to comply with the requirements of Article

5, Subtitle 28 of Baltimore City Code when executing a contract is subject to the following penalties: suspension of a contract; withholding of funds; nullification of contract based on material breach; disqualification as a consultant from eligibility to provide services to the City for a period not to exceed 2 years; and payment for damages incurred by the City.

A resume for each person listed as key personnel and/or specialist, including those from MBE and

WBE must be shown on the page provided within the application.

Please be advised that for the purpose of reviewing price proposals and invoices, the City of Baltimore defines a principal of a firm as follows:

A principal is any individual owning 5% or more of the outstanding stock of an entity, a partner of a partnership, a 5% or more shareholder of a sub-chapter ‘S’ Corporation, or an individual owner.

Out-of-State Corporations must identify their corporate resident agent within the application.

Firms providing a SF255 Submission in response to this RFP who do not follow guidelines within this

RFP including being prequalified, meeting SMBA&D goals at the time of the submittal due date will be deemed nonresponsive. Failure to follow the guidelines of this advertisement will cause disqualification of a firm(s) Submission for this project and will disqualify the entire team for further participation in the project.

Deena Joyce, Executive Secretary

Chief, Office of Boards and Commissions

Issue of: 6/5/2026

The Afro-American

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