Professional_Architectural_and_Engineering_Services_-_Continuing_Contracts_(Addendum_#3_Revision).pdf

RFQ#202509 Page 1

REQUEST FOR QUALIFICATION

FOR

PROFESSIONAL ARCHITECTURAL AND ENGINEERING

SERVICES - CONTINUING CONTRACTS

RFQ#202509

Submittal Due Date:

Thursday, June 12, 2025 at 2:00 pm, EST

Non-Mandatory Pre-Submittal Meeting:

Thursday, May 8, 2025, EST

ISSUED BY:

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

Date Issued: Friday, April 25, 2025

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead https://secure.procurenow.com/portal/%7bproject.government.code%7d

RFQ#202509 Page 2

TABLE OF CONTENTS

1. INTRODUCTION/BACKGROUND

2. DUE DATE

3. SCOPE OF SERVICES

4. AGREEMENT & TERMS

5. INSURANCE

6. SUBMITTAL CONTENT

7. SUBMISSION OF QUALIFICATIONS

8. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW

9. EVALUATION OF PROPOSALS

10. QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS

11. OTHER MATTERS

12. FEDERAL PROVISIONS

13. VENDOR QUESTIONNAIRE-DISCIPLINES

Attachments:

A - COH Required Forms - Federal

B - Federal Contract Provisions

C - Exhibit B-Disciplines-REV

RFQ#202509 Page 3

1. INTRODUCTION/BACKGROUND

1.1. Summary

Pursuant to Section 287.055, Florida Statutes, the City of Homestead (the "City") invites qualified architectural and engineering firms to submit Statements of Qualifications to provide architectural and/or engineering services to the City in response to this Request for

Qualifications (the "RFQ").

To ensure consistent availability of architectural / engineering services as such projects commence, the City intends to award continuing services contracts to multiple firms through this solicitation. The most highly qualified Respondent(s) will be awarded a five-year contract and will provide services during that period on an as-needed basis for projects in which the estimated cost of construction does not exceed $7.5 million, or for study activities for which professional service fees do not exceed $500,000. The scope of Architectural / Engineering Services to be provided will be identified on a per-project basis and will vary in scope, size, and complexity depending on specific project needs.

The local preference generally provided by City Code Section 2-411(a) shall not apply to this

RFQ.

Funding for these projects may contain grants received from state and federal agencies. All procurement and contracting for these services shall follow state and federal regulations including but not limited to 2 CFR, Part 200; 24 CFR Part 85; 24 CFR Part 570.489, 570.490, 570.502, 570.506, 570.508 & 570.509.

The City of Homestead is an Equal Opportunity Employer and encourages participation from

MBE/WBE/DBE businesses.

1.2. Background

Services are to be provided on various projects and assignments on an as needed basis. The City intends to retain more than one firm, pursuant to continuing contracts, to be available to perform services which may include design and construction document preparation, permitting and construction management services for the following disciplines: civil, structural, electrical, mechanical, plumbing, traffic and transportation, environmental engineering, architectural, landscaping architecture, irrigation design, as well as surveying and Geotechnical services for one or any of the projects listed in Exhibit “A.”

Services will be required for assignments and projects including the acquisition, improvement or operation of City lands, buildings, facilities, utilities, and roads, and the administration of City services.

The City, on an as needed basis, will periodically issue specific projects and assignments to the retained Consultant(s). The selected firm(s) shall demonstrate specific experience and capabilities and must have personnel qualified through education and experience in the specified disciplines.

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.055.html

RFQ#202509 Page 4

1.3. Contact Information

Project Contact:

Cairo Cangas

Public Works Director

100 Civic Ct

Homestead, FL 33030

Email: ccangas@homesteadfl.gov

Phone: (305) 224-4405

Procurement Contact:

Xintia Rubio-Rojas, CPPB

Senior Buyer

100 Civic Court

Homestead, FL 33030

Email: xrubio@cityofhomestead.com

Phone: (305) 224-4626

Department:

Public Works & Engineering

Department Head:

Cairo Cangas

Director of Public Works

1.4. Timeline

Publication SD Newsleader, South Florida Business

Journal

Release Project Date April 25, 2025 mailto:ccangas@homesteadfl.gov tel:(305)224-4405 mailto:xrubio@cityofhomestead.com tel:(305)224-4626

RFQ#202509 Page 5

Pre-Proposal Meeting (Non-

Mandatory)

May 8, 2025, 10:00am

A NON-MANDATORY pre-submittal meeting will be held on the date and time listed above in the Procurement & Contract Services

Department conference room located at 450 SE

6th Avenue, Homestead, Florida 33030. At that conference all work will be discussed and all questions answered. No questions will be answered verbally except at the pre-proposal conference. You may submit questions via the

Questions & Answer tab.

Virtual Option:

https://cityofhomestead.webex.com/cityofhome stead/j.php?MTID=m6c78040d16b0381e136f8

57b7aa321c6

Question Submission Deadline May 23, 2025, 5:00pm

Proposal Submission Deadline June 12, 2025, 2:00pm

JOIN THE VIRTUAL RFQ OPENING:

https://cityofhomestead.webex.com/cityofhome stead/j.php?MTID=m834ec4680e77c76ee6531

577b06ad493

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

Committee of the Whole Tentative: July 2025

Council Meeting Tentative: July 2025

2. DUE DATE

A. All statements of qualifications may be received up to but not later than Thursday, June 12, 2025 at 2:00 pm via the City e-Procurement Portal located at https://procurement.opengov.com/portal/cityofhomestead. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m6c78040d16b0381e136f857b7aa321c6 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m6c78040d16b0381e136f857b7aa321c6 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m6c78040d16b0381e136f857b7aa321c6 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m834ec4680e77c76ee6531577b06ad493 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m834ec4680e77c76ee6531577b06ad493 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m834ec4680e77c76ee6531577b06ad493 https://procurement.opengov.com/portal/cityofhomestead

RFQ#202509 Page 6 responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Homestead strongly recommends completing your response well ahead of the deadline.

B. All statements of qualifications received after the closing time and date, for any reason whatsoever, will not be considered. Any disputes regarding timely receipt of proposals shall be decided in the favor of the City of Homestead. Proposers shall assume full responsibility for timely delivery at the location designated for receipt of proposals. The City of Homestead cannot be responsible for proposals received after opening time and encourages early submittal.

Responses received by the City after the time specified for receipt will not be considered and shall be returned, unopened.

C. All information required by this RFQ must be supplied to constitute an acceptable proposal.

3. SCOPE OF SERVICES

The City may select multiple firms for each category of specialized services as described in

Exhibit “B.” Each selected firm shall enter into a continuing contract with the City.

In accordance with Section 287.055(2)(g)(1), a continuing contract may be used for:

A. Professional services entered into in accordance with all the procedures of the CCNA between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $7.5 million.

Beginning July 1, 2025, and each July 1 thereafter the Department of Management Services shall adjust the maximum amount allowed on the preceding June 30 for each individual project in a continuing contract by using the change in the June-to-June Consumer Price Index for All Urban Consumers issued by the Bureau of Labor Statistics of the United States Department of Labor. The department shall publish the adjusted amount on its website;

B. Study activity if the fee for professional services for each individual study under the contract does not exceed $500,000; or

C. Work of a specified nature as outlined in the contract required by the City, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause.

If the statutory limits are adjusted by operation of law, the new limits shall automatically apply to any work authorization.

3.1. Tasks:

Services are to be provided on various projects and assignments on an "as-needed basis." These services include but are not limited to those listed in Exhibit “B” Discipline Selection Form. The

City intends to retain more than one firm, pursuant to continuing contracts, to be available to perform services which may include design and construction document preparation, permitting and construction management services for the following disciplines: civil, structural, electrical, mechanical, plumbing, traffic and transportation, environmental engineering, construction engineering and inspection ("CEI") services, architectural, landscaping architecture, irrigation design, as well as surveying and Geotechnical services for one or any of the projects listed in

Exhibit “A.”

RFQ#202509 Page 7

Services will be required for assignments and projects including the acquisition, improvement or operation of City lands, buildings, facilities, utilities, and roads, and the administration of City services. City shall endeavor to rotate among all qualified firms.

It will be required that Consultant's plans shall be developed on the current supported release of

AutoCad version, and a reproducible hard copy and CD of plans shall be submitted in a version acceptable by the City.

3.2. Assignments:

Task Orders/Assignments will be issued on a rotational basis. The rotation will start with the highest ranked firm by discipline. Once the first round is completed (by discipline), and every firm has received work, the next round of assignments is primarily based on the dollars already received by the firms in the pool. The rotational order for further assignments should be based on dollars awarded, with the firm with the least amount of dollars ranked at the top (per discipline), and so on and so forth in increasing amount of dollars awarded. There are, of course, other elements that may require the rotational order of the list to be changed, such as specific expertise and/or prior experience required for a particular job and firms' current workload. Out of rotation decisions are made by the Procurement staff based on input from the User Department/Project

Owner and approved by the City Manager or designee by way of memo.

3.3. Licensure:

All firms must be properly licensed to practice architecture and/or engineering in the State of

Florida at the time of submittal. This includes holding a valid Florida Certificate of

Authorization for the professional services proposed. Submittals from firms or individuals not meeting these licensure requirements will not be considered.

3.4. Exhibit A- Project Listing:

City Manager's Department

Construction Management Services

Attractions/Facilities

Construction Supervision

Program Management Services

General Surveying Services

Environmental Surveying

Architecture and Engineering Services

Traffic Studies

Parking Studies

Master Planning

RFQ#202509 Page 8

CRA Department

Southwest 4th Street Improvements

Homestead Live

Single Family In-Fill Housing Developments

Streetscape/Neighborhood Improvements

Development Services Department

Transportation / Traffic Analysis

Community Rating System / Flood Plain Analysis

Comprehensive Planning/Zoning/Urban Design

Engineering/Architecture

Public Art

Electrical/Lighting

Landscape Design

Development Review/Building Review

GIS/Mapping

Historic Preservation

General Services Administration

Electric Vehicle Charging Station Infrastructure

Building Hardening

New Warehouse Facilities

Parks & Recreation Department

Design of phases of the Homestead Regional Park

Construction of the Homestead Regional Park

Design of the Final Phase of Biscayne Everglades Greenway Trail

Design of New Picnic Shelter Areas

Construction of New Picnic Shelter Areas

Design of Turf Soccer Fields and Lighting at Roscoe Warren Park

RFQ#202509 Page 9

Construction of Turf Soccer Fields and Lighting at Roscoe Warren Park

Design of New Pickleball Courts at Dickinson Community Center

Design of New Parks Signage for all City Parks

Public Works Department

Drainage Improvements

Roadway Assessment Survey

Bridge Improvements

Pump Station #11 Upgrades

Pump Station and Force Main Upgrades

Replacement of Gravity Sewer Lines

Water Treatment Chlorination Upgrades

Vulnerability Assessments

Transit Studies

Roadway Safety Improvement Studies & Design

Septic to Sewer Conversions

Potable Water Undersized Main Upsizing

Environmental Studies, Reporting, and Mitigation (wetlands)

Environmental Permitting

Water and Sewer Distribution and Collection Hydraulic Modeling

Topographic and Bathymetric Surveying

Roadway Signalization and Lighting Studies and Design

Design of Stormwater Improvements

Midblock Crossing Trail Pedestrian Signal and Lighting Enhancements

Water Treatment Plant Chlorination System Upgrades

Wastewater Treatment Facility UV Disinfection Replacement

Wastewater Treatment Facility Effluent Filter Replacement

Wastewater Treatment Facility Sequencing Batch Reactors Decanter Replacement

Wastewater Treatment Facility Operations and Emergency Operations Center

Wastewater Treatment Facility Backup Generator

RFQ#202509 Page 10

Wastewater Treatment Facility Solar Panels

Utilities Department

Develop and Implement a Demand Side Load Management Program

Fiber Optic Network on Distribution Feeders

Transmission and Substation Electrical Fusing Protection Scheme Upgrades

Surveying work

Distribution and transmission relay engineering work, to include; design, recommendations, setting, configuration, communication, and analysis.

Cost of service and rate studies

Distribution system upgrades, reconfiguration, automation, and analysis of protection systems

Engineering Services related to GIS Mapping and Software Configuration

Design and construction of Neutral Reactors

Design and permitting for Canal Crossings

3.5. Potential Funding Sources via Grants:

• American Rescue Plan Act (ARPA)

• EPA (Environmental Protection Agency)

• Florida Department of Transportation (FDOT)

• State of Florida, Florida Commerce

• State of Florida, Department of Environmental Protection

• State of Florida, Department of Economic Opportunity

• State of Florida, Division of Emergency Management (FDEM)

• Federal Emergency Management Agency (FEMA)

• Federal Transit Administration (FTA)

• Traffic, Housing and Urban Development (THUD)

• USDA Forest Service Urban and Community Forest Grant

• U.S. Dept. Of Treasury

• US HUD dollars and/or Community Development Block Grant (CDBG) and/or CDBG

Mitigation (CDBG-MIT)

RFQ#202509 Page 11

4. AGREEMENT & TERMS

CONTINUING CONTRACT:

After selection of Consultant by the City, an Agreement will incorporate the major terms and conditions for

Consultant's performance. The Agreement shall be in a form, as approved by the City Attorney for legal form and sufficiency, and shall include, but not be limited to, the following matters:

(1) The services to be provided by the Consultant pursuant to the Agreement shall be nonexclusive and nothing therein shall preclude the City from engaging other firms to perform the same or similar services for the benefit of the City within the City's sole and absolute discretion.

(2) The Consultant shall warrant that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure a contract pursuant to this Invitation to Submit Qualifications. Also, that it has not paid or agreed to pay any person(s), company, corporation, individual, or firm, other than a bona fide employee working solely for the

Consultant any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award of a contract pursuant to this Invitation to Submit Qualifications.

(3) The Agreement will include provisions for termination for cause by either party and for the convenience of the City.

(4) The Consultant shall be required to warrant and represent that at all times during the term of the

Agreement it shall maintain in good standing all required licenses, certifications and permits required under federal, state and local laws necessary to perform the services.

(5) All work of a specified nature to be performed by Consultant shall be outlined in the Agreement.

(6) The Agreement will provide for the fees for services, which Consultant shall charge the City and shall be scope specific.

(7) The Consultant shall at all times carry professional liability insurance, workers' compensation insurance, public liability and property damage insurance, and automotive public liability and property damage insurance with minimum policy limits in the amount of One Million Dollars ($1,000,000) per occurrence, except that dollar amount of workers' compensation coverage shall be as provided by

Chapter 440.055, Florida Statutes. The City shall be named as an additional insured on each of the liability insurance policies to the extent authorized by law. Each insurance policy shall state that it cannot be cancelled or modified without written notice to the City at least 30 days prior to the effective date of cancellation or modification.

(8) Each Consultant shall be required, pursuant to Chapter 287, Florida Statutes, to execute a "Sworn

Statement on Public Entity Crimes" prior to the execution of a contract resulting from this Request for

Qualifications. By executing this sworn statement, the Consultant is affirmatively stating that neither it nor an affiliate (as defined in the statute) has been convicted of a public entity crime, and that it is not barred from entering into the contract. The Consultant shall further acknowledge that any misstatement or misrepresentation of fact, lack of compliance with the statute, or subsequent conviction of a public entity crime shall result in the contract being null and void and/or subject to immediate termination by the City. In the event of such termination, the City shall not incur any liability for any work or materials furnished by the Consultant.

(9) Consultants shall invoice the City, as negotiated. Each invoice shall, detail the contract price, payments made to date, percentage of completion of the assignment, project or phase, payment due this invoice, remaining balance due. Invoices shall itemize hours, hourly wage, or other unit agreed upon as

RFQ#202509 Page 12 measurement of payment during negotiations, if requested. If hourly, invoices shall identify the name and title of personnel who performed the work.

(10) Consultant shall indemnify and hold harmless the City, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of the Consultant and persons employed or utilized by the Consultant in the performance of the Agreement.

(11) The Consultant shall pay all royalties and assume all costs arising from the use of any invention, design, process materials, equipment, product or device which is the subject of patent rights or copyrights. Consultant shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under the contract, constitute an infringement of any patent or copyright of the United States. The Consultant shall pay all damages and costs awarded against the City in such matter.

(12) An understanding and agreement, by and between the Consultant and the City, that the completion time will be as specified in approved work authorizations and that all work shall be prosecuted regularly, diligently, and uninterrupted at such rate of progress as will ensure full completion thereof as specified in the Scope of Services.

(13) The Agreement will provide for the City to designate a Contract Administrator, who shall be responsible for the project.

TRUTH-IN-NEGOTIATION:

Execution of this Agreement by the Consultant shall act as the execution of a truth-in-negotiation certificate serving as representation that the Consultant’s compensation under this Agreement is based on its representations to the City, and Consultant certifies that the wage rates, factual unit costs and other information supplied to substantiate the Consultant’s compensation including, without limitation, in the negotiation of this Agreement, are accurate, complete and current as of the date of the Agreement.

Consultant’s compensation will be reduced to exclude any significant sums by which the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs.

The Agreement to be entered into with the successful proposer will include, but not be limited to, the following terms and conditions.

CITY PROVISIONS:

A. Proposer shall indemnify and hold harmless the City, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of the Proposer and persons employed or utilized by the Proposer in the performance of the Agreement. These indemnification provisions are independent of and shall not in any way be limited by the insurance contracts required by this Proposal and does not in any way relieve Proposer from liability under this section.

B. The proposers shall pay all royalties and assume all costs arising from the use of any invention, design, process materials, equipment, product or device which is the subject of patent rights or copyrights. Proposer shall, at its own expense, hold harmless and defend the City against any claim, RFQ#202509 Page 13 suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under the contract, constitute an infringement of any patent or copyright of the United States. The proposer shall pay all damages and costs awarded against the City.

C. An understanding and agreement, by and between the proposer and the City, that the completion time as specified in proposer's submission will be met and that all work shall be prosecuted regularly, diligently, and uninterrupted at such rate of progress as will ensure full completion thereof within the time specified.

D. The Local preference provisions of Section 2-411 (a) of the City Code shall not be applicable.

E. Public Records Act Compliance:

PUBLIC RECORDS

1. The successful proposer who is ultimately awarded a City contract pursuant to this solicitation (the

“Contractor”) agrees to keep and maintain public records in Contractor’s possession or control in connection with Contractor’s performance under the Agreement. Contractor additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the City.

2. Upon request from the CITY custodian of public records, CONTRACTOR shall provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.

3. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the CITY.

4. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the CONTRACTOR shall be delivered by the CONTRACTOR to the CITY MANAGER, at no cost to the CITY, within seven (7) days. All such records stored electronically by CONTRACTOR shall be delivered to the CITY in a format that is compatible with the CITY’S information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the CONTRACTOR shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

5. Any compensation due to CONTRACTOR shall be withheld until all records are received as provided herein.

6. CONTRACTOR’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the CITY.

Section 119.0701(2)(a), Florida Statutes

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS.

Custodian of Records: ELIZABETH SEWELL, CITY CLERK Mailing address: 100 CIVIC COURT, HOMESTEAD, FL 33030 Telephone number: 305-224-4442Email: ESEWELL@HOMESTEADFL.GOV mailto:ESEWELL@CITYOFHOMESTEAD.COM

RFQ#202509 Page 14

F. Contract/Service Audit: The successful proposer who is ultimately awarded a City Contract pursuant to this solicitation (the “Contractor”) hereby grants City the right to audit any of Contractor’s books, documents and papers that were generated during the course of administration of the Contract and the performance of the services pursuant to the Contract.

5. INSURANCE

These are mandatory insurance requirements, please be sure to fulfill each requirement listed below. All policies, endorsements, certificates and/or binders shall be subject to approval by the

City’s Risk Management as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by a duly authorized representative of the City. A lapse in any required insurance coverage during this Contract shall be considered a material breach.

Further it is understood and agreed by Consultant that nothing in this provision shall waive or otherwise limit the right of the City to modify INSURANCE REQUIREMENTS to meet the demands of special or unique circumstances. Accordingly, those rights are expressly reserved by the City.

The insurance obligations under this Contract shall be: all the insurance coverage and/or limits carried by or available to the Consultant or the minimum insurance requirements and/or limits shown in this Contract, whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover obligations of the Consultant under this

Contract.

If evidence of insurance provided by Consultant does not comply with the requirements of this section, the City reserves the right but not the obligation to deem your Bid non-responsive.

Throughout the term of this agreement and for all applicable statutes of limitation periods, Consultant agrees to have and maintain in full force and effect the insurance policies set forth in this article. All policies must contain an endorsement requiring minimum thirty (30) days written notice from the insurance company to the City prior to cancellation or any change in coverage, scope or amount of any such policy or ten day notice for non-payment of premium.

CONSULTANT EXPRESSLY AFFIRMS THAT IT HAS HAD THE OPPORTUNITY TO

RECOVER THE COSTS OF THE INSURANCE REQUIRED IN ITS CONTRACT

PRICE.

a. All insurance policies shall be issued by insurers that are authorized to transact business in the State of Florida, and have an A. M. Best's financial and size rating of A-VIII or better.

b. All insurance policies, except Property, Workers Compensation and Professional Liability

(if applicable), shall name and endorse the following as additional insured: The City of

Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Consultant. The Commercial General Liability policy shall be

RFQ#202509 Page 15 endorsed with the ISO CG2010 Additional Insured endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2010) and the ISO CG 2037 Additional Insured –

Completed Operations endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2037). As additional insured, the City shall be defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Consultant, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insured’s own acts, actions, omissions, negligence.

c. It is specifically agreed that the City of Homestead shall not be liable to the Consultant for any liability arising out of the performance of this Agreement. Consultant specifically waives any and all rights of recovery it may have against the City of Homestead, independent of any waiver of rights of recovery by any insurer. All insurance policies shall include a Transfer of

Rights of Recovery Against Others to Us/Waiver of Subrogation in favor of the City.

Consultant agrees to obtain any endorsement that may be necessary to effect all waivers of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

d. All insurance policies shall be endorsed to provide that (a) Consultant’s Insurance is primary and non-contributory to any other Insurance available to the City of Homestead with respect to claims covered under the policy and (b) Consultant’s insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer’s limit of liability. Self-insurance shall not be acceptable. Any policy including a self-insured retention (“SIR”) in the primary layer of liability in any amount must be submitted to and approved by the City’s Risk Management

Department prior to risk approval.

e. If the Consultant fails to submit the required insurance certificate(s) in the manner prescribed with the executed agreement submitted to the City and if not submitted with the executed agreement in no event exceed three (3) calendar days after request to submit certificate(s) of insurance, the Consultant shall be in default, and the Contract may be rescinded at the City’s sole discretion. Under such circumstances, the Consultant may be prohibited from submitting future solicitations to the City.

f. Consultant shall carry the following types of insurance coverage whether products and/or services provided by Consultant to the City in connection with the performance of this Contract occur on City premises or not.

(1) WORKER'S COMPENSATION: As required by the State of Florida with the statutory limits, and include employers’ liability insurance with a limit of not less than $1,000,000 for each accident, $1,000,000 for each disease and $1,000,000 for aggregate disease. Policy shall be endorsed with a “Waiver of Our Right to Recover From Others” endorsement which favors the

City. A copy of NCCI Form WC 00 03 13 (or similar endorsement with coverage at least as broad as NCCI Form WC 00 03 13) issued by the insurer may be required for risk review and shall be provided by Consultant at any time upon request.

RFQ#202509 Page 16

If Consultant’s workers compensation program is part of an employee-leasing or co-employment arrangement where certain Statutory employees may be excluded from coverage, Consultant specifically agrees to indemnify, hold harmless, defend against and pay or reimburse the City for losses the City or its insurers may be obligated to pay to any natural person who is denied workers compensation benefits or employers liability coverage that arise out of or result from

Consultant’s employee-leasing or co-employment arrangement.

(2) AUTOMOBILE LIABILITY: Consultant shall carry automobile liability insurance with minimum limits of One Million ($1,000,000) dollars, combined single limit per accident for bodily injury liability and property damage. The policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Consultant has no owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be endorsed to add the City of Homestead as

Additional Insured and include a Waiver of Subrogation in favor of the City. Coverage must be primary and non-contributory to any other insurance available to the City of Homestead. Copies of the endorsements or policy forms reflecting these terms may be required for risk review and shall be provided by Consultant at any time upon request.

(3) COMMERCIAL GENERAL LIABILITY: Consultant shall carry Commercial General

Liability Insurance for all on-going and completed operations of the Consultant, including all on-going and completed operations of all Consultant’s sub-contractors and shall include but shall not be limited to Contractual, Products and Completed Operations and Personal and Advertising

Injury coverage with limits of not less than: One million ($1,000,000) dollars each Occurrence and for Personal and Advertising Injury coverage and two million ($2,000,000) dollars for

Products – Completed Operations Aggregate and General Aggregate. The Commercial General

Liability insurance policy must include but shall not be limited to the following listed Coverages:

Coverage A – Bodily Injury and Property Damage Liability, Coverage B – Personal and

Advertising Injury Liability, and Coverage C – Medical Payments. Coverage shall include but shall not be limited to coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed.

Consultant’s Commercial General Liability insurance coverage shall be primary and non-contributory. For any claim related to this contract, this coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 – PRIMARY AND NONCONTRIBUTORY – OTHER

INSURANCE CONDITION as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

The City’s Risk Management Department will not accept an insurance policy that includes the

ISO CG 21 39 CONTRACTUAL LIABILITY LIMITATION or similar endorsement. The

Commercial General Liability policy must be endorsed to add the City of Homestead as

Additional Insured and include a waiver of subrogation endorsement in favor of the City. Copies

RFQ#202509 Page 17 of these endorsements and/or policy forms reflecting these terms may be required for risk review and shall be provided by Consultant to the City at any time upon request.

(4) COMMERCIAL UMBRELLA / COMMERCIAL EXCESS LIABILITY: Consultant shall carry and maintain minimum $1,000,000 per Occurrence and $1,000,000 Aggregate excess liability limits over underlying Commercial General Liability, Auto Liability and Employer’s

Liability coverage as outlined above.

(5) ARCHITECTS / ENGINEERS PROFESSIONAL LIABILITY INSURANCE

(ERRORS AND/OR OMISSIONS): Consultant shall carry and maintain Professional Liability insurance with minimum limits of $3,000,000 $2,000,000 per Claim or Occurrence and

$6,000,000 $4,000,000 Aggregate. Unless coverage is written on an Occurrence Form, the retroactive date must be no later than the date of this Contract and must be evidenced on the certificate of insurance provided to the City.

If coverage is written on a Claims-Made form, Consultant/Bidder shall satisfy the requirements of this Section by either: (1) maintaining a Professional Liability policy as outlined above for 36 months post-completion OR (2) terminating Professional Liability insurance coverage post-completion AND purchasing an Extended Reporting Period (“ERP”) Endorsement (with a 36-month term minimum) within 10 working days of policy termination. If Consultant/Bidder chooses Option (2) at any time post-completion, a copy of the ERP shall be provided to the City within 30 calendar days.

(6) UNMANNED AERIAL SYSTEMS / VEHICLE (“UAV”) LIABILITY: Where

Consultant operates and/or otherwise utilizes UAVs (aka “Drones”) or engages a third party to operate and/or otherwise utilize UAVs, Proposer shall provide to City Risk Management for approval prior to commencing any UAV-related operations: (1) satisfactory evidence of insurance with limits of no less than $1,000,000 per Occurrence / $2,000,000 Aggregate and (2) any and all other requested documentation.

CONSULTANT IS SPECIFICALLY AND EXPRESSLY FORBIDDEN BY CITY TO (1) USE,

(2) OPERATE OR (3) CAUSE TO BE OPERATED UNMANNED AERIAL VEHICLE(S)

AND/OR UNMANNED AERIAL SYSTEM(S) (i.e “DRONES”) WITHIN CITY CONFINES

AT ANY TIME DURING THE TERM THIS RFQ OR SUBSEQUENT AGREEMENT IS IN

FORCE UNLESS IN COMPLIANCE WITH THE REQUIREMENTS OF THIS SECTION.

g. Consultant shall be solely responsible for ensuring that all vendors and/or independent or sub-contractors (“sub-contractors”) also comply with the insurance requirements, terms, conditions, limits and related criteria as outlined above and shall specifically require Professional

Liability, Commercial General Liability, Auto Liability, Professional Liability and Florida

Workers Compensation coverage from any sub-contractor utilized by Consultant.

h. CONSULTANT’S PROPERTY: Consultant and its subcontractors, if any, are solely responsible for any loss or damage to their personal property, including but not limited to tools and equipment, scaffolding, and temporary structures, rented machinery, or owned and leased equipment. A waiver of subrogation shall apply in favor of the City of Homestead.

RFQ#202509 Page 18

i. Consultant shall provide the City of Homestead’s Contract Administrator/Buyer with a copy of the certificate(s) of insurance and endorsements evidencing the types of insurance and coverage required in this Section within three (3) calendar days of Consultant’s receipt of Notice of Intent to Award the Contract and, at any time thereafter, upon request by the Contract

Administrator/Buyer. It is the CONSULTANT’S responsibility to ensure that the Contract

Administrator/Buyer is provided with evidence of current insurance on file with the City during the term of this Agreement, or longer as may be required herein.

j. Consultant's Insurance Policies shall be endorsed to provide the City with at least thirty (30) calendar days prior written notice of cancellation, non-renewal, restrictions, or reduction in coverage or limits or ten days for non-payment of premium. Notice shall be sent to:

City of Homestead

Attn: Procurement & Contract Services Department

450 SE 6th Avenue

Homestead, FL 33030

k. If any of the Consultant's insurance policies are written on a “claims-made” or “reported” basis or coverage form, then Consultant shall maintain such insurance coverage for a period of

FIVE (5) years after the expiration or termination of this agreement including any and all extensions or renewals of this agreement. This requirement may be met by keeping the policy(ies) in force, or by obtaining an extended reporting period coverage endorsement, an extension of coverage commonly known as “Tail” Coverage, which provides coverage for claims presented past the expiration of the policy(ies) arising from work performed during the policy period.

l. If any of Consultant's Insurance policies includes a general aggregate limit and provides that claims investigation or legal defense costs are included within the general aggregate limit, the general aggregate limit that is required shall be no less than five (5) times the per occurrence limit as specified above in this Section.

m. The provisions of this Section shall survive the expiration or termination of this agreement.

n. PAYMENT: If any of the insurance policies required under this Section lapse during the term of this agreement or any extension or renewal of the same, Consultant shall not receive payment from the City until such time that the City has received satisfactory evidence of reinstated coverage of the types and coverage specified in this Section that is effective as of the lapse date. The City, in its sole discretion, may terminate the Agreement immediately and no further payments shall be due to Consultant.

o. RENEWAL OF INSURANCE: Consultant shall be responsible for assuring that the insurance certificate/ endorsements required in conjunction with this section remains in force for the duration of the Contract term. If the insurance certificate/endorsements are scheduled to expire during this period, Consultant shall be responsible for submitting a new or renewed insurance certificate/ endorsements to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificate/endorsements are not replaced

RFQ#202509 Page 19 with a new or renewed certificate(s) evidencing acceptable insurance coverage which covers the

Contract term, the City may suspend this Agreement until such time as the new or renewed certificate/endorsements evidencing acceptable insurance coverage are received by the City.

p. MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein shall not be construed as to relieve Consultant of liability in excess of such coverage, nor shall it preclude or otherwise limit the City from taking other action(s) as may be available under any other provision(s) of this Agreement or otherwise in law or equity.

q. CONFLICT: In the event that a conflict arises between the provisions of any agreement, contract or understanding that arises out of this Bid and this Section, the provisions of this

Section shall control and prevail.

r. DISCLOSURE OF INFORMATION: Consultant agrees that the City may disclose the name and contact information of its insurers to any third party which presents a claim against the

City for any damages or claims resulting from or arising out of work performed by the

Consultant, its agents, employees, servants or subcontractors in the performance of this contract.

s. RELAXATION OR SUSPENSION OF INSURANCE REQUIREMENTS: If, in the opinion of the City, full compliance with the insurance requirements in this Section is not commercially practicable for the Consultant, and would not be commercially practicable for most other Consultants qualified to perform the Project or Work, at the written request of the

Consultant, the City may, in its sole discretion, and subject to any conditions it deems appropriate, relax or temporarily suspend, in whole or in part, the insurance requirements which would otherwise apply to the Consultant. As a condition to any such relaxation of the insurance requirements, City may require Consultant to provide the City with written evidence satisfactory to the City that full compliance with the insurance requirements is neither commercially practicable for the Consultant, nor commercially practicable for most other Consultants qualified to perform the Work. Any such modification shall be subject to the prior written approval of the

City, and subject to the conditions of such approval.

t. SUBSEQUENT AGREEMENTS: The requirements of this Section shall extend to any subsequent written agreement which results from this RFQ and shall represent the City’s minimum insurance requirements. Consultant understands and agrees that the insurance requirements may be updated or amended at the sole discretion of the City’s Risk Manager in any subsequent agreement executed which is subject to this RFQ based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

6. SUBMITTAL CONTENT

Consultants interested in performing these professional services must display considerable relevant experience with the specified type of work, and should emphasize both the experience and capability of particular personnel who will actually perform the work.

In order to insure a uniform review process and to obtain the maximum degree of comparability, it is required that the submittals be organized in the manner specified.

RFQ#202509 Page 20

The following information and documents are required to be provided with Proposers Response to this RFQ. Failure to do so may deem your proposal non-responsive.

TAB 1: Table of Contents

The table of contents should outline in sequential order the major areas of the submittal, including enclosures. All pages must be consecutively numbered and correspond to the Table of Contents.

TAB 2: Proposal Letter / Letter of Interest

Provide a Letter of Interest indicating your firm’s commitment to the project.

TAB 3: Qualifications of the Firm & Project Team

Indicate the firm’s number of years of experience in providing Engineering / Architect and or professional services. Indicate Business structure (Corp., Partnership, etc.) with proof; Firm should be established as a legal entity in the State of Florida; Company address, phone number, fax number, E-Mail address, web site, contact person(s), etc.; Relative size of the firm, including management, technical and support staff; Licenses and any other pertinent information shall be submitted. Proposers must submit a SF 330. List the members of the project team. Provide a list of the personnel to be used on each project and their qualifications. A brief résumé for each team member, detailing their education, experience, licenses, and any other relevant information, should be provided for every project assignment. Provide any other documentation that demonstrates their ability to satisfy all of the minimum qualification requirements. Statements of Qualifications that do not contain such documentation may be deemed non-responsive.

TAB 4: Project Manager’s Experience

Provide a comprehensive summary of the experience and qualifications of the individual(s) who will be selected to serve as the project managers for the City. Individuals MUST have a minimum of five (5) years’ experience in architectural, engineering or landscape architectural services, and have served as project manager/construction manager on similar projects on a minimum of three previous occasions.

TAB 5: Approach to Handling of Potential Projects

Describe your proposed approach to the project(s) that may be assigned to your firm. As part of the project approach, the firm shall propose a scheduling methodology (timeline) for effectively managing and executing the work in the optimum time. Also provide information on your firm’s current workload and how the potential project(s) will fit into your workload. Describe available facilities, technological capabilities and other available resources you offer for the potential project(s).

Provide in concise narrative form, your understanding of the City's needs, goals and objectives as they relate to the potential project(s), and your overall approach to accomplishing the project(s).

Give an overview on your proposed vision, ideas and methodology.

TAB 6: References

Should be of projects with similar scope as indicated. Information should include:

* Client Name, address, phone number.

RFQ#202509 Page 21

* Description of work.

* Year the project was completed.

* Total of fees paid to firm.

* Total cost of the construction, estimated and actual.

TAB 7: Sample Insurance Certificate

Completely filled out listing the Insurance Companies names for both Professional Liability and

General Liability and the dollar amounts of the coverage.

TAB 8: Attached Forms

1. The attached Proposer's Certification, ADA Disability Nondiscrimination Statement, Business Entity Affidavit, Certification regarding Debarment, Drug-Free Workplace Affidavit, Scrutinized Companies, E-Verify, Sworn Statement on Public Entity Crimes, Performance

Surveys, Notification of Social Security Number Collection and Usage, W-9, Noncoercive

Affidavit, Affidavit Regarding Prohibition on Contracting with Entities of Foreign Countries of

Concern, Proposer's Certification, Small and Minority and Women's Business Enterprise, Certification Regarding Lobbying and Protest Procedures Form must be completed and submitted with statement of qualifications.

2. Proposer or Vendor hereby recognizes and certifies that no elected official, board member, or employee of the City of Homestead (the "City") shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no City employee, nor any elected or appointed officer (including City board members) of the

City, nor any spouse, parent or child of such employee or elected or appointed officer of the City, may be a partner, officer, director or proprietor of Proposer or Vendor, and further, that no such

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