Procurement_of_Goods_and_Services-Intake_Form_-_Brad_DeVol.msg

Procurement of Goods and Services-Intake Form - Brad DeVol

Pierce County

Procurement of Goods and Services-Intake Form

Entry Details

GENERAL INFORMATION

Division Planning and Public Works

Department Contract Specialist Brad DeVol

Email bradley.devol@piercecountywa.gov

Procurement Title Marine Vessel Diving Services

Purchase Type Services

Is this Federally Funded? No

Upload Federal funding supporting documentation Scope & Bid Table.docx

Project Summary Pierce County Planning and Public Works Department maintains and operates two (2) Ferry Vessels and is seeking the services of a 24-hour on-call Marine Vessel Diving contractor to provide routine preventative maintenance, emergency inspections and underwater repairs as needed. The County may also use this contract for diving services to inspect other County-owned facilities.

All work is subject to prevailing wage laws in chapter 39.12 RCW.

Project Background The purpose of this Invitation to Bid is to secure the services of a Contractor to perform Marine Vessel Diving or other diving work for Pierce County.

CONTRACT TERM

Will this result in a project-specific or a blanket contract? Blanket contract

If this will be a blanket contract, what is the initial term of contract ? One (1) year

Renewal Terms (if applicable) Four Years

What is the budget for this procurement? $300,000.00

Anticipated number of resulting contracts: One

ANTICIPATED TIMELINE

Desired Contract Start Date 11/1/2026

Explain immediate need if there are time constraints Current agreement SC-108802 expires 10/31/2026.

SCOPE OF WORK

Scope of Project Successful Contractor shall conduct routine inspection and preventative maintenance designed to minimize emergencies and maximize safe and reliable operation of the County ferries.

The two (2) Ferry Vessels moored at the Steilacoom Ferry Landing at 56 Union Ave, Steilacoom, WA 98388 are:

Routine maintenance on the ferries includes, but is not limited to:

Services may include emergency inspections and underwater repairs as needed. This includes, but is not limited to:

The County may also use this contract for diving services to inspect other County-owned facilities.

Contractor must maintain a 24-hour-a-day, 7-day-per-week manned telephone number to call for emergencies.

All services to be provided by the Contractor under this agreement shall be performed during normal working days and hours of Contractor, except when emergency conditions arise.

The Contractor shall furnish all parts, materials, labor, tools, equipment, safety equipment, etc. necessary to perform and complete each item of work in a workmanship manner.

Resulting contract amount will be total bid. Per RCW 82.08.0285 the state sales tax shall not apply to the ferry vessels.

INVOICING

The Contractor will strive to produce invoices which meet the County’s needs for contract management. Contractor shall submit with each invoice all records and documents necessary to support the invoice. The County will promptly review each invoice and process it for payment within thirty (30) days of receipt.

All invoices for emergency repair or service work other than scheduled maintenance work must be based on time and materials. Labor hours, materials and/or specialized equipment shall be listed as separate line items. All labor shall be furnished by the successful contractor. The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County facility job site(s). The repair parts and materials used to perform emergency or service work shall be recorded as the work is performed and shall be reimbursed at cost plus the percentage markup set forth in Bid Item #8 as full compensation for repair parts and materials. To support charges for repair parts and materials, the Contractor shall provide the County with valid copies of vendor invoices. If invoices are not available for repair parts and materials from the Contractor stocks, the Contractor shall certify actual costs (at a reasonable level) by declaration.

The contractor will not be reimbursed for pickup and delivery of materials (mobilization). The County reserves the right to provide materials. The Contractor will receive no payment for any costs, overhead, or profit arising from the value of the County provided materials themselves.

The contractor will not be reimbursed for providing estimates, general superintendent, general foreman, field supervision, mobilization, or transportation to and from the job site.

SUBCONTRACTORS

When required and approved in advance by Pierce County, contractors will be reimbursed for subcontractors work on the basis of actual cost, plus 15%. To support subcontractor costs, the Contractor shall provide the County with valid copies of subcontractor’s invoices.

PERMITS

Contractor shall obtain all required permits and the cost of permits shall be reimbursed at cost plus the percentage markup set forth in Bid Item #8. To support costs, copies of permit receipts must be included in the invoice package.

DISPOSAL of SURPLUS MATERIALS & CLEANUP The County has not provided a waste site for surplus parts or materials. The contractor shall dispose of all surplus parts and materials or other materials off site in an approved manner and, upon completion of each job, shall leave the site of work in a clean and orderly condition.

NON-EMERGENCY WORK

The contractor may be requested to provide a Scope / Schedule / Budget for non-emergency work. The request for a Scope / Schedule / Budget does not guarantee that the job will be awarded.

LONGSHORE AND HARBOR WORKERS COMPENSATION ACT INSURANCE

The resulting contract will require contractor to hold the necessary insurance requirements to include Longshore and Harbor Workers Compensation Act insurance.

BID FORM

The rates submitted with this bid will be figured using the following considerations:

Bid Item 1 – USCG required UWILD Service To be performed every 2 to 2.5 years for both vessels. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 2 – Inspect vessels, replace bolt on zinc anodes and clean sea chest strainers To be performed annually on both vessels. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work. Bolts and zinc anodes will be provided by the County or those costs will be reimbursed to the contractor under bid item #8.

Bid Item 3 – Inspect and Clean Keel Coolers To be performed annually on the Steilacoom II, in conjunction with the inspection above. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 4 – Hull cleaning To be performed as needed. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 5 –Repairs and Service Calls Regular Rate For emergency inspections, underwater repairs to hull, sea valves, propellers, keel coolers, rudders, etc. The County shall reimburse Contractor at the hourly labor rate specified on the Bid Pricing Page.

Bid Item 6 – Emergency Repair and Service Calls Overtime Rate For emergency inspections, underwater repairs to hull, sea valves, propellers, keep coolers, rudders, etc. The County shall reimburse Contractor at the hourly Overtime labor rate specified on the Bid Pricing Page.

Bid Item 7 – Emergency Call-out Fee For Emergency services with less than 24 hours response time required.

Bid Item 8 – Percent Markup on Repair Parts and Materials Specify markup for repair parts and materials required for repair service and emergencies.

Objective(s) The purpose of this Invitation to Bid is to secure the services of a Contractor to perform Marine Vessel Diving or other diving work for Pierce County.

Deliverables Marine vessel diving or other diving services as requested.

Minimum Requirements A. Possess an active Washington State Contractor License and employ trained, qualified and certified divers.

B. Hold the necessary insurance requirements to include Longshore and Harbor Workers Compensation Act insurance.

C. Have 2 years of recent experience in Marine Vessel Diving in support of a government agency and 3 years’ experience as a licensed contractor.

VENDOR QUESTIONNAIRE

Questions Method List all questions in OpenGov

EVALUATION / SCORING

Evaluation Process Standard Process in OG

7. Will there be a Phase 2 Review Process No

Additional contacts who should receive a procurement notice? Yes

Name Brad DeVol

Email bradley.devol@piercecountywa.gov

Will someone else need to be added as an "Approver" in OpenGov? Yes

Name Brad DeVol

Email bradley.devol@piercecountywa.gov

Additional Contacts Fill In Ashley Carabelos; Derek Glasscock

Scope & Bid Table.docx

PIERCE COUNTY INVITATION TO BID

FOR

MARINE VESSEL DIVING SERVICES

BID TABLE

The purpose of this Invitation to Bid is to secure the services of a Contractor to perform Marine Vessel Diving or other diving work for Pierce County.

Having carefully examined the specifications as well as understanding the conditions affecting the work, the Undersigned proposes to furnish Marine Vessel Diving Services to Pierce County as required by the contract documents.

The quantities shown below are an estimate only, being given only as the basis for the comparison of bids and the County does not warrant, expressly or by implication that the actual amount of work will correspond therewith, the right to increase or decrease the amount of the work or to add or eliminate one or more items prior to or following award is reserved by the County. The basis of payment for repairs will be the actual per hour price of the item of work performed and measure in accordance with these specifications. No cost adjustment to the unit price shall be allowed for quantities that differ from the original quantities. In case of mathematical error, unit bid price will take precedence.

Bidders must bid on all bid items to be considered responsive.

Item No.

Location/Description

Estimated Quantity/ Amounts

Unit Price

Annual Price

USCG required UWILD Service

(one per boat every other year)

Each

Inspect Vessels, Replace Bolt on Zinc Anodes and Clean Sea Chest Strainers

(one per boat every year)

Inspect and Clean Keel Cooler in conjunction with above inspection service

(Steilacoom II only, every year)

Hull Cleaning

(one per boat every other year)

Repairs and Service Calls: Regular Labor Rate

50 hours

Per hour x 50

Emergency Repair and Service Calls: Overtime Labor Rate (After 6pm M-F, Weekends and Holidays)

20 hours

Per hour x 20

Emergency Call Out Fee for Emergency Services, with less than 24 hours on-site response time required

$ Each

Percent Markup on Repair Parts and Materials

GRAND TOTAL (Items 1-7)

Pierce County reserves the right to reject any and all bids, to waive any informality in bids and to accept any item in the bid.

MINIMUM BIDDER QUALIFICATIONS:

Bidders must meet the following minimum requirements:

A. Possess an active Washington State Contractor License and employ trained, qualified and certified divers.

B. Hold the necessary insurance requirements to include Longshore and Harbor Workers Compensation Act insurance.

C. Have 2 years of recent experience in Marine Vessel Diving in support of a government agency and 3 years’ experience as a licensed contractor.

References may be required prior to award, Failure to furnish references, if requested, may cause your bid to be rejected as non-responsive.

DESCRIPTION OF PROJECT

Pierce County Planning and Public Works Department maintains and operates two (2) Ferry Vessels and is seeking the services of a 24-hour on-call Marine Vessel Diving contractor to provide routine preventative maintenance, emergency inspections and underwater repairs as needed.

It is the intent of this solicitation to contract with a single vendor to provide all services. This solicitation will result in a 1-year contract with four (4) automatic renewals available.

All work is subject to prevailing wage laws in chapter 39.12 RCW.

SCOPE OF WORK

Successful Contractor shall conduct routine inspection and preventative maintenance designed to minimize emergencies and maximize safe and reliable operation of the County ferries.

The two (2) Ferry Vessels moored at the Steilacoom Ferry Landing at 56 Union Ave, Steilacoom, WA 98388 are:

1. M/V Christine Anderson ON 1023545 (Subchapter “K” Vessel, 215 Passengers / approx. 54 vehicles)

2. M/V Steilacoom II ON 1192706 (Subchapter “K” Vessel, 288 passengers / approx. 54 vehicles)

Routine maintenance on the ferries includes, but is not limited to:

· Annual inspection of vessels, to include video capture and still pictures

· Replacement of bolt on zinc anodes

· Cleaning of sea chest strainer and keel coolers

· United States Coast Guard (USCG) required Underwater Inspection in Lieu of Dry-Docking (UWILD)

· Hull Cleaning

Services may include emergency inspections and underwater repairs as needed. This includes, but is not limited to:

· Vessels

· Docks

· Piers

The County may also use this contract for diving services to inspect other County-owned facilities.

Contractor must maintain a 24-hour-a-day, 7-day-per-week manned telephone number to call for emergencies.

All services to be provided by the Contractor under this agreement shall be performed during normal working days and hours of Contractor, except when emergency conditions arise.

The Contractor shall furnish all parts, materials, labor, tools, equipment, safety equipment, etc. necessary to perform and complete each item of work in a workmanship manner.

Resulting contract amount will be total bid. Per RCW 82.08.0285 the state sales tax shall not apply to the ferry vessels.

Invoicing

The Contractor will strive to produce invoices which meet the County’s needs for contract management. Contractor shall submit with each invoice all records and documents necessary to support the invoice. The County will promptly review each invoice and process it for payment within thirty (30) days of receipt.

All invoices for emergency repair or service work other than scheduled maintenance work must be based on time and materials. Labor hours, materials and/or specialized equipment shall be listed as separate line items. All labor shall be furnished by the successful contractor. The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County facility job site(s). The repair parts and materials used to perform emergency or service work shall be recorded as the work is performed and shall be reimbursed at cost plus the percentage markup set forth in Bid Item #8 as full compensation for repair parts and materials. To support charges for repair parts and materials, the Contractor shall provide the County with valid copies of vendor invoices. If invoices are not available for repair parts and materials from the Contractor stocks, the Contractor shall certify actual costs (at a reasonable level) by declaration.

The contractor will not be reimbursed for pickup and delivery of materials (mobilization). The County reserves the right to provide materials. The Contractor will receive no payment for any costs, overhead, or profit arising from the value of the County provided materials themselves.

The contractor will not be reimbursed for providing estimates, general superintendent, general foreman, field supervision, mobilization, or transportation to and from the job site.

Subcontractors

When required and approved in advance by Pierce County, contractors will be reimbursed for subcontractors work on the basis of actual cost, plus 15%. To support subcontractor costs, the Contractor shall provide the County with valid copies of subcontractor’s invoices.

Permits

Contractor shall obtain all required permits and the cost of permits shall be reimbursed at cost plus the percentage markup set forth in Bid Item #8. To support costs, copies of permit receipts must be included in the invoice package.

Disposal of Surplus Materials & Cleanup

The County has not provided a waste site for surplus parts or materials. The contractor shall dispose of all surplus parts and materials or other materials off site in an approved manner and, upon completion of each job, shall leave the site of work in a clean and orderly condition.

Non-Emergency Work

The contractor may be requested to provide a Scope / Schedule / Budget for non-emergency work. The request for a Scope / Schedule / Budget does not guarantee that the job will be awarded.

Longshore and Harbor Workers Compensation Act insurance

The resulting contract will require contractor to hold the necessary insurance requirements to include Longshore and Harbor Workers Compensation Act insurance.

BID FORM

The rates submitted with this bid will be figured using the following considerations:

Bid Item 1 – USCG required UWILD Service

To be performed every 2 to 2.5 years for both vessels. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 2 – Inspect vessels, replace bolt on zinc anodes and clean sea chest strainers

To be performed annually on both vessels. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work. Bolts and zinc anodes will be provided by the County or those costs will be reimbursed to the contractor under bid item #8.

Bid Item 3 – Inspect and Clean Keel Coolers

To be performed annually on the Steilacoom II, in conjunction with the inspection above. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 4 – Hull cleaning

To be performed as needed. Bid prices shall include all labor, tools, specialized equipment, materials, cleanup of materials, general office administration costs, general liability and automobile insurance, estimating and executing work orders, equipment, tools, safety gear, and all other costs related to performance of the work.

Bid Item 5 –Repairs and Service Calls Regular Rate

For emergency inspections, underwater repairs to hull, sea valves, propellers, keel coolers, rudders, etc. The County shall reimburse Contractor at the hourly labor rate specified on the Bid Pricing Page.

Bid Item 6 – Emergency Repair and Service Calls Overtime Rate

For emergency inspections, underwater repairs to hull, sea valves, propellers, keep coolers, rudders, etc. The County shall reimburse Contractor at the hourly Overtime labor rate specified on the Bid Pricing Page.

Bid Item 7 – Emergency Call-out Fee

For Emergency services with less than 24 hours response time required.

Bid Item 8 – Percent Markup on Repair Parts and Materials

Specify markup for repair parts and materials required for repair service and emergencies.

image1.jpeg