Exhibit_A_-_Scope_of_Work.pdf

Exhibit A – Scope of Work

2026-ITB-124: On-Call Marine Vessel Diving Services

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EXHIBIT A - SCOPE OF WORK

BID SPECIFICATIONS:

The two (2) Ferry Vessels are moored at the Steilacoom Ferry Landing at 56 Union Ave, Steilacoom, WA 98388:

1. M/V Christine Anderson ON 1023545 (Subchapter “K” Vessel, 215 Passengers

/ approx. 54 vehicles)

2. M/V Steilacoom II ON 1192706 (Subchapter “K” Vessel, 288 passengers / approx. 54 vehicles)

The County may also use this contract for diving services to inspect other County-owned facilities.

The successful bidder will be expected to respond to a request for service/repair within twenty-four (24) hours of a call for services. The Successful Bidder will be expected to respond on site to an emergency call within two (2) hours of call. Contractor must maintain a 24-hour-a-day, 7-day-per-week manned telephone number to call for emergencies.

The County will not pay for travel time from vendor site to job site. Fuel surcharges are not allowed in this contract. Costs for travel, fuel, administrative time, taxes, insurance, bonds, background checks and other overhead costs should be included in the contractor’s submitted fully burdened rates. Per RCW 82.08.0285 the state sales tax shall not apply to the ferry vessels.

The successful bidder shall comply with all federal, state, and local regulations when performing any work under the resulting contract. Specifically, but not by way of limitation, Contractor must comply with Revised Code of Washington (RCW) 39.12

Prevailing Wages on Public Projects.

The work will be assigned by Pierce County using work orders, addressing the scope of work and the required time of completion, and will be based upon a detailed formal written quote from the Contractor for each job; written quotes will be approved prior to the commencement of any work via issued purchase order from Pierce County. must be received and approved prior to any work being done. Work shall be performed in accordance with national, state, and local electrical codes.

All level “C” personal protective equipment, defined at the following website: 1910.120

App B - General Description and Discussion of the Levels of Protection and Protective

Gear | Occupational Safety and Health Administration https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120AppB

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SCOPE OF WORK:

At a minimum the successful bidder must have the capacity to provide services to

Pierce County as listed below:

Routine Maintenance:

1. Annual inspection of vessels.

• Includes video capture and still pictures.

2. Replacement of bolt on zinc anodes.

• To be performed annually on both vessels. Bolts and zinc anodes will be provided by the County, or those costs will be reimbursed to the contractor under bid item #8.

3. Cleaning of sea chest strainer, keel coolers, sea valves, propellers and rudders.

• Keel coolers to be performed annually only on the Steilacoom II, in conjunction with the inspections.

4. United States Coast Guard (USCG) required Underwater Inspection in Lieu of

Dry-Docking (UWILD).

• To be performed every 2 to 2.5 years for both vessels.

5. Hull Cleaning.

• To be performed as needed.

Repairs & Emergency Inspections:

1. Vessels

2. Docks

3. Piers

The successful Contractor must adhere to the following license requirements:

1. Per RCW 39.04.350, bidders must have a Washington State contractor’s license at time of bid due date in compliance with RCW 19.28.

2. Employ trained, qualified and certified divers.

3. Have two (2) years of recent experience in marine vessel diving in support of a government agency.

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Work shall be performed in accordance with recognized sound safety standards and any equipment, supplies and products shall be used in accordance with the manufacturer’s technical specifications.

UNIT ITEM DESCRIPTIONS:

Labor: The contractor will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for the hours worked at the Pierce County job site. The contractor will not be reimbursed for a general superintendent, general foreman, field supervision or estimating and executing work orders. If the contractor wishes, uncompensated costs should be included in your calculation of pricing for bid items.

Hourly rates should include all costs associated with labor, including wages and benefits, local, state, and federal taxes and insurance costs, office administration costs, non-labor workforce costs (foremen, superintendents, etc.), bonding, and estimating costs, as well as all other costs related to the performance of the work. Per RCW

82.08.0285 the state sales tax shall not apply to the ferry vessels.

If a contractor wishes to utilize an in-house fabrication shop, pre-approval from Pierce

County is required and said hours shall be documented and reimbursed at the rate for the appropriate trade.

All work performed under this contract for the Unit Bid Price Labor Classifications shall be firm. Labor classifications not listed but required by Labor and Industries and dictated by the work, shall be reimbursed at the current hourly prevailing wage rate plus the percent markup listed on the bid form under bid item #10 and will be added to the contract for future reference.

1. Straight Time Hourly Rate: The normal straight time working hours for the contract shall be any consecutive 8-hour period between 6:00 a.m. and 5:00 p.m. of a working day with a maximum 1- hour lunch break Monday through Friday. The

Contractor shall specify the normal straight time working hours on the bid form.

2. Overtime Hourly Rate: Overtime hours are those hours outside of the straight time hours Monday through Friday, and on Saturdays.

3. Sunday/Holiday Overtime Hourly Rate: Upon approval on a work order per worker basis, hours worked on Sundays and the recognized holidays (per LNI) will apply as follow. When any of the holidays fall on a Sunday, the following Monday shall be counted as a holiday. When the holiday falls on a Saturday, the preceding Friday shall be counted as a holiday.

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ADDITIONAL WORK ORDER COSTS:

Specialized Materials: Materials and supplies necessary to operate and maintain equipment will be reimbursed at actual cost plus the percent markup listed on the bid form under bid item #8. The material used to perform the work shall be recorded as the work is performed. To support charges for materials, the Contractor shall provide the

County with valid copies of supplier invoices. Materials required for performance of work, excluding materials and supplies necessary to operate and maintain equipment, shall be reimbursed at cost after submittal of invoices, plus percentage markup set forth.

Subcontractors: Use of subcontractors shall be compensated on the basis of actual cost plus 15%, if pre-approved and/or required. The subcontractors shall not exceed the markup rate applied to the prime.

Permits and Testing: Permits and testing required by state or local law will be reimbursed at the actual cost of the permit/test plus 15% markup percentage.

Specialized Equipment: Equipment costs incurred by the contractor shall be reimbursed at actual cost, plus the percent markup listed on the bid form under bid item

#9. Specialized equipment, tools of the trade or protective equipment deemed necessary and pre-approved by Pierce County for the performance of the work, shall be reimbursed at cost, plus the percentage markup set forth in the bid form for materials as full compensation for equipment. Equipment hours will be actual hours in use, rounded upward to the nearest half-hour.

SPECIAL PROVISIONS:

Federal Funding: Work Orders assigned under this contract may be funded locally or in whole or part by Federal and/or State Grants. Depending on funding source, the following provisions may apply to this work. Please see Attachment 1 – 2 CFR 200;

Pierce County Federal Contract Terms, Conditions, and Certifications for additional provisions that may apply. The County will inform the Contractor when requesting a work order if Federal and/or State Grant language and requirements apply and will issue the additional Terms and Conditions when requesting a work order estimate.

Wage Rules: Prevailing wages must be paid on all projects. For Federally Funded projects the Davis/Bacon Act must be followed, and the higher of state or federal wages must be paid.

Nondiscrimination: During the performance of this contract, the contractor agrees to comply with all federal and state nondiscrimination laws, regulations, and policies.

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Protection of the Environment: No construction related activity shall contribute to the degradation of the environment, allow material to enter surface or ground waters, or allow particulate emissions to the atmosphere, which exceed state or federal standards.

Any action that potentially allow a discharge to state waters must have prior approval of the Washington State Department of Ecology.

Utilization of Minority and Women Business Enterprises: All bidders are encouraged to utilize certified minority-owned and women-owned businesses to the extent possible in the performance of this contract.

WORK ORDER:

Definitions

A. Unit Price Contract: Pierce County is unable to determine the precise schedule or amount of work that may be performed. The County will develop the scope of work and define the specific details for each project. RCW 36.32.235 defines Unit Price

Contracting for Counties.

B. Work order: In this document the term work order refers to both Purchase Orders

(PO) and Work Assignments (WA). A work order is a document that assigns or authorizes a certain job or task to be performed.

Contractor’s Cost Estimate

A. Before the work begins, the County Work Order Project Manager (PM) will send the Contractor a proposed scope of work with necessary back up documentation to form an estimate. The Contractor must review the proposed scope of work, assess site conditions and constraints, and check the contract documents for specific service requirements.

B. The Contractor must provide a formal estimate with a detailed cost breakdown for the proposed work. This estimate should include the expected quantities of work and, if necessary, additional costs for labor, materials, and equipment when no unit prices are available for the work being estimated.

C. Contractor must provide the formal cost estimate within 5 working days of the request from the County. Estimate provided needs to contain all backup information for the additional costs, including subcontractor bids/quotes, material costs, equipment costs and other associated costs for work (permits, etc.)

D. The estimate needs to contain a schedule for the work. All work must commence as agreed in the Work Order and Notice to Proceed.

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E. The estimate needs to contain a list of subcontractors and suppliers. Contractor is responsible for ensuring all subcontractors follows RCW 39.12 Prevailing Wage

Requirements and these contract requirements for compliance.

F. No travel time will be paid; only time spent on the actual job working will be payable. Fuel surcharges are not allowed.

Proceed With Work

A. An approved Work Order will serve as notice to the Contractor to proceed. All work must be coordinated through the County PM. The Contractor will not perform any work without a fully executed Work Order from the County. No mobilization on site will occur until all required pre-work submittals are submitted and accepted by the County

PM.

B. All tasks and work performed must adhere strictly to the scope, terms and conditions outlined in the contract. Any work conducted beyond the specified scope will result in immediate termination to the contract.

C. Work shall be performed in accordance with recognized sound safety standards and any equipment, supplies and products shall be used in accordance with the manufacturer’s technical specifications.

Schedule of Working Hours

A. The Contractor will submit a written notice for any work outside the specified regular working hours under this contract. This notice must be received by the County

PM at least 48 hours before the proposed work. Before any work outside regular hours can commence, the County PM must approve any or all revised working hours. Any work conducted outside regular hours will not incur additional costs for the County, except as stipulated in the Contract Documents.

Payment For On-Call Work

A. The Contractor will invoice the County at the completion of the project based on actual costs, i.e., labor time, materials, permits, subcontractors, and equipment hours in use for the project.

B. Invoicing will be limited to monthly per issued work order number. Final invoicing for each work order must be completed no later than 30 days after completion of completion of work.

C. The County will not make payment on any Work Order invoice until all required intents have been filed and approved with L&I.

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D. The invoice shall provide an itemized accounting of the labor, material, and equipment costs for all work. This includes subcontractors and prefabricated, off-site manufacturer supplier list, subcontractor work where applicable, and all approved mark-ups. Each invoice shall have backup documentation that supports the invoice including daily work reports, material invoices and equipment rental invoices per the Schedule of

Unit Prices and contract requirements.

E. All invoices must conform to RCW 39.12.040.1.b: When submitting a voucher claim for payment on a project estimate, contractors must state that the prevailing wages have been paid in accordance with the pre-filed statement or statements of intent to pay prevailing wages on file with the public agency.

Revision Of the Amount Authorized

A. The Contractor will report to the PM as soon as it determines the initial work estimated cannot be completed. The Contractor will provide the PM an updated formal estimate from an authorized company employee(s). The Contractor shall not proceed with any Work that would result in exceeding the authorized not-to-exceed amount identified in the Work Order without confirmation from the PM. Once a revised Work

Order total is negotiated, a revised work order will be issued.

Work Order Close-Out

A. The County PM will issue a completion notice to the Contractor.